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SERVICE AGREEMENT NO. 1636
libiliolPublic Address System for Corpus Christi International
vie Airport
THIS Public Address System Agreement ("Agreement") is entered into by and
between the City of Corpus Christi, a Texas home-rule municipal corporation ("City")
and Ford Audio-Video Systems LLC ("Contractor"), effective upon execution by the
City Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Public Address System in response to
Request for Bid/Proposal No. N/A ("RFB/RFP"), which RFB/RFP includes the required
scope of work and all specifications and which RFB/RFP and the Contractor's bid or
proposal response, as applicable, are incorporated by reference in this Agreement as
Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Public Address System ("Services") in accordance
with the attached Scope of Work,as shown in Attachment A, the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for 36 months, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-month periods ("Option Period(s)"), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City's extension authorization must be executed by
the City Manager or designee.
3. Compensation and Payment. The total value of this Agreement is not to exceed
$196,975, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety.
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
02018-365
7/17/18 rm Page 1 of 7
Ord. 031476 5/17
Ford Audio Video Systems LLC
Name: John Hyland
Department: Aviation
Phone: 361-289-0171x1221
Email: JohnHy@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event a payment bond, a performance bond, or both, are required of
the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. Any Services that are provided but not accepted by
the City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the
Contractor, a replacement service may be procured by the City on the open
market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
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Approved as to Legal Form 12/15/17
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City,which fiscal year ends on September 30th annually,is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator if
the subcontractors were not named at the time of bid or proposal, as applicable.
In using subcontractors, the Contractor is responsible for all their acts and
omissions to the same extent as if the subcontractor and its employees were
employees of the Contractor. All requirements set forth as part of this Agreement,
including the necessity of providing a 001 in advance to the City, are applicable
to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form 12/15/17
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: John Hyland
Title: Airport Public Safety Chief
Address: 1000 International Drive, Corpus Christi, Texas 78406
Phone: 361-289-0171x1221
Fax: None
IF TO CONTRACTOR:
Ford Audio-Video Systems LLC
Attn: Taft Baldwin
Title: Senior Account Manager
Address: 1340 Airport Commerce Drive, Suite 470, Austin, Texas 78741
Phone: 512-447-1103x2709
Fax: None
cro the fullest extent permitted by law,
g 17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
Service Agreement Standard Form Page 4 of 7
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INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
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C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor's bid response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement.
23. Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24. Governing Law.This Agreement is subject to all federal,State, and local laws,rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
(SIGNATURE PAGE FOLLOWS)
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form 12/15/17
CONTRACTOR
Signature:
Printed Name: Greg Bowes
Title: Director of Contracts&Construction
Date: 06/21/2018
CITY OF CORPUS CHRISTI I,
Signature: 6A,:n. 2_ BCIk' A_.,
Printed Name:
Title: P\SSk-: Di recAnr C)C F(naYlt SC.ft/iccS
Date: 1. 113. Its
ATTEST: I - C.!`�. '
R :ECCA HUERTA
CITY SECRETARY
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
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Attachment D: Warranty Requirements
SY C Itf$CIL
Incorporated by Reference Only:
Exhibit 1 : RFB/RFP No. N/A -- j
Exhibit 2: Contractor's Bid/Proposal Response SECRETARY
Service Agreement Standard Form Page 7 of 7
Approved as to Legal Form 12/15/17
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ATTACHMENT A: SCOPE OF WORK
1852
SCOPE OF WORK:
A. General Requirements
1 . The Contractor shall be responsible for the Design, Engineering, Fabrication,
Project Management, Supply, Installation and Commissioning, and Training of
the Public-Address system at Corpus Christi International Airport(CCIA).
2. Contractor shall provide labor, technician, materials, equipment and
professional services to complete the project.
3. Contractor shall conduct back ground checks for all personnel before
assigned to work under this agreement. Contractor may be asked to submit
background reports to the Contract Administrator. Background check shall be
done at the Contractor's expense.
