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HomeMy WebLinkAboutC2016-492 - 10/13/2016 - NA TASK ORDER NO. 3 This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus Christi, Texas (City) and "KSA ENGINEERS" (Consultant) dated February 16, 2016 by Ordinance 030765, (Agreement). Consultant shall perform services on the project described below as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. TASK ORDER NO. 3 PROJECT NAME: E15234—Reconstruct East GA Apron, Areas 3 -6 1. PROJECT DESCRIPTION — This project includes the rehabilitation of the East General Aviation Apron to include the removal of existing asphalt pavement and replace with reinforced concrete, aircraft tie-downs, striping and upgrades of apron lighting. This project is being phased accordingly due to funding. 2. SCOPE OF SERVICES (Task Order No. 3) — Construction Administration Services. The services provided will include: 1. Construction Administration Services as described in attached Exhibit A-1. 2. Provide Construction Materials Testing Services as required. 3. Provide Surveying Services for Grade Verifications, as required. 4. Provide Closeout Services as described in attached Exhibit A-2. 3. COMPENSATION—The total amount not to exceed for Task Order No. 3 only is$177,151.63 This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement remain in full force and effect. CITY OF CO- ' ; C RISTI KSA, INC. ,,,,, C, ' AL1/ .., ...... 1/.../6 `7 s 2,,,A. . Edmonds, P. E. (DMitchell L. ort er, P.E. (Dae) Director of Engineering Services President 8875 Synergy Drive McKinney, TX 75070 (903) 236-7700 Office 2016-492 10/13/16 KSA Engineers INDEXED • TASK ORDER NO. 3 Fund Name Accounting Account Activity No. Amount Unit No. Airport Grant 3020-274 550970 E152341503020C $131,859.00 Airport CIP 3026-274 550920 E152341503026C $14,651.00 Airport Grant 3020-274 550920 E152341503020C $27,577.46 Airport CIP 3026-274 550920 E152341503026C $3,064.17 Total $177,151.63 EXHIBIT A CITY OF CORPUS CHRISTI,TEXAS Construction Administration Phase and Closeout Phase Service Fees for the Rehabilitate East General Aviation Apron, Phase I Project at the Corpus Christi International Airport I. SCOPE OF SERVICES This proposal provides scope, schedule, and budget estimates for Construction Administration Phase and Closeout Phase services related to the Rehabilitate East General Aviation Apron, Phase I Project at the Corpus Christi International Airport(City of Corpus Christi Project No. E15234). This proposal is provided on the basis of construction of the Base Bid and Additive Alternate No. 1. Proposed fees and information provided in association with Rock Engineering &Testing Laboratories (RETL); and LNV, Inc. (LNV). The Engineer shall provide the following services: A. SCOPE OF WORK Fee Reallocation from KSA's existing contract to provide Construction Administration (CA) for Runway 13-31 extension/displacement,taxiways reconfiguration and NAVAIDS access project to the Rehabilitate East General Aviation Apron, Phase I Project for Construction Administration Services. The services provided will include: 1. Construction Administration Services as described in attached Exhibit A-1. 2. Provide Construction Materials Testing Services as required. 3. Provide Surveying Services for Grade Verifications, as required. 4. Provide Closeout Services as described in attached Exhibit A-2. The Engineer proposes to adjust the following fee reallocations: Item Re-allocation Amount Budgets:Construction Administration Services for Rehabilitate East General Aviation Apron, Phase I Project Project Manager Increase Fee By $ 66,000.00 Project Manager Travel Increase Fee By $ 20,000.00 Senior Engr. Tech Increase Fee By $ 35,310.00 Project Assistant Increase Fee By $ 7,700.00 Construction Materials Testing Increase Fee By $ 7,181.63 Construction Survey/Grade Control Increase Fee By $ 23,460.00 Miscellaneous Expenses Increase Fee By $ 7,500.00 Project Close Out Increase Fee By $ 10,000.00 $ 177,151.63 Source of Funds: FAA Grant funds $177,151.63 II. SCHEDULE Task Order No.3 EXHIBIT A Page 1 of 1 KSA Engineers, Inc. Project No. CRP.039 The Construction Phase will commence with the execution of this Amendment and will terminate upon written recommendation by the Engineer for final payment to the Contractor. Construction Phase services are estimated to be completed 325 calendar days after Notice to Proceed with Construction has been provided to the Contractor. The Closeout Phase will commence upon Completion of the Construction Phase. Closeout Phase services are estimated to be completed within 90 days of written authorization by the Owner to proceed with Closeout Phase services. III. FEES The Engineer proposes to provide Construction Administration Phase services for the Rehabilitate East General Aviation Apron, Phase I project on a