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Home My WebLink AboutC2016-591 - 12/20/2016 - Approved Infor CHANGE ORDER INTRODUCTION This Change Order document("Change Order") is subject to all terms and conditions of the Software Services Agreement(or, if applicable, the Professional Services Agreement) between Infor(US). Inc. and Licensee with an Effective Date of May 15, 2013(the "Services Agreement") and constitutes a change to the Services Work Order identified below by Work Order Number ("Work Order"). All terms of the Services Agreement and Work Order are incorporated herein by reference. Capitalized terms not defined in this Change Order are defined in the Services Agreement or Work Order. In the event of a conflict, the terms of this Change Order control over the terms of the Services Agreement and Work Order. 1.0 CHANGE ORDER Licensee(customer) City of Corpus Christi Project Name ERP Implementation Project Number 32381430 Project Manager Ken Matz Project Phase Acceptance Test Product(s) IPS(Hansen)8 Work Order Number Exhibit 10 to Master Contract,Appendix D Change Number CO2015 017 Issue Number 000 Description Infor Public Sector, CIS Utility Billing Project—Go Live date change from December 1,2016 to February 1,2017 Requestor Belinda Mercado Identified Date 10/25/16 Prepared By Jimi Stricklin 2016-591 12/20/16 M2016-169 Infor INDEXED 1.1 Preliminary identification and assessment Describe the change in detail Change in the planned go-live date tor Infor Public Sector, CIS Utility Billing Project from December 1St 2016 to February 1, 2017. This change also impacts the project budget, and Infor and City of Corpus Christi resource commitments. Infor resources will provide services required for additional configuration of all applications and interfaces included in the scope of work. Infor will perform unit testing prior to delivery to City and support resolution of issues after turnover. Additionally, Infor resources will provide support to extended testing activities for system test and full scale test milestones and provide leadership, guidance and support to City team in completing remaining pre-Go-Live tasks. The following are revised estimated milestone dates. Detailed project completion plan is provided in the attachment and will be maintained by mutual agreement of the project managers. 54-7 Milestone- System Test, 12/6/2016 54-8 Milestone- Full Scale Test, 1/19/2017 S4-9 Milestone- Production Readiness, 1/31/2017 The Go Live Date is moved to February 1, 2017 S4-10 Milestone-Complete Post-Go-Live Support, 3/1/2017 • S4-11 Milestone-Close Project, 3/8/2017 Reason for the change The decision was made to delay the go-live from December 1St 2016 to February 1,2017 to allow for additional time to complete the data conversion activities as well as fully test and validate the CIS Utility Billing solution. High level impact assessment Project timeline will increase by 3 months. Infor resources will be engaged to support the City in testing and go-live activities over the 3 month period. 1.2 Approval for detailed impact analysis (optional) Reviewer Review Date 2 Infor Change Order(Americas PMO-v5b,Nov.2012) 1 1.3 Detailed impact analysis Impact on project plan Schedule and Resource constraints Extends the project timeline by 3 months with new go-live date scheduled for February 1,2017 Target start date for Project Extension December, 2016 Impact on resource requirements Infor resources will be engaged to support the City in testing,conversion and go-live activities over the 3 month period Additional risk The project schedule targets the following dates for completion of key activities. Missing these completion dates may require an additional change to the go-live date and result in additional delay and cost to the project. Technical risk associated with environment management. Merger/migration,environment refresh. Impact on project cost Overall Project Budget impact total of$275,000 The payment milestones will be revised to the following: A payment will be made upon Licensee's signature of this Change Order of$75,000. The remaining $200,000 will be added to the following Milestones: • S4-7 Milestone System Test- $75,000 • S4-8 Milestone Full Scale Test-$75,000 • S4-9$50,000 3 infor Change Order(Americas PMO-v5b. Nov. 2012) Estimated time and costs listed in this Change Order represent a fixed fee offer and are in addition to the estimates provided in the original Work Order. Actual project time and cost may vary from the estimates provided. Where a substantial variation from this Change Order is foreseen, both parties must agree in writing to the additional work and document the change in a subsequent Change Ordcr. Other Projects Affected None Who needs to be notified of the change Belinda Mercado, Michael Hernandez,Gloria Posada, Infor Project Managers, Infor Project Director Comments None 2.0 CHANGE APPROVAL I PAYMENT By signing below, Licensee authorizes Infor to proceed with the work set forth in this Change Order and bill Licensee per the payment terms set forth in the original Work Order for any additional Services fees. Please return a signed copy of this Change Order to Infor PSO. THE PARTIES have executed this Change Order through the signatures of their respective authorized representatives. INFOR: Infor(US),Inc. LICENSEE:City of Corpus Christi • Signature: �� N� /�„��I /��/�� Signature: ` ' Printed Name:Lindsay Pritchard Printed Name. 141v C Title:Associate General Counsel Title: C.`l t,'\ O A&Qj€AV Address: 380 St. Peter Street Address: 120 eoyc fd, Address: St. Paul, MN 55102 Address:CO( ChigSk I)( 1 V Signature Date: November 21,2016 Signature Date: I•k4 1 . . REB CCA HUERTA CITY SECRETA , 1/ `/ A roved as to form: 1 /( 4 9 (/ netif'`p�+Wev .• AV, 1j6 Infor Chan a Order �� UKiLLk Assista t City Attorney ;Y cOtJNCII ' For 1 Attorney Naltme SF P T•Pv CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-139588 Infor(US), Inc. Alpharetta,GA United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/22/2016 being filed. City of Corpus Christi Date Acknowledged: ts, I1� 3 Provide the identification number used by the governmental entity or state agency to track or identify the con act,and provide a description of the services,goods,or other property to be provided under the contract. XXX Services related to Utility Billing and CDR contracts Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. o X 6 AFFIDAVIT I swear,or affirm,under penal of perjury,that the above disclosure is true and correct. • ELIZABETH A HAMMETT k • NOTARY PUBLIC•MINNESOTA *s; . MY COMMISSION EXPIRES 0113112021 -, e/j/ Signature of-uthorized agent o •- cting business entity AFFIX NOTARY STAMP/SEAL ABOVE th'ww_ 011 Sworn to and subscribed before me,by the said }SSS g tl .GoNe.Y0.! C k.nSQl ,this the aak of day. .f..tett 20 ,to certify which,witness my hand and seal of office. A,Amrnoi4, Eli ri=ta-fH A. mmETT Legal AAssctftnf nature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277