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SERVICE AGREEMENT NO. 797
►OP
i�� Grounds Maintenance
THIS Grounds Maintenance Agreement ("Agreement") is entered into by and
between the City of Corpus Christi, a Texas home-rule municipal corporation
("City") and Cut Masters Lawn Service ("Contractor"), effective upon execution
by the City Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Grounds Maintenance in response
to Request for Bid/Proposal No. 138, 140, 141, 143, 144, and 145 ("RFB/RFP"),which
RFB/RFP includes the required scope of work and all specifications and which
RFB/RFP and the Contractor's bid or proposal response, as applicable, are
incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as
if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Grounds Maintenance ("Services") in
accordance with the attached Scope of Work, as shown in Attachment A,
the content of which is incorporated by reference into this Agreement as if
fully set out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for 12 months,with performance commencing upon
the date of issuance of a notice to proceed from the Contract Administrator
or Purchasing Division. This Agreement includes an option to extend the term
for up to two additional 12-month periods ("Option Period"), provided, the
parties do so prior to expiration of the original term or the then-current Option
Period. The decision to exercise the option to extend the term of this
Agreement is, at all times, within the sole discretion of the City and is
conditioned upon the prior written agreement of the Contractor and the City
Manager.
3. Compensation and Payment. The total value of this Agreement is not to
exceed$167,349.66, subject to approved extensions and changes. Payment
will be made for Services completed and accepted by the City within 30
days of acceptance, subject to receipt of an acceptable invoice. All pricing
must be in accordance with the attached Bid/Pricing Schedule, as shown in
Attachment B, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
2016-594 Page 1 of 8
12/20/16
Res. 031017
Cut Masters Lawn Service
INDEXED
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under
this Agreement, including deductions for non-performance and
authorizations for payment. The City's Contract Administrator for this
Agreement is as follows:
Tessy Gonzalez
Department: Parks and Recreations
Phone: 361-826-3493
Email: TessyG@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor
must deliver a certificate of insurance ("COI"), as proof of the required
insurance coverages, to the City's Risk Manager and the Contract
Administrator. Additionally, the COI must state that the City will be given at
least 30 days' advance written notice of cancellation, material change in
coverage, or intent not to renew any of the policies. The City must be named
as an additional insured. The City Attorney must be given copies of all
insurance policies within 10 days of the City Manager's written request.
Insurance requirements are as stated in Attachment C, the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety.
(B) In the event a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement
before performance can commence, the terms, conditions, and amounts
required in the bonds and appropriate surety information are as included in
the RFB/RFP or as may be added to Attachment C, and such content is
incorporated here in this Agreement by reference as if each bond's terms,
conditions, and amounts were fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its
right to specify time, place and quantity of Services to be delivered in the
following manner: any City department or division may send to Contractor
a purchase release order signed by an authorized agent of the department
or division. The purchase release order must refer to this Agreement, and
Services will not be rendered until the Contractor receives the signed
purchase release order.
City of Corpus Christi Page 2 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
7. Inspection and Acceptance. Any Services that are provided but not
accepted by the City must be corrected or re-worked immediately at no
charge to the City. If immediate correction or re-working at no charge
cannot be made by the Contractor, a replacement service may be
procured by the City on the open market and any costs incurred, including
additional costs over the item's bid/proposal price, must be paid by the
Contractor within 30 days of receipt of City's invoice.
8. Warranty. The Contractor warrants that all products supplied under this
Agreement are new, quality items that are free from defects, fit for their
intended purpose, and of good material and workmanship. The Contractor
warrants that it has clear title to the products and that the products are free
of liens or encumbrances. In addition, the products purchased under this
Agreement shall be warranted by the Contractor or, if indicated in
Attachment D by the manufacturer, for the period stated in Attachment D.
Attachment D is attached to this Agreement and is incorporated by
reference into this Agreement as if fully set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the
Bid/Pricing Schedule are estimates only and do not obligate the City to order
or accept more than the City's actual requirements nor do the estimates
restrict the City from ordering less than its actual needs during the term of the
Agreement and including any Option Period. Substitutions and deviations
from the City's product requirements or specifications are prohibited without
the prior written approval of the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of
any fiscal year of the City,which fiscal year ends on September 30th annually,
is subject to appropriations and budget approval specifically covering this
Agreement as an expenditure in said budget, and it is within the sole
discretion of the City's City Council to determine whether or not to fund this
Agreement. The City does not represent that this budget item will be
adopted, as said determination is within the City Council's sole discretion
when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its
own manner and method, and under no circumstances or conditions will any
agent, servant or employee of the Contractor be considered an employee
of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the
work performed under this Agreement. When using subcontractors,
City of Corpus Christi Page 3 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
however, the Contractor must obtain prior written approval from the
Contract Administrator if the subcontractors were not named at the time of
bid or proposal, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors
and their employees to the same extent as if the Contractor and its
employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
14. Waiver. No waiver by either party of any breach of any term or condition of
this Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the
City Manager shall be provided proof of payment of these taxes within 15
days of such request.
16. Notice. Any notice required under this Agreement must be given by fax,
hand delivery, or certified mail, postage prepaid, and is deemed received
on the day faxed or hand-delivered or on the third day after postmark if sent
by certified mail. Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Tessy Gonzalez
Contract Administrator
Address: 1201 Leopard St.
Corpus Christi, Texas 78401
Fax: 361-826-3864
IF TO CONTRACTOR:
Cut Masters Lawn Service
Attn: David Alvarez
Title: Owner
Address: P.O. Box 270100
Corpus Christi, Texas 78427
Fax: 361-730-9191
City of Corpus Christi Page 4 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
17. CONTRACTOR AGREES TO INDEMNIFY, HOLD HARMLESS AND
DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS,
EMPLOYEES AND AGENTS ("INDEMNITEES') FROM AND AGAINST
ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS AND
CAUSES OF ACTION OF ANY NATURE WHATSOEVER ON ACCOUNT
OF PERSONAL INJURIES (INCLUDING DEATH AND WORKERS'
COMPENSATION CLAIMS), PROPERTY LOSS OR DAMAGE, OR ANY
OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL
EXPENSES OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND
EXPERT WITNESS FEES WHICH ARISE OR ARE CLAIMED TO ARISE OUT
OF OR IN CONNECTION WITH THIS AGREEEMENT OR THE
PERFORMANCE OF THIS AGREEMENT, REGARDLESS OF WHETHER THE
INJURIES, DEATH OR DAMAGES ARE CAUSED OR ARE CLAIMED TO
BE CAUSED BY THE CONCURRENT OR CONTRIBUTORY NEGLIGENCE
OF INDEMNITEES, BUT NOT IF BY THE SOLE NEGLIGENCE OF
INDEMNITEES UNMIXED WITH THE FAULT OF ANY OTHER PERSON.
CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL
CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER
DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL
SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL CHARGES OF
ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND
ARISING FROM ANY SAID LIABILITY, DAMAGE, LOSS, CLAIMS,
DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS
AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure
to perform the work specified in this Agreement or to keep any required
insurance policies in force during the entire term of this Agreement. The
Contract Administrator must give the Contractor written notice of the breach
and set out a reasonable opportunity to cure. If the Contractor has not
cured within the cure period, the City Manager may terminate this
Agreement immediately thereafter.
City of Corpus Christi Page 5 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The
City Manager may also terminate this Agreement upon 24 hours written
notice to the Contractor for failure to pay or provide proof of payment of
taxes as set out in this Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any
right or interest contained herein, is effective unless the City Manager first
gives written consent to such assignment. The performance of this
Agreement by the Contractor is of the essence of this Agreement, and the
City Manager's right to withhold consent to such assignment is within the sole
discretion of the City Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable
and, if, for any reason, any provision or part of this Agreement is determined
to be invalid and contrary to applicable law, such invalidity shall not impair
the operation of nor affect those portions of this Agreement that are valid,
but this Agreement shall be construed and enforced in all respects as if the
invalid or unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies
between this Agreement, its attachments, and exhibits, such conflicts and
inconsistencies will be resolved by reference to the documents in the
following order of priority:
A. this Agreement and its attachments
B. the bid solicitation document, including addenda (Exhibit 1)
C. the Contractor's bid response (Exhibit 2)
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to
complete Form 1295 "Certificate of Interested Parties" as part of this
Agreement.
23. Governing Law. This Agreement is subject to all federal, State, and local laws,
rules, and regulations. The applicable law for any legal disputes arising out
of this Agreement is the law of the State of Texas, and such form and venue
for such disputes is the appropriate district, county, or justice court in and for
Nueces County, Texas.
24. Entire Agreement. This Agreement constitutes the entire agreement between
the parties concerning the subject matter of this Agreement and supersedes
City of Corpus Christi Page 6 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
all prior negotiations, arrangements, agreements and understandings, either
oral or written, between the parties.
(SIGNATURE PAGE FOLLOWS)
City of Corpus Christi Page 7 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
CONTRACTOR ,
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Signature:
Printed Name: bUJf� AtJ�reib
Title: 0 weft
Date: 1"4'1(l
CITY OF CORPUS CHRISTI
Signature: Q,T,..�_ e"
Printed Name: rc4-1,- 'NI le
Title: -Pr o c.,ti.Q.,.._.....— n
Date: 1 a IF / I (P
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ATTEST: l'\.-
REBECCA HUERTA
fITY SEr,RETARY
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance/Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit 1: RFB/RFP No. 138, 140, 141, 143, 144, 145
Exhibit 2: Contractor's Bid/Proposal Response (`
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City of Corpus Christi 9
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
ATTACHMENT A - SCOPE OF WORK
GROUP 1
4.1 General Requirements
Provide complete grounds maintenance including all reasonable and necessary labor,
supervision, equipment and supplies to keep contracted areas properly maintained.
4.2 Scope of work
Provide complete grounds maintenance including litter and debris removal, mowing,
trimming and applying fertilizer to City owned property as shown on Exhibit 1 .
Prep Work
a. The Contractor and all related employees shall attend an orientation prior to the
term of the contract and each extension
Parks and Recreation Maintenance
5352 Ayers St. Bldg. 4
Corpus Christi, Texas 78415
b. Prior to each operation, the Contractor shall remove all litter and debris, including
paper, cans, bottles, bags, grass clippings, accumulated leaves, palm fronds, and
other tree litter including tree limbs from the identified locations. Including, but not
limited to, fence lines, sidewalks, trees, shrubs, groundcover beds, all curbs and
gutters, and other hard surfaces within the identified location. Pick-up shall consist
of removal of visible litter larger than three inches square. Special attention shall
be given to insure the removal of objects, which may cause injury, if thrown from
equipment.
c. After operations, the Contractor shall remove any visible trash and debris that were
cut up during the process. The Contractor shall not dispose of any trash or debris
into dumpsters located on City property. The trash and debris must be removed
from City property and disposed of in accordance with all City ordinances. All trash
and litter shall be disposed of properly at the Contractor's expense and proof of
such proper disposal through third party invoices or landfill receipts shall be turned
in to the Contract Administrator on a monthly basis.
d. Contractor is required to cover/tarp debris while transporting for disposal and while
moving from site to site.
e. Should the Contractor dispose of the litter and debris at an illegal dumpsite, it is
grounds for termination of this agreement.
Mowing and Trimming
a. Turf shall be mowed to a height of three inches using reel or rotary type mowers.
Rough cutting, scraping and bush hogging will not be permitted. Turf shall be
mowed to maintain a neat appearance. If any mowing is to be omitted or
delayed, it shall be omitted or delayed only at the discretion of the Contract
Administrator or authorized designee. Mowing cycles must be completed
according to the cycle description indicated below.
b. Cycles Description
ROW/Storm Water Group 1
• Growing Season (March - November)
Bi-weekly - 20 cycles
• Non-Growing Season (December- February)
Monthly - 3 cycles
c. Mower height to be measured with mower on a flat, paved surface. A high quality
of cut shall be provided using mowers with sharp cutting blades so as not to tear,
but cleanly cut the blades of grass. Mowing shall be performed in a manner as not
to damage trees, shrubs, plants, signs, or other obstructions.
d. String line trimmers shall not be used to mow or trim turf areas wider than 24 inches,
except in areas approved by the Contract Administrator.
e. Mowing and trimming operations shall be performed in such a manner as to
prevent the piling of excessive and unsightly grass clippings and leaves on lawns.
The Contractor shall remove excessive clippings immediately following each
mowing cycle prior to the work crew leaving the work site.
f. All resulting clippings and leaves shall be removed from any roadway, walkway,
parking area, or any other hard surface including curbs and gutters and from plant
beds, tree collars, etc.
g. Contractor shall perform all trimming for each cycle using herbicides, hand labor,
or mechanical devices. Trimming shall include around all trees, shrubs, beds,
fences, groundcovers, utilities, poles, buildings, obstacles, curbing, sidewalks,
parking lot, concrete pads, including cracks and expansion joints, edges of all
exterior hard surfaces. Any vegetation not cut by the mowing operation located
adjacent to, above, or hanging over the curb must be trimmed each mowing
cycle. At time of each mowing, trimming shall be done in a manner as not to
damage trees, shrubs, fences, etc. At no time shall wild vegetation be allowed to
grow out of these areas.
h. At the time of each mowing, the Contractor shall remove "sucker" growth at the
base of trees before it reaches one foot in height and all materials and debris shall
be removed from site after each such pruning.