time and materials basis. A portion of this is funded through re-allocation of unused funds from the existing contract to provide Construction Administration Services for the Runway 13-31 extension/displacement, taxiways reconfiguration and NAVAIDS access project. The remainder of the Engineer's CA phase services, represented in this contract and amounting to$177,151.63. Task Order No. 3 EXHIBIT A Page 2 of 1 KSA Engineers, Inc. Project No. CRP.039 EXHIBIT A-1 CONSTRUCTION ADMINISTRATION SERVICES I. SCOPE OF SERVICES The Engineer shall provide the following services: 1. General Administration of Construction Contract: Consult with the Owner and act as the Owner's representative as provided in the General Conditions. The extent and limitations of the duties, responsibilities, and authority of the Engineer as assigned in said General Conditions shall not be modified, except as the Engineer may otherwise agree in writing. All of the Owner's instructions to the Contractor will be issued through the Engineer, who shall have authority to act on behalf of the Owner in dealings with the Contractor to the extent provided in this Agreement and said General Conditions except as otherwise provided in writing. 2. Resident Project Representative (RPR): Provide the services of an RPR at the Site of the Specific Project to assist the Construction Manager and to provide more extensive observation of the Contractor's work. Duties, responsibilities, and authority of the RPR are as set forth in attached Exhibit D. The furnishing of such RPR services will not limit, extend, or modify the Engineer's responsibilities or authority. 3. Independent Testing Laboratory: Provide the services of an independent testing laboratory to perform all inspections, tests, and approvals of samples, materials, and equipment required by the Contract Documents, or to evaluate the performance of materials, equipment, and facilities of Owner, prior to their incorporation into the Work for the Specific Project with appropriate professional interpretation thereof. 4. Pre-Construction Conference: Participate in a pre-construction conference prior to commencement of Work at the Site. 5. Schedules: Receive, review, and determine the acceptability of any and all schedules that the Contractor is required to submit to the Engineer, including the Progress Schedule, Schedule of Submittals,and Schedule of Values. 6. Baselines and Benchmarks: As appropriate, establish baselines and benchmarks for locating the Work which in the Engineer's judgment are necessary to enable Contractor to proceed. 7. Defective Work: Reject Work if, on the basis of the Engineer's observations, the Engineer believes that such Work(a)is defective under the standards set forth in the Contract Documents, (b)will not produce a completed Project that conforms to the Contract Documents or(c)will imperil the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. 8. Clarifications and Interpretations; Field Orders: Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of the Work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. Subject to any limitations in the Contract Documents, the Engineer may issue Field Orders authorizing minor variations from the requirements of the Contract Documents. 9. Change Orders and Work Change Directives: Recommend change orders and work change directives to Owner, as appropriate, and prepare change orders and work change directives as required. 10. Shop Drawings and Samples: Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which the Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the TASK ORDER No.3 EXHIBIT A-1 Page 1 of 3 KSA Engineers, Inc.Project No.CRP.039 design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such reviews and approvals or other action will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. The Engineer shall meet any Contractor's submittal schedule that Engineer has accepted. 11. Substitutes and "or-equal": Evaluate and determine the acceptability of substitute or "or-equal" materials and equipment proposed by the Contractor, but subject to any provisions below regarding additional compensation for evaluation of such substitute or"or equal"submittals. 12. Inspections and Tests: Require such special inspections or tests of the Work as deemed reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required by Laws and Regulations or the Contract Documents. The Engineer's review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. The Engineer shall be entitled to rely on the results of such tests. 13. Disagreements between Owner and Contractor: Render formal written decisions on all duly submitted issues relating to the acceptability of the Work or the interpretation of the requirements of the Contract Documents pertaining to the execution, performance or progress of the Work; review each duly submitted Claim by the Owner or the Contractor, and in writing either deny such Claim in whole or in part, approve such Claim, or decline to resolve such Claim if the Engineer in its discretion concludes that to do so would be inappropriate. In rendering such decisions,the Engineer shall be fair and not show partiality to the Owner or the Contractor and shall not be liable in connection with any decision rendered in good faith in such capacity. 14. Applications for Payment: Based on the Engineer's observations as an experienced and qualified design professional and on review of Applications for Payment and accompanying supporting documentation: a. Determine the amounts that the Engineer recommends the Contractor be paid. Such recommendations of payment will be in writing and will constitute the Engineer's representation to the Owner, based on such observations and review, that, to the best of the Engineer's knowledge, information and belief, the Work has progressed to the point indicated, the Work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation), and the conditions precedent to the Contractor's being entitled to such payment appear to have been fulfilled in so far as it is the Engineer's responsibility to observe the Work. In the case of unit price work, the Engineer's recommendations of payment will include final determinations of quantities and classifications of the Work (subject to any subsequent adjustments allowed by the Contract Documents). b. By recommending any payment, the Engineer shall not thereby be deemed to have represented that observations made by the Engineer to check the quality or quantity of the Work as it is performed and furnished have been exhaustive, extended to every aspect of the Work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to the Engineer in this Agreement and the Contract Documents. Neither the Engineer's review of the Work for the purposes of recommending payments nor the Engineer's recommendation of any payment including final payment will impose on the Engineer responsibility to supervise, direct, or control the Work in progress or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and performing the Work. It will also not impose responsibility on the Engineer to make any examination to ascertain how or for what purposes the Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any portion TASK ORDER No.3 EXHIBIT A-1 Page 2 of 3 KSA Engineers, Inc. Project No.CRP.039 of the Work in progress, materials, or equipment has passed to the Owner free and clear of any liens, claims, security interests, or encumbrances, or that there may not be other matters at issue between the Owner and the Contractor that might affect the amount that should be paid. 15. Contractor's Completion Documents: Receive, review and transmit to the Owner maintenance and operating instructions, schedules guarantees, bonds, certificates, or other evidence of insurance not previously submitted and required by the Contract Documents, certificates of inspection, tests and approvals, Shop Drawings, Samples and other data approved as provided above, and transmit the annotated record documents which are to be assembled by the Contractor in accordance with the Contract Documents to obtain final payment. The extent of such review by the Engineer will be limited as provided above. 16. Substantial Completion: Promptly after notice from the Contractor that the Contractor considers the entire Work ready for its intended use, in company with the Owner and the Contractor, visit the Site to determine if the Work is Substantially Complete. If after considering any objections of the Owner, the Engineer considers the Work Substantially Complete, the Engineer shall deliver a certificate of Substantial Completion to Owner and Contractor. 17. Final Notice of Acceptability of the Work: Conduct a final payment inspection to determine if the completed Specific Project of Contractor is acceptable so that the Engineer may recommend, in writing,final payment to Contractor. 18. Defective Work: Together with the Owner, visit the Site to observe any apparent defects in the Work, assist the Owner in consultations and discussions with the Contractor concerning correction of any such defects, and make recommendations as to replacement or correction of Defective Work, if any. 19. Correction Period:Together with the Owner or the Owner's representative, visit the Site within one month before the end of the Correction Period to ascertain whether any portion of the Work is subject to correction. TASK ORDER No.3 EXHIBIT A-1 Page 3 of 3 KSA Engineers, Inc. Project No.CRP.039 EXHIBIT A-2 RESIDENT PROJECT REPRESENTATIVE I. RESIDENT PROJECT REPRESENTATIVE 1. The Engineer shall furnish a Resident Project Representative (RPR) to assist the Engineer in observing progress and quality of the Work. The RPR may provide full time representation or may provide representation to a lesser degree. 