HomeMy WebLinkAboutC2016-588 - 12/20/2016 - Approved ' t
INTERLOCAL COOPERATION CONTRACT
DEPARTMENT OF STATE HEALTH SERVICE
CoNrRAcr No.2017-049413-001
THE DEPARThfENT OF STATE IjEALT}J SERVICts`S. .S
Nueces County Public Health District(City)("Local("System Agency"or"DSHS'�and Corpus Christi-
"Parties,"enter into the following contract laboratory each analysis of bay
collected by the System Agency �'"and collectively the
Cooperation Act,"eChapter 791 ye Tow Government
pursuant to the water samples
of Government Code. °V�O of the interlocal
•
I. PARTIES
AxonAggay
Loc I N,ve n„. ,,,
Name:Department of State Health Services '
Name:Corpus Christi Nueces County Public
Address:P.O.Box 149347 Health District(City)
City and Zip:Austin,Texas 787149347 Address: 1702 Home Road
City and Zip:Corpus Christi,Texas 78416
Contact Person:Gary,Heideman
Tontact Per3on:Angela Flores,BS,M(ASCD)CM
Telephone:512-834-6757 x2503
Fax number:512-834-6762 Celenhone: 61-826.7213
E-Mail Address:fir.}1ezdeman®dst�.�.�.j..._ Fax number.
Agency Number:537 E-Mail Address: e a t c
m.
Agency Number.
II. STATEMENT OF SERVICES TO BE PROVIDED
The with the
agree to cooperate to provide necessary and authorized
terms of this Contract. Specific services rzed services tack , in accordance
at provided are described in eat A—c f.te.,`
III. CONTRACT PERIOD AND RENEWAL,
The Contract is effective on September 1,2016 and
termmated pursuant to the terms and conditions of the Contract.inates on Auguste 1 may
y e,tend thisiContract cor
t
subject to mutually agreeable terms and conditions. Theme ` Contract
IV. AMENDMENT
The Parties to this Contract may modify this contract only through the execution ofa written amendment
signed by both parties.
V. CONTRACT AMOUNT AND PAYMENT FOR SERVICES
The total amount of this Contract,including all Work Orders issued under i
THOUSAND DOLLARS(S56,0110.00).as provided for 1n t,shall not exceed FIF1 Y sot_ W
ftwad
P.OMANSystem Aiesey ca X2317. 049413-001
2016-588
12/20/16
Res. 031016
INDEXEDTX Dept of State Health Services
r ,
VI. LEGAL NOTICES
For Legal Notices under this Contract shall be deemed delivered when deposited
U ate States mail, postage paid, certified, return receithacocommon
ar the
overnight,signature required,to the appropriate address below:requested; or with a common carrier,
System Agency
Department of State Health Services
Attention:Lisa Hernandez
100 W.49th Street,MC 1911
Austin,TX 78756
Local Government
Corpus Christi Nueces County Public Health District(City)
1702 Home Road
Corpus
Texas
16
Attetion:Angela BS,M(ASCP)CM
Notice given in any other manner shall be deemed effective only if and when received by the Pa
to be notified. Either Party may change its address for receiving legal notice by notifying the rtY
fY g other
Party in writing.
VII.CERTIFICATIONS
The undersigned contracting parties certify that:
(1) the services specified above am necessa
the statutory functions and ro ry and essential For activities that are properly within
p grams of the affected agencies of state government;
(2) Each Party executing this Contract on its behalf has Full power and authority to enter into this
Contract.
(3) the proposed arrangements serve the interest of efficient and economical administration of
state government;and
(4) the services contracted for are not required by Section 21,Article XVI of the Constitution of
Texas to be supplied under a contract awarded to the lowest
The System Agency further certifies that it has statutoryresponsible bidder.
Code described in this contract under DSHS Contracting Authority,yt which is Texas Health to contract for man services
Chapters 12 and 1001 and Texas Government Code Chapter 531,Subchapter D,to the extent
applicable.
The Local Government further certifies that it has statutory authority to contract for the services
described in this contract under Texas Government Code Chapter 791.
SIGNATURE PACE FOLLOWS
SymsAaeaeyCowed No.2+17-049413-001
r 02.111.2016Page 2 all
1 y
SIGNATURE PAGE FOR SYSTEM AGENCY CONTRACT NO.2017-049413-001
DEPARTMENT OF STATE HEALTH SERVICES LOCAL GOVERNMENT
Si n: e,/�'J gTh1 .o R.axmi Slgitature
Printedita
Name i. Margie C. o
�4J-rfi. 1. d Printed Name
Ate-sociatC Commisjp j
Division far Regulatory ry
eices
Title
Title
/ aa/ /2
Date Date
THE FOLLOWING ATTACHMENTS TO ENTERPRISE AGENCY CONTRACT NO.2017-
(1494134n ARE HEREBY INCORPORATED BY REFERENCE:
ATTACHMENT A- STATEMENT OF WORK
ATTACHMENT B- UNIFORM TERMS AND CONDITIONS
ATTACHMENT C- SUPPLEMENTAL&SPECIAL CONDmONS
ATTACHMENT D- FEDERAL ASSURANCES
ATTACHMENT E- FEDERAL LOBBYING CERTIFICATIONS
Approved as to toren 148 I I Le
/atoll ,i, •
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i' iy
ATTEST:
a41{4..<
REBECCA Hl1ERTA
CITY SECRETARY
Sys.=Aaeaty Cosine!Na.2017-049413-OOTI
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Par 4 pc Q NUN
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ST COUNrIL 'GAJ
ATTACHMENT A
STATEMENT OF WORK
LOCAL GOVERNMENT RESPONSIBILITIES
Local Government will:
A. Provide System Agency with laboratory services for the analysis of bay water samples
collected by the Department of State Health Services(DSHS). Tests shall be performed
• in a laboratory certified to meet United States(U.S.)Food and Drug Administration
requirements for shellfish waters testing.
B. Provide testing capacity for a minimum of forty(40)laboratory analysis tests of bay water
samples per day for DSHS field offices.The number of laboratory analysis tests ofbay water
samples required per year is approximately 800-1500. Peak laboratory needs are from
October 15 through May 15.