Edging
a. Cut all edges with a mechanical edging device (not a line trimmer). This includes
all curbs and sidewalks.
b. The Contractor shall promptly remove all debris, including soil and trimmings from
the areas, sidewalks, and roadways after each edging operation prior to the work
crew leaving the work site. Edge only with steel disc or steel blade edger's. String
line trimming shall not be used for edging.
Fertilizing
The Contractor shall provide an application of a 3-1-2 ratio of slow release fertilizer during
the growing season. Apply fertilizer that has been formulated for this area, is appropriate
for the type of turf grass being fertilized and use manufacturer's recommendation for rate
of application.
4.3 Work Site and Conditions
A. The work shall be performed at locations throughout the City as defined by group.
See Exhibit 1 for locations.
B. Contractor shall supply the City with a work schedule to indicate the normal starting
and completion times for its operations.The Contractor shall provide landscaping and
grounds maintenance only in appropriate months and in accordance with the City's
cycle requirements. Changes in such work schedules must be approved by the City.
C. Work Hours: The Contractor will confine all operations to daylight hours, Monday
through Friday, unless one of the days is a City designated holiday. Saturday and
Sunday work will require approval from the Contract Administrator to ensure there
is no interference with activities, rentals or special events.
D. Non-Work Hours: The Contractor may not store any equipment or tools on any site.
After completion of work at any site, the Contractor must remove all equipment,
supplies, and materials from that site.
E. Ozone Warning Days:
1. No mowing will be done on the designated Ozone Action Days except in the
case of a special event, emergency or removing a liability. If mowing is
necessary for such a situation, mowing will be kept to a minimum. However,
the Contract Administrator or designee will retain the right to determine and
notify the contractor of any such special event, emergency or liability.
2. All push mowers, string line trimmers, riding mowers and other small engines will
not be used at all.
3. Diesel powered mowing equipment will be allowed to operate on the second
day of back-to-back Ozone Action Days if equipment is labeled stating the
type of fuel used and the contractor has made contact with the Contract
Administrator, or designee, and received permission to proceed with work
order.
4. Equipment using reformulated gas will be allowed to operate on the third day
of back-to-back Ozone Action Days if equipment is labeled stating the type of
fuel used and the contractor has made contact with the Contract
Administrator, or designee and received permission to proceed with work
order.
4.4 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that is
acceptable to the Contract Administrator to assure that the requirements of the Contract
are provided as specified. The Contractor will also provide supervision of the work to
insure it complies with the contract requirements.
4.5 Safety Requirements
A. Public Safety and Convenience: The safety of the public and the convenience of
traffic shall be regarded as prime importance. All portions of streets shall be kept
open to traffic. The Contractor shall coordinate all Work with the Contract
Administrator and shall place warning signs in accordance with the current version of
the Texas Manual on Uniform Traffic Control Devices. Signs, sign stands, safety flags,
and all other safety materials or devices as well as safety vests will be required to
protect the mowers and the traveling public and will be furnished by the Contractor.
The Contractor will be responsible for the maintenance or replacement of these items
as necessary. If at any time work is in progress, the traffic control devices do not
accomplish the intended purpose due to weather or other conditions affecting the
safe handling of traffic, the Contractor shall immediately make necessary changes
thereto to correct the unsatisfactory conditions. These provisions for directing traffic
will not be paid for directly, but shall be subsidiary to the various bid items of this
contract.
B. Chemicals: All products (chemicals) shall be kept in a properly labeled container and
a Safety Data Sheet (SDS) kept on each item, in a clearly marked SDS notebook by
the contractor. The Contractor shall also supply a copy of all SDS sheets to the
Contract Administrator.
4.6 Equipment
A. All Contractor's grounds maintenance equipment must be equipped with safety
devices which conform to manufacturer's standards and all applicable OSHA
regulations to prevent damage to property. All equipment shall be kept in good
operating condition and shall be maintained to provide a clean sharp cut of
vegetation at all times. All equipment shall be approved by the Contract
Administrator. The typical type of equipment required for the ground maintenance
operations are commercial riding lawn mowers 60" or larger, blade edger, string line
trimmers and blowers.
B. Should the Contractor's equipment require service while at any location, the
Contractor must notify the Contract Administrator or designee. The Contractor shall
not permit any oil, grease, or lubricants to spill onto or to contaminate the soil. The
Contractor shall be responsible for any clean up and disposal of contaminated soil in
accordance with all Applicable City, State, and Federal Regulations.
4.7 Security and Protection of Property
A. Security Requirements:
1. The Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the sites.
2. The Contractor shall not enter the buildings at any location for any reason
without receiving prior approval from the Contract Administrator
B. Protection of Property:
1. The Contractor shall take proper measures to protect all property which might
be damaged by Contractor's Work hereunder, and in case of any damage
resulting from any act or omission on the part of or on behalf of the Contractor,
the Contractor shall restore at the Contractor's own expense the damaged
property to a condition similar or equal to that existing before such damage
was done, or shall make good such damage in an acceptable manner.
2. All damages which are not repaired or compensated by the Contractor will be
repaired or compensated by City forces at the Contractor's expense. All
expenses charged by the City for repair work or compensation shall be
deducted from any monies owed to the Contractor.
4.8 Notifications and Inspections
A. Each Monday morning prior to 8:00 a.m., the Contractor shall call or email the
assigned Contract Administrator indicating the locations and work being performed
that week. No work shall be done without proper, prior notification.
B. When a location is completed, the assigned City Inspector shall inspect the site and
advise the Contractor of any discrepancies. The Contractor shall take whatever
action necessary to correct the discrepancies within one working day. For the
purpose of this contract, workdays shall include Monday-Friday, unless one of the
days is a City designated holiday.The Contract Administrator shall then make another
inspection and if the discrepancies have not been corrected, the Contractor will be
notified and a $25 re-inspection fee will be charged for a third inspection. At that time
the Contractor shall have one working day to complete the work. If the discrepancies
still have not been corrected, the Contractor will be notified to correct the
discrepancies and a$25 fee will be charged for each additional inspection necessary
until discrepancies have been corrected. The City shall deduct the inspection fee
from the payment to be made to the Contractor for that cycle of maintenance.
C. The City shall have the right at all times to examine the supplies, materials and
equipment used by the Contractor, its subcontractors, agents, and employees.
D. Work Crew Supervision: The Contractor shall provide qualified supervision of each
crew at all times while working under this Contract. Each supervisor shall be
authorized by the Contractor to accept and act upon all directives issued by the
City and Contract Administrator. Failure of the supervisor to act on said directives
shall be sufficient cause to give notice that the Contractor is in default of the
contract, unless such directives would create potential personal injury or safety
hazards.
E. Contractor shall promptly (same day) notify the Contract Administrator of any broken
or damaged irrigation systems and poor or inadequate irrigation patterns, holes,
cave-ins, or depressions in turf grass, mulched areas, broken signs, watering schedules
defects or hazards that impact quality of turf and/or landscaping.
F. The Contractor shall be responsible for the replacement of any plantings that may be
damaged due to improper performance of designated maintenance activities. In
such case, the Contract Administrator or designee shall specify when replacement is
to be made. If the Contractor fails to replace the plantings according to instruction
of the Contract Administrator, the Contractor agrees that the City may replace and
reduce the Contractor payment by the amount of cost of replacement planting.
Exhibit 1
ID Group 1 ROW/Storm Water
Area/Location Acre
2 Country Club Median
Country Club @ 4500 1-37, South side 0.11
3 Elmore Circle
3744 Elmore @ Brooks 0.03
4 Macleod Circle
Macleod @ 400 Bartlett 0.12
5 Old Robstown Median
400 Old Robstown from Bartlett to Kenwood 0.16
6 Yerby Circle
400 Yerby St. 0.01
7 Morgan/Baldwin Triangle
Morgan @ Baldwin @ Osage 0.19
8 RTA Greenwood Triangle
West intersection of Greenwood and Port St. 0.03
9 Highland Triangle
Corner of Highland & Buford on SE side of street. 0.04
10 Cortez Triangle
Corners of Cortez, Tampico, and Galvan St. 0.05
11 Airport Triangle
SE corner of Post, Eastern & Old Brownsville Rd. 0.04
Agnes & Laredo
13 East/West side between Agnes/Laredo to R/R tracts and middle of 0.66
expressway
14 Del Mar Triangles
Corner of Airport, Old Brownsville & Morgan St. 0.94
15 19th and Morgan
Islands on 19th St. 0.03
16 Baldwin R.O.W.
2000 BIk Baldwin SW side Riggins to pass Cloyde to Winstead Build 0.12
17 Leopard St. Medians
Rand Morgan Rd. to Rehfield Rd. 9.28
18 Western Dr. Medians
Leopard and Western Dr. 0.08
19 McKinzie-Rockwood
Horseshoe-Warrior-Rockwood 1.42
20 Peach Tree Median
Leopard and Peach Tree 0.03
21 IH 37
Hampshire St. to McBride - Access Rd. 0.81
22 IH 37
Navigation to Port St. - Access Rd. both sides 6.21
23 Old Brownsville Rd.
Airport to Navigation w/side, Navigation to NPID 2 sides. 5.11
24 Airport Rd.
Santa Elena to Baldwin, Baldwin w/side, Beacon e/side. 0.37
25 Leopard Row
Warpath - Rolling Acres North Side 0.63
Total Acres 26.47
Country Club Median # 2 - .11 AC
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Christi
GROUP 11
4.1 General Requirements
Provide complete grounds maintenance including all reasonable and necessary labor,
supervision, equipment and supplies to keep contracted areas properly maintained.
4.2 Scope of work
Provide complete grounds maintenance including litter and debris removal, mowing,
trimming, applying fertilizer and landscaping maintenance of City owned property as
shown on Exhibit 1 .
Prep Work
a. The Contractor and all related employees shall attend an orientation prior to the
term of the contract and each extension at the following location:
Parks and Recreation Maintenance
5352 Ayers St. Bldg. 4
Corpus Christi, Texas 78415
b. Prior to each operation, the Contractor shall remove all litter and debris, including
paper, cans, bottles, bags, grass clippings, accumulated leaves, palm fronds, and
other tree litter including tree limbs from the identified locations. Including, but not
limited to, fence lines, sidewalks, trees, shrubs, groundcover beds, all curbs and
gutters, and other hard surfaces within the identified location. Pick-up shall consist
of removal of visible litter larger than three inches square. Special attention shall
be given to insure the removal of objects, which may cause injury, if thrown from
equipment.
c. After operations, the Contractor shall remove any visible trash and debris that were
cut up during the process. The Contractor shall not dispose of any trash or debris
into dumpsters located on City property. The trash and debris must be removed
from City property and disposed of in accordance with all City ordinances. All trash
and litter shall be disposed of properly at the Contractor's expense and proof of
such proper disposal through third party invoices or landfill receipts shall be turned
in to the Contract Administrator on a monthly basis.
d. Contractor is required to cover/tarp debris while transporting for disposal and while
moving from site to site.
e. Should the Contractor dispose of the litter and debris at an illegal dumpsite, it is
grounds for termination of this agreement.
Mowing and Trimming
a. Turf shall be mowed to a height of three inches using reel or rotary type mowers.
Rough cutting, scraping and bush hogging will not be permitted. Turf shall be
mowed to maintain a neat appearance. If any mowing is to be omitted or
delayed, it shall be omitted or delayed only at the discretion of the Contract
Administrator or authorized designee. Mowing cycles must be completed
according to the cycle description indicated below.
b. Cycles Description
Groups 9-15
• Growing Season (March -October)
Bi-weekly - 18 cycles
• Non-growing Season (November- February)
Monthly - 4 cycles
c. Mower height to be measured with mower on a flat, paved surface. A high quality
of cut shall be provided using mowers with sharp cutting blades so as not to tear,
but cleanly cut the blades of grass. Mowing shall be performed in a manner as not
to damage trees, shrubs, plants, signs, or other obstructions.
d. String line trimmers shall not be used to mow or trim turf areas wider than 24 inches,
except in areas approved by the Contract Administrator.
e. Mowing and trimming operations shall be performed in such a manner as to
prevent the piling of excessive and unsightly grass clippings and leaves on lawns.
The Contractor shall remove excessive clippings immediately following each
mowing cycle prior to the work crew leaving the work site.
f. All resulting clippings and leaves shall be removed from any roadway, walkway,
parking area, or any other hard surface including curbs and gutters and from plant
beds, tree collars, etc.
g. Contractor shall perform all trimming for each cycle using herbicides, hand labor,
or mechanical devices. Trimming shall include around all trees, shrubs, beds,
fences, groundcovers, utilities, poles, buildings, obstacles, curbing, sidewalks,
parking lot, concrete pads, including cracks and expansion joints, edges of all
exterior hard surfaces. Any vegetation not cut by the mowing operation located
adjacent to, above, or hanging over the curb must be trimmed each mowing
cycle. At time of each mowing, trimming shall be done in a manner as not to
damage trees, shrubs, fences, etc. At no time shall wild vegetation be allowed to
grow out of these areas.
h. At the time of each mowing, the Contractor shall remove "sucker" growth at the
base of trees before it reaches one foot in height and all materials and debris shall
be removed from site after each such pruning.
