HomeMy WebLinkAboutC2016-495 - 10/21/2016 - NA TASK ORDER NO. 2
This Task Order pertains to a Master Services Agreement for Professional Services by and between
City of Corpus Christi, Texas (City) and "Garver, LLC." (Consultant) dated February 16, 2016 by
Ordinance 030765, (Agreement). Consultant shall perform services on the project described below
as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it
has been properly signed by both parties. Upon execution, this Task Order shall supplement the
Agreement as it pertains to the project described below.
TASK ORDER NO. 2
PROJECT NAME: E15221 —CCIA Runway Airport Operations Perimeter Fence Replacement
1. PROJECT DESCRIPTION—The project scope includes removal and replacement of existing
perimeter fencing with high security fencing, new high speed security gates and controls,
concrete footings, wildlife barrier, and driveways, fiber optics, electrical cables, and other
miscellaneous improvements.
2. SCOPE OF SERVICES (Task Order No. 2) —The scope of services includes construction
phase services and project close out duties for the installation of new perimeter fence and
gates, and infrastructure improvements related to access control, lighting, and closed circuit
television. This task order is more fully described in Exhibit A.
3. COMPENSATION — The total amount not to exceed for Task Order No. 2 only is
$346,964.00.
This Task Order is approved and Consultant may proceed. All other terms and conditions of the
Agreement remain in full force and effect.
CITY OF CORP : A STI GARVER, LLC.
U -77
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.H. Edmonds, P.E. (Date) Ftank Mclllwain, P.E. Date)
Director of Engineering Services 3010 Gaylord Parkway, Suite 190
Frisco, TX 75034
(972) 377-7540 Office
TASK ORDER NO. 2
Fund Name Accounting Account Activity No. Amount
Unit No.
Airport Grant 3020-274 550720 E152211543020C $ 292,194.00
Airport CIP 3018-274 550720 E152211543018C 32,466.00
Airport Grant 3020-274 550920 El 52211543020C 20,073.60
Airport CIP 3018-274 550920 E152211543018C 2,230.40
Total $346,964.00
2016-495
10/21/16
Garver LLC INDEXED
APPENDIX A
SCOPE OF SERVICES
CITY OF CORPUS CHRISTI
CORPUS CHRISTI,TEXAS
2.1 General
Generally, the scope of services includes construction phase services and project close out duties for
the installation of new perimeter fence and gates, and infrastructure improvements related to access
control, lighting,and closed circuit television at the Corpus Christi International Airport.
2.2 Construction Phase Services
During the construction phase of work,Garver will accomplish the following:
1. Prepare for and attend the preconstruction meeting.
2. Prepare for and attend utilities coordination meetings.
3. Attend progress/coordination meetings with the Owner/Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by Garver on the shop drawings during this review will not relieve Contractor from
compliance with requirements of the drawings and specifications. The check will only be for review
of general conformance with the design concept of the project and general compliance with the
information given in the contract documents. The Contractor will be responsible for confirming and
correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe and
satisfactory manner. Garver's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, Garver shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
5. Consult with and advise the Owner during the construction period. Garver will submit, when
requested by the Owner, written reports to the Owner on the progress of the construction
including any problem areas that have developed or are anticipated to develop. In addition,
Garver shall supply to Owner such periodic reports and information as may be required by the
FAA.
6. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications
(respond to RFIs) regarding the construction contract documents.
7. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the Owner regarding
payment. Garver's recommendation for payment shall not be a representation that Garver has
made exhaustive or continuous inspections to (1) check the quality or exact quantities of the
Work; (2) to review billings from Subcontractors and material suppliers to substantiate the
Contractor's right to payment; or (3) to ascertain how the Contractor has used money previously
paid to the Contractor.
8. Maintain a set of working drawings and prepare and furnish record drawings.
9. Provide full-time resident construction observation services for the 325-calendar-day construction
Appendix A-Scope of Services 1 of 4
Airport Operations Area Perimeter Fence Garver Project No. 15181171
Exhibit A
Page 1 of 4
GARVER
contract performance time and the 30 days after substantial completion for a total of 355 calendar
days. The proposed fee is based on an average of 52 hours per week, during the construction
contract performance time. If the construction time extends beyond the time established in this
agreement or if the Owner wishes to increase the time or frequency of the observation, the Owner
will pay Garver an additional fee agreed to by the Owner and Garver.
10. When authorized by the Owner, prepare change orders or supplemental agreements, as
appropriate, for ordering changes in the work from that originally shown on the Plans and
Specifications. If re-design or substantial engineering is required in the preparation of these
documents, payment for extra services involved will be made in addition to the payment provided
in basic engineering services.
11. Participate in a final project inspection, prepare punch list, review final project closeout
documents, and review the Contractor's final pay request.
12. Attend the one-year warranty follow up meeting, on-site.
Construction observation services will be provided by Garver's Resident Project Representative, who
will provide or accomplish the following:
• Consult with and advise the Owner during the construction period.