C. Analyze bay water samples for fecal coliform using the Association of Analytical Chemists
(AOAC) modified A-I method for Most Probable Number(MPN) using multiple tube
fermentation;
D. Be available for providing analyses a minimum of six(6)days a week,8:00 am to 5:00 pm;
E. Make results available to DSHS by phone and e-mail within two(2)hours of completion of
laboratory analyses and make available by mail (upon request) legible, reproducible,
laboratory result forms to DSHS at the following address:
Department of State Health Services
Attn: Seafood and Aquatic Life Group,MC 1987
P.O.Box 149347
Austin,Texas 78714-9347
F. Be accessible by land and air travel,and be in a location where delivery services are available
which can guarantee overnight delivery,
G. Be certified by the U.S.Food and Drug Administration or its citifying agency,the Texas
Department of State Health Services,for analysis of shellfish waters;
H. Meet laboratory proficiency standards as set forth In Laboratory Procedures for the
Examination ofSeawater and Shellfish,filth edition, 1985,which is hereby Incorporated
by reference,or the latest edition accepted by the U.S.Food and Drug Administration,for
analysis of shellfish by laboratories that have been cleaned and autoclaved;and
I. Return bay water sample bottles to the originating DSHS field office in containers
supplied by DSHS,return height collect,to DSHS.
ILL PERFORMANCE MJASURES
The System Agency will monitor Local Government's performance of the requirements in
Attachment A and compliance with the Contract's terms and conditions.
�.02,012016 System Agency Contract No.2017-049413.001
Pale 1
} ,
ATTACHMENT A
STATEMENT OF WORK
III.INVOICE AND PAYMENT
A. Local Government will request monthly payments using the State of Texas Purchase
Voucher(Form B-13)at hto://www.SvstemAgencv.statexx.us/arants
/forms/hI3form.doe.Voucher and any supporting documentation will be mailed or
submitted by fax or electronic mail to the address/number below.
_ Department of State Health Services
Claims Processing Unit,MC 1940
1100 West 49th Street
P.O.Box 149347
Austin,TX 78714-9347
FAX:(512)458-7442
EMAIL:invoices@dshs.state.tx.us
B. Local Government will be paid on a fee-for-service/unit rate basis. System Agency will
pay Contractor thirty-five dollars($35.00)for each completed and satisfactorily
performed fecal coliform test. Total payments will not exceed fifty-six thousand dollars
(556,000.00)for the contract term.
C. All invoices must reference PON 0000427498
System ABS'Contract No.2017.049413.001
v.02.01.2016 Page 2
i
HHSC Uniform Terms end Condiions Version 212
Pubished said Effective:November 30.2015
Responsible Office:Chief Counsel
TExAs
Health and Human
Services Commission
Health and Human Services Commission
HHSC Uniform Terms and Conditions -
Local Governmental Body
Version 2.12
1 ,
TABLE OF CONTENTS
ARTICLE I DEFINITIONS AND INTERPRETIVE PROVISIONS ..,.,.,» 3
1.01 Definitions
1.02 Interpretive Provisions... ...
ARTICLE II CONSIDERATION • 5
2.01 Expenses.-
...
2.02 Funding --""........................».".»....».........5
ARTICLE III WARRANTY,AFFIRMATIONS,ASSURANCES AND CERTIFICATIONS....6
3.01 Federal Assurances...........»......"..............................»....".........".»......... 6
3.02 Federal Certifications.....................»..._.............»»..»..»».........".......»......»....»......en..» 6
ARTICLE IV INTELLECTUAL PROPERTY
4.01 Intellectual Property.»........»....».....»».....".............»» ».»...».. »...»»6
ARTICLE V RECORDS,AUDIT,AND DISCLOSURE......... .......
5.01 Access to records,books,and documents....»....».."»»» »6
5.02 "'
Response/compliance with audit or inspection findings... ,,,,»,,,,,..7
5.03 SAO Audit
7
5.04 Recapture of Funds...".... ..
»..................»...... 7
5.05 Public Information and Confidentiality
5.06 Data Security...»....».._.......».....»..."»»..............»» »..»....................»»..............».8
ARTICLE VI CONTRACT MANAGEMENT AND EARLY TERMINATION»»»..,,", 8
6.01 Contract Management».....».»........».......» 8
6.02 Terminadon for Convenience.--....» 8
6.03 Termination for Cause.........»».»..».
6.04 Equitable Settlement.»»»....»»» "........"..».....
ARTICLE VII MISCELLANEOUS PROVISIONS
7.01 Technical Guidance Letters—.....
...»....».... 9
7.02 Survivability...................»....»..».»....»».... . '..' .9
7.03 No Waiver.».»,. �"�»�� "
».»»........»»»»...... »»»» .».• »..»»»...»....9
7.04 Standard Terms and Conditions "..»..»..»..».»»».",,....»...»......».........»»....»»....•....9
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ARTICLE I DEFINITIONS AND INTERPRETIVE PROVISIONS
1.01 Definitions
As used in this Contract,unless the context clearly indicates otherwise or defined in the Signature
Document,the following terms and conditions have the meanings assigned below:
"Amendment"means a written agreement,signed by the parties hereto,which documents changes
to the Contract other than those permitted by Technical Guidance Letters,as herein defined.
"Attachment"means documents, terhrs, conditions,or additional information physically added to
this Contract following the execution page or included by reference, as if physically, within the
body of this Contract.
"Contract"means the Signature Document, these Uniform Terms and Conditions,along with any
Attachments,and any Amendments, purchase orders,or Technical Guidance Letters that may be
issued by the System Agency,to be Incorporated by reference herein for all purposes[(issued.
"Deliverable('means any item,report,data,document,photograph,or other submission required to
be delivered under the terms of this Contract,in whatever form.
`Eft ctive Date"means the date agreed to by the Parties as the date on which the Contract takes
effect.
"Federal Assurance(' means Standard Form 4248 (Rev. 7-97), as prescribed by OMB
Circular A-102 (non-construction projects); or Standard Form 424D (Rev. 7-97), as
prescribed by OMB Circular A-102(construction projects).
"Federal Certifications" means U.S. Department of Commerce Form CD-512 (12-04),
"Certifications Regarding Lobbying—Lower Tier Covered Transactions."
"Federal Fiscal Year"means the period beginning October 1 and ending September 30 each year,
which is the annual accounting period for the United States government.
"GAAP"means Generally Accepted Accounting Principles.
"GASB"means the Governmental Accounting Standards Board.
