HomeMy WebLinkAboutC2016-510 - 10/21/2016 - NA •
CITY OF CORPUS CHRISTI
AMENDMENT NO. 2 to
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas, hereinafter called "CITY," and HDR ENGINEERING, INC.
hereinafter called °ENGINEER," agree to the following amendment to the Contract for Professional
Services for Ocean Drive Park Improvements—Swantner Park(Bond 2012) (Project No.8140491
as authorized and administratively amended by:
Original Contract December 14,2014 Administrative Approval $37,000.00
Amendment 1 September 22, 2015 Motion No. 2015-101 $113,900.00
EXHIBIT A, BASIC SERVICES shall be modified to include Construction Phase Services as shown in
the attached Exhibit A.
EXHIBIT A,SUMMARY OF FEES shall be modified by the attached Summary of Fees as shown In the
attached Exhibit A-1 for an additional fee not to exceed $27,900.00 (in figures) Twenty Seven
Thousand Nine Hundred Dollars and Zero Cents (in words) for a total restated fee not to
exceed $178,800.00 (in figures) One Hundred Seventy Eight Thousand Eight Hundred Dollars
and Zero Cents (in words).
All other terms and conditions of the December 14,2014 contract between the"CITY'and"ENGINEER"
and of any amendments to that contract which are not specifically addressed herein shall remain in full
force and effect.
CITY OF CORPUS CHRISTI HDR ENGINEERING, INC.
94/',/2P ete4e4rde,--
Mark Van Vleck Arthur B. Colwell, P.E Date 1/.4.
Assistant City Manager Vice President
555 N. Carancahua, Suite 1600
Corpus Christi,TX 78401-0850
(361) 696-3300 Office
(361) 696-3385 Fax
• ,MME • Dif 11 s _) r 0 ?JP°I q-A4'
rte Gra , P. E. 124 i(pate
cutive Di -ctor of r ubli Works
APPROVED AS TO LEGAL FORM
26/41,
/ , 2016.10.13 14:28:42 3 -05'00'
2016-510 Date
10/21/16
HDR Engineering Inc. INDEXED
Ocean Drive Park Improvements —Swantner Park (Project No. E14049)
HDR, Amendment No. 2, $27,900.00 Not to Exceed $178,800.00
Fund Name Accounting Account Activity No. Account Amount
Unit No. Category
Parks and Rec Bond 2012 3293-027 550950 E14049013293EXP 50950 $27,900.00
Total $27,900.00
Encumbrance No.
„.
August 26, 2016 MCN10042930
September 12, 2016 rev.01
September 22, 2016 rev.02
September 29,2016 rev.03
October 5,2016 rev.04
Mr.Jeff H. Edmonds, PE
Director of Capital Programs
City of Corpus Christi
P.O. Box 9277
Corpus Christi,TX 78469-9277
RE: PROPOSAL FOR CONSTRUCTION PHASE SERVICES FOR THE OCEAN DRIVE PARK IMPROVEMENTS —
SWANTNER PARK(PROJECT NO. E14049)
Dear Mr. Edmonds:
Thank you for asking HDR to submit a proposal for the construction phase services for the Ocean Drive Park
Improvements - Swantner Park Project. With our completion of the condition assessment report, and the
final design and bid phase services, HDR feels well qualified to assist.
In order to provide the services requested, HDR proposes to perform the scope of work as described below.
I. Initiation/Controls(Task 1)
Services under this task will include:
1. Initiation / Controls. HDR will provide project management for the tasks listed below.
This work will involve general project management duties such as status reporting,
scheduling of manpower and project deliverables, staff assignments, internal coordination
meetings,and quality control reviews.
II. Pre/Post Construction Services(Task 2)
Services under this task will include:
1. Pre-Construction Meeting. HDR will participate in a pre-construction meeting(to be held
at City Hall)with City staff and the contractor selected to perform the work.
hdrinc.com
555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849
(361)696-3300
Exhibit A
Page 1 of 6
Mr.Jeff Edmonds,P.E. MCN10042930
October 5,2016
Page 2 of 6
2. Participate in Punch List Walkthrough: HDR will participate in a punch list walkthrough
with the Contractor and City. After the meeting, HDR will provide a Punch List to the
Contractor identifying specific items that require correction.