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with the Owner. Coordinate with this firm to insure that all material tests
required for construction are scheduled and accomplished in a manner that will not delay the
Contractor unnecessarily and will meet specification requirements as to location and
frequency.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
• Prepare requests for monthly and final payments to the Contractor.
• Provide information for preparation of record drawings of the completed project.
• Submit FAA Form 5370-1, Construction Progress and Inspection Report, or equivalent form to
the appropriate FAA field office, as necessary. The frequency of submittal shall be
established at the preconstruction conference.
• Administer the"Construction Management Plan"prepared by Garver.
• Prepare a Construction Materials Quality Control Summary to be submitted weekly/monthly to
the FAA. At a minimum, the summary shall include a list of all tests performed showing the
date, location, pass or fail, results of retests, and whether or not the test is eligible or ineligible
under the A.I.P. program. The Summary will include a certification that all testing was
completed in accordance with the"Construction Management Plan."
• Assist the Owner in the observation of Contractor's operations for proper classification of
workers, and review of Contractor's payrolls as necessary to determine compliance with the
prevailing wage rates.
In performing construction observation services, Garver will endeavor to protect the Owner against
defects and deficiencies in the work of the Contractor(s); but Garver does not guarantee the
performance of the Contractor(s), nor is Garver responsible for the actual supervision of construction
operations. Garver does not guarantee the performance of the contracts by the Contractors nor
assume any duty to supervise safety procedures followed by any Contractor or subcontractor or their
respective employees or by any other person at the job site. However, if at any time during
construction Garver observes that the Contractor's work does not comply with the construction
contract documents, Garver will notify the Contractor of such non-compliance and instruct him to
Appendix A-Scope of Services 2 of 4
Airport Operations Area Perimeter Fence Garver Project No. 15181171
Exhibit A
Page 2 of 4
GARVER
correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the
observance, the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Garver will notify the Owner immediately, so that appropriate action under the
Owner's contract with the Contractor can be taken.
As a minimum, Garver's project manager, project engineer, or his/her qualified representative will visit
the site of the work on the average of once per month. These visits should be scheduled to coincide
with each new phase of construction, scheduled FAA inspections, and other times when his/her
presence is desirable. Garver's project manager, project engineer, or his/her qualified representative
will be available at all times work is in progress for telephone contact by the resident project
representative. Garver's project manager shall direct, supervise, advise, and counsel the resident
project representative in the accomplishment of his/her duties.
2.3 Project Closeout Services
After the completion of the construction phase of work,Garver will accomplish the following.
1. Coordinate with the Owner's staff for grant closeout services.
2. Prepare FAA Sponsor Certifications
3. Develop SF-271, Final Outlay Report and SF-425, Final Federal Financial Report.
4. Create and submit to the airport a distribution of construction costs summary sheet.
5. Prepare a summary of DBE utilization including a statement from the subcontractors.
6. Prepare one (1) project closeout manual for submittal to the FAA by the Owner.
2.4 Project Deliverables
The following will be submitted to the Owner, or others as indicated, by Garver:
1. One(1)digital copy of approved shop drawings/submittals from the Contractor to the City of
Corpus Christi Department of Aviation.
2. One(1)full size paper copy,one(1) half size paper copy, and one(1)digital copy of the
Record Drawings to the City of Corpus Christi Department of Aviation and FAA.
3. One(1)project closeout manual to the City of Corpus Christi Department of Aviation.
4. Electronic files as requested.
2.5 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval,or beyond that furnished in the Final Design submittal.
2. Submittals or deliverables in addition to those listed herein.
3. Design of any utility requiring relocation.
4. Retaining walls or other significant structural design.
5. Preparation of a Storm Water Pollution Prevention Plan (SWPPP), including filing of a notice of
intent or notice of termination. The construction contract documents will require the Contractor
to prepare, maintain,and submit a SWPPP to TCEQ.
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner
Appendix A-Scope of Services 3 of 4
Airport Operations Area Perimeter Fence Garver Project No. 15181171
Exhibit A
Page 3 of 4
•
GARVER
and Garver.
2.6 Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed from the
Owner.