"Health and Human Services Commission" or "JIHSC" means the administrative agency
established under Chapter 531,Texas Government Code or its designee.
"intellectual Property"means patents,rights to apply for patents,trademarks, trade names,service
maks, domain names, copyrights and all applications and worldwide registration of such,
schematics, industrial models, inventions, know-how,trade secrets,computer software programs,
and other intangible proprietary information.
"Kcal GovernnNge means the Party to this Contract that meets the definition of this term under
Tex.Gov't Code§791.003(4).
"Parties"means the System Agency and Local Government,collectively.
lea"means either the System Agency or Performing Agency,Individually.
"P "means the goods and/or Services described in the Signature Document or an Attachment
to this Contract.
System Agency Contract No. 16-***-***-****
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"Public information Act"or 11&"means Chapter 552 of the Texas Government Code.
" " means the tasks, functions, and responsibilities assigned and delegated to Local
Government under the Contract.
"signature Document"means the document executed by both Parties that specifically sets forth all
of the documents that constitute the Contract.
•
•
•
"Systpm Agency" means HHSC or any of the agencies of the State of Texas that are
overseen by HHSC under authority granted under State law and the officers, employees,
and designees of those agencies. These agencies include: the Department of Aging and
Disability Services, the Department of Assistive and Rehabilitative Services, the
Department of Family and Protective Services, and the Department of State Health
Services.
"Mate Fiscal Year" means the period beginning September I and ending August 31 each year,
which is the annual accounting period for the State of Texas.
"State of Texas Textravel" means Texas Administrative Code, Title 34, Part t. Chapter 5,
Subchapter C,Section 5.22,relative to travel reimbursements under this Contract,if any.
"Subcontractor"means an individual or business that performs part or all of the obligations
of Local Government under this Contract.
"Technical Guidance Letter"or"[Q"means an instruction,clarification,or interpretation of the
requirements of the Contract,issued by the System Agency to the Local Government.
"tier means alt Services to be performed. goods to be delivered,and any appurtenant actions
performed and items produced.conceived,or developed,including Deliverables.
1.02 Interpretive Provision
A. The meanings of defined terms are equally applicable to the singular and plural forms of the
defined terms.
B. The words"hereof,""herein,""hereunder,"and similar words refer to this Contract as a whole
and not to any particular provision,section,Attachment,or schedule of this Contract unless
otherwise specified.
C. The term "including" is not limiting and means "including without limitation" and, unless
otherwise expressly provided in this Contract, (i) references to contracts (including this
Contract) and other contractual instruments shall be deemed to include all subsequent
Amendments and other modifications thereto,but only to the extent that such Amendments
and other modifications are not prohibited by the terms of this Contract,and(it)references to
any statute or regulation are to be construed as including all statutory and regulatory
provisions consolidating.amending,replacing, supplementing.or interpreting the statute or
regulation.
D. Any references to "sections," "appendices," or "attachments" are references to sections,
appendices,or attachments of the Contract.
E. Any references to agreements, contracts, statutes, or administrative rules or regulations in the
Contract are reibrences to these documents as amended,modified,or supplemented from time
to time during the term of the Contact.
F. The captions and headings of this Contract are for convenience of reference only and shall not
affect the interpretation of this Contract.
System Agency Contract No. 16-***-*•*-*see
rtriors
Page 4 of II
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G. All Attachments within this Contract, including those incorporated by reference, and any
Amendments are considered part of the terms of this Contract.
H. This Contract may use several different limitations, regulations,or policies to regulate the same
or similar matters. All such limitations, regulations,and policies are cumulative and each
shall be performed in accordance with its terms.
I. Unless otherwise expressly provided, reference to any action of the System Agency or by the
System Agency by way of consent, approval, or waiver shall be deemed modified by the
phrase"in its sole discretion."
•
.1. Time is of the essence in this Contract. •
ARTICLE II CONSIDERATION
2.01 Expenses
Except as otherwise provided in the Contract, no ancillary expenses incurred by the Local
Government in connection with its provision of the Services or Deliverables will be reimbursed by
the System Agency. Ancillary expenses include, but are not limited to costs associated with
transportation,delivery,and insurance for each Deliverable.
When the reimbursement of travel expenses is authorized by the Contract,all such expenses shall
be reimbursed in accordance with the rates set by the State of Texas Teaurovel.
3.02 Funding
A. This Contract shall not be construed as creating any debt on behalf of the State of Texas
or the System Agency in violation of Article Ill,Section 49,of the Texas Constitution.
In compliance with Article VIII, Section 6 of the Texas Constitution, it is understood
that all obligations of the System Agency hereunder are subject to the availability of
state funds. If such funds are not appropriated or become unavailable,this Contract may
be terminated. In that event, the Parties shall be discharged from further obligations,
subject to the equitable settlement of their respective interests,accrued up to the date of
termination.
B. Furthermore,any claim by Local Government for damages
under this Contract may not exceed the amount of fluids appropriated for payment,but
not yet paid to Local Government,under the annual budget in effect at the time of the
breach. Nothing in this provision shall be construed as a waiver of sovereign
Immunity.
C. This Contract is contingent upon the availability of sufficient and adequate funds.
If funds become unavailable through lack of appropriations,budget cuts, transfer of
funds between programs or agencies, amendment of the Texas General
Appropriations Act,agency consolidation,or any other disruptions of current funding
for this Contract,the System Agency may restrict,reduce,or terminate funding under
this Contract.This Contract is also subject to immediate cancellation or termination,
without penalty to the System Agency, if sufficient and adequate funds are not
available.Contractor will have no right of action against the System Agency if the
System Agency cannot perform its obligations under this Contract as a result of lack
System Agency Contract No. I6-*+•-***_****
.113015
Page 5 of 11
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of funding for any activities or functions contained within the scope of this Contract.
In the event of cancellation or termination under this Section, the System Agency
shall not be required to give notice and shall not be liable for any damages or losses
caused or associated with such termination or cancellation.
'ARTICLE IU WARRANTY,AFFIRMATIONS,ASSURANCES AND CERTIFICATIONS
3.01 Federal Assurances
Local Government further certifies that,to the extent Federal Assurances are incorporated into the
Contract under the Signature Document,the Federal Assurances have been reviewed and that Local
Government is in compliance with each ofthe requirements reflected therein.
