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Home My WebLink AboutC2016-614 - 11/16/2016 - NA • CITY OF CORPUS CHRISTI AMENDMENT NO.2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas,a Texas home-rule municipal corporation ("City")and LJA Enulneering,Inc. ("Consultant),agree to the following amendments to the Contract for Professional Services for Rodd Field goad Expansion(Saratoga to Yorktown)BOND 2014 Proposition 2(Protect No,E151121: Original Contract June 11,2015 Administrative Approval $49,900.00 Amendment No. 1 January 12, 2016 Motion No. M2016-003 $1,128,307.78 In the Original Contract, Exhibit'Al, Section 1. Scope of Services shall be amended as set forth In the attached Amendment No.2,Exhibit"A". In the Original Contract, Section ill. Fees shall be amended based on the modified scope of services in the attached Amendment No.2, Exhibit"A"for a fee not to exceed$49,990,00,for a total restated fee not to exceed $1.228.197.78. AU other terms and conditions of the January 12, 2016 Contract for Professional Services between the City and Consultant,and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI LJA N7IN - ' tI / ih �� aerOLApvide ,0•.z-t Margie C. Rost Date Patti. r P Date City Manager Vice President 820 Buffalo Street Corpus Christi,TX 78401 RECOMMEND /ye, //7/4 / )/� 381-887-8851 Office Van Meek Da Assistant City Ma :g r �► � � C,).j. mp In Va _ H.Gray,P.E. Date Ex, five Direct. of •ublic Works APPROVED AS TO LEGAL FORM Aimee Alcorn-Reed 2016.10.14 10:37:01 -05'00. Assistant City Attorney Date 2016-614 01E15112 Row FIELD ROAD EXPANSOf(AND 2 LA12Q%. too,ARte1CM NT TO CONTRACT PROPEMONA.$ERVICE&t OC REV.t OfltlS 11/16/16 LJA Engineering Inc. INDEXED • Project No. E15112 Accounting Unit: 3551-051 Account: 550950 Activity: E15112013551 EXP Account Category: 50950 ATTEST Fund Name: Street CIP BOND 2014 �j �Y� Encumbrance No. • 4) / s� ,y ,y� l/UC.! ta 1 1 /i(S/ • c�/ Secretary Date KIENGINEERING DATAEXCHANGEVWGIEMISTREE?\E15112 ROOD FIELD ROAD EXPANSIONIAMD 2 LJA120151001 AMENDMENT TO CONTRACT PROFESSIONAL SERVICES.DOC REV.10/1115 LJA Engineering, Inc. 114 820 Buffalo St Phone 361.887.8851 Corpus Christi,TX 78401 Fax 361.887 8855 www Ilaengmeenng corn TBPE Na F-1386 TBPLS Ns 10016600 September 27, 2016 City of Corpus Christi Engineering Services P. O. Box 9277 Corpus Christi, Texas 78469-9277 Attn: Mr. J. H. Edmonds, P.E. Director of Engineering Services Re: Engineering Services Agreement Between City of Corpus Christi and LJA Engineering, Inc. Rodd Field Expansion- Project No. E15112 Revised Contract Amendment No. 2- Additional Services LJA Project No. C007-15025 Dear Mr. Edmonds: I. SCOPE OF WORK We have prepared Contract Amendment No. 2 (CA2) to our Rodd Field Expansion NE Contract to cover significant cost overruns experienced while performing Preliminary Phase and Public Meetings services. Under LJA's current Contract Amendment No. 1, $165,835 was added to the original contract $49,900 for Scoping Phase services creating a total fee of $215,735 for Preliminary Phase services. As of September 15, 2016 when the Sealed Final Engineering Letter was delivered to the City, LJA had expended a total of $230,799 on Scoping and Preliminary Phase services, $15,064 over the contract fee. Contract Amendment No. 1 provided $10,329 for preparation and attendance of two (2) Public Meetings. At the completion of the first public meeting, LJA had spent $10,056, essentially depleting available funds. A minimum of one (1) additional Public Meeting is required in order to finalize the surface layout of Rodd Field Road within this Project. The overages listed above are the result of the Scoping Phase of the Project continuing through the Preliminary Phase and first public meeting, which caused numerous revisions to-update the Project as decisions were made on issues such as lane widths, median widths, median openings and sidewalk/cycle track designs. The final scope