Appendix A-Scope of Services 4 of 4
Airport Operations Area Perimeter Fence Garver Project No. 15181171
Exhibit A
Page 4 of 4-
•
•
•
APPENDIX B
CITY OF CORPUS CHRISTI
AIRPORT OPERATIONS AREA PERIMETER FENCING
FEE SUMMARY
Title II Services Estimated Fees
Construction Materials Testing(Rock Engineering) $22,304.00
Resident Project Representative(JDT Inspection Services) $184,140.00
Construction Support Services $130,520.00
Project Close Out Services $10,000.00
Subtotal for Title I Services $346,964.00
Exhibit A-1
Page 1 or 3
\\garverinc.locahgdalalrojects12015N 5181171-CCIA Operations Area Perimeter FencetContracts\Client\DrartMSA Task Order No.2(CPS and Closeout
Services)APPENDIX B-15181171 Garver Fee Spreadsheet(TO 2)2016-09-07
APPENDIX B
CITY OF CORPUS CHRISTI
AIRPORT OPERATIONS AREA PERIMETER FENCING
Construction Support Services
WORK TASK DESCRIPTION
E-6
E-4
E-3
E-1
T-2
C-2
X-1
hr
tin
hr
hr
hr
hr
hr
1. Civil Engineering
Subbroultant administration
16
Coordination with RPR (51 Weeks of Construction)
76
28
Coordination with Sponsor
20
Preparation for and Attendance to Preconstruction Meeting
12
2
Utility Coordination
6
4
B .WeeIdy Construction Coordination Meetings (Teleconference Every Two Weeks) and
Distribution of Minutes
26
26
Contractor/RPR Inquiries
14
20
Monthly Pay Requests
12
Shop Drawings/Material Submittals
6
12
Respond to Contractor's RFIs
14
24
Preparation for and Attendance to Pre -Pave Meeting
12
2
Record Drawings
6
16
Construction Progress Meetings and Sate Vaat (One Meeting Per Month for PM, 12
Month Construction Duration, excluding precon and final inspection)
120
Prepare Charge Orders
6
B
Preparation for and Attendance to Final Project Inspection and PurcMst
12
2
Preparation for and Attendance to One Year Warranty Folow Up and Site Visit
12
2
Subtotal - Civil Engineering
0
370
0
146
0
0
0
2. Beatrice! Engineering
Coordination with RPR/Project Manager
20
Preparation for and Attendance to Preconstruction Meeting
14
2
Bi -Weekly Construction Coordination Meetings (Teleconference Every Two Weeks)
24
Shop Drawmgs/Matenal Submittals
10
14
Contractor/RPR Inquiries
20
24
Record Drawings
10
14
On -Site Meetings (6 Meetings Total)
84
Prepare Change Orders
4
8
Preparation for and Attendance to Final Project Inspection and Puncttkst
14
2
Subtotal - Electrical Engineering
0
0
200
64
0
0
0
Hours
Salary Costs
SUBTOTAL -SALARIES:
0
370
200
210
0
0
0
50 00 561,050 00 528,000 00 $22,470 00 SO 00 SO 00 SO 00
DIRECT NON -LABOR EXPENSES
Once Supplies/Equipment/Postage/Printing/Truck
Travel Costs
64 000 00
510 000 00
5111,520.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
514,000.00
SUBTOTAL:
SUBCONSULTANTS FEE:
LNV Inc (lenitive)
5125,520.00
55,000.00
TOTAL FEE:
5130,520.00
Exhibit A-1
Page 2 of 3
APPENDIX B
CITY OF CORPUS CHRISTI
AIRPORT OPERATIONS AREA PERIMETER FENCING
Project Close Out Services
WORK TASK DESCRIPTION
E-6
E-4
E-3
E-1
T-2
C-2
X-1
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Coordinate with Airport for Project/Grant Closeout
6
Sponsor Certifications
1
4
Final Outlay Report (SF -271)
2
4
Final Federal Financial Report (SF -425)
2
4
Distrubution of Cost Spreadsheet
2
4
Summary of DBE Utilization Including Obtaining Statement from
Subconsultant DBEs
2
4
Assemble Material Submittals
2
Summary of Materials Testing
4
Sponsor Cover Letter
1
Prepare and Submit Closeout Manual to Airport
6
Subtotal - Civil Engineering
0
15
0
33
0
0
0
2. Electrical Engineering
O&M Manuals
6
10
Prepare Closeout Manual Documents - Electrical
4
6
Subtotal - Electrical Engineering
0
0
10
16
0
0
0
Hours
Salary Costs
0
15
10
49
0
0
0
$0.00 52,475.00 51,400.00 $5,243.00 50.00 $0.00 50.00
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $557 00
Postage/Freight/Courier 5250 00
Office Supplies/Equipment 575 00
Travel Costs $0.00
59,118.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: 8882.00
SUBTOTAL:
SUBCONSULTANTS FEE:
$10,000.00
$0.00
TOTAL FEE: 810,000.00
Exhibit A-1
Page 3 of 3
EXHIBIT B
Master Services Agreement
KSA Engineers
DESCRIPTION NOT TO EXCEED AMOUNT
Maximum Contract Amount $1,500,000.00
Task 1—Design and Bid Phase Services for the Perimeter Fence
Replacement and Improvements Project $298,716.00
Task 2— Construction Phase&Close out Phase Services for the
Perimeter Fence Replacement and Improvements Project $346,964.00
Task 3—TBD TBD
Task 4—TBD TBD
Task 5—TBD TBD
Task 6—TBD TBD
Amount Remaining on Master Services Agreement $854,320.00
Exhibit B
Page 1 of 1