3. Final Walkthrough& Certificate of Completion: HDR will participate in a Final Inspection
walkthrough to confirm all punch list items have been remedied to the satisfaction of the
City. At the conclusion of the walkthrough, HDR will provide the City with a Certificate of
Completion for the Project.
4. Prepare Record Drawings: HDR will review construction "red-line" drawings, prepare
record drawings of the Project as constructed (from the "red-line" drawings, inspection,
and the contractor provided plans) and deliver to Engineering Services a reproducible set
(22"x34") and electronic file(AutoCAD r.14 or later) of the record drawings. All drawings
will be prepared using dwg format in AutoCAD,and graphics data will be in dxf format with
each layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
1. Designate an individual to have responsibility, authority, and control for coordinating activities
for the construction contract awarded.
2. Prepare applications/estimates for payments to Contractor.
3. Conduct the Punch List Walkthrough and Final Inspection.
hdrinc.com
555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849
(361)696-3300
Exhibit A
Page 2 of 6
Mr.Jeff Edmonds, P.E. MCN10042930
October 5,2016
Page 3 of 6
Ill. Construction Services(Task 3)
Services under this task will include:
1. Review of Contractor's Work. HDR will review contractor's work for general conformance
to contract documents, shop drawings, materials, and other submittals required by the
contract documents.
2. Review Testing Results. HDR will review field and laboratory testing results required by
the contract documents.
3. Provide Interpretations & Clarifications. HDR will provide interpretations and
clarifications of the contract documents for the contractor and authorize minor changes
which do not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
4. Prepare Change Orders: HDR will prepare change orders ( in coordination with the City's
construction division), provide interpretations and clarifications of the plans and
specifications for the contractor, and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City under the
contract
5. Perform Construction Observation. HDR will provide an engineer as a project
representative(PR)to provide periodic construction observation.The PR will make regular
visits to the site of the project to confer with the City project inspector and contractor to
observe the general progress and quality of work and to determine if the work is being
done in general conformance with the contract documents. Continuous monitoring of the
progress of construction will not be performed.
The City staff will:
1. Provide an individual to monitor the CLSM placements.The individual will be at the site during the
entirety of the CLSM placements underneath the seawall.
IV. TDLR Compliance Services(Task 4)
Services under this task will include:
1. Prepare and Submit TDLR Registration. HDR will prepare the Texas Department of
Licensing and Registration (TLDR) Architectural Barriers Project Registration Form and
submit to the State in anticipation of the approved Plan Review and Inspection Report
upon Project completion.
hdrinc.com
555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849
(361)696-3300
Exhibit A
Page 3of6
•
Mr.Jeff Edmonds, P.E. MCN10042930
October 5,2016
Page 4 of 6
2. Perform TAS Plan Review and Submit Report. HDR will perform a plan review of the
Issued for Bids drawing set (24 pages) to determine conformance with the Texas
Accessibility Standards(TAS).
3. Perform TAS Inspection upon Project Completion. HDR will perform a TAS inspection
upon project completion to confirm the constructed project complies with TAS
regulations.
4. Submit Inspection Report. HDR will prepare and submit the necessary documentation to
the TDLR that indicates the constructed project conforms to TAS regulations.
SCHEDULE
Below is the latest schedule provided to HDR by the City(S.Torno email on 07/13/16)which illustrates the
expected timeline for this project.
DATE ACTIVITY
August 17,2016 Bid Opening
August 24,2016 HDR Contractor Award Recommendation
September 20,2016 Council Award
October 10,2016 Work Order Issued&Pre-construction Meeting
October 20,2016 Start of Construction(120 days)
February 17,2017 Construction Complete
hdrinc.com
555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849
(361)696-3300
Exhibit A
Page 4 of 6
Mr.Jeff Edmonds, P.E. MCN10042930
October 5,2016
Page 5 of 6
PROPOSAL CLARIFICATIONS
The following assumptions were made in the development of this proposal:
1. The fee proposal for Pre/Post Construction Services (Task 2) assumes 2016 rates and a 17-week
construction period. Should the City desire additional engineering services during construction
beyond this time period,this scope of work and associated fee can be amended at a later date.
2. The fee proposal for Construction Services (Task 3) assumes 2016 rates, 6-hours per week, and a
17-week construction period. Should the City desire additional construction observation services
beyond these hours,this scope of work and associated fee can be amended at a later date.