3.02 Federal Certifications
Local Government further certifies, to the extent Federal Certifications are incorporated into the
Contract under the Signature Document, that the Federal Certifications have been reviewed, and
that Local Government is in compliance with each of the requirements reflected therein. In
addition, Local Government certifies that It is in compliance with all applicable federal laws,
rules,or regulations,as they may pertain to this Contract.
ARTICLE IV INTELLECTUAL PROPERTY
4.01 Intellectual Property
A. To the extent any Work results in the creation of Intellectual Property, all right, title, and
interest in and to such Intellectual Property shall vest In the System Agency upon creation and
shall be deemed to be a"work made for hire"and made in the course of the services rendered
pursuant to this Contract.
B. To the extent that title to any such Intellectual Property may not by law vest in the System
Agency,or such Intellectual Property may not be considered a"work made for hire,"all rights,
title,and interest therein are hereby irrevocably assigned to the System Agency.The System
Age shall have the right to obtain and to hold in its name any and all patents,copyrights,
trademarks,service marks,registrations,or such other protection as may be appropriate to the
subject matter,including extensions and renewals thereof.
C. Local Government must give the System Agency and the State of Texas,as well as any person
designated by the System Agency or the State of Texas,all assistance required to perfect the
rights defined herein without any charge or expense beyond the stated amount payable to Local
Government for the services authorized under this Contract.
ARTICLE V RECORDS,AUDIT,AND DISCLOSURE
5.01 Access to records,books,and documents
In addition to any right of access arising by operation of law, Local Government and any of Local
Government's affiliate or subsidiary organizetions, or Subcontractors shall permit the System
Agency or arty of its duly authorized representatives, as well as duly authorized federal,state or
local authorities, unrestricted access to and the right to examine any site where business is
conducted or Services am performed,and all records,which includes but is not limited to financial,
client and patient records,books, papers or documents related to this Contract. If the Contract
includes federal funds,federal agencies that shall have a right of access to records as described in
this section Include:the federal agency providing the funds,the Comptroller General of the United
System Agency Contract No. I6-***_***_****
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States, the General Accounting Office, the Office of the Inspector General, and any of their
authorized representatives. In addition,agencies of the State of Texas that shall have a right of
access to records as described in this section include: the System Agency, HHSC, HHSC's
contracted examiners, the State Auditor's Office, the Texas Attorney General's Office, and any
successor agencies. Each of these entities may be a duly authorized authority. If deemed necessary
by the System Agency or any duly authorized authority.for theof investigation vestigstron or hearing,
Local Government shall produce original documents related to this Contract. The System A
• and any duly authorized authority shall have the night to audit billings both before and Agency
payment,and all documentation that substantiates the billings. Local Government shall include this•
provision concerning the right of access to,and examination of,sites and information related to this
Contract in any Subcontract it awards.
5.02 Response/compliance with audit or inspection findings
A. At Local Government's sole expense, Local Government must take action to ensure its or a
Subcontractor's compliance with a correction of any finding of noncompliance with any law,
regulation, audit requirement. or generally accepted accounting principle relating to the
Services and Deliverables or any other deficiency contained in any audit,review,or inspection
conducted under the Contract.Whether Local Government's action corrects the noncompliance
shall be solely the decision of the System Agency.
B. As part of the Services,Local Government must provide to HHSC upon request a copy of those
portions of Local Government's and its Subcontractors' internal audit reports relating to the
Services and Deliverables provided to the State under the Contract.
5.03 SAO Audit
Local Government understands that acceptance of funds directly under the Contract or indirectly
through a Subcontract under the Contract acts as acceptance of the authority of the State Auditor's
Office (SAO), or any successor agency. to conduct an audit or Investigation in connection with
those fiends Under the direction of the legislative audit committee,an entity that is the subject ofan
audit or investigation by the SAO must provide the SAO with access to any information the SAO
considers relevant to the investigation or audit.Local Government agrees to cooperate fully with
the SAO or its successor in the conduct of the audit or investigation,including providing all records
requested. Local Government will ensure that this clause concerning the authority to audit funds
received indirectly by Subcontractors through Local Government and the requirement to cooperate
is included in any Subcontract it awards.
5.04 Recapture of Funds
The System Agency may withhold all or part of any payments to Local Government to offset
overpayments made to the Local Government. Overpayments as used in this Section include
payments(I)made by the System Agency that exceed the maximum allowable rates;(iii)that are not
allowed under applicable laws,rules,or regulations or(di)that are otherwise Inconsistent with this
Contract,including any unapproved expenditures. Local Government understands and agrees that it
shall be liable to the System Agency far any costs disallowed pursuant to financial and compliance
audit(s)of funds received under this Contract. Local Government further understands and agrees
that reimbursement of such disallowed costs shall be paid by Local Government from funds which
were not provided or otherwise made available to Local Government under this Contract.
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5.05 Public Information and Confidentiality
Information related to the performance of this Contract may be subject to the Public
Information Act and will be withheld from public disclosure or released to the public only in
accordance therewith. Local Government shall make any information required under the
Public Information Act available to the System Agency in portable document file (".pdr)
format or any other format agreed between the Parties.
• To the extent permitted by law, Local Government and the System Agency agree to keep
all information confidential,in whatever form produced,prepared,observed,or received by
Local Government or the System Agency. The provisions of this section remain in flail
force and effect following termination or cessation of the services performed under this
Contract.
5.06 Data Security
Each Party and hs Subcontractors will maintain reasonable and appropriate administrative,
physical,and technical safeguards to ensure the integrity and confidentiality of information
exchanged in the performance of services pursuant to this Contract and protect against any
reasonably anticipated threats or hazards to the security or integrity of the information and
unauthorized use or disclosure of the information in accordance with applicable federal and
state laws,rules,and regulations.
Upon notice, either Party will provide, or cause its subcontractors and agents to provide,
the other Party or its designee prompt access to any information security records,books,
documents,and papers that relate to services provided under this Contract.
ARTICLE VI CONTRACT MANAGEMENT AND EARLY TERMINATION
6.01 Contract Management
To ensure full performance of the Contract and compliance with applicable law, the System
Agency may take actions including:
A. suspending all or part of the Contract;
B. requiring the Local Government to take specific corrective actions in order to remain in
compliance with term of the Contract;
C. recouping payments made to the Local Government found to be in error;
D. suspending and/or limiting any services and placing conditions on any such suspensions
and/or limitations ofservicex
E. Imposing any other remedies authorized under this Contact;and
F. imposing any other remedies, sanctions or penalties permitted by federal or state
statute,law,regulation,rule.