4. The Contractor shall barricade or place cones around the work area before
commencing services. The Contractor shall take special measures to
safeguard the area while services are being performed. Contractor shall
minimize any interference to the building occupants with day to day
operations. The Contractor shall be responsible for assuring the safety of its
employees, Customers employees and the public during performance of all
services under this agreement.
5. Contractor shall clean work site from debris or hazards after completion of
work.
6. Contractor shall dispose oils, solvents, in accordance with all applicable laws,
rules, regulations as to ensure the highest level of safety to the environment
and public health.
B. Supply and Installation
Contractor shall supply and install the following systems at Corpus Christi
International Airport (CC IA)
1 . PAGING STATIONS
I. Five paging stations shall be installed, one at each ticket counter
located at each gate in the terminal.
II. Five expansion paging stations shall be wall mounted, one at each jet
way in the terminal.
III. One table mount paging station shall be provided in the Security
Dispatch Operations Center.
Page 1 of 6
IV. One paging station shall be wall mounted in baggage claim behind
the information desk.
V. Six paging stations, one at each ticket counter located in the 1st level
ticketing area.
VI. One rack mounted paging station at the paging system head end in
the CCIA furnished equipment rack.
VII. Six additional network drops, one at each vacant ticket counter at the
1st level ticketing area.
VIII. Eleven Adaptor Plates
2. PAGING SYSTEM HEAD END
I. One rack mounted Personal Computer(PC) in the head end CCIA rack.
This PC shall provide control and balancing of the paging system.
II. Rack mounted DISP.MON, 17" HD/Keyboard/KVM BP, Make: Middle
Atlantic
III. One redundant rack mounted power supply system in the CCIA rack
head end.
IV. One ambient noise processing system in the CLIA rack head end.
V. Thirteen digital audio amplifiers in the CCIA rack head end.
VI. Two Titan power Amp Mainframe 16Ch+Backup 120VAC.
VII. One Global Corn IP100 Controller with Additional 8 x8 Cobra Net Audio
Channels.
VIII. One Global Corn Configuration Per Day.
IX. One Global Corn Power Supply Module (for redundancy).
X. One 2- Channel Analog to Cobra Net Input Module. Decora or DIN Rail
Mount.
XI. One Software Configuration for 591 D Client.
XII. Wire 4PR, 24AWG, CAT 6, CMP, Make: West Penn
XIII. Three SW IT, 28 PORT, GIGABIT, POE, Make: Cisco
XIV. Four IRAN, GIGABIT Ethernet SX Mini, Make: Cisco
XV. Wire fiber MM OM3, TB, Riser MIC, Make: Corning
XVI. One AV,1 RU, Closet, Conn, HSG, 2CCH, PA, Make: Corning
XVII. Two Pane, Single Panel, Wall Mounted, Make: Corning
XVIII. Three Pane, 12 Fiber, LC, Duplex, 6A DAPT, Make: Corning
XIX. Sixteen Conn, Fiber, Unicam 0M3 50UM, Make: Corning
Page 2 of 6
C. Spares
In the event of an issue, CCIA will use the following spares. Contractor shall
leave the following spares at CCIA.
I. Two ACS Mic Sta Digital Horiz Flush Mt w/Handheld and Expansion Board,
II. Two ACS Mc Sta Acs Mic Sta 528 Expansion Handheld Expansion Station,
III. Two Global Corn 4-Button Digital Mic Sta w/Handheld Mic and Surface
Backbos,
IV. Two Titan Series 2x300W Power Amplifier Card (70V/110AC)
V. Two ACS Hand Held Mic W/Magnet
VI. Sixteen Adaptor Plate 508 backbox to 528
VII. Eleven Adaptor Plate 528 backbox to 524/528 SK
VIII. Five ACS Mic Sta 528SK Surface Back Box.
D. Software License Renewals
I. Two GCK Core Software Annual License and Maintenance Fee
II. Twenty GCK Software End Point License for Cobra Net
III. Forty GCK Software End Point Annual License Fee for Cobra Net-Annual
License and Maintenance Fee.