Edging
a. Cut all edges with a mechanical edging device (not a line trimmer). This includes
all curbs and sidewalks.
b. The Contractor shall promptly remove all debris, including soil and trimmings from
the areas, sidewalks, and roadways after each edging operation prior to the work
crew leaving the work site. Edge only with steel disc or steel blade edger's. String
line trimming shall not be used for edging.
Fertilizing
The Contractor shall provide an application of a 3-1-2 ratio of slow release fertilizer during
the growing season. Apply fertilizer that has been formulated for this area, is appropriate
for the type of turf grass being fertilized and use manufacturer's recommendation for rate
of application.
4.3 Landscaping Maintenance
Contractor shall provide complete landscaping maintenance including herbicide
applications to control weeds in perennial beds, and around mulched areas of trees and
shrubs; mulch designated areas; prune existing shrubs, groundcovers, and hedges;
application of pesticide.
Weed Control
a. Hard Surfaces: Contractor shall use herbicides and hand labor to remove and
control undesirable vegetation (weeds) from expansion joints, cracks of sidewalks,
parking lots, curbing and concrete medians, including road pavement that is within
two feet of said areas.
b. Beds and Groundcovers - Weed-Free Maintenance: Contractor shall use
herbicides and hand labor to remove and control undesirable vegetation (weeds)
in landscaped areas (designated beds, tree collars, and groundcover to include
mulch, decomposed granite, decorative rock and plant cover) shall be provided
at a minimum of once per month throughout the year.
c. Contractor shall mix herbicide and apply according to the manufacturer
recommendation and current State licensing requirements. Recommended
herbicide is Roundup, Aquaneat, or other products safe for waterways. The
successful Contractor(s) will be required to possess a current commercial
applicator license for applying herbicide at all designated locations.
Contractor shall apply herbicide at a distance of 12 inches along both sides of
designated fence lines except fences bordering adjacent private property. In such
cases, herbicides shall be applied only to the City side of the fence. Herbicide shall
not be applied around any trees and shrubs. The spraying shall be parallel to the
fence lines and structures and shall be straight, not irregular; spray pattern must
conform to the size and shape of all other obstacles. The Contractor shall be
responsible for performing touch-up spraying for any areas missed or any areas
where rain has washed off the herbicide before it has taken effect. The Contractor
shall be responsible for any damage done to private property caused by over
spray.
The Contractor shall not use any water connection, hose, or faucet at any location
for solution water for herbicide or pesticide. Use of any water connection is a
violation of the Texas Natural Resources Conservation Commission rules and
regulations, City of Corpus Christi Water Division rules and regulations, and the terms
and conditions of this contract.
Mulch
a. The Contractor shall treat all areas to be mulched with a pre-emergent herbicide
application of either Barricade (manufactured by Sandoz Corp.) or Snapshot
(manufactured by Dow Chemical), according to the Manufacturer's
specifications, prior to applying the mulch.
b. The Contractor shall mulch at a depth of four inches.
c. Mulch material shall be "Aged Pine Bark" mulch-color black. Mulch used must be
previously approved by the Contract Administrator prior to applying.
d. The Contractor shall turn, fluff, and rake all existing shrub beds, tree collars,
flowerbeds, and groundcover beds each spring in March.
e. Mulch requirements do not include playground areas.
Pruning existing shrubs, groundcovers, and hedges
The Contractor shall maintain plant materials in an attractive and healthy growing
condition by performing the following operations and other incidental work thereto:
a. Prune shrubs, groundcovers, and hedges by shaping back to the size that existed
at the beginning of the current season. Prune in appropriate season so as not to
remove ornamental fruit or blooms. Pruning shall occur before growth exceeds six
inches. Care shall be taken to ensure natural form and shape of plants is
maintained.
b. Remove all dead and damaged branches of shrubs and groundcovers and
hedges. Remove all Johnson grass or other weeds growing in and out of the bushes.
c. Remove all materials and debris from trimming operations daily after each pruning
prior to leaving the work site.
Application of Pesticides
a. The Contractor shall apply all pesticides in accordance with manufacturer's
labeling and all applicable federal, state, and local regulations. The City does not
require a specific brand of pesticide to be used as long as applications are used
for their intended purposes only.
b. All pesticides used for control purposes, shall be applied by a Licensed Commercial
Pesticide Applicator for:
1) Ornamental Plant and Shrub Control
2) Pest Control
No uncertified persons shall apply or otherwise handle any pesticide. The above
certifications, registrations, licenses, and permits must be issued by the Texas
Department of Agriculture and shall be kept valid throughout the term of this
contract.
c. Pesticide applications under this contract will require spot treatment for ants, plant
and shrub related insects or parasites
d. No "Restricted Use Pesticides" as classified by the administrator of the
Environmental Protection Agency shall be used in performance of this contract
e. Pesticide treatment of trees is not required under this contract.
f. The Contractor accepts total responsibility for replacement of ornamental plants,
grasses, or trees whether owned by the City or others,which the City judges to have
been damaged or killed as a result of pesticide application under this contract.
4.4 Work Site and Conditions
A. The work shall be performed at locations throughout the City as defined by group.
See Exhibit 1 for locations.
B. Contractor shall supply the City with a work schedule to indicate the normal starting
and completion times for its operations.The Contractor shall provide landscaping and
grounds maintenance only in appropriate months and in accordance with the City's
cycle requirements. Changes in such work schedules must be approved by the City.
C. Work Hours: The Contractor will confine all operations to daylight hours, Monday
through Friday, unless one of the days is a City designated holiday. Saturday and
Sunday work will require approval from the Contract Administrator or
Superintendent to ensure there is no interference with activities, rentals or special
events.
D. Non-Work Hours: The Contractor may not store any equipment or tools on any site.
After completion of work at any site, the Contractor must remove all equipment,
supplies, and materials from that site.
E. Ozone Warning Days:
1. No mowing will be done on the designated Ozone Action Days except in the
case of a special event, emergency or removing a liability. If mowing is
necessary for such a situation, mowing will be kept to a minimum. However,
the Contract Administrator or designee will retain the right to determine and
notify the contractor of any such special event, emergency or liability
2. All push mowers, string line trimmers, riding mowers and other small engines will
not be used at all.
3. Diesel powered mowing equipment will be allowed to operate on the second
day of back-to-back Ozone Action Days if equipment is labeled stating the
type of fuel used and the contractor has made contact with the Contract
Administrator, or designee, and received permission to proceed with work
order.
4. Equipment using reformulated gas will be allowed to operate on the third day
of back-to-back Ozone Action Days if equipment is labeled stating the type of
fuel used and the contractor has made contact with the Contract
Administrator, or designee and received permission to proceed with work
order.
4.5 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that is
acceptable to the Contract Administrator to assure that the requirements of the Contract
are provided as specified. The Contractor will also provide supervision of the work to
insure it complies with the contract requirements.
4.6 Safety Requirements
A. Public Safety and Convenience: The safety of the public and the convenience of
traffic shall be regarded as prime importance. All portions of streets shall be kept
open to traffic. The Contractor shall coordinate all Work with the Contract
Administrator and shall place warning signs in accordance with the current version of
the Texas Manual on Uniform Traffic Control Devices. The Contractor shall provide all
signs, sign stands, safety flags, and all other safety materials or devices as well as
safety vests to protect the mowers and the traveling public. The Contractor will be
responsible for the maintenance or replacement of these items as necessary. If at
any time work is in progress, the traffic control devices do not accomplish the
intended purpose due to weather or other conditions affecting the safe handling of
traffic, the Contractor shall immediately make necessary changes thereto to correct
the unsatisfactory conditions. These provisions for directing traffic will not be paid for
directly, but shall be subsidiary to the various bid items of this contract.
B. Chemicals: All products (chemicals) shall be kept in a properly labeled container and
a Safety Data Sheet (SDS) kept on each item, in a clearly marked SDS notebook by
the contractor. The Contractor shall also supply a copy of all SDS sheets to the
Contract Administrator.
4.7 Equipment
A. All Contractors grounds and turf maintenance equipment must be equipped with
safety devices which conform to manufacturer's standards and all applicable OSHA
regulations to prevent damage to property. All equipment shall be kept in good
operating condition and shall be maintained to provide a clean sharp cut of
vegetation at all times. All equipment shall be approved by the Contract
Administrator. The typical type of equipment required for the ground maintenance
operations are commercial riding lawn mowers 60" or larger, blade edger, string line
trimmers and blowers.
B. Should the Contractor's equipment require service while at any location, the
Contractor must notify the Contract Administrator or designee. The Contractor shall
not permit any oil, grease, or lubricants to spill onto or to contaminate the soil. The
Contractor shall be responsible for any clean up and disposal of contaminated soil in
accordance with all Applicable City, State, and Federal Regulations.
4.8 Security and Protection of Property
A. Security Requirements:
1. The Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the sites.
2. The Contractor shall not enter the buildings at any location for any reason
without receiving prior approval from the Contract Administrator
B. Protection of Property:
1. The Contractor shall take proper measures to protect all property which might
be damaged by Contractor's Work hereunder, and in case of any damage
resulting from any act or omission on the part of or on behalf of the Contractor,
the Contractor shall restore at the Contractor's own expense the damaged
property to a condition similar or equal to that existing before such damage
was done, or he shall make good such damage in an acceptable manner.
2. All damages which are not repaired or compensated by the Contractor will be
repaired or compensated by City forces at the Contractor's expense. All
expenses charged by the City for repair work or compensation shall be
deducted from any monies owed to the Contractor.
4.9 Notifications and Inspections
A. Each Monday morning prior to 8:00 a.m., the Contractor shall call or email the
assigned Contract Administrator indicating the locations and work being performed
that week. No work shall be done without proper, prior notification.
B. When a location is completed, the assigned City Inspector shall inspect the site and
advise the Contractor of any discrepancies. The Contractor shall take whatever
action necessary to correct the discrepancies within one working day. For the
purpose of this contract, workdays shall include Monday-Friday, unless one of the
days is a City designated holiday.The Contract Administrator shall then make another
inspection and if the discrepancies have not been corrected, the Contractor will be
notified and a $25 re-inspection fee will be charged for a third inspection. At that time
the Contractor shall have one working day to complete the work. If the discrepancies
still have not been corrected, the Contractor will be notified to correct the
discrepancies and a$25 fee will be charged for each additional inspection necessary
until discrepancies have been corrected. The City shall deduct the inspection fee
from the payment to be made to the Contractor for that cycle of maintenance.
C. The City shall have the right at all times to examine the supplies, materials and
equipment used by the Contractor, its subcontractors, agents, and employees.
D. Work Crew Supervision: The Contractor shall provide qualified supervision of each
crew at all times while working under this Contract. Each supervisor shall be
authorized by the Contractor to accept and act upon all directives issued by the
City and Contract Administrator. Failure of the supervisor to act on said directives
shall be sufficient cause to give notice that the Contractor is in default of the
contract, unless such directives would create potential personal injury or safety
hazards.
E. Contractor shall promptly (same day) notify the Contract Administrator of any broken
or damaged irrigation systems and poor or inadequate irrigation patterns, holes,
cave-ins, or depressions in turf grass, mulched areas, broken signs,watering schedules
defects or hazards that impact quality of turf and/or landscaping.
F. The Contractor shall be responsible for the replacement of any plantings that may be
damaged due to improper performance of designated maintenance activities. In
such case, the Contract Administrator or designee shall specify when replacement is
to be made. If the Contractor fails to replace the plantings according to instruction
of the Contract Administrator, the Contractor agrees that the City may replace and
reduce the Contractor payment by the amount of cost of replacement planting.
Exhibit 1
ID Group 11 City Parks
Area/Location Acre
1 Penn Place
4302 Aaron 1.67
2 Creekway
7306 Prairie 0.87
3 Reflections Linear Park
4924 Oso Parkway 0.81
4 Lipes
5004 Lethaby 6.00
5 St. Denis
6200 St. Denis 5.42
6 Stony Brook
7653 Stony Brook 1.96
Total Acres 16.73
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GROUP 12
4.1 General Requirements
Provide complete grounds maintenance including all reasonable and necessary labor,
supervision, equipment and supplies to keep contracted areas properly maintained.
4.2 Scope of work
Provide complete grounds maintenance including litter and debris removal, mowing,
trimming, applying fertilizer and landscaping maintenance of City owned property as
shown on Exhibit 1 .
Prep Work
a. The Contractor and all related employees shall attend an orientation prior to the
term of the contract and each extension.
Parks and Recreation Maintenance
5352 Ayers St. Bldg. 4
Corpus Christi, Texas 78415
b. Prior to each operation, the Contractor shall remove all litter and debris, including
paper, cans, bottles, bags, grass clippings, accumulated leaves, palm fronds, and
other tree litter including tree limbs from the identified locations. Including, but not
limited to, fence lines, sidewalks, trees, shrubs, groundcover beds, all curbs and
gutters, and other hard surfaces within the identified location. Pick-up shall consist
of removal of visible litter larger than three inches square. Special attention shall
be given to insure the removal of objects, which may cause injury, if thrown from
equipment.
c. After operations, the Contractor shall remove any visible trash and debris that were
cut up during the process. The Contractor shall not dispose of any trash or debris
into dumpsters located on City property. The trash and debris must be removed
from City property and disposed of in accordance with all City ordinances. All trash
and litter shall be disposed of properly at the Contractor's expense and proof of
such proper disposal through third party invoices or landfill receipts shall be turned
in to the Contract Administrator on a monthly basis.
d. Contractor is required to cover/tarp debris while transporting for disposal and while
moving from site to site.
e. Should the Contractor dispose of the litter and debris at an illegal dumpsite, it is
grounds for termination of this agreement.