2. Through the RPR's observations of the Contractor's work in progress and field checks of materials and equipment, the Engineer shall endeavor to provide further protection for the Owner against defects and deficiencies in the Work. However, the Engineer shall not, during such RPR field checks or as a result of such RPR observations of the Contractor's work in progress, by the RPR, supervise, direct, or have control over the Contractor's work, nor shall the Engineer (including the RPR) have authority over or responsibility for the means, methods, techniques, sequences, or procedures selected or used by any contractor, for security or safety at the Site, for safety precautions and programs incident to any contractor's work in progress, or for any failure of a contractor to comply with Laws and Regulations applicable to such contractor's performing and furnishing of its work. The Engineer (including RPR) neither guarantees the performances of any contractor nor assumes responsibility for any contractor's failure to furnish and perform the Work in accordance with the Contract Documents. In addition, the specific limitations set forth in Exhibit C as incorporated in the contract are applicable. 3. The duties and responsibilities of the RPR are limited to those of the Engineer in the Agreement with the Owner and in the Contract Documents,and are further limited and described as follows: a. General:The RPR is the Engineer's representative at the Site, will act as directed by and under the supervision of the Engineer, and will confer with the Engineer regarding the RPR's actions. 1) The RPR's dealings in matters pertaining to a Contractor's work in progress shall in general be with the Engineer and the Contractor. 2) The RPR's dealings with Subcontractors shall only be through or with the full knowledge and approval of the Contractor. 3) The RPR shall generally communicate with the Owner only with the knowledge of and under the direction of the Engineer. b. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and schedule of values prepared by a Contractor and consult with the Engineer concerning acceptability. c. Conferences and Meetings: Attend meetings with the Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. d. Liaison: 1) Serve as the Engineer's liaison with the Contractor. Working principally through the Contractor's authorized representative or designee, and assist in providing information regarding the intent of the Contract Documents. 2) Assist the Engineer in serving as the Owner's liaison with the Contractor when the Contractor's operations affect the Owner's on-Site operations. TASK ORDER No.3 EXHIBIT A-2 Page 1 of 4 KSA Engineers, Inc. Project No.CRP.039 3) Assist in obtaining from the Owner additional details or information, when required for proper execution of the Work. e. Interpretation of Contract Documents: Report to the Engineer when clarifications and interpretations of the Contract Documents are needed and transmit to the Contractor clarifications and interpretations as issued by the Engineer. f. Shop Drawings and Samples: 1) Record date of receipt of Samples and approved Shop Drawings. 2) Receive Samples which are furnished at the Specific Project Site by the Contractor, and notify the Engineer of availability of Samples for examination. 3) Advise the Engineer and the Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample submittal for which RPR believes that the submittal has not been approved by the Engineer. g. Modifications:Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report such suggestions, together with the RPR's recommendations, to the Engineer. Transmit to the Contractor in writing decisions as issued by the Engineer. h. Review of Work and Rejection of Defective Work: 1) Conduct on-Site observations of the Contractor's work in progress to assist the Engineer in determining if the Work is in general proceeding in accordance with the Contract Documents. 2) Report to the Engineer whenever the RPR believes that any part of the Contractor's work in progress will not produce a completed project that conforms generally to the Contract Documents or will imperil the integrity of the design concept of the completed Specific Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise the Engineer of that part of work in progress that the RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. i. Inspections, Tests, and System Start-ups: 1) Consult with the Engineer in advance of scheduled inspections, tests, and systems start- ups. 2) Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate the Owner's personnel, and that the Contractor maintains adequate records thereof. 