E. FAS
I. Flight Announcement System Core Software Inc. Prizm Core Database,
II. Flight Announcement System Library, English,
III. Engineering Services
IV. Secondary NIC for FAS data connection to IED System
F. Visual Paging
I. Fourteen IED Visual Display Client Software for Visual Paging and
Wayfinding(Windows) Software Required Per Monitor
II. Engineering Services.
III. Setup and Configure System for Visual Paging
G. Two IED Custom 2 IED0710- IED Factory Training.
H. CCIA Responsibility
1 . The CCIA shall have a representative available throughout the installation
to make decisions concerning the installation.The purpose is to ensure that
communication between the CCIA and Ford is accurate and responsive in
the event of questions or problems that may arise during installation.
2. The CCIA shall clear the work areas involved in the installation of all activities
during the periods of installation. Customer shall ensure that the job site is
Page 3 of 6
available for Contractor, and there are no interruptions in the availability of
the job site and the ability of Contractor to do the work.
3. The CCIA shall provide a facility that is prepared for the installation of
electronic equipment. This includes a clean, dust free and air-conditioned
environment that is secure and quiet. The CCIA is responsible for providing
a secure job site and for the cost of loss or damage to audio, video, and
lighting equipment delivered by Contractor to the job site.
4. Providing and preparing adequate space for the locations of equipment,
speakers, speaker clusters, subwoofer cabinets, distributed under and over
balcony speaker systems, stage monitor systems, equipment racks, control
and mixing consoles, and equipment racks included in systems. In the event
floors are sloped or not level, the CCIA is responsible for making the floor
level under consoles and equipment's racks. In the event a projection is
recessed in a finished ceiling, CCIA is responsible for refinishing the ceiling.
5. CCIA shall provide a clear with adequate ventilation and air conditioning
that maintain a room temperature not exceeding 75 degrees Fahrenheit in
all rooms that are occupied by sound/audio/video/lighting equipment
racks.
6. If required, CCIA shall perform any A/C, electrical, carpentry, painting,
masonry, or carpet laying work. If A/C electrical power is required to be
installed or conduit systems are required to support the audio-video
systems, it is the responsibility of the CCIA, to provide complete and
adequate electrical power, unless otherwise noted.
I. Contractor Responsibilities
1 . Contractor shall inspect the site thoroughly before commencement of
work. Contractor shall inform the CCIA if any issues or requirement raised
during inspection.
2. Contractor shall inform CLIA for any A/C, electrical, carpentry, painting,
masonry or carpet laying work require before commencement of project.
Contractor shall recommend for electrical power and conduits to be
provided by the electrical contractor for audio/control system.
3. Contractor shall work with the CCIA to schedule the installation. During
project commencement, if the future installation needs work and which is
not in the scope of Contractor, the Contractor shall immediately inform the
CCIA. Contractor shall remain proactive in nature.
4. Contractor shall remove the existing equipment that is not being reused
and return it to the CLIA. Contractor shall take care while handling CCIA
and shall install it according to standard industry practices.
5. If the CLIA furnished equipment is damaged or lost, while handling or
installing by the contractor, the cost of new equipment shall be borne by
the Contractor.
6. Contractor shall provide line drawings for systems and equipment manuals
electronically at no cost to the CCIA.
Page 4 of 6
7. Contractor shall install low voltage audio wiring for systems.
8. Contractor shall perform electronic testing of audio systems and tuning of
studio processors.
9. Contractor shall provide as-built drawings with wire numbers and labels.
J. Installation Schedule
1 . Contractor shall finish the project within 13 weeks from agreement
execution. Contractor shall provide project schedule at the beginning of
the project. Project schedule shall identify start date, purchase of
equipment, assemble of equipment, in shop testing, onsite installation, test
out, commissioning and training.
2. Due to unforeseen event, if the Contractor needs extra time to complete a
project, Contractor shall submit a schedule change request detailing the
reason and extension time period.
