HomeMy WebLinkAboutC2018-254 - 6/14/2018 - NA TASK ORDER NO. 27
This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus
Christi, Texas (City) and LNV, Inc. (Consultant) dated August 16, 2016 (Agreement). Consultant shall perform
services on the project described below as provided in this Task Order and in the Agreement. This Task Order
shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall
supplement the Agreement as it pertains to the project described below.
PROJECT NAME/NUMBER: Water and Wastewater Treatment On-Call Support, E16264
1. PROJECT DESCRIPTION—This project provides the Utility Department with on-call services to assist with
any technical, operational, maintenance, diagnostic and design concerns for the City's O.N.Stevens Water
Treatment Plant and six wastewater treatment plants.
2. SCOPE OF SERVICES—AMR /AMI Evaluation more fully described in Exhibit A.
3. COMPENSATION —The total amount not to exceed for Task Order No. 27 only is $55,130.00
This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement
remain in full force and effect.
CITY OF CORPUS C i LNV, INC
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Jeff H. dmonds, P.E. D e Dan S. - _ •,•'=cker, P.E. Date
Director of Engineering Services President
801 Navigation, Suite 300
Corpus Christi, TX 78408
(361) 883-1984 Office
Ioganb@Invinc.com
Fund Name . Accounting Unit Account No. Activity No. Amount
Water Operating Fund 4010-31010-062 530000 E16264-01-4010-EXP $55,130.00
2018-254
6/14/18
LNV Inc.
INDEXED
City Project No. E16264
Professional Services Contract
City of Corpus Christi
Water/Wastewater Treatment On-Call Support
Task Authorization No. 27 — AMRJAMI Evaluation
May 18, 2018
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Exhibit A
Task Order 27
Page 1 of 6
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SCOPE OF WORK
Project No. E16264
Water and Wastewater Treatment On-Call Support
Task Authorization No.27—AMR/AMI Evaluation
PURPOSE
The City of Corpus Christi Utilities Department is interested in evaluating alternative automatic meter
reading and automatic meter infrastructure (AMR/AMI)alternatives to the Aclara system currently being
utilized. The City is interested in obtaining an AMR/AMI system that provides consistent, reliable meter
readings for both the Water and Gas Utilities at an economical cost, while also considering scalability,
innovation of the system. The evaluated systems must be able to meet the needs of both the City's Water
and Gas Departments by effectively integrating with current infrastructure and billing software.In addition,
the City is interested in added value associated with peripheral systems such as wastewater surcharge
monitoring, pressure, temperature and remote meter operations. The City is interested in piloting one or
more systems to verify product quality,reliability and functionality prior to selecting an AMR/AMI system.
The purpose of this task authorization is to provide assistance to the City staff by evaluating AMR/AMI
systems to be purchased and implemented by the Corpus Christi Utilities Department. The following
describes the typical key project components in evaluating AMR/AMI systems and implementing selected
technologies.
1. Historical Data and Current Practices Review - Review the existing meter data and current
practices to understand existing data collection and processing practices
2. AMR/AMI System Evaluation/Selection - Review the best available AMR/AMI
technologies and determine the systems best suited for the City's needs
3. Conceptual Level Cost Estimate—Develop conceptual al cost estimates for system
implementation and operational costs
4. Pilot Evaluation of Viable Systems—Coordinate the installation of one or more systems for a
pilot trial to validate system operations and functionality
5. Specifications and Procurement Documents—Develop specifications for a competitive bid
procurement process
6. Equipment Installation,Calibration,Testing and Public Outreach—Coordinate with selected
installation contractor and assist the City with customer notification and outreach
The scope of this task authorization will address project components 1 throuj'h 4. After completion of
the scope described below,a separate task authorization or contract will be needed to perform procurement
and installation of the AMR/AMI technology system-wide. The scope below summarizes the proposed
tasks for the task authorization.
1
Exhibit A
Task Order 27
Page 2 of 6
•
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LNV .0
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SCOPE OF WORK
ADDITIONAL SERVICES:
Task 0009—General Engineering
The Engineer will perform the following:
• Historical Data and Current Practices Review
a. Review current AMR Data
b. Meet with City Staff to discuss current operations and technology inefficiencies of
AMR technology and to further define the City's needs and goals of the new system.
c. Meet with City staff to discuss existing leak detection practices and meter replacement
program
• AMR/AMI System Evaluation/Selection
a. Determine hardware and software requirements and interfaces with City's existing systems
(billing,customer service, field operations)
b. Determine communication requirements and preferences
c. Review up to five(5)AMR/AMI system vendors and develop short list of
preferred equipment based on cost, functionality and reliability
d. Interview two(2)current utility users.
• Conceptual Level Cost Estimate
a. Develop conceptual level cost estimates for hardware,software,communication
and other system requirements.
b. Coordinate with City to develop operational costs and staffing
c. Compare cost estimates against existing AMR/AMI system
• Pilot Evaluation of Viable Systems
a. Assist City staff in coordination with Vendors for installation of small-scale
pilot program for up to two(2)AMR/A M I systems not exceeding a total man-
hour effort of 60 hours.
MEETINGS
• Two (2) two hour meetings with City Staff to review data and discuss existing
practices and goals of new system
• One(I)two hour meeting to discuss hardware and software requirements of City's
existing systems
• One(1)two hour workshop to discuss the evaluation of vendors
• Two(2)two hour meetings to coordinate pilot systems
• Two(2)two hour site-visits to evaluate equipment installation
ASSUMPTIONS
• City will provide historical AMR/AMI data in electronic format for I.NV/1lazen
review.