of the project is still undecided and will remain so, pending additional public input and final decisions by City staff on scope and available funds. With CA2, LJA is requesting an additional $39,990 be added to Preliminary Phase services to cover the $15,064 overage plus $24,926 to cover anticipated additional changes to the Engineering Letter Report following public input and finalization of the Project scope. With CA2, LJA is also requesting an additional$10,000 be added to Public Meetings to cover efforts required to create exhibits and supporting information for one (1) public meeting. AMD NO.2 EXHIBIT'A' Page 1 of 3 • Mr.J.H. Edmonds, P.E City of Corpus Christi September 27, 2016 II. CONTRACT CONDITIONS LJA will perform the above-described work for the fees established below. Any engineering efforts requested outside of the stated scope of work will require another amendment to the contract and additional fees. III. BASIS OF COMPENSATION & SCHEDULE OF PAYMENT LJA proposes to perform the above-described scope of work for the fees shown below: - Basic Service: Preliminary Phase $ 39,990 - Add'I Service: Public Meetings $ 10,000 - Total Additional Fees $ 49,990 Invoices shall be prepared, submitted and paid on a monthly basis in accordance with the Original Contract. Invoices will be based upon engineering efforts spent at the time of invoicing. IV. SCHEDULE LJA will continue to perform work on this Project in accordance with the schedule included in Contract Amendment No. 1 upon receipt of the final approved scope of improvements and associated budgets from the City. Contract Amendment No. 2 documents are attached. We appreciate the opportunity to provide these engineering services to you. If you have any questions regarding this Contract Amendment, or need any additional information, please do not hesitate to contact me at (361) 887-8851. Best Regards `_� _4i:.g 9-27-/ D. hones, P.' . Date Corpus Christi Off'•e Manager () Patrick . V e , E Date Vice President DSJ/dcr Attachments AMD NO.2 R.CLIENTS CITY OF CC-7\15025-Rodd Field Road Expansion-Saratoga to Yorktown_Engineering Contract Contract Amendments Contract EXHIBIT'A' Amendment No 2Ltr JEdmonds.RoddField.Exh A CA#2.09.27.16.docx Page 2 of 3 RODD FIELD ROAD EXPANSION YORKTOWN BLVD.TO SARATOGA BLVD.(2014 BOND ISSUE) Project No.E15112 SUMMARY OF FEES ORIGINAL Fees CONTRACT AMD.NO.1 AMD.NO.2 TOTAL Basic Services Fees 1. Preliminary Phase(FF) $49,900.00 $165,834.62 $39,990.00 $255,724.62 2. Design Phase(FF) $0.00 $577,401.51 $0.00 $577,401.51 3. Bid Phase(FF) . $0.00 $21,003.61 $0.00 $21,003.61 Subtotal Basic Services Fees $49,900.00 $764,239.74 $39,990.00 $854,129.74 Additional Services Fee(Allowance) 1. Permitting TDLR Registration (FE)(Authorized) $0.00 $3,296.10 $0.00 $3,296.10 2. Right-of-Way(ROW)Acquisition Survey(FF)(Authorized) $0.00 $32,150.00 $0.00 $32,150.00 3. Topographic Survey&ROW Verification (FF)(Authorized) $0.00 $100,000.00 $0.00 $100,000.00 4. Environmental Issues(Hazardous Materials Encountered During Construction)(FF) $0.00 $0.00 $0.00 $0.00 5. Subsurface Utility Engineering(S.U.E.) (FF)(Authorized) _ $0.00 $74,725.00 $0.00 $74,725.00 6. Public Meetings(2 Meetings Total) (FF)(Authorized) $0.00 $10,329.34 $10,000.00 $20,329.34 7. Construction Phase Assistance(T&M)(Authorized) $0.00 $70,000.00 $0.00 $70,000.00 8. Preparation of Record Drawings (FF)(Authorized) $0.00 $11,000.00 $0.00 $11,000.00 9. Signal Design Modifications at Airline Road(FF)(Authorized) $0.00 $26,283.80 $0.00 $26,283.80 10. New Signal Design at Yorktown Blvd.(FF)(Authorized) _ $0.00 $26,283.80 $0.00 $26,283.80 11. Design Meetings&Project Coordination(T&M)(Authorized) $0.00 $10,000.00 $0.00 $10,000.00 12. Value Engineering Proposal Review(T&M) $0.00 $0.00 $0.00 $0.00 Subtotal Additional Services Fees $0.00 $364,068.04 $10,000.00 $374,068.04 Total Fees $49,900.00 $1,128,307.78 $49,990.00 $1,228,197.78 AMD NO.2 EXHIBIT'A' Page 3 of 3