3. Contractor shall schedule its work week in advance. In the event CCIA
changes the schedule or the CCIA other contractor fall behind in
completing their portion of work, CCIA shall notify Contractor Project
Manager.
K. CCIA Furnished Equipment
1 . The CCIA may own equipment that they desire to integrate with the
Contractor installation. Contractor reserves the right to accept or reject
equipment provided by the CCIA. Contractor shall provide the reason for
rejecting the CCIA equipment.
2. If the Contractor rejects CLIA equipment, Contractor shall provide
suggestions and quote for the new equipment. CLIA shall have complete
authority to compare and to buy similar equipment from other vendors.
3. Contractor shall not be responsible for the operation, performance,
appearance, or effects of CLIA equipment before, during, or after its
integration into the system.
4. The CCIA is responsible for installation and registration of all software on
CCIA computers. Contractor will provide the CCIA with system
requirements for Contractor provided software, but the CCIA is responsible
for installing it on the CCIA PC's and/or CCIA Network. All software-related
customer support shall be directly provided by the software manufacturer.
5. The CCIA agrees to reimburse Contractor for all work related to the service
and/or troubleshooting of CCIA equipment with the provision that the CCIA
authorizes Contractor to proceed with malfunction evaluation and repairs.
6. In the event that CCIA equipment does not function properly, Contractor
shall notify the CCIA. The CCIA will determine if the equipment is to be a)
repaired, b) an alternate unit provided by the CCIA, c) the unit is not to be
used, or d) Contractor is to provide a new unit, Contractor shall provide a
cost to the CCIA for the work to be done. The CCIA will authorize any
additional cost to the job.
Page 5 of 6
L. Preventative Maintenance
1 . Contractor shall perform one pre-scheduled service call, prior to the end of
the warranty period, for conducting routine preventative
maintenance(PM) to check the general operation of equipment. This PM
service call shall be scheduled in advance with the CCIA, between 8:00
am to 5:00 pm Monday to Friday, excluding holidays, and does not include
expendable materials used or system programming.
M. Training and Documentation
1 . Contractor will host a training session near the completion of installation.
Contractor shall provide a quick start guide(QSG) for each room type. One
copy of a laminated document, for each room type, shall be provided to
the CCIA.
2. Contractor personnel will attend the initial first use of the system and assist
the CCIA operators and users in the operation of the Ford-installed system.
3. Contractor shall provide a training agenda for scheduled training.
Page 6 of 6
Attachment B: Bid/Pricing Schedule
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'.{irl:oftel PeaAle ea.rweAureeate'
System Name
Manufactlrer Model Description QTY Cost Extended Cost
WEST PENN WEST.254246 WIRE,4PR,24AWG,CAT 6,CMP 8,000.00 $0.32 $2,561.00
CISCO CISC.5G35028MPK SWIT„28,PORT,GIGABIT,POE 3 5908.00 $2,724.00