3. The TDLR Compliance Services do not include modifications to the drawings or specifications. If
modifications are required,this scope of work and associated fee can be amended at a later date.
4. HDR's observation or monitoring portions of the work performed under construction contracts
shall not relieve construction contractor(s) from responsibility for performing work in accordance
with applicable contract documents. HDR shall not control or have charge of, and shall not be
responsible for, construction means, methods, techniques, sequences, procedures of construction,
health or safety programs or precautions connected with the work and shall not manage,supervise,
control or have charge of construction. HDR shall not be responsible for the acts or omissions of
construction contractor(s)or other parties on the project. The City agrees to contractually require
its construction contractor(s) to include HDR as an additional insured on the construction
contractor(s') general liability insurance and include a waiver of subrogation endorsement under
contractor's workers'compensation and employer's liability policy for the benefit of HDR.
PROPOSED HOURS AND FEES
In order to accomplish the work described above,HDR proposes to provide services on a Time and Materials
basis and estimates the fee to be$27,900 and the effort to be 236 hours. HDR will provide these services in
accordance with the City's standard contract for A/E Professional Services. Fees for labor were determined
based on hours using Direct Labor Rates and a multiplier of 3.15. Expenses will be billed at a cost plus 10%.A
summary of fees and hours are shown below:
Initiation/Controls(Task 1)1 $ 5,100.00 44 hours
Pre/Post Construction Services(Task 2) $ 9,200.00 82 hours
Construction Services(Task 3) $ 11,600.00 102 hours
Subconsultant+10%Markup—TLDR Compliance Services(Task 4) $ 2,000.00 8 hours
$ 0.00 0 hours
TOTALS $27,900.00 236 hours
llncludes Project Management
hdrinc.com
555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849
(361)696-3300
Exhibit A
Page 5 of 6
Mr.Jeff Edmonds, P.E. MCN 10042930
October 5,2016
Page 6 of 6
AUTHORIZATION
If you concur with this proposal, please prepare a contract for execution. Any work outside the Scope will
be done, with authorization from you, via a formal Scope Change Document. Fees for labor will be
determined based on actual hours worked, Direct Labor Rates and a multiplier of 3.15. Expenses associated
with Additional Services will be billed at a cost plus 10%. This proposal is valid for 45 days from the date of
this document.
Invoicing will be submitted on a monthly basis and a monthly status report with backup information will be
included to provide a status update regarding completed progress.
HDR issues new rate schedules in January of each year. Based on the anticipated project execution schedule,
we will be implementing the new rates as they become effective.
Thank you again for asking us to help.We look forward to continuing our working relationship with you and
your staff on this challenging and exciting project. If you have any questions or require additional
information, please do not hesitate to contact me at 361-696-3358.
Sincerely,
HDR Engineering, Inc.
/
//7>ifil41
Adam D. Hagel, P.E. Arthur B.Colwell, P.E.
Structural Engineer I Ports and Harbors Managing Principal,Vice President
Cc: DBM,file
hdrinc.com
555 N. Carancahua,Suite 1600,Corpus Christi,TX 78401-0849
(361)696-3300
Exhibit A
Page 6 of 6
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EXHIBIT C
Insurance Requirements
Pre-Design, Design and General Consulting Contracts with Construction
Management Services
1.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar insurance
required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement a copy of Certificates of Insurance (COI) with applicable policy endorsements
showing the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. A waiver of subrogation is required on all applicable policies.
Endorsements must be provided with COI. Project name and or number must be
listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions)
If claims made policy, retro date must be
prior to inception of agreement, have
extended reporting period provisions
and identify any limitations regarding
who is insured.
AUTO LIABILITY (including) $500,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Consultant shall obtain and maintain in full force and effect for the duration of this
Rev 07/16
1 Exhibit C
Page 1 of 2
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
1.5 Consultant shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested change.
Consultant shall pay any costs incurred resulting from said changes. All notices under
this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.6 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.6.1 Provide thirty (30) calendar days advance written notice directly to City of
any suspension, cancellation or non-renewal of coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
1.7 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide
and to maintain the required insurance shall constitute a material breach of this contract.
1.8 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the exhibit
hereunder, and/or withhold any payment(s) if any, which become due to Consultant
hereunder until Consultant demonstrates compliance with the requirements hereof.
1.9 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.10 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
1.11 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
Rev 07/16
2 Exhibit C
Page 1 of 2