6.02 Termination for Convenience
The System Agency may terminate the Contact at any time when,in its sole discretion,the System
Agency determines that termination is in the best interests of the State of Texas.The termination
will be effective on the date specified in HHSC's notice of termination.
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6.03 Termination for Cause
The System Agency will have the right to terminate the Contract in whole or In part if the
System Agency determines, at its sole discretion, that Local Government has materially
breached the Contractor has failed to adhere to any laws,ordinances,rules,regulations or
orders of any public authority having jurisdiction and such violation prevents or
substantially impairs performance of Local Government's duties under the Contract.
6.04 Equitable Settlement
Any early termination under this Article shall be subject to the equitable settlement of the
respective interests of the Parties up to the date of termination.
ARTICLE VII MISCELLANEOUS PROVISIONS
7.01 Technical Guidance Letters
In the sole discretion of the System Agency,and in conformance with federal and state law,the
System Agency may issue instructions.clarifications,or interpretations as may be required during
Work performance in the form of a Technical Guidance Letter. A TGt.must be in writigg,and
1nav be delivered by regular mail.etgctro*mall.or facsimile transmission. Any TGL issued by
the System Agency shall be incorporated into the Contract by reference herein for ail purposes
when It is issued.
7.02 Survivability
MI obligations and duties of the Local Government not fully performed as of the expiration or
termination of this Contract will survive the expiration or termination of the Contract.
7.03 No Waiver
Neither failure to enforce any provision of this Contract nor payment for services provided under it
constitute waiver of any provision of the Contract.
7.04 Standard Terms and Conditions
A. In the performance of this Contract,each Party shall comply with all applicable federal,
state,and local laws,ordinances,and regulations. Each Party shall make itself familiar
with and at all times shall observe and comply with all federal,state,and local laws,
ordinances,and regulations that in any manner affect performance under this Contract.
Each Party will be deemed to have knowledge of all applicable laws and regulations
and be deemed to understand them.
B. All records relevant to this Contract shall be retained for a minimum of seven(7)years.
The period of retention begins at the date of final payment by the System Agency,or
from the date of termination of the Contract,whichever is later. The period of retention
shall be extended for a period reasonably necessary to complete an audit or to complete
any administrative proceeding or litigation that may ensue.
C. The System Agency shall own, and Local Government hereby assigns to the System
Agency,all right,title,and interest in all tangible Work.
D. Local Government shall keep and maintain under GAAP or GASB, as applicable, full,
true,and complete records necessary to fully disclose to the System Agency,the Texas
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State Auditor's Office, the United States Government, and/or their authorized
representatives sufficient information to determine compliance with the terms and
conditions of this Contract and all state and federal rules,regulations,and statutes.
E. This Contract and the rights and obligations of the Parties hereto shall be governed by,
and construed according to,the laws of the State of Texas,exclusive of conflicts of law
provisions. Venue of any suit brought under this Contract shall be in a court of
competent jurisdiction in Travis County,Texas. Local Government irrevocably waives
any objection,including any objection to personal jurisdiction or the laying of venue or
based on the grounds of forum non conveniens,which it may now or hereafter have to
the bringing of any action or proceeding in such jurisdiction in respect of this Contract
or any document related hereto. NOTHING IN THIS SECTION SHALL BE CONSTRUED AS
A WAIVER OF SOVEREIGN IMMUNITY BY THE SYSTEM AGENCY.
F. If any provision contained in this Contract is held to be unenforceable by a court of law
or equity,this Contract shall be construed as if such provision did not exist and the non-
enforceability of such provision shall not be held to render any other provision or
provisions of this Contract unenforceable.
G. Except with respect to the obligation of payments under this Contract, if either of the
Parties,after a good faith effort,is prevented from complying with any express or implied
covenant of this Contract by reason of war; terrorism; rebellion; riots; strikes; acts of
God;any valid order,ride,or regulation of governmental authority,or similar events that
are beyond the control of the affected Party (collectively referred to as a "Force
Majeure"),then,while so prevented,the affected Party's obligation to comply with such
covenant shall be suspended,and the affected Party shall not be liable for damages for
failure to comply with such covenant. In any such event, the Party claiming Force
Majeure shall promptly notify the other Party of the Force Majeure event In writing and,
if possible,such notice shall set forth the extent and duration thereof. The Party claiming
Force Majeure shall exercise due diligence to prevent,eliminate,or overcome such Force
Majeure event where it is possible to do so and shall resume performance at the earliest
possible date. However,if non-performance continues for more than thirty(30)days,the
System Agency may terminate this Contract immediately upon written notification to
Local Government.
H. This Contract, its integrated Attachment(s),and any purchase order issued in conjunction
with this Contract constitute the entire agreement of the Parties and are intended as a
complete and exclusive statement of the promises, representations, negotiations,
discussions, and other agreements that may have been made in connection with the
subject matter hereof. Any additional or conflicting terms in such Attachment(s)and/or
purchase order shall be harmonized with this Contract to the extent possible. Unless such
integrated Attachment or purchase order specifically displays a mutual intent to amend a
particular part of this Contract, general conflicts in language shall be construed
consistently with the terms of this Contract.
System Agency Contract No. I6-***_***_****
v113015 Page 10 of II
I. Neither party shall assign or subcontract the whole nor any part of'the contract,
including any right or duty required under It, without the other party's prior written
consent. Any assignment made contrary to this shall be void.
J. This Contract may be executed in any number of counterparts,each of which shall
be an original,and all such counterparts shall together constitute but one and the same
Contract. If the'Contract is not executed by the System Agency within thirty(30)days
. of execution by the other Party,this Contract shall be null and void. .
K. Pursuant to Chapter 2239 of the Texas Government Code entitled, "Self-Insurance by
Governmental Units," Each Party is self-insured and, therefor, is not required to
purchase insurance.
REMAINDER OF THIS PACE INTENTIONALLY LEFT BLANK
System Agency Contract No. 16-sas+s*_ata*
.i i 3o is Page l I on!