CISCO CISC.MGBSX1 TRAN,GIGABIT ETHERNET SX MINI- 4 5111.00 $444.00
CORNING CORN.006T813118 WIRE,FIBER MM OM3,TB,RISER MIC 1,500.00 $1.00 $1,500.00
CORNING CORN.CCH-01U AV,1RU,CLOSET,CONN,HSG,2CCH,PA 1 $269.00 $269.00
CORNING CORN.SPH-01P PANE,SINGLE PANEL,WALL MOUNTA 2 $69.40 $138.00
CORNING CORN.CCHCP12E4 PANE,12FIBER,LC,DUPLEX,6ADAPT 3 586.00 $258.00
CORNING CORN.95-050-99X CONN,FIBER LC UNICAM OM3 5OUM 16 516.04 $256.00
MIDDLE ATLANTIC MIDD.RMKBLCD17K DISP.MON,17"HD/KEYBOARD/KVM BP 1 52,361.00 52,361.00
IED IED.CUSTOM1 IED Custom Quote#3216095015 1 $154,907.32 $154,907.12
DISCOUNT Ford AV8uyBoardDiscountonIED Systems 1 -$46,472.32 -$46,472.32
IED.CUSTOM2 IED0710-IED FACTORY TRAINING(1 Trip) 2 $2,570.50 $5,141.00
DISCOUNT FORD AV BuyBoard Discount on IED Systems 2 -5857.00 -$1,714.00
FAV.MISC1 HARDWARE-CONNECTORS SUPPLIES 1 53,750.00 $3,750.00
BuyBoard Labor Breadown Hours Hourly Rate Extended Cost
Tech.Specialist 120 5100.00 $12,000.00
Project Manager 85 $96.00 $8,160.00
Assembly 120 553.00 56,360.00
Installation Tech 300 $72.00 $21,600.00
Job Super 110 $81.00 $8,910.00
Travel $13,822,00
Equipment: $126,123.00
Labor. $70,852.00
Shipping: $0.00
Total: $196,975.00
This quote has been provided on the Buy Board Contract 4563-18
PRDPRIETARYINFDRMATION:Theinform ati on contained herein i sfor useby parties herto and isnot for distribution outsidetheir
respectivecompani es.All material isgauranteed to be asspecified.All work shal I becompleted in a workmanlike manner according
to standard practices.Any d eviation from theabovespecificationsinvolving astracosts,will beexecuted upon written orders,and
will become an extra charge over and abovethis estim ate.Thisagreernent is contingent upon acrid entsor del aysbeyond our control.
Owner shall carry fire and other necessary insurance. Our workersare covered by Worker'sCompensation insurance.
THIS PROPOSAL IS VALID FOR 30 DAYS.
(le4A Atlas 1E0 100 QUOTE NUMBER: 32-1609-5015 MSRP
DATE OF PRINTING:615!2018
Home Office Regional Orrice- 10 QUOTE ORIGINATION DATE:
9701 Taybrerile Road 637 South 8th Route 31 QUOTE REVISION DATE:615!2018
Lousoiie,Kentucky 40299 West Dundee,Ilnois 60118 REQUESTED SHIP DATE:101312016
Ph(502)267-7436 Fax(502)267-9070 Ph(101-10 Fax(815)291.7437 PRICES VALID 90 DAYS FROM:615/2018
Emai Purchase Orders to: .i
PROJECT: Corpus Christi CONTRACTOR:Ford Audio Video-Austin
CONTACT.David Allen
CITY,STATE:Corpus Christi,TX PHONE(512)447-1103
SYSTEM GLOBALCOM FAX(512)447-1103
ESTIMATOR:Brad Williams REP FIRM 108 500
ANNUAL RACK UNIT EXTENDED
ITEM QTY MODEL NUMBER DESCRIPTION LICENSE SPACES Parer PRICE PRICE
HEAD END EQUIPMENT
_ 1 P108 GLOBALCOM IP100 Controller with Additional 8x8 CebraNet Audio Channels $8.478.75 $8478.75
1 1E00730 GLOBALCOMTM Configuration Per Day $3,060.00 $3.060.00
4 1 IED1112P5 GLOBALCOMTM Rack Power Supply Systemwfone Modular Supply 1 960 $2,231.25 $2231.25
1 IED1112PSM GLOBALCOM T..Power Supply Module(for redundancy) $803.25 $80325
0 1 IED1502A1 2-Channel Analog to CobraNet(S Input Module. Decora or DIN Rail Mount. ' $1247.72 $1247.72
3 1 IE00591D-CUENT Dell Desktop Workstation Computer-Client $3,338.80 $3,338.83
1 1E0059513-CLIENT Software Configuration for 5910 Client $2,052.75 $2052.75
:1 FIELD EQUIPMENT
12 1 IEDA528HFM-H ACS Mic Ste Digital Horiz Flush Mt w/Handheld • $2.766.75 $2,766.75
13 5 IEDA528HFME-1-1 ACS Mic Eta Digital Honz Flush Mt wl Handheld and Expansion Board • 53,123.75 $15,51875
14 5 IEDA520FME-H ACS Mic Eta Acs Mic Eta 528 Expansion Handheld Expansion Station $721.14 $3,605.70
IS 8 IEDA528FBB ACS Mic Eta 528 Flange Barkbox 8128.52 $771.12
16 1 IEDA528SRME-H ACS Mic Sta 528RackmountWlSpk,Exp,Aux for GLOBALCOM. • 5 $3.480.15 $3,490.75
17 B IEDA524-H GLOBALCOM' 4-Button Digital Mic Eta wl Handheld Mic&Surface Backbox • $1,180.25 $6.961.50
18 1 IEDA528HDT-H ACS Mic Eta Digital Horizontal Desktop whiandheld $2,786.75 $2,786.75
19 11 IEDX900 ADAPTOR PLATE
20
21 AMPS AND SENSOR COLLECTORS
22
2 IEDT8180L Titan Power Amp Mainframe 16Ch+Backup 120VAC 12 166 514,190.75 $28,381.50
23 13 IEDT8302L Titan Series 2x300W Power Amplifier Card(70V/11OAC) $1338.75 $17403.75
24 1 IEDT904SNLR Titan 16 Noise,18 Logic,B Relay Interface $3,570.00 $3,570.00
25
26 SPARES
27 2 IEDA528HFME-H ACS Mic Eta Digital Horiz Flush Mtwy Handheld and Expansion Board $3,123.75 $8,247.50
28 2 IEDA520FME-H ACS Mic Eta Acs Mic Eta 528 Expansion Handheld Expansion Station $721.14 51,44218
29 2 IEDA524-H GLOBALCOMTM4-Button Digital Mic Eta WI Handheld Mic&Surface Backbox • $1.160.25 52,320.50
30 2 IEDT6302L Titan Senes 2X300W Power Amplifier Card(7SV7110AC) 1028 $1,338 75 $2,67750
31 2 IEDA501HH ACS Hand Held Mic w7 Magnet $309.40 5818.80
32
33 16 HHAP528 Adaptor Plate 508 backbox to 528 $134.30 $2,148.80
34 11 IEDA528SKA Adaptor Plate 528 Backbox to 524/5285K $68.00 $748.00
35 5 IEDA528SKBB ACS Mit Eta 5285K Surface Back Box $44.63 $223.15
36
37 SOTWARE LICENESE RENEWALS
38 2 GCK3.OM GCK Core Software Annual License and Maintenance Fee $981.75 $1,883.50
39 20 HDEPL GCK Software End Point License for CobraNet® • $178.50 63,570.00
40 40 HDEPLM GCK Software End Point Annual License Fee for CobraNet@l-Annual License and Maintenance Fee $35.70 $1,428.00
41
42 FAS OPTION
43 1 IEDFAS Flight Announcement System Core Software ind.Pnzm Core Database $8,925.00 $8,925.00
44 1 IEDFASLANG-ENG Flight Announcement System Library.English $8,925.00 $8,925.00
45 1 1E00770 Engineering Services 82,500.00 $2,500.00
45 1 IE0X900 SECONDARY NIC FOR FAS DATA CONNECTION TO IED SYSTEM $250.00 $250.00
47
4a
43 VISUAL PAGING OPTION
50 14 IEDVISDID IED Visual Display Client Software for Visual Paging and Wayfinding(WlndowsEl) $134.30 $1,880.20
51 SOFTWARE REQUIRED PER MONITOR
52 1 1E130770 Engineering Services $2,500.00 52,500.03
SETUP AND CONFIGURE SYSTEM FOR VISUAL PAGING(REMOTE SUPPORT IF NOT CONCURENT Vvl T11 ABOVE TRIP)
53
54
55
56
57
56
59
50
51
52
63
04
05
66
67
88
TERMS AND CONDITIONS COMMENTS&CONDTIONAL TERMS 19 2154 TOTALS
FOB FACTORY,USA Payment Terms are only valid to Authorized Dealers TOTAL QUOTE $154,907.32
Irrevocable Stand-by Letter MiteWAtlasilED shall have the right to establish and change credit limits,payment terms and financial requirements from time
to time in its sole dscretion upon noticed to CUSTOMER.