Mowing and Trimming
a. Turf shall be mowed to a height of three inches using reel or rotary type mowers.
Rough cutting, scraping and bush hogging will not be permitted. Turf shall be
mowed to maintain a neat appearance. If any mowing is to be omitted or
delayed, it shall be omitted or delayed only at the discretion of the Contract
Administrator or authorized designee. Mowing cycles must be completed
according to the cycle description indicated below.
b. Cycles Description
Groups 9-15
• Growing Season (March - October)
Bi-weekly - 18 cycles
• Non-growing Season (November- February)
Monthly - 4 cycles
c. Mower height to be measured with mower on a flat, paved surface. A high quality
of cut shall be provided using mowers with sharp cutting blades so as not to tear,
but cleanly cut the blades of grass. Mowing shall be performed in a manner as not
to damage trees, shrubs, plants, signs, or other obstructions.
d. String line trimmers shall not be used to mow or trim turf areas wider than 24 inches,
except in areas approved by the Contract Administrator.
e. Mowing and trimming operations shall be performed in such a manner as to
prevent the piling of excessive and unsightly grass clippings and leaves on lawns.
The Contractor shall remove excessive clippings immediately following each
mowing cycle prior to the work crew leaving the work site.
f. All resulting clippings and leaves shall be removed from any roadway, walkway,
parking area, or any other hard surface including curbs and gutters and from plant
beds, tree collars, etc.
g. Contractor shall perform all trimming for each cycle using herbicides, hand labor,
or mechanical devices. Trimming shall include around all trees, shrubs, beds,
fences, groundcovers, utilities, poles, buildings, obstacles, curbing, sidewalks,
parking lot, concrete pads, including cracks and expansion joints, edges of all
exterior hard surfaces. Any vegetation not cut by the mowing operation located
adjacent to, above, or hanging over the curb must be trimmed each mowing
cycle. At time of each mowing, trimming shall be done in a manner as not to
damage trees, shrubs, fences, etc. At no time shall wild vegetation be allowed to
grow out of these areas.
h. At the time of each mowing, the Contractor shall remove "suckers" growth at the
base of trees before it reaches one foot in height and all materials and debris shall
be removed from site after each such pruning.
Edging
a. Cut all edges with a mechanical edging device (not a line trimmer). This includes
all curbs and sidewalks.
b. The Contractor shall promptly remove all debris, including soil and trimmings from
the areas, sidewalks, and roadways after each edging operation prior to the work
crew leaving the work site. Edge only with steel disc or steel blade edger's. String
line trimming shall not be used for edging.
Fertilizing
The Contractor shall provide an application of a 3-1-2 ratio of slow release fertilizer during
the growing season. Apply fertilizer that has been formulated for this area, is appropriate
for the type of turf grass being fertilized and use manufacturer's recommendation for rate
of application.
4.3 Landscaping Maintenance (If applicable see Exhibit 1)
Contractor shall provide complete landscaping maintenance including herbicide
applications to control weeds in perennial beds, and around mulched areas of trees and
shrubs; mulch designated areas; apply fertilizer; prune existing shrubs, groundcovers, and
hedges; application of pesticide.
Weed Control
a. Hard Surfaces: Contractor shall use herbicides and hand labor to remove and
control undesirable vegetation (weeds) from expansion joints, cracks of sidewalks,
parking lots, curbing and concrete medians, including road pavement that is within
two feet of said areas.
b. Beds and Groundcovers - Weed-Free Maintenance: Contractor shall use
herbicides and hand labor to remove and control undesirable vegetation (weeds)
in landscaped areas (designated beds, tree collars, and groundcover to include
mulch, decomposed granite, decorative rock and plant cover) shall be provided
at a minimum of once per month throughout the year.
c. Contractor shall mix herbicide and apply according to the manufacturer
recommendation and current State licensing requirements. Recommended
herbicide is Roundup, Aquaneat, or other products safe for waterways. The
successful Contractor(s) will be required to possess a current commercial
applicator license for applying herbicide at all designated locations.
Contractor shall apply herbicide at a distance of 12 inches along both sides of
designated fence lines except fences bordering adjacent private property. In such
cases, herbicides shall be applied only to the City side of the fence. Herbicide shall
not be applied around any trees and shrubs. The spraying shall be parallel to the
fence lines and structures and shall be straight, not irregular; spray pattern must
conform to the size and shape of all other obstacles. The Contractor shall be
responsible for performing touch-up spraying for any areas missed or any areas
where rain has washed off the herbicide before it has taken effect. The Contractor
shall be responsible for any damage done to private property caused by over
spray.
The Contractor shall not use any water connection, hose, or faucet at any location
for solution water for herbicide or pesticide. Use of any water connection is a
violation of the Texas Natural Resources Conservation Commission rules and
regulations, City of Corpus Christi Water Division rules and regulations, and the terms
and conditions of this contract.
Mulch
a. The Contractor shall treat all areas to be mulched with a pre-emergent herbicide
application of either Barricade (manufactured by Sandoz Corp.) or Snapshot
(manufactured by Dow Chemical), according to the Manufacturer's
specifications, prior to applying the mulch.
b. The Contractor shall mulch at a depth of four inches.
c. Mulch material shall be "Aged Pine Bark" mulch-color black. Mulch used must be
previously approved by the Contract Administrator prior to applying.
d. The Contractor shall turn, fluff, and rake all existing shrub beds, tree collars,
flowerbeds, and groundcover beds in March, June, and October at site numbers
1, 3 and 5. See Exhibit 1.
e. Mulch requirements do not include playground areas.
Pruning existing shrubs, groundcovers, and hedges
The Contractor shall maintain plant materials in an attractive and healthy growing
condition by performing the following operations and other incidental work thereto:
a. Prune shrubs, groundcovers, and hedges by shaping back to the size that existed
at the beginning of the current season. Prune in appropriate season so as not to
remove ornamental fruit or blooms. Pruning shall occur before growth exceeds six
inches. Care shall be taken to ensure natural form and shape of plants is
maintained.
b. Remove all dead and damaged branches of shrubs and groundcovers and
hedges. Remove all Johnson grass or other weeds growing in and out of the bushes.
c. Remove all materials and debris from trimming operations daily after each pruning
prior to leaving the work site.
Application of Pesticides
a. The Contractor shall apply all pesticides in accordance with manufacturer's
labeling and all applicable federal, state, and local regulations. The City does not
require a specific brand of pesticide to be used as long as applications are used
for their intended purposes only.
b. All pesticides used for control purposes, shall be applied by a Licensed Commercial
Pesticide Applicator for:
1) Ornamental Plant and Shrub Control
2) Pest Control
No uncertified persons shall apply or otherwise handle any pesticide. The above
certifications, registrations, licenses, and permits must be issued by the Texas
Department of Agriculture and shall be kept valid throughout the term of this
contract.
c. Pesticide applications under this contract will require spot treatment for ants, plant
and shrub related insects or parasites
d. No "Restricted Use Pesticides" as classified by the administrator of the
Environmental Protection Agency shall be used in performance of this contract
e. Pesticide treatment of trees is not required under this contract.
f. The Contractor accepts total responsibility for replacement of ornamental plants,
grasses, or trees whether owned by the City or others,which the City judges to have
been damaged or killed as a result of pesticide application under this contract.
4.4 Work Site and Conditions
A. The work shall be performed at locations throughout the City as defined by group.
See Exhibit 1 for locations.
B. Contractor shall supply the City with a work schedule to indicate the normal starting
and completion times for its operations. The Contractor shall provide landscaping and
grounds maintenance only in appropriate months and in accordance with the City's
cycle requirements. Changes in such work schedules must be approved by the City.
C. Work Hours: The Contractor will confine all operations to daylight hours, Monday
through Friday, unless one of the days is a City designated holiday. Saturday and
Sunday work will require approval from the Contract Administrator or
Superintendent to ensure there is no interference with activities, rentals or special
events.
D. Non-Work Hours: The Contractor may not store any equipment or tools on any site.
After completion of work at any site, the Contractor must remove all equipment,
supplies, and materials from that site.
E. Ozone Warning Days:
1. No mowing will be done on the designated Ozone Action Days except in the
case of a special event, emergency or removing a liability. If mowing is
necessary for such a situation, mowing will be kept to a minimum. However,
the Contract Administrator or designee will retain the right to determine and
notify the contractor of any such special event, emergency or liability
2. All push mowers, string line trimmers, riding mowers and other small engines will
not be used at all.
3. Diesel powered mowing equipment will be allowed to operate on the second
day of back-to-back Ozone Action Days if equipment is labeled stating the
type of fuel used and the contractor has made contact with the Contract
Administrator, or designee, and received permission to proceed with work
order.
4. Equipment using reformulated gas will be allowed to operate on the third day
of back-to-back Ozone Action Days if equipment is labeled stating the type of
fuel used and the contractor has made contact with the Contract
Administrator, or designee and received permission to proceed with work
order.
4.5 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that is
acceptable to the Contract Administrator to assure that the requirements of the Contract
are provided as specified. The Contractor will also provide supervision of the work to
insure it complies with the contract requirements.
4.6 Safety Reauirements
A. Public Safety and Convenience: The safety of the public and the convenience of
traffic shall be regarded as prime importance. All portions of streets shall be kept
open to traffic. The Contractor shall coordinate all Work with the Contract
Administrator and shall place warning signs in accordance with the current version of
the Texas Manual on Uniform Traffic Control Devices. The Contractor shall provide all
signs, sign stands, safety flags, and all other safety materials or devices as well as
safety vests will be required to protect the mowers and the traveling public and will
be furnished by the Contractor. The Contractor will be responsible for the
maintenance or replacement of these items as necessary. If at any time work is in
progress, the traffic control devices do not accomplish the intended purpose due to
weather or other conditions affecting the safe handling of traffic, the Contractor shall
immediately make necessary changes thereto to correct the unsatisfactory
conditions. These provisions for directing traffic will not be paid for directly, but shall
be subsidiary to the various bid items of this contract.
B. Chemicals: All products (chemicals) shall be kept in a properly labeled container and
a Safety Data Sheet (SDS) kept on each item, in a clearly marked SDS notebook by
the contractor. The Contractor shall also supply a copy of all SDS sheets to the
Contract Administrator.
4.7 Equipment
A. All Contractors grounds equipment must be equipped with safety devices which
conform to manufacturer's standards and all applicable OSHA regulations to prevent
damage to property. All equipment shall be kept in good operating condition and
shall be maintained to provide a clean sharp cut of vegetation at all times. All
equipment shall be approved by the Contract Administrator. The typical type of
equipment required for the ground maintenance operations are commercial riding
lawn mowers 60" or larger, blade edger, string line trimmers and blowers.
B. Should the Contractor's equipment require service while at any location, the
Contractor must notify the Contract Administrator or designee. The Contractor shall
not permit any oil, grease, or lubricants to spill onto or to contaminate the soil. The
Contractor shall be responsible for any clean up and disposal of contaminated soil in
accordance with all Applicable City, State, and Federal Regulations.
4.8 Security and Protection of Property
A. Security Requirements:
1. The Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the sites.
2. The Contractor shall not enter the buildings at any location for any reason
without receiving prior approval from the Contract Administrator
B. Protection of Property:
1. The Contractor shall take proper measures to protect all property which might
be damaged by Contractor's Work hereunder, and in case of any damage
resulting from any act or omission on the part of or on behalf of the Contractor,
the Contractor shall restore at the Contractor's own expense the damaged
property to a condition similar or equal to that existing before such damage
was done, or he shall make good such damage in an acceptable manner.
2. All damages which are not repaired or compensated by the Contractor will be
repaired or compensated by City forces at the Contractor's expense. All
expenses charged by the City for repair work or compensation shall be
deducted from any monies owed to the Contractor.
4.9 Notifications and Inspections
A. Each Monday morning prior to 8:00 a.m., the Contractor shall call or email the
assigned Contract Administrator indicating the locations and work being performed
that week. No work shall be done without proper, prior notification.
B. When a location is completed, the assigned City Inspector shall inspect the site and
advise the Contractor of any discrepancies. The Contractor shall take whatever
action necessary to correct the discrepancies within one working day. For the
purpose of this contract, workdays shall include Monday-Friday, unless one of the
days is a City designated holiday.The Contract Administrator shall then make another
inspection and if the discrepancies have not been corrected, the Contractor will be
notified and a $25 re-inspection fee will be charged for a third inspection. At that time
the Contractor shall have one working day to complete the work. If the discrepancies
still have not been corrected, the Contractor will be notified to correct the
discrepancies and a$25 fee will be charged for each additional inspection necessary
until discrepancies have been corrected. The City shall deduct the inspection fee
from the payment to be made to the Contractor for that cycle of maintenance.
C. The City shall have the right at all times to examine the supplies, materials and
equipment used by the Contractor, its subcontractors, agents, and employees.
D. Work Crew Supervision: The Contractor shall provide qualified supervision of each
crew at all times while working under this Contract. Each supervisor shall be
authorized by the Contractor to accept and act upon all directives issued by the
City and Contract Administrator. Failure of the supervisor to act on said directives
shall be sufficient cause to give notice that the Contractor is in default of the
contract, unless such directives would create potential personal injury or safety
hazards.
E. Contractor shall promptly (same day) notify the Contract Administrator of any broken
or damaged irrigation systems and poor or inadequate irrigation patterns, holes,
cave-ins, or depressions in turf grass, mulched areas, broken signs,watering schedules
defects or hazards that impact quality of turf and/or landscaping.
F. The Contractor shall be responsible for the replacement of any plantings that may be
damaged due to improper performance of designated maintenance activities. In
such case, the Contract Administrator or designee shall specify when replacement is
to be made. If the Contractor fails to replace the plantings according to instruction
of the Contract Administrator, the Contractor agrees that the City may replace and
reduce the Contractor payment by the amount of cost of replacement planting.
Exhibit 1
Group 12
ID Area/Location Acre Landscaping
1 Las Brisas Park 0.40
3945 Freds Folly Yes
2 Sgt. J. D. Bock 3.93
7327 Canadian No
3 Graceland
7201 Elvis Dr. 0.68 No
4 Greystone 0.92
7301 Sydney St. Yes
5 Yorktown Medians 2.00
Staples St. to Cimmaron St. Yes
6 Caribbean 1.00
601 Mediterranean No
7 Dimitt 1.50
202 Jester St. No
8 Parks Nursery 1.90
5555 S. Alameda St. No
Total Acres 12.33
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GROUP 13
4.1 General Requirements
Provide complete grounds maintenance including all reasonable and necessary labor,
supervision, equipment and supplies to keep contracted areas properly maintained.
4.2 Scope of work
Provide complete grounds maintenance including litter and debris removal, mowing,
trimming, applying fertilizer and landscaping maintenance of City owned property as
shown on Exhibit 1 .
Prep Work
a. The Contractor and all related employees shall attend an orientation prior to the
term of the contract and each extension at the following location:
Parks and Recreation Maintenance
5352 Ayers St. Bldg. 4
Corpus Christi, Texas 78415
b. Prior to each operation, the Contractor shall remove all litter and debris, including
paper, cans, bottles, bags, grass clippings, accumulated leaves, palm fronds, and
other tree litter including tree limbs from the identified locations. Including, but not
limited to, fence lines, sidewalks, trees, shrubs, groundcover beds, all curbs and
gutters, and other hard surfaces within the identified location. Pick-up shall consist
of removal of visible litter larger than three inches square. Special attention shall
be given to insure the removal of objects, which may cause injury, if thrown from
equipment.
c. After operations, the Contractor shall remove any visible trash and debris that were
cut up during the process. The Contractor shall not dispose of any trash or debris
into dumpsters located on City property. The trash and debris must be removed
from City property and disposed of in accordance with all City ordinances. All trash
and litter shall be disposed of properly at the Contractor's expense and proof of
such proper disposal through third party invoices or landfill receipts shall be turned
in to the Contract Administrator on a monthly basis.
d. Contractor is required to cover/tarp debris while transporting for disposal and while
moving from site to site.
e. Should the Contractor dispose of the litter and debris at an illegal dumpsite, it is
grounds for termination of this agreement.
Mowing and Trimming
a. Turf shall be mowed to a height of three inches using reel or rotary type mowers.
Rough cutting, scraping and bush hogging will not be permitted. Turf shall be
mowed to maintain a neat appearance. If any mowing is to be omitted or
delayed, it shall be omitted or delayed only at the discretion of the Contract
Administrator or authorized designee. Mowing cycles must be completed
according to the cycle description indicated below.
b. Cycles Description
Groups 9-15
• Growing Season (March - October)
Bi-weekly - 18 cycles
• Non-growing Season (November- February)
Monthly - 4 cycles
c. Mower height to be measured with mower on a flat, paved surface. A high quality
of cut shall be provided using mowers with sharp cutting blades so as not to tear,
but cleanly cut the blades of grass. Mowing shall be performed in a manner as not
to damage trees, shrubs, plants, signs, or other obstructions.
d. String line trimmers shall not be used to mow or trim turf areas wider than 24 inches,
except in areas approved by the Contract Administrator.
e. Mowing and trimming operations shall be performed in such a manner as to
prevent the piling of excessive and unsightly grass clippings and leaves on lawns.
The Contractor shall remove excessive clippings immediately following each
mowing cycle prior to the work crew leaving the work site.
f. All resulting clippings and leaves shall be removed from any roadway, walkway,
parking area, or any other hard surface including curbs and gutters and from plant
beds, tree collars, etc.
g. Contractor shall perform all trimming for each cycle using herbicides, hand labor,
or mechanical devices. Trimming shall include around all trees, shrubs, beds,
fences, groundcovers, utilities, poles, buildings, obstacles, curbing, sidewalks,
parking lot, concrete pads, including cracks and expansion joints, edges of all
exterior hard surfaces. Any vegetation not cut by the mowing operation located
adjacent to, above, or hanging over the curb must be trimmed each mowing
cycle. At time of each mowing, trimming shall be done in a manner as not to
damage trees, shrubs, fences, etc. At no time shall wild vegetation be allowed to
grow out of these areas.
h. At the time of each mowing, the Contractor shall remove "sucker" growth at the
base of trees before it reaches one foot in height and all materials and debris shall
be removed from site after each such pruning.
Edwina
a. Cut all edges with a mechanical edging device (not a line trimmer). This includes
all curbs and sidewalks.
b. The Contractor shall promptly remove all debris, including soil and trimmings from
the areas, sidewalks, and roadways after each edging operation prior to the work
crew leaving the work site. Edge only with steel disc or steel blade edger's. String
line trimming shall not be used for edging.
Fertilizing
The Contractor shall provide an application of a 3-1-2 ratio of slow release fertilizer during
the growing season. Apply fertilizer that has been formulated for this area, is appropriate
for the type of turf grass being fertilized and use manufacturer's recommendation for rate
of application.
4.3 landscaping Maintenance
Contractor shall provide complete landscaping maintenance including herbicide
applications to control weeds in perennial beds, and around mulched areas of trees and
shrubs; mulch designated areas; apply fertilizer; prune existing shrubs, groundcovers, and
hedges; application of pesticide.
Weed Control
a. Hard Surfaces: Contractor shall use herbicides and hand labor to remove and
control undesirable vegetation (weeds) from expansion joints, cracks of sidewalks,
parking lots, curbing and concrete medians, including road pavement that is within
two feet of said areas.
b. Beds and Groundcovers - Weed-Free Maintenance: Contractor shall use
herbicides and hand labor to remove and control undesirable vegetation (weeds)
in landscaped areas (designated beds, tree collars, and groundcover to include
mulch, decomposed granite, decorative rock and plant cover) shall be provided
at a minimum of once per month throughout the year.
c. Contractor shall mix herbicide and apply according to the manufacturer
recommendation and current State licensing requirements. Recommended
herbicide is Roundup, Aquaneat, or other products safe for waterways. The
successful Contractor(s) will be required to possess a current commercial
applicator license for applying herbicide at all designated locations.
Contractor shall apply herbicide at a distance of 12 inches along both sides of
designated fence lines except fences bordering adjacent private property. In such
cases, herbicides shall be applied only to the City side of the fence. Herbicide shall
not be applied around any trees and shrubs. The spraying shall be parallel to the
fence lines and structures and shall be straight, not irregular; spray pattern must
conform to the size and shape of all other obstacles. The Contractor shall be
responsible for performing touch-up spraying for any areas missed or any areas
where rain has washed off the herbicide before it has taken effect. The Contractor
shall be responsible for any damage done to private property caused by over
spray.
The Contractor shall not use any water connection, hose, or faucet at any location
for solution water for herbicide or pesticide. Use of any water connection is a
violation of the Texas Natural Resources Conservation Commission rules and
regulations,City of Corpus Christi Water Division rules and regulations, and the terms
and conditions of this contract.
Mulch
a. The Contractor shall treat all areas to be mulched with a pre-emergent herbicide
application of either Barricade (manufactured by Sandoz Corp.) or Snapshot
(manufactured by Dow Chemical), according to the Manufacturer's
specifications, prior to applying the mulch.
b. The Contractor shall mulch at a depth of four inches.
c. Mulch material shall be "Aged Pine Bark" mulch-color black. Mulch used must be
previously approved by the Contract Administrator prior to applying.
d. The Contractor shall turn, fluff, and rake all existing shrub beds, tree collars,
flowerbeds, and groundcover beds each spring in March.
e. Mulch requirements do not include playground areas.
Pruning existing shrubs, groundcovers, and hedges
The Contractor shall maintain plant materials in an attractive and healthy growing
condition by performing the following operations and other incidental work thereto:
a. Prune shrubs, groundcovers, and hedges by shaping back to the size that existed
at the beginning of the current season. Prune in appropriate season so as not to
remove ornamental fruit or blooms. Pruning shall occur before growth exceeds six
inches. Care shall be taken to ensure natural form and shape of plants is
maintained.
b. Remove all dead and damaged branches of shrubs and groundcovers and
hedges. Remove all Johnson grass or other weeds growing in and out of the bushes.
c. Remove all materials and debris from trimming operations daily after each pruning
prior to leaving the work site.
Application of Pesticides
a. The Contractor shall apply all pesticides in accordance with manufacturer's
labeling and all applicable federal, state, and local regulations. The City does not
require a specific brand of pesticide to be used as long as applications are used
for their intended purposes only.
b. All pesticides used for control purposes, shall be applied by a Licensed Commercial
Pesticide Applicator for:
1) Ornamental Plant and Shrub Control
2) Pest Control
No uncertified persons shall apply or otherwise handle any pesticide. The above
certifications, registrations, licenses, and permits must be issued by the Texas
Department of Agriculture and shall be kept valid throughout the term of this
contract.
c. Pesticide applications under this contract will require spot treatment for ants, plant
and shrub related insects or parasites
d. No "Restricted Use Pesticides" as classified by the administrator of the
Environmental Protection Agency shall be used in performance of this contract
e. Pesticide treatment of trees is not required under this contract.
f. The Contractor accepts total responsibility for replacement of ornamental plants,
grasses, or trees whether owned by the City or others,which the City judges to have
been damaged or killed as a result of pesticide application under this contract.
4.4 Work Site and Conditions
A. The work shall be performed at locations throughout the City as defined by group.
See Exhibit 1 for locations.
B. Contractor shall supply the City with a work schedule to indicate the normal starting
and completion times for its operations.The Contractor shall provide landscaping and
grounds maintenance only in appropriate months and in accordance with the City's
cycle requirements. Changes in such work schedules must be approved by the City.
C. Work Hours: The Contractor will confine all operations to daylight hours, Monday
through Friday, unless one of the days is a City designated holiday. Saturday and
Sunday work will require approval from the Contract Administrator or
Superintendent to ensure there is no interference with activities, rentals or special
events.
D. Non-Work Hours: The Contractor may not store any equipment or tools on any site.
After completion of work at any site, the Contractor must remove all equipment,
supplies, and materials from that site.
E. Ozone Warning Days:
1. No mowing will be done on the designated Ozone Action Days except in the
case of a special event, emergency or removing a liability. If mowing is
necessary for such a situation, mowing will be kept to a minimum. However,
the Contract Administrator or designee will retain the right to determine and
notify the contractor of any such special event, emergency or liability
2. All push mowers, string line trimmers, riding mowers and other small engines will
not be used at all.
3. Diesel powered mowing equipment will be allowed to operate on the second
day of back-to-back Ozone Action Days if equipment is labeled stating the
type of fuel used and the contractor has made contact with the Contract
Administrator, or designee, and received permission to proceed with work
order.
4. Equipment using reformulated gas will be allowed to operate on the third day
of back-to-back Ozone Action Days if equipment is labeled stating the type of
fuel used and the contractor has made contact with the Contract
Administrator, or designee and received permission to proceed with work
order.
4.5 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that is
acceptable to the Contract Administrator to assure that the requirements of the Contract
are provided as specified. The Contractor will also provide supervision of the work to
insure it complies with the contract requirements.
4.6 Safety Requirements
A. Public Safety and Convenience: The safety of the public and the convenience of
traffic shall be regarded as prime importance. All portions of streets shall be kept
open to traffic. The Contractor shall coordinate all Work with the Contract
Administrator and shall place warning signs in accordance with the current version of
the Texas Manual on Uniform Traffic Control Devices. The Contractor shall provide all
signs, sign stands, safety flags, and all other safety materials or devices as well as
safety vests to protect the mowers and the traveling public. The Contractor will be
responsible for the maintenance or replacement of these items as necessary. If at
any time work is in progress, the traffic control devices do not accomplish the
intended purpose due to weather or other conditions affecting the safe handling of
traffic, the Contractor shall immediately make necessary changes thereto to correct
the unsatisfactory conditions. These provisions for directing traffic will not be paid for
directly, but shall be subsidiary to the various bid items of this contract.
B. Chemicals: All products (chemicals) shall be kept in a properly labeled container and
a Safety Data Sheet (SDS) kept on each item, in a clearly marked SDS notebook by
the contractor. The Contractor shall also supply a copy of all SDS sheets to the
Contract Administrator.