I
ATTACHMENT C
SUPPLEMENTAL&SPECIAL CONDITIONS
SUPPLEMENTAL CONDITIONS
THERE ARE NO SUPPLEMENTAL CONDITIONS FOR THIS CONTRACT THAT MODIFY THE
HHS UNIFORM TERMS AND CONDITIONS
SPECIAL,CONDITIONS
Section 1.01 Notice of Legal Matter or Litigation.
• Performing Agency shall notify the contract manager assigned to this Contract of any litigation or legal matter
related to or affecting this Contract within seven calendar days of becoming aware of the litigation or legal matter. .
Section L02 Notice of a Contract Action.
Performing Agency shall notify their assigned contract manager assigned to the contract if Performing Agency has
had any contract suspended or terminated for cause by any local,state or federal department or agency or
nonprofit entity within five days of becoming aware of the action and include the following:
a. Reason for such action;
b. Name and contact information of the local,state or federal department or agency or entity;
c. Date ofthe contract;
d. Date of suspension or termination;and
e. Contract or case reference number.
Section 1.03 Notice of Bankruptcy. Performing Agency shall notify in writing their assigned
contract manager assigned of its plan to seek bankruptcy protection within five days of such action by
Performing Agency.
Section 1.04 Notice of Criminal Activity and Disciplinary Actions.
a. Perfbrming Agency shall immediately report in writing their contract manager when the Performing
Agency has knowledge or reason to believe anythatli
they or any person with ownership or controlling
interest in the organization/business,or their agent,employee,subContractor or volunteer that is
providing services under this Contract has engaged In any activity that:
1. Would constitute a criminal offense equal to or greater than a Class A misdemeanor;and
2. Reasonably would constitute grounds for disciplinary action by a state or federal regulatory
authority;or
3. Has been placed on community supervision,received deferred adjudication,or been
indicted for or convicted of a criminal offense relating to involvement in any financial
matter,federal or state program or felony sex crime.
b. Performing Agency shall not permit any person who engaged,or was alleged to have engaged,
in any activity subject to reporting under this section to perform direct client services or have
direct contact with clients,unless otherwise directed in writing by DSHS.
Section 1.05 Performing Agency's Notification of Change of Contact Person or Key Personnel.
Within ten days shall notify in writing the contract manager assigned to the Contract of any change enumerated
in the Performing Agency's Contact Person or Key Personnel.
Section 1.06 Disaster Services. In the event of a local,state,or federal emergency,including natural,man-
made,criminal,terrorist,and/or bioterroristn events,declared as a state disaster by the Governor,or a federal
disaster by the appropriate federal official,Perfornrtng Agency may be called upon to assist DSHS in providing
the following services:
v.03.102016 Page I
ATTACHMENT C
SUPPLEMENTAL&SPECIAL CONDITIONS
a. Community evacuation;
b. Health and medical assistance;
c. Assessment of health and medical needs;
d. Health surveillance;
e. Medical care personnel;
f. Health and medical equipment and supplies;
• g. Patient evacuation;
.h. in-hospital care and hospital facility status;
i. Food,drug and medical device safety;
J. worker health and safety;
k. Mental health and substance abuse;
I. Public health information;
in. Vector control and veterinary services;and
n. Victim identification and mortuary services.
Section 1.07 Notice ore License Action. !'
Performing Agency shall notify their contract manager of any action impacting its license to provide services
under this Contract within five days of becoming aware of the action and include the following:
a. Reason for such action;
b. Name and contact Information of the local,state or federal department or agency or entity,
c. Date of the license action;and
d. License or case reference number.
Section 1.08 Interim Extension Amendment.
a. Prior to or on the expiration date of this Contract,the Parties agree that this Contract can be extended as
provided under this Section.
b. DSHSMHSC shall provide written notice of interim extension amendment to the Performing Agency
under one of the following circumstances:
I. Continue provision of services in response to a disaster declared by the governor,or
2. To ensure that services are provided to clients without interruption.
c. DSHS will provide written notice of the interim extension amendment that specifies the reason for it and
period of time for the extension.
d. Performing Agency will provide and invoice for services in the same manner that is stated in the Contract.
e. An interim extension under Section(bx I)above shall extend the term of the contract not longer than 30
days after governor's disaster declaration is declared unless the Parties agree to a shorter period of time.
f. An interim extension under Section(bX2)above shall be a one-time extension for a period of time
determined by HHS/DSHS.
Section 1.09 Electronic and Information Resources Accessibility and Security Standards
a. Appliabl»ty.
The following Electronic and information Resources(EIR)requirements apply to the Contract because
the Performing Agency performs services tint include ER that DSHS employees are required or
v.03.102016 Page 2
{
• ATTACHMENT C
SUPPLEMENTAL&SPECIAL CONDITIONS
permitted to access or members of the public are required or permitted to access.
This Section does not apply to incidental uses of EIR in the performance of the Agreement,unless the
Parties agree that the EAR will become property of the State of Texas or will be used by HHSC's clients
or recipients alter completion of the Agreement.
Nothing in this section is intended to prescribe the use of particular designs or technologies or to prevent
the use of alternative technologies,provided they result in substantially equivalent or greater access to•
and use of a Product.
b. Definitions.
For purposes of this Section:
"AceessibRity Standards"means accessibility standards and specifications for Texas agency and
institution of higher education websites and EIR set forth in 1 TAC Chapter 206 and/or Chapter 213.
"Electronic and Information Resources"means information resources,including information resources
technologies,and any equipment or interconnected system of equipment that is used in the creation,
conversion,duplication,or delivery of data or information. The term includes telephones and other
telecommunications products,information kiosks,transaction machines,Internet websites,multimedia
resources,and office equipment,including copy machines and fax machines.
"Electronic and Information Resources Accessibility Standards"means the accessibility standards for
electronic and information resources contained in I Texas Administrative Code Chapter 213.
"Product"means Information resources technology that is,or is related to EIR.
"Web Site Accessibility Standards/Specifications"means standards contained in Volume 1 Tex,Admin.
Code Chapter 206(c)Accessibility Requirements.
Under Tex.Gov't Code Chapter 2054,Subchapter M,and implementing rules of the Texas Department of
information Resources,DSHS must procure Products and services that comply with the Accessibility
Standards when those Products are available in the commercial marketplace or when those Products are
developed in response to a procurement solicitation.Accordingly,Performing Agency must provide
electronic and information resources and associated Product documentation and technical support that
comply with the Accessibility Standards.
c. Evaluation,Testing,and Monitoring.
