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Home My WebLink AboutC2016-499 - 10/31/2016 - NA AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR HARBOR BRIDGE LIGHTS PROGRAMMING The City of Corpus Christi. Texas, a Texas home-rule municipal corporation. -CITY", and Terry K. Oft an individual. "CONSULTANT". agree to the following amendments to their agreement. executed on October 4. 2016: In the Original Contract, Section 3 'FEE' shall be replaced with section 3 provided below. 3. FEE. The CITY agrees to pay the CONSULTANT for consultation services provided in accordance with Exhibit"A". Scope of Services and Fee under this AGREEMENT. a total amount not to exceed $13,000. for the term of this AGREEMENT. Monthly invoices shall be submitted in accordance with Exhibit "C Additionally, for prepaid programming requests submitted and approved by the CITY. the CONSULTANT, at the direction of the Assistant City Managers office shall provide programming consultation as part of this agreement and its associated fee. All other terms in conditions of the October 4. 2016 Professional Services Agreement for Harbor Bridge Lights Programming between CITY and CONSULTANT.which are not specifically addressed herein, shall remain in full force and effect. CITY u F C c RIS TERRY . • E. Ja E '"on, 2 (D e) Terry K. Orf (Date) Interi Assistant City Manager 300 East Beasley Aransas Pass, TX 78335 361.960.0131 AP•ROVED AS TO FORM .&.ra ' lD -0 Cv S ice of Mana.-m:,,t and Budget (Date) ' U. - / 1011//l49 Legal Department (Date) Project Number: Funding Source: 102.-D- t2- --( - 051 63 0000 Encumbrance Number: 2016-499 10/31/16 Terry K. Orf INDEXED EXHIBIT A Scope of Services and Fee Schedule Objective: To provide the City of Corpus Christi with consultation of monthly Harbor Bridge light programming, limited special Harbor Bridge event programming and coordination of all required maintenance of the lighting system and related hardware infrastructure (as described below). Programming will be accomplished using Designer software package included with the Pharos controller hardware. plus other Pharos software, as well as other software packages to create the light programs. The amount of this 90 day contract will be $1,701.00 to be billed monthly for consultation services and $7.800.00 for training, with this agreement commencing October 1, 2016, and ending December 31st, 2016. All hours spent conducting employee training will be separately invoiced. The contract will be for a period of approximately 90 days. Specific Tasks: • Consultation of Monthly Harbor Bridge Light Programming By the first weekday of each month. a unique light program comprised of multiple effects that are included in the Designer software. video effects and custom effects will be uploaded to the bridge hardware as coordinated thru the City's Assistant City Manager ("ACM"). This will be based on the program created under the previous contract in 2013 and modified as requested for special events and per the ACM's directions. Each program includes many individual effects strung together to form a 15-minute program which will loop during the prescribed times defined by the ACM. • Consultation of Special Harbor Bridge Event Programming o Themed lighting programs for up to two special events will be developed. o The anticipated special programs will include. but not be limited to 4th of July Mayor's Big Bang event. o Any special projects which require synchronizing the lights with sound will require special coordination as follows: • City of Corpus Christi Wi-Fi personnel will be required for these programs as well as Wi-Fi sending and receiving units provided by the City. • Consultation of Maintenance of the Physical Bridge Lights and Related Hardware Infrastructure Consultation of monthly maintenance requirements to address lighting and data communication problems are included in this agreement. This would include the Harbor Bridge lighting system. Consultation for coordination with certified vendors to replace/repair the lights and infrastructure will be included as limited above. • Consultation of Programming Events outside of this agreement Programming events not listed in this proposal will be negotiated separately with the ACM's Office. • Training of City Staff 7. Provision of training to designated City personnel related to all aspects of the programming of lights and maintenance of lighting systems covered under this agreement. An estimated 120 hours of training will be required. Training is expected to begin no later than September 1, 2016 EXHIBIT A continued Scope of Services and Fee Schedule Consultation of Programming & Consultation Hours Cost Maintenance Monthly Bridge Lighting Program As Determined by IT&ACM Included in Consultation Monthly Billing Special Events Programming Consultation As Determined by IT&ACM Included in Monthly Billing Maintenance of Lights and Infrastructure Included in Consultation As Determined by IT&ACM Monthly Billing Monthly Billing: ! $1,701.00 Training of City Staff(To be paid only upon 120 hours $7,800.00 completion of training of City staff) Exhibit B Mandatory Requirements INDEMNIFICATION AND HOLD HARMLESS Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract. The foregoing indemnity shall apply except if such injury,death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. EXHIBIT C Sample Form of Payment Request Iernc>r' Invoice 1410 fitsi 114:4140 Atr n uta i'ass 1 i-'as 7 t I Ai, Date Invo,ce# Bill To Protect C'tt%rtt'C.xpru l'hna t t a t stratier!lathes I tndr<I t>:htrnu Inn Wes Pierson Assist It rl ll„<*427 Corm :4 C`hnsti 'texas 7X40'+ P 0 No Terris Prolan Gescnptton Item ClaSs Est Amt Pnot Amt Curr% rotas,A Amount Peke lilticers%Leek-Ma%n_trt Assiut Spwal1% MlutMt 2*txl5, `s,xro. 7It,:A,� I monad!:Ray Ma 7 April Etat R.hut,mnnthh twou.ims Ardatcct t'ttttnutunuu_ "hit t)+, 25 t*P April 4-2hrs 13-2hr:.Mas 2.l-21rs& Archnc.t Maunhinni e ;rk>'+ 2500'1, 2i qtr'„ .not hate 21 2hrs 22-4 his 21. hrs& 2 3-8hr, Total Payments/Credits Balance Due ,: