HomeMy WebLinkAboutC2018-340 - 6/26/2018 - Approved 8
a SERVICE AGREEMENT NO. 1098
Agenda Management Software
1852
THIS Agenda Management Software Agreement ("Agreement") is entered into by
and between the City of Corpus Christi, a Texas home-rule municipal corporation
("City") and Carahsoft Technology Corporation, ("Contractor'), effective upon
execution by the City Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Agenda Management Software in
response to Request for Bid/Proposal No. N/A ("RFB/RFP"), which RFB/RFP includes the
required scope of work and all specifications and which RFB/RFP and the Contractor's
bid or proposal response, as applicable, are incorporated by reference in this
Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in its
entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Agenda Management Software ("Services") in
accordance with the attached Scope of Work, as shown in Attachment A, the
content of which is incorporated by reference into this Agreement as if fully set
out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for thirty-six months,with performance commencing upon
the date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to no additional optional-month periods ("Option Period(s)"), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City's extension authorization must be executed by
the City Manager or designee.
3. Compensation and Payment. The total value of this Agreement is not to exceed
$222,682.62, subject to approved extensions and changes. Payment wilt be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety.
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
2018-340
6/26/18 rm Page 1 of 7
M2018-109 5/17
Carahsoft Technology Corp
INDEXED
Name: Kim Womack
Department: Communication
Phone: 361 .826.3210
Email: kimw@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of dl insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event a payment bond, a performance bond, or both, are required of
the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. Any Services that are provided but not accepted by
the City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the
Contractor, a replacement service may be procured by the City on the open
market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
Service Agreement Standard Form Page 2 of 7
Approved as to Legal Form 12/15/17
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City,which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator if
the subcontractors were not named at the time of bid or proposal, as applicable.
In using subcontractors, the Contractor is responsible for all their acts and
omissions to the same extent as if the subcontractor and its employees were
employees of the Contractor. All requirements set forth as part of this Agreement,
including the necessity of providing a COI in advance to the City, are applicable
to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form 12/15/17
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Kim Womack
Title: Director of Communication
Address: 1201 Leopard St, 5th Floor, Corpus Christi, Texas 78401
Phone: 361 .826.3210
Fax: n/a
IF TO CONTRACTOR:
Carahsoft
Attn: Lorin Hicks
Title: Account Manager
Address: 1860 Michael Faraday Drive, Suite 100, Reston VA 20190
Phone: 703.889.9737
Fax: 703.871.8505
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
Service Agreement Standard Form Page 4 of 7
Approved as to Legal Form 12/15/17
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement excluding attachments and exhibits);
B. its attachments;
Service Agreement Standard Form Page 5 of 7
Approved as to Legal Form 12/15/17
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor's bid response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement.
23. Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24. Governing Law.This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
(SIGNATURE PAGE FOLLOWS)
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form 12/15/17
CONTRACTOR
Signature: Kau3-'kfrtai
Printed Name: Kristina Smith
Title: Contracts Manager
Date: May 11, 2018
CITY OF CORPUS CHRISTI
Signature: �--
Printed Name:
Title: Pro(-i--+-c'--- i 0
Date: Le l `? r l
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule AUTHORIZE'
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements a comar L
Incorporated by Reference Only:
Exhibit 1 : RFB/RFP No. N/A SECRETARY 0-
Exhibit 2: Contractor's Bid/Proposal Response
ATTEST: 111E
REB CCA HUERTA
CITY SECRETARY - . ,G
Service Agreement Standard Form Page 7 of 7
Approved as to Legal Form 12/15/17
Attachment A - Scope of Work
Agenda Management Software
1.0 Scope of Work
A. Granicus will provide Agenda Management Software to include the
following products as detailed in Attacment B Schedule of Pricing:
a. Virtual Performance Accelerator
b. Boards and Commissions
c. Meeting Efficiency Suite
d. Government Transparency Suite
e. Open Platform Suite
f. Template -Sectioned View Page
g. Legistar
h. Performance Accelerator Suite
Attachment B - Schedule of Pricing
See attached quote
GOVERNMENT- PRICE QUOTATION
carahsoft Granicus at Carahsoft
GRANICUS
1860 MICHAE_FARADAY DRIVE I SUITE 100 I RESTON,VIRGINIA 20190
PUONE(/03)8A-8500 I `Ax 17031871-8505 I TOLL FREE(888)66CARAH
WWW.CARAHSOFT.COM SALES@CA5AH507.COM
TO: Kim Baker FROM: Lorin Hicks
Assist Director of Financial Services Granicus Government at Carahsoft
City of Corpus Christi 1860 Michael Faraday Drive
Corpus Christi,TX USA Suite 100
Reston,Virginia 20190
EMAIL: KimB2@cctexas.com EMAIL: LorinHicks@Carabsoft.com
PHONE: (361)826-3169 PHONE: (703)689-9737 FAX: (703)871-8505
TERMS: DIR Contract No.DIR-TSO-3149 QUOTE NO: 11462018
Expiration Date.June 22,2018 QUOTE DATE: 03/16/2018
FTIN.52-2189693 QUOTE EXPIRES: 05/15/2018
Shipping Point.FOB Destination REQ NO:
Credit Cards:VISAMasterCard/AMEX
Remit To:Same as Above SHIPPING: GROUND
Payment Terms:Net 30(On Approved Credit) TOTAL PRICE: $73,558.14
Texas VID#.1522189693700
Sales Tax May Apply
TOTAL QUOTE: $73,558.14
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE
ONE-TIME FEE
_. _.