3) Observe, record, and report to the Engineer appropriate details relative to the test procedures and systems start-ups. 4) Accompany visiting inspectors representing public or other agencies having jurisdiction over a Specific Project, record the results of these inspections, and report to the Engineer. j. Records: 1) Maintain at the Site orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all change orders,field orders,work change directives, addenda, additional Drawings issued subsequent to the execution of the TASK ORDER No.3 EXHIBIT A-2 Page 2 of 4 KSA Engineers, Inc. Project No.CRP.039 • Construction Contract, the Engineer's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to the Contractor, and other Specific Project-related documents. 2) Prepare a daily report or keep a diary or log book, recording the Contractor's hours on the Site, weather conditions, data relative to questions of change orders, field orders, work change directives, or changed conditions, Site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to the Engineer. 3) Record names, addresses, fax numbers, e-mail addresses, web site locations and telephone numbers of all Contractors, Subcontractors, and major Suppliers of materials and equipment. 4) Maintain records for use in preparing project documentation. 5) Upon completion of the Work,furnish original set of all RPR Specific Project documentation to the Engineer. k. Reports: 1) Furnish to the Engineer periodic reports as required of progress of the Work and of the Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. 2) Draft and recommend to the Engineer proposed change orders, work change directives, and Field Orders. Obtain backup material from the Contractor. 3) Furnish to the Engineer and the Owner copies of all inspection, test, and system startup reports. 4) Immediately notify the Engineer of the occurrence of any Site accidents, emergencies, acts of God endangering the Work, damage to property by fire or other causes, or the discovery of any Constituent of Concern. I. Payment Requests: 1) Review applications for payment with the Contractor for compliance with the established procedure for their submission and forward with recommendations to the Engineer, noting particularly the relationship of the payment requested to the schedule of values, Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. m. Certificates, Operation and Maintenance Manuals: 1) During the course of the Work, verify that materials and equipment certificates, operation and maintenance manuals and other data required by the Specifications to be assembled and furnished by a Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to the Engineer for review and forwarding to the Owner prior to payment for that part of the Work. n. Completion: 1) Participate in visits to the Project to assist in determining Substantial Completion, assist in the determination of Substantial Completion and the preparation of lists of items to be completed or corrected. TASK ORDER No.3 EXHIBIT A-2 Page 3 of 4 KSA Engineers, Inc. Project No.CRP.039 2) Participate in a final visit to the Project in the company of the Engineer,the Owner, and the Contractor and prepare a final list of items to be completed and deficiencies to be remedied. 3) Observe whether all items on the final list have been completed or corrected and make recommendations to the Engineer concerning acceptance. 4. Resident Project Representative shall not: a. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including"or-equal"items). b. Exceed limitations of Engineer's authority as set forth in this Agreement. c. Undertake any of the responsibilities of a Contractor, subcontractors, suppliers, or a Contractor's superintendent. d. Advise on, issue directions relative to, or assume control over any aspect of the means, methods,techniques, sequences or procedures of the Contractor's work. e. Advise on, issue directions regarding, or assume control over security safety practices, precautions and programs in connection with the activities or operations of the Owner or the Contractor. f. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by the Engineer. g. Accept Shop Drawing or Sample submittals from anyone other than the Contractor. h. Authorize the Owner to occupy a Specific Project in whole or in part. TASK ORDER No.3 EXHIBIT A-2 Page 4 of 4 KSA Engineers, Inc. Project No.CRP.039 • EXHIBIT B Master Services Agreement KSA Engineers DESCRIPTION NOT TO EXCEED AMOUNT Maximum Contract Amount $1,500,000.00 TASK ORDERS: Task 1—Design/Bid Phase Services East GA Apron $190,386.00 Task 2—Design/Bid Phase Services East GA Apron (Survey) $23,714.00 Task 3— Construction Administration Services East GA Apron $177,151.63 Task 4—TBD TBD Task 5—TBD TBD Task 6—TBD TBD Amount Remaining on Master Services Agreement $1,108,748.37 Exhibit B Page 1 of 1