I. DSHS may review,test,evaluate and monitor Performing Agency's Products and services,as well as
associated documentation and technical support for compliance with the Accessibility Standards, E
Review,testing,evaluation and monitoring may be conducted before and alter the award of a
contract.Testing and monitoring may include user acceptance testing.
Neither the review,testing(including acceptance testing),evaluation or monitoring of any Product
or service,nor the absence of review,lasting,evaluation or monitoring,will result in a waiver of the
State's t to contest the Performing Agency's assertion of compliance with the Accessibility
2. Performing Agency agrees to cooperate tinily and provide DSHS and its representatives timely
access to Products,records,and other items and information needed to conduct such review,
evaluation,testing,and monitoring.
v.03.10.2016 Page 3
• ATfACLIMENT C
SUPPLEMENTAL&SPECIAL CONDITIONS
d. Representations and Warranties.
I. Performing Agency represents and warrants that:
i. As of the Effective Date of the Contract,the Products and associated documentation and
technical support comply with the Accessibility Standards as they exist at the time of entering
the Agreement,unless and to the extent the Parties otherwise expressly agree in writing;and
ii. If the Products will be in the custody of the state ora DSHS client or recipient after the Contract
expiration or termination,the Products will continue to comply with Accessibility Standards
• after.the expiration or termination of the Contract Term,unless DSHS or its clients or recipients,
as applicable,use the Products in a manner that renders it noncompliant.
2. In the event Performing Agency becomes aware,or is notified that the Product or service and
associated documentation and technical support do not comply with the Accessibility Standards,
Performing Agency
represents and warrants that it will,in a timely manner and at no cost to DSHS,perform all
necessary steps to satisfy the Accessibility Standards,including remediation,replacement,and
upgrading of the Product or service,or providing a suitable substitute.
3. Performing Agency acknowledges and agrees that these representations and warranties are
essential inducements on which DSHS relies in awarding this Contract.
4. Performing Agency's representations and warranties under this subsection will survive the
termination or expiration of the Contract end will remain in full force and effect throughout the
useful life of the Product.
v.03.102016 Page 4
•
ON9 Nnathet:404041007
Eepiraewn ale 011311201e
ASSURANCES-NON-CONSTRUCTION PROGRAMS
Public sporting burden for this collection of information Is estimated to average 15 minutes
Instructions.searching data sources.gathering and maintaining response. time for collection
llectio
Infamalat.Sand comments regarding the burden estknafs taspect of this collection he daft needed,and completing information,
rg and reviewing thug eelons of
o
reducing this burden.to the O18oe of Management end Budget,PPeepetwodc Reduction 4 including for
Pratte O.Washington.DC20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
• NOTE Certain of these assurances may not be appy to our
awarding icy.Further.certain Federaly emaya of program.If you have questions, a additionala contactuns
If such Is the case.you will be notated agencies require u66 ts.to certify to assurances
As the duly authorized representative of the applicant,t certify that the applicant:
1. Has the legal authority to apply for Federal assistance Act of 1973,as amended(29 U.S C.§794),which
�anandutdIn9�n t.managerial
and Bianchi ceprbNIy P on the basis of handicaps,(d)
d ancien proper the non-Federal share the Age Discri mkatIon Ad of 1975,es amended(42 U
of p coma cost)
of the planning.�u S.C.0°101-0107),which profrb5�crImInatlon on
and completion
project described in this the bash of age;(e)the Drug Abuse Olice and
Treatment Act of 1972(P.L 92.255),as amended,
2. Will the awarding agency,theComptrollerGeneralf elating to nondiscrimination on the bask of drug
abuse; the Comprehensive Alcohol Abuse andof the United States and,u appropriate.the Stele, Alcoholism Pawntlon,Treatment and
Rehabilitation
through any authorized regreanb><vs,access to end Act of 1070
(P L 91-815),as amended, relating to
the right to examine all records,books,papers,or .
ation on the bash al alcohol abuse or
documents related to the award;end will Modish ish a §§523 and 527 of the Pubic Health
proper accounting system in accordance with generally Service Act of 1912(42 U.S.C.§§290 dd-3 and 290
accepted accounting standards or agency directives. ee.3).as amended,
am
and drug abuse patient a (h)Title Vit of the CM
3. WI establish safeguards to prohibit employees from Rights Act of 1965(42 U.S.C.§§3601 e1 mesa),as
using their positions bra purpose that constitutes or amended,relating to nondiscriminetion in the sale,
presents the appearance of personal or organizational rental or bancing of hong,(I)any other
mild of Interest,or personal gain. nondis rknkwtlon provisions in the medic stable(s)
4. Will Mee and under which application for Federal assistance h being
I
tl 9 bane attar the work within the applicabie made cruet.(I)the requirements of any other
mead of approvei of the wording noMiaimination astute(s)which may apply to the
agency. application.
5. WIiO(rex l with�n�ove m of 7. YIAI comply.or its n d an sampled uniform
the
requiranhsrhb omen 11 and lI of the Unibnn
standards tot merit systems for proprarns funded underRelocation Assistance and Real Properly Acquisition
one of tib 19 statutes or regulations speeded In Paid.,Act of 1970(Pl.91-846)which provide for
Apperhdbt A of OPIWa 8tarndands bra Merit System of
fair and ebb treatment of persons dhpleced or
Personnel Administration(5 C.F.R.900,Subpart F) o�acquimd e/hue rresult of Federal«
ragvireenb
6 Wltl comply with a6 Federal statutesmistingb apply b Nerds In mai property acquired for
(e)�� Include but are not lin tad toroject nags:deb of Federal participation in
Act
purcheses 58-352)
which pmhbib dl sInhk u on the me drape color
or national origin„(b)TIP.IX of the Education a Vet camp!(,U. C.§§15 -15 5 end orbs 4cif-tin
Amendments of 1972,as amended(20 U.s.C.§§1551- %Hatch Aa(5 e p C.§§ac01-1506 and 7324-7326)
1553. and 1585.1656),which prohibits d cdmbetlon on grind Volt tie poetical cdtvltbs of enuP ed In hole
the bash of sex;(e)Section 504 of the Rehebileation pini part
activities am funded In whale
or in pad rrlMr Federal bets
Previous Edam U..er.