1 2642-211-101257 Performance Accelera
Advanced
Package
gag
e $1,140.00 TX DIR 1 $1,140.00
Hardware:RequireUS Shipping for Large
hardware Item;Includes remotei
configuration and deploymentservices
GraticasP5R-246APHW
Start Date'
End Date:04/30/2019
- - ONE-TIME FEE SUBTOTAL: $1,140.00
YEAR ONE ANNUAL SUBSCRIPTION FEE
_.. __.- ..
2 2642-271-101261 Boards and Commissions Cbundle enables $11251.70 TX DIR 1 $1],251)0
automation and management ofthecitizen
advisorye - boaNFand eeTcommissions worMlow for
c -Annual Fee Tier e
GranicusSAS-SE-DS-BCCI-8- 8
StartndDate:05/01/2018
End Date:04/30/2019
3 2642-271-101247 Meeting Efidency Suite Minutes Package $1237336 TX DIR 1 $12.313.36
Annual Subscription
Granicus-MES-GR-246MP
Stan Date:05/01/2018
En0 Pate 04/$9/7019
2642-271-101256 Government Transparency a
Aeleralor Package $15,)6130 TX DIR 1 $15.16130
Subscription
Granicus-G5S
AP
Start Date.
End Date:04/30/2019
5 2642-271-101262 Granicus T04p001-
Sectioned View Page-12 $5814.20 TX 110. 1 $569.20
Month
Granicus 556/23
EtrDee.05/01/2018
End Crater 04/30I201
9
CONFIDENTIAL QUOTE DATE: 0306/2016
PAGE 1 of 3 QUOTE NO: 11462018
carahsoft GOVERNMENT- PRICE QUOTATION
Granicus at Carahsoft C GRANICUS
1860 MICHAF I FARADAY DRIVE I SUITE 100 I RFSTON.VIRGINIA 70190
PHONE(703)871-8500 I FAX(703) .71)8505 I Toll FREE 888)66CARAH
WWW CARAHSOFT COM I SALES@CARAHSOFT COM
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE
6 2642-271-101244 Legistar Open Platform Package Annual $22,979.10 TX DIR 1 $22.979.10
Subscription
Grafton-LEG-GR-2460P
Start Date:05/01/2018
End Date:04/30/2019
] 2642-271-101256 Performance Accelerator Advanced Packge $346348 TX DIR 1 $3,46348
Annual Subscnption
Granicus-PAS-GR-246AP
Start Date:05/01/2018
End.Date:04/30/2019 _. .
YEAR ONE ANNUAL SUBSCRIPTION FEE SUBTOTAL: $72,418.14
- - --- - --- - - SUBTOTAL: $]3,558.14
TOTAL PRICE: $73,568.14
TOTAL QUOTE: $73,558.14
SUGGESTED OPTIONS
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE
YEAR TWO ANNUAL FEE
2 2. _ ....
o
2642-271-101261 Boards andCommissions
menCity bundle enables 81),42032 TX DIR 1 $17,424.22
automation and management of oirkflo
zen
advisory A nou F and commissions workflow for
ciliascus-Annual Fee Tier 8
SraniDat-055-1SE DS2019 BCCI-8
Start Date: z2 20
_.MefciencSue.