4.7 Equipment
A. All Contractors grounds and turf maintenance equipment must be equipped with
safety devices which conform to manufacturer's standards and all applicable OSHA
regulations to prevent damage to property. All equipment shall be kept in good
operating condition and shall be maintained to provide a clean sharp cut of
vegetation at all times. All equipment shall be approved by the Contract
Administrator. The typical type of equipment required for the ground maintenance
operations are commercial riding lawn mowers 60" or larger, blade edger, string line
trimmers and blowers.
B. Should the Contractor's equipment require service while at any location, the
Contractor must notify the Contract Administrator or designee. The Contractor shall
not permit any oil, grease, or lubricants to spill onto or to contaminate the soil. The
Contractor shall be responsible for any clean up and disposal of contaminated soil in
accordance with all Applicable City, State, and Federal Regulations.
4.8 Security and Protection of Property
A. Security Requirements:
1. The Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the sites.
2. The Contractor shall not enter the buildings at any location for any reason
without receiving prior approval from the Contract Administrator
B. Protection of Property:
1. The Contractor shall take proper measures to protect all property which might
be damaged by Contractor's Work hereunder, and in case of any damage
resulting from any act or omission on the part of or on behalf of the Contractor,
the Contractor shall restore at the Contractor's own expense the damaged
property to a condition similar or equal to that existing before such damage
was done, or he shall make good such damage in an acceptable manner.
2. All damages which are not repaired or compensated by the Contractor will be
repaired or compensated by City forces at the Contractor's expense. All
expenses charged by the City for repair work or compensation shall be
deducted from any monies owed to the Contractor.
4.9 Notifications and Inspections
A. Each Monday morning prior to 8:00 a.m., the Contractor shall call or email the
assigned Contract Administrator indicating the locations and work being performed
that week. No work shall be done without proper, prior notification.
B. When a location is completed, the assigned City Inspector shall inspect the site and
advise the Contractor of any discrepancies. The Contractor shall take whatever
action necessary to correct the discrepancies within one working day. For the
purpose of this contract, workdays shall include Monday-Friday, unless one of the
days is a City designated holiday.The Contract Administrator shall then make another
inspection and if the discrepancies have not been corrected, the Contractor will be
notified and a $25 re-inspection fee will be charged for a third inspection. At that time
the Contractor shall have one working day to complete the work. If the discrepancies
still have not been corrected, the Contractor will be notified to correct the
discrepancies and a$25 fee will be charged for each additional inspection necessary
until discrepancies have been corrected. The City shall deduct the inspection fee
from the payment to be made to the Contractor for that cycle of maintenance.
C. The City shall have the right at all times to examine the supplies, materials and
equipment used by the Contractor, its subcontractors, agents, and employees.
D. Work Crew Supervision: The Contractor shall provide qualified supervision of each
crew at all times while working under this Contract. Each supervisor shall be
authorized by the Contractor to accept and act upon all directives issued by the
City and Contract Administrator. Failure of the supervisor to act on said directives
shall be sufficient cause to give notice that the Contractor is in default of the
contract, unless such directives would create potential personal injury or safety
hazards.
E. Contractor shall promptly (same day) notify the Contract Administrator of any broken
or damaged irrigation systems and poor or inadequate irrigation patterns, holes,
cave-ins, or depressions in turf grass, mulched areas, broken signs,watering schedules
defects or hazards that impact quality of turf and/or landscaping.
F. The Contractor shall be responsible for the replacement of any plantings that may be
damaged due to improper performance of designated maintenance activities. In
such case, the Contract Administrator or designee shall specify when replacement is
to be made. If the Contractor fails to replace the plantings according to instruction
of the Contract Administrator, the Contractor agrees that the City may replace and
reduce the Contractor payment by the amount of cost of replacement planting.
Exhibit 1
ID Group 13 City Parks
Area/Location Acre
1 Malibu
4224 Tripoli 7.21
2 Kingston
3909 Kingston 5.33
3 Almanza
3405 Surrey 6.70
4 Parkview
6000 Parkview 5.50
Total Acres 24.74
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GROUP 14
4.1 General Requirements
Provide complete grounds maintenance including all reasonable and necessary labor,
supervision, equipment and supplies to keep contracted areas properly maintained.
4.2 Scone of work
Provide complete grounds maintenance including litter and debris removal, mowing,
trimming, applying fertilizer and landscaping maintenance of City owned property as
shown on Exhibit 1 .
Prep Work
a. The Contractor and all related employees shall attend an orientation prior to the
term of the contract and each extension at the following location:
Parks and Recreation Maintenance
5352 Ayers St. Bldg. 4
Corpus Christi, Texas 78415
b. Prior to each operation, the Contractor shall remove all litter and debris, including
paper, cans, bottles, bags, grass clippings, accumulated leaves, palm fronds, and
other tree litter including tree limbs from the identified locations. Including, but not
limited to, fence lines, sidewalks, trees, shrubs, groundcover beds, all curbs and
gutters, and other hard surfaces within the identified location. Pick-up shall consist
of removal of visible litter larger than three inches square. Special attention shall
be given to insure the removal of objects, which may cause injury, if thrown from
equipment.
c. After operations, the Contractor shall remove any visible trash and debris that were
cut up during the process. The Contractor shall not dispose of any trash or debris
into dumpsters located on City property. The trash and debris must be removed
from City property and disposed of in accordance with all City ordinances. All trash
and litter shall be disposed of properly at the Contractor's expense and proof of
such proper disposal through third party invoices or landfill receipts shall be turned
in to the Contract Administrator on a monthly basis.
d. Contractor is required to cover/tarp debris while transporting for disposal and while
moving from site to site.
e. Should the Contractor dispose of the litter and debris at an illegal dumpsite, it is
grounds for termination of this agreement.
Mowing and Trimming
a. Turf shall be mowed to a height of three inches using reel or rotary type mowers.
Rough cutting, scraping and bush hogging will not be permitted. Turf shall be
mowed to maintain a neat appearance. If any mowing is to be omitted or
delayed, it shall be omitted or delayed only at the discretion of the Contract
Administrator or authorized designee. Mowing cycles must be completed
according to the cycle description indicated below.
b. Cycles Description
Groups 9-15
• Growing Season (March -October)
Bi-weekly - 18 cycles
• Non-growing Season (November- February)
Monthly - 4 cycles
c. Mower height to be measured with mower on a flat, paved surface. A high quality
of cut shall be provided using mowers with sharp cutting blades so as not to tear,
but cleanly cut the blades of grass. Mowing shall be performed in a manner as not
to damage trees, shrubs, plants, signs, or other obstructions.
d. String line trimmers shall not be used to mow or trim turf areas wider than 24 inches,
except in areas approved by the Contract Administrator.
e. Mowing and trimming operations shall be performed in such a manner as to
prevent the piling of excessive and unsightly grass clippings and leaves on lawns.
The Contractor shall remove excessive clippings immediately following each
mowing cycle prior to the work crew leaving the work site.
f. All resulting clippings and leaves shall be removed from any roadway, walkway,
parking area, or any other hard surface including curbs and gutters and from plant
beds, tree collars, etc.
g. Contractor shall perform all trimming for each cycle using herbicides, hand labor,
or mechanical devices. Trimming shall include around all trees, shrubs, beds,
fences, groundcovers, utilities, poles, buildings, obstacles, curbing, sidewalks,
parking lot, concrete pads, including cracks and expansion joints, edges of all
exterior hard surfaces. Any vegetation not cut by the mowing operation located
adjacent to, above, or hanging over the curb must be trimmed each mowing
cycle. At time of each mowing, trimming shall be done in a manner as not to
damage trees, shrubs, fences, etc. At no time shall wild vegetation be allowed to
grow out of these areas.
h. At the time of each mowing, the Contractor shall remove "sucker" growth at the
base of trees before it reaches one foot in height and all materials and debris shall
be removed from site after each such pruning.
Edging
a. Cut all edges with a mechanical edging device (not a line trimmer). This includes
all curbs and sidewalks.
b. The Contractor shall promptly remove all debris, including soil and trimmings from
the areas, sidewalks, and roadways after each edging operation prior to the work
crew leaving the work site. Edge only with steel disc or steel blade edger's. String
line trimming shall not be used for edging.
Fertilizing
The Contractor shall provide an application of a 3-1-2 ratio of slow release fertilizer during
the growing season. Apply fertilizer that has been formulated for this area, is appropriate
for the type of turf grass being fertilized and use manufacturer's recommendation for rate
of application.
4.3 Landscaping Maintenance
Contractor shall provide complete landscaping maintenance including herbicide
applications to control weeds in perennial beds, and around mulched areas of trees and
shrubs; mulch designated areas; prune existing shrubs, groundcovers, and hedges;
application of pesticide.
Weed Control
a. Hard Surfaces: Contractor shall use herbicides and hand labor to remove and
control undesirable vegetation (weeds) from expansion joints, cracks of sidewalks,
parking lots, curbing and concrete medians, including road pavement that is within
two feet of said areas.
b. Beds and Groundcovers - Weed-Free Maintenance: Contractor shall use
herbicides and hand labor to remove and control undesirable vegetation (weeds)
in landscaped areas (designated beds, tree collars, and groundcover to include
mulch, decomposed granite, decorative rock and plant cover) shall be provided
at a minimum of once per month throughout the year.
c. Contractor shall mix herbicide and apply according to the manufacturer
recommendation and current State licensing requirements. Recommended
herbicide is Roundup, Aquaneat, or other products safe for waterways. The
successful Contractor(s) will be required to possess a current commercial
applicator license for applying herbicide at all designated locations.
Contractor shall apply herbicide at a distance of 12 inches along both sides of
designated fence lines except fences bordering adjacent private property. In such
cases, herbicides shall be applied only to the City side of the fence. Herbicide shall
not be applied around any trees and shrubs. The spraying shall be parallel to the
fence lines and structures and shall be straight, not irregular; spray pattern must
conform to the size and shape of all other obstacles. The Contractor shall be
responsible for performing touch-up spraying for any areas missed or any areas
where rain has washed off the herbicide before it has taken effect. The Contractor
shall be responsible for any damage done to private property caused by over
spray.
The Contractor shall not use any water connection, hose, or faucet at any location
for solution water for herbicide or pesticide. Use of any water connection is a
violation of the Texas Natural Resources Conservation Commission rules and
regulations, City of Corpus Christi Water Division rules and regulations, and the terms
and conditions of this contract.
Mulch
a. The Contractor shall treat all areas to be mulched with a pre-emergent herbicide
application of either Barricade (manufactured by Sandoz Corp.) or Snapshot
(manufactured by Dow Chemical), according to the Manufacturer's
specifications, prior to applying the mulch.
b. The Contractor shall mulch at a depth of four inches.
c. Mulch material shall be "Aged Pine Bark" mulch-color black. Mulch used must be
previously approved by the Contract Administrator prior to applying.
d. The Contractor shall turn, fluff, and rake all existing shrub beds, tree collars,
flowerbeds, and groundcover beds each spring in March.
e. Mulch requirements do not include playground areas.
Pruning existing shrubs, groundcovers, and hedges
The Contractor shall maintain plant materials in an attractive and healthy growing
condition by performing the following operations and other incidental work thereto:
a. Prune shrubs, groundcovers, and hedges by shaping back to the size that existed
at the beginning of the current season. Prune in appropriate season so as not to
remove ornamental fruit or blooms. Pruning shall occur before growth exceeds six
inches. Care shall be taken to ensure natural form and shape of plants is
maintained.
b. Remove all dead and damaged branches of shrubs and groundcovers and
hedges. Remove all Johnson grass or other weeds growing in and out of the bushes.
c. Remove all materials and debris from trimming operations daily after each pruning
prior to leaving the work site.
Application of Pesticides
a. The Contractor shall apply all pesticides in accordance with manufacturer's
labeling and all applicable federal, state, and local regulations. The City does not
require a specific brand of pesticide to be used as long as applications are used
for their intended purposes only.
b. All pesticides used for control purposes, shall be applied by a Licensed Commercial
Pesticide Applicator for:
1) Ornamental Plant and Shrub Control
2) Pest Control
No uncertified persons shall apply or otherwise handle any pesticide. The above
certifications, registrations, licenses, and permits must be issued by the Texas
Department of Agriculture and shall be kept valid throughout the term of this
contract.
c. Pesticide applications under this contract will require spot treatment for ants, plant
and shrub related insects or parasites
d. No "Restricted Use Pesticides" as classified by the administrator of the
Environmental Protection Agency shall be used in performance of this contract
e. Pesticide treatment of trees is not required under this contract.
f. The Contractor accepts total responsibility for replacement of ornamental plants,
grasses, or trees whether owned by the City or others,which the City judges to have
been damaged or killed as a result of pesticide application under this contract.
4.4 Work Site and Conditions
A. The work shall be performed at locations throughout the City as defined by group.
See Exhibit 1 for locations.
B. Contractor shall supply the City with a work schedule to indicate the normal starting
and completion times for its operations.The Contractor shall provide landscaping and
grounds maintenance only in appropriate months and in accordance with the City's
cycle requirements. Changes in such work schedules must be approved by the City.
C. Work Hours: The Contractor will confine all operations to daylight hours, Monday
through Friday, unless one of the days is a City designated holiday. Saturday and
Sunday work will require approval from the Contract Administrator or
Superintendent to ensure there is no interference with activities, rentals or special
events.
D. Non-Work Hours: The Contractor may not store any equipment or tools on any site.
After completion of work at any site, the Contractor must remove all equipment,
supplies, and materials from that site.