• City will provide information regarding existing hardware and software.
• City will attend and participate in Meetings described above
2
Exhibit A
Task Order 27
Page 3 of 6
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• City will monitor and maintain pilot systems during entire period of study
• LNV/Hazen will coordinate procurement and installation of AMR/AMI small-scale
pilot equipment with Vendors; however, installation to be performed by Vendor or
Vendor's coordinated contractor. City to assist with oversight of field installation.
• After installation,support efforts from LNV/Hazen are not included in this scope of
work, but can be provide on a Time and Materials Basis.
• The effort for the pilot evaluation of viable systems will be shared with the City
prior to commencement of the evaluation.The anticipated man-hour and fee for this
evaluation at present is as shown in Attachment A. Work will only be performed
after obtaining consent from the City.
DELIVERABLES
The Engineer will prepare a MS PowerPoint Presentation to summarize findings to be presented at the
Vendor Selection Workshop. The Engineer will compile data, conclusions, and recommendations in a
summary memorandum. A memorandum summarizing the pilot-study evaluation is not included in this
scope of work.
SCHEDULE
The Engineer's services shall be performed in a timely manner consistent with sound professional practices.
The Engineer will complete the work according to the following schedule:
Activity Completion Date
Contract Execution-Notice to Proceed (NTP) TBD
Historical Data and Current Practices Review 1.5 months after NTP
AMR/AMI System Evaluation Workshop 3 months after NTP
Draft Technical Memorandum 3.5 months after NTP
Final Technical Memorandum 4.5 months after NTP
Pilot study TBD based on Vendor Availability
The time limits set forth in the schedule shall include allowances for reasonable and expected review time
by the City and shall not be allowed as cause for delay or adjustments to the schedule. Delays caused by
review times by the City exceeding those anticipated by the Engineer's schedule are cause for adjustments
in the schedule. Delays caused by vendor response times exceeding those anticipated by the Engineer's
schedule are cause for adjustments in the schedule. Any adjustments made to the agreed upon schedule
shall be made in writing and accepted by both parties.
The Engineer shall begin work immediately upon receipt of the executed Task Authorization and/or Notice
to Proceed(written or emailed).
FEE
All services under this Task Authorization will be provided on a Time and Materials basis.The anticipated
amount for this task authorization is $55,130.00, as shown in ATTACHMENT A. If the level of effort
exceeds this estimate,a separate task authorization will be requested.
3
Exhibit A
Task Order 27
Page 4 of 6
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TASK AUTHORIZATION MANAGER
The Task Authorization Manager will be the primary contact person during the performance of this work.
All correspondence or inquiries should be addressed to the Task Authorization Manager. This work task
will be coordinated by:
Dan Grimsbo, P.E. A.I.C.P.
Executive Director of Utilities Department
City of Corpus Christi
Office: 361-826-1874
Fax: 361-826-1889
Email: DanG c!cctexas.com
APPROVAL
The undersigned has reviewed and approved this Task Authorization and recommends LNV, Inc. to
perform the work as presented:
Recomended by:
(), 1J //31.50 ( 2 (Printed Name)
(Date)
4
Exhibit A
Task Order 27
Page 5 of 6
Attachment A
Task Authorization No. 27
Man-hour and Fee Analysis
Task
LNV Inc.
Description
PrInclpaWP
Project Mgr.
Project Engineer
EJTII
TOTALS
$ 265.00
S 205.00
$ 170.00
$ 120.00
Total Hrs.
Total Fee
Hrs.
Sub -total
Hrs.
Sub -total
Hrs.
Sub -total
Hrs.
Sub -total
1
Historical Data and Current Practices Review
o
$ -
4
$ 820
$ 1.220
S -
12
$ 1.440
16
$ 2.260.00
2
AMR/AM1 System Evaluation/Selection
o
5 -
8
$ 1,640
12
5 -
8
5 960
16
$ 2,600.00
3
Conceptual Level Cost Estimate
o
$ -
2
$ 410
$ 570
5 -
8
5 960
10
5 1,370.00
4
Pilot Evaluation of Viable Systems
o
$ -
4
$ 820
2
5 -
12
5 1,440
16
5 2.260.00
24
Sub -totals
0
$ -
14
$ 2,870
0
S -
28
$ 3,360
58
$ 8,490.00
Task
Hazen and Sawyer
Description
PrinclpaWP
QaQC
Project Engineer
EBT
TOTALS
$ 285.00
$ 305.00
$ 165.00
$ 110.00
Total Hrs.
Total Fee
Admin
Hrs.
Sub -total
Hrs.
Sub -total
Hrs.
Sub -total
Hrs.
Sub -total
1
Historical Data and Current Practices Review
2
5 570
4
$ 1.220
8
$ 1.320
24
$ 2.640
38
5 5.750.00
2
AMR/AMI System Evaluation/Selection
2
5 570
12
5 3,660
24
5 3.960
r
112
$ 12,320
150
S 20.510.00
3
Conceptual Level Cost Estimate
2
$ 570
8
$ 2.440
8
5 1.320
32
5 3,520
50
$ 7.850.00
4
Pilot Evaluation of Viable Systems
2
5 570
8
$ 2,440
16
5 2,640
24
5 2,640
50
$ 8.290.00
Sub -totals
6
$ 1,710
24
$ 7,320
40
$ 6,600
168
$ 18,480
288
$ 42,400.00
$ 4,240.00
Total $ 55,130.00