9 2642-2)1-10124] MeetinglEfficiencySubscription Suite Minutes Package $12,497.10 TX DIR 1 812,497.10
ACranium
ranaus-
StDat-MES-GR-246MP
StartDate:0 /31220
End019
rmnt Transparency
020
10 2642-271-101258 Government Accelerator Package $15,918.92 TX DIR 1 $15,918 92
AnnuaGranit Subscription
GTS-GR
SDat-05/0112019 5P
StartndDate:04/05301220
End Date:e4plate-
11 2fid2-Pi-1012fi2 Month Template-Setlioned View Page-12 $595.09 TX DIR 1 $595.09
Month
Sraniws-5558103
StartDate:05/01/2019
endndDate:04/30/202020zo
12 2642-271-101244 Legistar Open Platform Package Annual $23,208.89 TX DIR 1 $2320889
-- -- - Subscription
Graniws-LEG-GR-2460P
Start Date:05/01/2019
End Date:04/30/2020
13 2642-271-101256 Performance Accelerator Advanced Packge $3.816.12 TX DIR 1 $3,816.12
Annual Subscription
Granicus-PAS-GR-248AP
Start Date:05/01/2019
End Date:04/30/2020
CONFIDENTIAL QUOTE DATE: 03/1612018
PAGE 2 013 QUOTE NO: 11462018
carahsoft GOVERNMENT- PRICE QUOTATION
Granicus at Carahsoft U GRAN ICUS
1860 MICHA L FARADAY DRIVF 1511111F 100 I RFSTON.VRGINIA 20190
PHONE(203)821-8500 FAX(703)8]i-8505 I TOLL FREE 1888)66CARAn
WWIN.CARAHSOFT.COM I SA.FSC?CARAHSOFT COM/
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE
YEAR TWO ANNUAL SUBSCRIPTION FEE SUBTOTAL: $73,460 34
YEAR THREE ANNUAL SUBSCRIPTION FEE
14 2642-271-101281 Boardsand
andCommissionsmentYfthele enables $1],94fi.94 TX DIR 1 $17.948.94
automation and management the citizen
ciNs- boardsend commissions workflow for
citiesAnnual- A Fee Tier 8
Granicus-05/SEDS0 BCCI-8
StartndDate:0 /30/2020
End Meeting
ficiency 21
Suite
-.
15 2642-271-101247 Menial rtMinutes Package $12,6]201 TX DIR 1 $12,0]2.01
A
Granit Subscription-MES--GR
Granicus 20 MP
StartndDate:05020
EotlpnTranspa.
021
16 2642-221-101256 Governmentlcriptioparenry Accelerator Package $18,39648 TX DIR 1 $16.39648
ACram m-SuGTS-GR-246AP
:G5/1/2020
Start 0 /0/201
End Date:o42onor
17 2642-271-101262 Granicus Template—Sectioned View Page-12 $612.95 TX DIR 1 $612.95
Month
Granicus-SAS6103
Start Date:05/01/2020
End D date:04/302021
18 2642-271-101244 Legistar Open Platform Package Annual $23,90516 TX DIR 1 $23905.16
Subscription
Granicus-LEG-GR-2460P
Stan Date:05/01/2020
End Date:04/30/2021
19 2642-271-101256 Performance Accelerator Advanced Packge $393060 TX DIR 1 $3,930 60
Annual subscription
Granicus-PAS-GR-246AP
Start Date:05/01/2020
End Date:04/302021 . .
YEAR THREE ANNUAL SUBSCRIPTION FEE SUBTOTAL: $75,664 14
SUGGESTED SUBTOTAL: $149,12448
CONFIDENTIAL QUOTE DATE: 03/16/2018
PAGE 3 of 3 QUOTE NO: 11462018
Procurement Vehicle:Carahsoft
Texas Department of Information Resources(DIR)
In Support of:Corpus Christi,TX
GRANICUS
Quote Number: Q-23972 Granicus Contact:
Quote Prepared On: 4/30/2018 Name: Erin Martin
Quote Valid Through:5/31/2018 Phone:+1 6514929844
Payment Terms: Net 30 Email:erin.martin@granicus.com
The Agreement shall commence on 5.1.2018 and continue for three(3)years.
ONE-TIME FEE
Product Name Product Description Invoice Quantity One-Time Total
Schedule
Virtual Remote configuration and deployment of the Virtual
Performance Performance Accelerator on either client hardware or
Accelerator Granicus Encoder. Virtual Performance Accelerator is
used to distribute video/indexing/documents within a Up Front 1 Each $1,140.00
local network.This distribution is utilized to eliminate
the bandwidth impact local viewers would have
accessing data from the Granicus Data Center.