E. Ozone Warning Days:
1. No mowing will be done on the designated Ozone Action Days except in the
case of a special event, emergency or removing a liability. If mowing is
necessary for such a situation, mowing will be kept to a minimum. However,
the Contract Administrator or designee will retain the right to determine and
notify the contractor of any such special event, emergency or liability
2. All push mowers, string line trimmers, riding mowers and other small engines will
not be used at all.
3. Diesel powered mowing equipment will be allowed to operate on the second
day of back-to-back Ozone Action Days if equipment is labeled stating the
type of fuel used and the contractor has made contact with the Contract
Administrator, or designee, and received permission to proceed with work
order.
4. Equipment using reformulated gas will be allowed to operate on the third day
of back-to-back Ozone Action Days if equipment is labeled stating the type of
fuel used and the contractor has made contact with the Contract
Administrator, or designee and received permission to proceed with work
order.
4.5 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that is
acceptable to the Contract Administrator to assure that the requirements of the Contract
are provided as specified. The Contractor will also provide supervision of the work to
insure it complies with the contract requirements.
4.6 Safety Requirements
A. Public Safety and Convenience: The safety of the public and the convenience of
traffic shall be regarded as prime importance. All portions of streets shall be kept
open to traffic. The Contractor shall coordinate all Work with the Contract
Administrator and shall place warning signs in accordance with the current version of
the Texas Manual on Uniform Traffic Control Devices. The Contractor shall provide all
signs, sign stands, safety flags, and all other safety materials or devices as well as
safety vests to protect the mowers and the traveling public. The Contractor will be
responsible for the maintenance or replacement of these items as necessary. If at
any time work is in progress, the traffic control devices do not accomplish the
intended purpose due to weather or other conditions affecting the safe handling of
traffic, the Contractor shall immediately make necessary changes thereto to correct
the unsatisfactory conditions. These provisions for directing traffic will not be paid for
directly, but shall be subsidiary to the various bid items of this contract.
B. Chemicals: All products (chemicals) shall be kept in a properly labeled container and
a Safety Data Sheet (SDS) kept on each item, in a clearly marked SDS notebook by
the contractor. The Contractor shall also supply a copy of all SDS sheets to the
Contract Administrator.
4.7 Equipment
A. All Contractors grounds and turf maintenance equipment must be equipped with
safety devices which conform to manufacturer's standards and all applicable OSHA
regulations to prevent damage to property. All equipment shall be kept in good
operating condition and shall be maintained to provide a clean sharp cut of
vegetation at all times. All equipment shall be approved by the Contract
Administrator. The typical type of equipment required for the ground maintenance
operations are commercial riding lawn mowers 60" or larger, blade edger, string line
trimmers and blowers.
B. Should the Contractor's equipment require service while at any location, the
Contractor must notify the Contract Administrator or designee. The Contractor shall
not permit any oil, grease, or lubricants to spill onto or to contaminate the soil. The
Contractor shall be responsible for any clean up and disposal of contaminated soil in
accordance with all Applicable City, State, and Federal Regulations.
4.8 Security and Protection of Property
A. Security Requirements:
1. The Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the sites.
2. The Contractor shall not enter the buildings at any location for any reason
without receiving prior approval from the Contract Administrator
B. Protection of Property:
1. The Contractor shall take proper measures to protect all property which might
be damaged by Contractor's Work hereunder, and in case of any damage
resulting from any act or omission on the part of or on behalf of the Contractor,
the Contractor shall restore at the Contractor's own expense the damaged
property to a condition similar or equal to that existing before such damage
was done, or he shall make good such damage in an acceptable manner.
2. All damages which are not repaired or compensated by the Contractor will be
repaired or compensated by City forces at the Contractor's expense. All
expenses charged by the City for repair work or compensation shall be
deducted from any monies owed to the Contractor.
4.9 Notifications and Inspections
A. Each Monday morning prior to 8:00 a.m., the Contractor shall call or email the
assigned Contract Administrator indicating the locations and work being performed
that week. No work shall be done without proper, prior notification.
B. When a location is completed, the assigned City Inspector shall inspect the site and
advise the Contractor of any discrepancies. The Contractor shall take whatever
action necessary to correct the discrepancies within one working day. For the
purpose of this contract, workdays shall include Monday-Friday, unless one of the
days is a City designated holiday.The Contract Administrator shall then make another
inspection and if the discrepancies have not been corrected, the Contractor will be
notified and a $25 re-inspection fee will be charged for a third inspection. At that time
the Contractor shall have one working day to complete the work. If the discrepancies
still have not been corrected, the Contractor will be notified to correct the
discrepancies and a$25 fee will be charged for each additional inspection necessary
until discrepancies have been corrected. The City shall deduct the inspection fee
from the payment to be made to the Contractor for that cycle of maintenance.
C. The City shall have the right at all times to examine the supplies, materials and
equipment used by the Contractor, its subcontractors, agents, and employees.
D. Work Crew Supervision: The Contractor shall provide qualified supervision of each
crew at all times while working under this Contract. Each supervisor shall be
authorized by the Contractor to accept and act upon all directives issued by the
City and Contract Administrator. Failure of the supervisor to act on said directives
shall be sufficient cause to give notice that the Contractor is in default of the
contract, unless such directives would create potential personal injury or safety
hazards.
E. Contractor shall promptly (same day) notify the Contract Administrator of any broken
or damaged irrigation systems and poor or inadequate irrigation patterns, holes,
cave-ins, or depressions in turf grass, mulched areas, broken signs, watering schedules
defects or hazards that impact quality of turf and/or landscaping.
F. The Contractor shall be responsible for the replacement of any plantings that may be
damaged due to improper performance of designated maintenance activities. In
such case, the Contract Administrator or designee shall specify when replacement is
to be made. If the Contractor fails to replace the plantings according to instruction
of the Contract Administrator, the Contractor agrees that the City may replace and
reduce the Contractor payment by the amount of cost of replacement planting.
Exhibit 1
ID Group 14 City Parks
Area/Location Acre
1 Los Encinos
5800 Greenwood 10.00
2 Father Fernandez
1820 Frio St. 2.00
3 Village on the Green
5500 Green Tree 3.00
4 Pebble
5922 Hillcrest 5.13
5 Sacky
2719 Sacky 6.59
Total Acres 26.72
#1 Los Encinos Park
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GROUP 16
4.1 General Requirements
Provide complete grounds maintenance including all reasonable and necessary labor,
supervision, equipment and supplies to keep contracted areas properly maintained.
4.2 Scope of work
Provide complete grounds maintenance including litter and debris removal, mowing,
trimming and applying fertilizer to City owned property as shown on Exhibit 1 .
Prep Work
a. The Contractor and all related employees shall attend an orientation prior to the
term of the contract and each extension
Parks and Recreation Maintenance
5352 Ayers St. Bldg. 4
Corpus Christi, Texas 78415
b. Prior to each operation, the Contractor shall remove all litter and debris, including
paper, cans, bottles, bags, grass clippings, accumulated leaves, palm fronds, and
other tree litter including tree limbs from the identified locations. Including, but not
limited to, fence lines, sidewalks, trees, shrubs, groundcover beds, all curbs and
gutters, and other hard surfaces within the identified location. Pick-up shall consist
of removal of visible litter larger than three inches square. Special attention shall
be given to insure the removal of objects, which may cause injury, if thrown from
equipment.
c. After operations, the Contractor shall remove any visible trash and debris that were
cut up during the process. The Contractor shall not dispose of any trash or debris
into dumpsters located on City property. The trash and debris must be removed
from City property and disposed of in accordance with all City ordinances. All trash
and litter shall be disposed of properly at the Contractor's expense and proof of
such proper disposal through third party invoices or landfill receipts shall be turned
in to the Contract Administrator on a monthly basis.
d. Contractor is required to cover/tarp debris while transporting for disposal and while
moving from site to site.
e. Should the Contractor dispose of the litter and debris at an illegal dumpsite, it is
grounds for termination of this agreement.
Mowing and Trimming
a. Turf shall be mowed to a height of three inches using reel or rotary type mowers.
Rough cutting, scraping and bush hogging will not be permitted. Turf shall be
mowed to maintain a neat appearance. If any mowing is to be omitted or
delayed, it shall be omitted or delayed only at the discretion of the Contract
Administrator or authorized designee. Mowing cycles must be completed
according to the cycle description indicated below.
b. Cycles Description
Waste Water Plants Group 16
• Monthly - 12 cycles
c. Mower height to be measured with mower on a flat, paved surface. A high quality
of cut shall be provided using mowers with sharp cutting blades so as not to tear,
but cleanly cut the blades of grass. Mowing shall be performed in a manner as not
to damage trees, shrubs, plants, signs, or other obstructions.
d. String line trimmers shall not be used to mow or trim turf areas wider than 24 inches,
except in areas approved by the Contract Administrator.
e. Mowing and trimming operations shall be performed in such a manner as to
prevent the piling of excessive and unsightly grass clippings and leaves on lawns.
The Contractor shall remove excessive clippings immediately following each
mowing cycle prior to the work crew leaving the work site.
f. All resulting clippings and leaves shall be removed from any roadway, walkway,
parking area, or any other hard surface including curbs and gutters and from plant
beds, tree collars, etc.
g. Contractor shall perform all trimming for each cycle using herbicides, hand labor,
or mechanical devices. Trimming shall include around all trees, shrubs, beds,
fences, groundcovers, utilities, poles, buildings, obstacles, curbing, sidewalks,
parking lot, concrete pads, including cracks and expansion joints, edges of all
exterior hard surfaces. Any vegetation not cut by the mowing operation located
adjacent to, above, or hanging over the curb must be trimmed each mowing
cycle. At time of each mowing, trimming shall be done in a manner as not to
damage trees, shrubs, fences, etc. At no time shall wild vegetation be allowed to
grow out of these areas.
h. At the time of each mowing, the Contractor shall remove "suckers" growth at the
base of trees before it reaches one foot in height and all materials and debris shall
be removed from site after each such pruning.
Edwina
a. Cut all edges with a mechanical edging device (not a line trimmer). This includes
all curbs and sidewalks.
b. The Contractor shall promptly remove all debris, including soil and trimmings from
the areas, sidewalks, and roadways after each edging operation prior to the work
crew leaving the work site. Edge only with steel disc or steel blade edger's. String
line trimming shall not be used for edging.
Fertilizing
The Contractor shall provide an application of a 3-1-2 ratio of slow release fertilizer during
the growing season. Apply fertilizer that has been formulated for this area, is appropriate
for the type of turf grass being fertilized and use manufacturer's recommendation for rate
of application.
4.3 Work Site and Conditions
A. The work shall be performed at locations throughout the City as defined by group.
See Exhibit 1 for locations.
B. Contractor shall supply the City with a work schedule to indicate the normal starting
and completion times for its operations.The Contractor shall provide landscaping and
grounds maintenance only in appropriate months and in accordance with the City's
cycle requirements. Changes in such work schedules must be approved by the City.
C. Work Hours: The Contractor will confine all operations to daylight hours, Monday
through Friday, unless one of the days is a City designated holiday. Saturday and
Sunday work will require approval from the Contract Administrator to ensure there
is no interference with activities, rentals or special events.
D. Non-Work Hours: The Contractor may not store any equipment or tools on any site.
After completion of work at any site, the Contractor must remove all equipment,
supplies, and materials from that site.
E. Ozone Warning Days:
1. No mowing will be done on the designated Ozone Action Days except in the
case of a special event, emergency or removing a liability. If mowing is
necessary for such a situation, mowing will be kept to a minimum. However,
the Contract Administrator or designee will retain the right to determine and
notify the contractor of any such special event, emergency or liability.
2. All push mowers, string line trimmers, riding mowers and other small engines will
not be used at all.
3. Diesel powered mowing equipment will be allowed to operate on the second
day of back-to-back Ozone Action Days if equipment is labeled stating the
type of fuel used and the contractor has made contact with the Contract
Administrator, or designee, and received permission to proceed with work
order.
4. Equipment using reformulated gas will be allowed to operate on the third day
of back-to-back Ozone Action Days if equipment is labeled stating the type of
fuel used and the contractor has made contact with the Contract
Administrator, or designee and received permission to proceed with work
order.
4.4 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that is
acceptable to the Contract Administrator to assure that the requirements of the Contract
are provided as specified. The Contractor will also provide supervision of the work to
insure it complies with the contract requirements.
4.5 Safety Requirements
A. Public Safety and Convenience: The safety of the public and the convenience of
traffic shall be regarded as prime importance. All portions of streets shall be kept
open to traffic. The Contractor shall coordinate all Work with the Contract
Administrator and shall place warning signs in accordance with the current version of
the Texas Manual on Uniform Traffic Control Devices. Signs, sign stands, safety flags,
and all other safety materials or devices as well as safety vests will be required to
protect the mowers and the traveling public and will be furnished by the Contractor.
The Contractor will be responsible for the maintenance or replacement of these items
as necessary. If at any time work is in progress, the traffic control devices do not
accomplish the intended purpose due to weather or other conditions affecting the
safe handling of traffic, the Contractor shall immediately make necessary changes
thereto to correct the unsatisfactory conditions. These provisions for directing traffic
will not be paid for directly, but shall be subsidiary to the various bid items of this
contract.