Amherleod far Led Reproduction pp b
9. Will comply,as applicable,with the provisions of the Davis- 13. Witt assist the awarding agency in assuring compliance
Bacon Act(40 U.S.C.§§278a to 276a-7),the Copeland Act with Section 106 of the National Historic Preservation
(40 U.S.C.§278c and 18 U.S.C.§874),and the Contract Act of 1968,as amended(18 U.S.C.§470),EO 11593
Work Hours and Safety Standards Act(40 U.S.C.§§327- (iidentif+calion and
333),regarding labor standards for federally-assisted the Archaeological andmeFtistoricof hPreservap properties),
construction subagreements, 1974(16 U.S.C.§§489a-1 et
seq.).
10 Will comply,if applicable,with flood insurance purchase 14. Wil comply with P.L 93-348 regarding the protection of
requirements of Section 102(a)of the Flood Disaster human subjects involved in research,development,and
Protection Act of 1973(P.L 93-234)which requires related activities supported by this award of assistance.
recipients in a special flood hazard area to participate In the
program and to purchase flood insurance If the total cost of 15. Wil comply with the Laboratory Animal Welfare Act of
Insurable construction and acquisition is$10,000 or more. 1986(P.L 89.544,as amended,7 U.S.C.§§2131 et
11. Wil!comply with environmental stseq.)pertaining to the care,handling,and treatment of
andards which may be warm blooded animals held for research,teaching,or
prescribed pursuant to the following:(a)institution of other activities supported by this award of assistance
environmental quality control measures under the National
Environmental Policy Act 011969(P.L 91-190)and 16. Will comply with the Lead-Based Paint Poisoning
Executive Order(E0)11514;(b)notification of violating Prevention Act(42 U.S.C.§§4801 et seq.)which
facilities pursuant to EO 11738;(c)protection of wetlands prohibits the use of lead-based paint In construction or
pursuant to EO 11990;(d)evaluation of flood hazards in rehabilitation of residence structures.
floodplain in accordance with EO 11988;(e)assurance of 17. WQI cause to be
project consistency with the approved State management performed the required financial and
programdeveloped under the Coastal Zone Management compliance audits In accordance with the Single Audit
Act of 1972(18 U.S.C.§§1451 et seq.);(f)conformity of Ad
Amarxfrtates,of 1996 and OMB Circular No.A-133,
Federal actions to State(Clean Air)Implementation Plans 'Audits of SffitesLocal Governments,and Non-Profit
under Section 176(c)of the Clean Ale Act of 1955,as Organizations."
amended(42 U.S.C.§§7401 et seq.);(g)protection of 18. Will comply with all applicable requirements of all other
underground sources of drinking water under the Safe Federal laws,executive orders,
Drinking Water Act of 1974,as amended(P.L 93-523); regulations,and policies
9oveming this program
and,(h)protection of endangered species under the
Endangered Species Act of 1973,as amended(P,L 93- 19 Will comply with the requirements of Section 108(g)of
).
the Trafficking Victims Protection Act(NPA)of 2000,as
12 WI comply with the Wild end Scenic Rivers Act of amended(22 U.S.C.7104)which prohibits grant award
1988(18 U S C §§1271 et seq)related to protecting foo ts a f ca ingsubin personsson from during(1)theEnperiod
In severe
components or potential components of the national forms of tra award is i in (2) the period of time
wdd and scenic rivers system that the is in effect(2)Procuring a commercial
sax ad during the period of time that the award is in
effect or(3)Using forced labor in the performance of the
award or subawanis under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
Ir e-5,774niaidey'l
APPLICANT ORGANIZATION DATE SUBMITTED ,�
l'orPu3 Chf1Pk; t,ze_cr5 Gyirb Pga] I Ia-2,2- Lb _ I
Mandan!Fera 424a(Raw.747)Back
CERTIFICATION REGARDING LOBBYING
Certification for Contracts,Grants,Loans,and Cooperative Agreements
The undersigned certifies,to the test of his or her knowledge and belief,that
(1)No Federal appropriated funds have been paid or cull be paid,by or on behalf of the undersigned,
person for Influencing or attempting to Influence an officer or to any
Congress,en ofilcer or employeeof Congress, employee of an of Congress a Memberinconof
or an employee of a Merrier of h connection with
tin awarding of any Federal centrad,the making of any Federal grant.the making of any Federal can,the
entering into of any cooperative agreement,and the eatenslon,Continuation,renewal,amendmen(,or
modification of any Federal contract,grant,loan,or cooperative agreement
(2)if any funds other than Federal appropriated funds have been paid or wit be paid to any person for
Influencing or attempting to Influence an officer or employee of any agency,a Member of Congress,an
after or employee of Congress,or en employee of a Member of Congress in connection with this Federal
contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard
Fenn•U,L,"Disclosure of Lobbying Ache fes"in accordance with Its instructions
(3)The undersigned shall require that the language of this certification be inckrded in the award documents
for all subawarde at afi tiers(including subcontract,authgrarts,and contracts under grants,loans,and
cooperative agreements)and that ail subrecpients shall certify and disclose accordingly This certification
Is a materiel representation of fact upon which rellence was placed when this transaction was made or
entered Into.5ubriesston of this certification Is a prerequisite for making or entering kilo this transaction
imposed by section 1352,title 31,U.S.Code.Any person who fails to file the required cert lication shall be
subject to a dui penalty of not less than 510,000 and not more than 5100.000 for each such failure
Statement(or Loan Guarantees end Loan Insurance
The undersigned stales,to the best of his or her knowledge and belief,that
If any funds have been paid or wil be paid to arty person for influencing or attempting to Influence an officer
or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of
a Member of Congress h connection with this canvnitmert providing for the United States to insure or
guarantee a loan,the undersigned Mal complete and submit Standard Fom,.LLL,"Disclosure of Lobbying
Activities,'In accordance with is Instructions.Submission of this statement is a prerequisite for rnald g or
entering Into this transaction imposed by section 1352,title 31,U.S Code.My person who fags to lie the
required statement shall be subject to a civil penalty of not less than 510,000 and not more than 5100,000
for each such tatiure,
•APPLICANTS ORGANIZATION
Lat -
•PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
Prellz( 1 •First Name:` Mac3le I Middle Name., C
•Last Name:Mn Sufttr r ,
• :Kc't+ lf,ci
•SIGNATURE: , •DATE
• 144