Total $1,140.00
YEAR ONE ANNUAL SUBSCRIPTION FEE
Product Name Product Description Invoice Quantity Annual Total
Schedule
Boards and Boards and Commissions is a Software-as-a-Service(SaaS) Annual 1 Each $17,251.70
Commissions solution that enables government organizations to simplify
the citizen application and appointment to boards process of
the clerk's office.Boards and Commissions includes:
*Unlimited user accounts
*Unlimited boards,commissions,committees,and
subcommittees
*Unlimited storage of citizen applications
*Access to one Granicus platform site
*Access to one Boards and Commissions site
•Access to customizable,embeddable iFrame websites for
displaying information to citizens
"Access to a customizable online citizen application form
including board-specific questions
"Customizable forms for board details,appointment details,
and internal tracking details
*Pre-designed document PDFs for applications, board details
and rosters,and vacancy reports
•Downloadable spreadsheets for easy reporting
'Optional custom templates for document or report
generation(additional upfront charge applies)
Q-23972:4/30/2018 Page 1
Procurement Vehicle:Carahsoft
Texas Department of Information Resources(DIR)
In Support of Corpus Christi,TX
Product Name Product Description Invoice Quantity Annual Total
Schedule
Meeting Efficiency Meeting Efficiency is a hybrid Software-as-a-Service(SaaS) Annual 1 Each $12,373.36
Suite and Hardware-as-a-Service(HaaS)solution that enables
government organizations to simplify the in-meeting
management and post-meeting minutes creation processes
of the clerk's office.By leveraging this solution,the client will
be able to streamline meeting data capture and minutes
production,reducing staff efforts and decreasing time to get
minutes published.During a meeting,record roll calls,
motions,votes,notes,and speakers,all indexed with video.
Use the index points to quickly edit minutes,templates to
format in Microsoft Word or HTML,and publish online with
the click of a button.Meeting Efficiency includes:
•Unlimited user accounts
•Unlimited meeting bodies
•Unlimited storage of minutes documents
•Access to one Granicus platform site
•Access to the LiveManager software application for
recording information during meetings
•Access to the Word Add-in software component for minutes
formatting in MS Word if desired
•One MS Word or HTML minutes template(additional
templates can be purchased if needed)
Government Government Transparency are the live in-meeting functions. Annual 1 Each $15,761.30
Transparency Suite Streaming of an event,pushing of documents,indexing of
event,creation of minutes.
Open Platform Open Platform is access to MediaManager, upload of Annual 1 Each $0.00
Suite archives,ability to post agendas/documents,and index of
archives.These are able to be published and accessible
through a searchable view page.
Template- Annual 1 Each $589.20
Sectioned View
Page
Legistar Legistar is a Software-as-a-Service(SaaS)solution that Annual 1 Each $22,979.10
enables government organizations to automate the entire
Legislative process of the clerk's office.By leveraging
Legistar,the client will be able to easily manage the entire
legislative process from drafting files,through assignment to
various departments,to final approval.Legistar includes:
---- ---- •Unlimited user accounts
*Unlimited meeting bodies and meeting types
•Unlimited data storage and retention
•Configuration services for one meeting body\type
•One Legistar database
•One In Site web portal
'Design services for one agenda report template
'Design services for one minute's report template
Q-23912:4/30/2018 Page 2
Procurement Vehicle:Carahsoft
Texas Department of Information Resources(DIR)
In Support of:Corpus Christi,TX
Product Name Product Description Invoice Quantity Annual Total
Schedule
Performance Performance Accelerator Suite provides the ability to utilize Prorated 1 Each $3,463.48
Accelerator Suite* the performance accelerator within a network. Requires Annual
Performance Accelerator or Virtual Performance Accelerator Fee for
to distribute video/indexing/documents within a local the
network.This distribution is utilized to eliminate the period of
bandwidth impact local viewers would have accessing data 6.1.2018—
from the Granicus Data Center.
4.30.2019
Total $72,418.14
MULTI-YEAR PRICING
Product Name Year Two Year Three
Boards and Commissions $ 17,424.22 $ 17,946.94
Meeting Efficiency Suite $ 12,497.10 $ 12,872.01
Government Transparency Suite $ 15,918.92 $ 16,396.48
Open Platform Suite $0.00 $0.00
Template -Sectioned View Page $ 595.09 $612.95
Legistar $ 23,208.89 $ 23,905.16
Performance Accelerator Suite $ 3,816.12 $ 3,930.60
TOTAL: $ 73,460.34 $75,664.14
TERMS AND CONDITIONS
• Link to State&Local Terms: https://granicus.com/pdfs/Master Subscription Agreement.pdf
• Payment terms: net 30
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
•This quote is exclusive of applicable state, local,and federal taxes,which, if any,will be included in the invoice. It
is the responsibility of Corpus Christi,TX to provide applicable exemption certificate(s).
• If submitting a Purchase Order instead of signing the quote, please include the following language:All pricing,
terms and conditions of quote Q-13893 are incorporated into this Purchase Order.
Q-23972:4/30/2018 Page 3
Attachment C - Insurance Requirements
Not applicable to this Agreement.
Attachment D -Warranty
Not applicable to this Agreement.