B. Chemicals: All products (chemicals) shall be kept in a properly labeled container and
a Safety Data Sheet (SDS) kept on each item, in a clearly marked SDS notebook by
the contractor. The Contractor shall also supply a copy of all SDS sheets to the
Contract Administrator.
4.6 Equipment
A. All Contractor's grounds maintenance equipment must be equipped with safety
devices which conform to manufacturer's standards and all applicable OSHA
regulations to prevent damage to property. All equipment shall be kept in good
operating condition and shall be maintained to provide a clean sharp cut of
vegetation at all times. All equipment shall be approved by the Contract
Administrator. The typical type of equipment required for the ground maintenance
operations are commercial riding lawn mowers 60" or larger, blade edger, string line
trimmers and blowers.
B. Should the Contractor's equipment require service while at any location, the
Contractor must notify the Contract Administrator or designee. The Contractor shall
not permit any oil, grease, or lubricants to spill onto or to contaminate the soil. The
Contractor shall be responsible for any clean up and disposal of contaminated soil in
accordance with all Applicable City, State, and Federal Regulations.
4.7 Security and Protection of Property
A. Security Requirements:
1. The Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the sites.
2. The Contractor shall not enter the buildings at any location for any reason
without receiving prior approval from the Contract Administrator
B. Protection of Property:
1. The Contractor shall take proper measures to protect all property which might
be damaged by Contractor's Work hereunder, and in case of any damage
resulting from any act or omission on the part of or on behalf of the Contractor,
the Contractor shall restore at the Contractor's own expense the damaged
property to a condition similar or equal to that existing before such damage
was done, or shall make good such damage in an acceptable manner.
2. All damages which are not repaired or compensated by the Contractor will be
repaired or compensated by City forces at the Contractor's expense. All
expenses charged by the City for repair work or compensation shall be
deducted from any monies owed to the Contractor.
4.8 Notifications and Inspections
A. Each Monday morning prior to 8:00 a.m., the Contractor shall call or email the
assigned Contract Administrator indicating the locations and work being performed
that week. No work shall be done without proper, prior notification.
B. When a location is completed, the assigned City Inspector shall inspect the site and
advise the Contractor of any discrepancies. The Contractor shall take whatever
action necessary to correct the discrepancies within one working day. For the
purpose of this contract, workdays shall include Monday-Friday, unless one of the
days is a City designated holiday.The Contract Administrator shall then make another
inspection and if the discrepancies have not been corrected, the Contractor will be
notified and a $25 re-inspection fee will be charged for a third inspection. At that time
the Contractor shall have one working day to complete the work. If the discrepancies
still have not been corrected, the Contractor will be notified to correct the
discrepancies and a$25 fee will be charged for each additional inspection necessary
until discrepancies have been corrected. The City shall deduct the inspection fee
from the payment to be made to the Contractor for that cycle of maintenance.
C. The City shall have the right at all times to examine the supplies, materials and
equipment used by the Contractor, its subcontractors, agents, and employees.
D. Work Crew Supervision: The Contractor shall provide qualified supervision of each
crew at all times while working under this Contract. Each supervisor shall be
authorized by the Contractor to accept and act upon all directives issued by the
City and Contract Administrator. Failure of the supervisor to act on said directives
shall be sufficient cause to give notice that the Contractor is in default of the
contract, unless such directives would create potential personal injury or safety
hazards.
E. Contractor shall promptly (same day) notify the Contract Administrator of any broken
or damaged irrigation systems and poor or inadequate irrigation patterns, holes,
cave-ins, or depressions in turf grass, mulched areas, broken signs, watering schedules
defects or hazards that impact quality of turf and/or landscaping.
F. The Contractor shall be responsible for the replacement of any plantings that may be
damaged due to improper performance of designated maintenance activities. In
such case, the Contract Administrator or designee shall specify when replacement is
to be made. If the Contractor fails to replace the plantings according to instruction
of the Contract Administrator, the Contractor agrees that the City may replace and
reduce the Contractor payment by the amount of cost of replacement planting.
Exhibit 1
ID Group 16 Waste Water Plants
Area/Location Acre
1 Allison WW Treatment Plant
4001 Allison Dr. 21.14
2 Broadway WW Treatment Plant
1402 Broadway St. 5.55
3 Greenwood WW Treatment Plant
6541 Greenwood St. 13.94
4 Laguna Madre WW Treatment Plant
201 Jester St. 4.29
5 Oso WW Treatment Plant
501 Nile Dr. 15.50
6 White Cap WW Treatment Plant
13409 Whitecap Dr. 6.94
Total Acres 67.36
S
4� s liS ATTACHMENT B - BID/PRICING SCHEDULE
Ziod CITY OF CORPUS CHRISTI
,a, BID FORM
i z PURCHASING DIVISION
RFB No. 138
Ground Maintenance
Date: 09/13/2016 'O OPP
Authorized OW
Bidder: Cut Masters Lawn Service Signature:
mow
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer;and the Disclosure of Interest information
on file with City's purchasing office, pursuant to the Code of Ordinances,is current
and true.
c. Bidder is current with all taxes due and company is in good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
GROUP 1 Acres Cycles Unit Price per Total Price
Cycle
Growing Season 26.47 20 $ 211-1,bo 5 47/1g-i • 60
(March-November)
Non Growing Season 26.47 3 5 12/111, 4 $ 635 Z•9O
(December-February)
et'8
c ; ,� CITY OF CORPUS CHRISTI
BID FORM
ver PURCHASING DIVISION
RFB No. 140
1A2 Grounds Maintenance
Date: I
Authorized
Bidder: (Int VVIct4PvS ! (^tih SP vrvtcdnr.Signature:
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer;and the Disclosure of Interest information
on file with City's purchasing office, pursuant to the Code of Ordinances,is current
and true.
c. Bidder is current with all taxes due and company is in good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
GROUP l�' �. Acres Cycles Unit Price per Total Price
u✓ Cycle ----
Growing Season 12.33 18 $ 110.10 $ 19 ,6/74.60
(March-October)
Non Growing Season 12.33 I 4 $ 1101 .7 p $ f 3(0 0
(November-February)
GO, US C'( �
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^r
CITY OF CORPUS CHRISTI
�'�cORPOPp1 CD BID FORM
1852 PURCHASING DIVISION
RFB No. 141
Ground Maintenance
Date: ci ( 1311ki
Authorized 6.--D
Bidder: r�� W1cth LAW�wlcx, . Signature:
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer; and the Disclosure of Interest information
on file with City's purchasing office, pursuant to the Code of Ordinances, is current
and true.
c. Bidder is current with all taxes due and company is in good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
GROUP 16 Acres Cycles Unit Price per Total Price
Cycle
Monthly 67.36 12 $ 321(0,'() $ 31,2x3 .52
0 u� CITY OF CORPUS CHRISTI
BID FORM
PURCHASING DIVISION
RFB No. 143
1852 Grounds Maintenance
Date: CII�,�IIG
,/ Authorized
Bidder: (vCf \\1 i {5 1.01t01 rvi( . Signature:
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer; and the Disclosure of Interest information
on file with City's purchasing office, pursuant to the Code of Ordinances, is current
and true.
c. Bidder is current with all taxes due and company is in good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
GROUP 11 1 Acres 1 Bi-Weekly Unit Price per iTotal Price
C cies C cle
Growing Season
(March-October) 16.73 18 $ ((9i.36 $ IL, 00.54'
- -
Non Growing Season 16.73 4 $ b0.3b $ .LFS
(November-February) i
„yetis c�
�� CITY OF CORPUS CHRISTI
o
A
I BID FORM
^ � G; PURCHASING DIVISION
4011,1,
RFB No. 144
1852. Grounds Maintenance
Date: oil 1-514
n �l- Authorized
Bidder: \ VLl W+CtS 1c Lciwh ciAria Signature:
1. Refer to "Instructions to Bidders” and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer; and the Disclosure of Interest information
on file with City's purchasing office, pursuant to the Code of Ordinances, is current
and true.
c. Bidder is current with all taxes due and company is in good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
GROUP 13 Acres
Bi-Weekly Unit Price per Total Price
Cycles Cycle
Growing Season 24.74 18 $ a .41 $ 1711`f i f, eZ
(March-October)
Non Growing Season
24.74 4 $ S2.4 $ 3$bq • /b
(November-February)
5 �I� CITY OF CORPUS CHRISTI
°4 Ma 3.
FORMCala
yr PURCHASING DIVISION
RFB No. 145
*C00p011 tfa
1852 Grounds Maintenance
Date: C1 1 13 1 I 1
nn ff ��"" �� Authorized CD
Bidder: 11At �M06-- &c LOAV) Jl'YvICQ, Signature:
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer; and the Disclosure of Interest information
on file with City's purchasing office, pursuant to the Code of Ordinances, is current
and true.
c. Bidder is current with all taxes due and company is in good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
GROUP 14 Acres
Bi-Weekly Unit Price per Total Price
C cies C cle
Growing Season
26.72 18 $ 1 $6O .tf ( S 46q1.63
(March-October) ►
Non Growing Season
26.72 4 $ 90.41 $ 5C11 .0
(November-February)
ATTACHMENT C - INSURANCE REQUIREMENTS
I. CONTRACTOR'S LIABILITY INSURANCE
1. Contractor must not commence work under this agreement until all
insurance required herein has been obtained and approved by the City's
Risk Manager or designee. Contractor must not allow any subcontractor to
commence work until all similar insurance required of the subcontractor has
been so obtained.
2. Contractor must furnish to the Risk Manager and Contract Administrator
one copy of Certificates of Insurance with applicable policy endorsements
showing the following minimum coverage by an insurance company(s)
acceptable to the Risk Manager or designee. The City must be listed as an
additional insured for the General Liability and Auto Liability policies, and a
waiver of subrogation is required on all applicable policies. Endorsements
must be provided with Certificate of Insurance. Project name and/or
number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material Per occurrence - aggregate
change or termination required on all
certificates and policies.
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregates
2. Premises-Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
BUSINESS AUTOMOBILE LIABILITY $1,000,000 Combined Single Limit
1. Owned
2. Hired & Non-owned
3. Rented & Leased
WORKERS' COMPENSATION Statutory and complies with part II of this
(All States Endorsement if Company is Exhibit
not
domiciled in Texas)
Employer's Liability $500,000 / $500,000 / $500,000
3. In the event of accidents of any kind related to this project, Consultant must
furnish the Risk Manager with copies of all reports of such accidents within 10
days of the accident.
II. Additional Requirements
1. Applicable for paid employees, Contractor must obtain workers'
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by the
Texas Department of Insurance. The workers' compensation coverage
provided must be in an amount sufficient to assure that all workers'
compensation obligations incurred by the Contractor will be promptly met.
An All States endorsement shall be required if consultant is not domiciled in
the State of Texas.
2. Contractor shall obtain and maintain in full force and effect for the duration
of this Contract, and any extension hereof, at Contractor's sole expense,
insurance coverage written on an occurrence basis, by companies
authorized and admitted to do business in the State of Texas and with an
A.M. Best's rating of no less than A- VII.
3. Contractor shall be required to submit replacement Certificate of
Insurance to City at the address provided below within 10 days of any
change made by the Contractor or as requested by the City. Contractor
shall pay any costs incurred resulting from said changes. All notices under
this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
4. Contractor agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
■ List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations,
completed operations and activities of or on behalf of the named
insured performed under contract with the City, with the exception of
the workers' compensation policy.
■ Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
• Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
• Provide 30 calendar days advance written notice directly to City of any
cancellation, non-renewal, material change or termination in coverage
and not less than ten calendar days advance written notice for
nonpayment of premium.
5. Within five calendar days of a cancellation, non-renewal, material change
or termination of coverage, Contractor shall provide a replacement
Certificate of Insurance and applicable endorsements to City. City shall
have the option to suspend Contractor's performance should there be a
lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this
contract.
6. In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the right
to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Consultant hereunder until Contractor
demonstrates compliance with the requirements hereof.
7. Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor's performance of the work covered under this contract.
8. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the
City of Corpus Christi for liability arising out of operations under this contract.
9. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
2016 Insurance Requirements
Parks & Recreation
Grounds Maintenance Mowing
06/13/16 my Risk Management
ATTACHMENT C- BOND REQUIREMENTS
No Bond Requirement is necessary for this Service Agreement.
ATTACHMENT D- WARRANTY REQUIREMENTS
No warranty is required for the Service Agreement.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FLUNG
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-121137
Cut Masters Lawn Service
Corpus Christi,TX United States Date(tied:
2 Name of governmental entity or state agency that-is a party to the contract for which the form is 10/06/2016
being filed.
City of Corpus Christi Date Acknowledged: "ft-t;
•
,., ��`provide g Provide the identification number used by the governmental entity or state agency to track or identify the a
description of the services,goods,or other property to be provided under the contract.
797
Ground Maintenance Services
a Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Cut Masters Lawn Service,Inc. Corpus Christi,TX United States X
5 Check only if there is NO fwd Party. ❑
(48!_i`t IMA I OP I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
. awai IS,2019
Signature of authorized:. of contracting business entity
AFFIX NOTARY STAMP I SEAL ABOVE '
Sworn to and subscribed before me,by the said DA V l r 1���Y �2-- this the day of t`. •
20 I l9 ,to certify which,witness my hand and seal of office.
v C 10 . • .
Signature of officerng oath Printed name of officer adrninistenng oath Title of adminostering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1 0.277