of Credit maybe Required
In the Event a Sufficient Line All Invoices are payable in US Dotars
of Credit is not Eetablishednts\Quote¢$-1609-5015 MS$59(11WIleliiliglibleciense and maintenance fees equal to 20%of product cost.
ATTACHMENT C : INSURANCE AND BOND REQUIREMENTS
I. CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the
City. Contractor must not allow any subcontractor, to commence work until all
similar insurance required of any subcontractor has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract Administrator
one (1 ) copy of Certificates of Insurance with applicable policy endorsements
showing the following minimum coverage by an insurance company(s)
acceptable to the City's Risk Manager.The City must be listed as an additional
insured on the General liability and Auto Liability policies by endorsement, and
a waiver of subrogation endorsement is required on all applicable policies.
Endorsements must be provided with Certificate of Insurance. Project name
and/or number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material
Per occurrence - aggregate
change or termination required on all
certificates and policies.
COMMERCIAL GENERAL LIABILITY $1,000,000 Per Occurrence
including:
$1,000,000 Aggregate
1 . Commercial Broad Form
2. Premises-Operations
3. Products/Completed
Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1 . Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this
not Exhibit.
domiciled in Texas)
Page 1 of 3
Employer's Liability $500,000/$500,000/$500,000
C. In the event of accidents of any kind related to this contract, Contractor must
furnish the Risk Manager with copies of all reports of any accidents within 10 days
of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be
written on a policy and endorsements approved by the Texas Department of
Insurance. The workers' compensation coverage provided must be in statutory
amounts according to the Texas Department of Insurance, Division of Workers'
Compensation. An All States Endorsement shall be required if Contractor is not
domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration of
this Contract, and any extension hereof, at Contractor's sole expense,insurance
coverage written on an occurrence basis by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of no
less than A- VII.
C. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the
policy expiration dates. All notices under this Exhibit shall be given to City at the
following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
• List the City and its officers, officials, employees, and volunteers, as additional
insureds by endorsement with regard to operations, completed operations, and
activities of or on behalf of the named insured performed under contract with
the City, with the exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to
the City of Corpus Christi where the City is an additional insured shown on the
policy;
Page 2 of 3
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not
less than ten (10) calendar days advance written notice for nonpayment of
premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material change
or termination of coverage, Contractor shall provide a replacement Certificate
of Insurance and applicable endorsements to City. City shall have the option to
suspend Contractor's performance should there be a lapse in coverage at any
time during this contract. Failure to provide and to maintain the required
insurance shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure
to provide and maintain any insurance or policy endorsements to the extent
and within the time herein required, the City shall have the right to order
Contractor to stop work hereunder, and/or withhold any payment(s) which
become due to Contractor hereunder until Contractor demonstrates
compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons
or property resulting from Contractor's or its subcontractor's performance of the
work covered under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City
of Corpus Christi for liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this contract.
2018 Insurance Requirements
CCIA
Public Address System Installation
04/3/2018 cg Risk Management
Valid Through 12/31/2018
BONDS ARE NOT REQUIRED FOR THIS SERVICE
Page 3 of 3
ATTACHMENT D: WARRANTY REQUIREMENTS
1 . All equipment and materials provided by Contractor shall be warranted under
the standard warranty terms of the original manufacturer.
2. All workmanship provided by Contractor shall be free of defects and shall be
repaired, free of charge, for period of one year from the date of substantial
completion or the first date of beneficial use of the system, whichever date
occurs first. Substantial completion shall be defined as the point where the
work or designated portion thereof, is sufficiently complete so that the system
can be used for its intended purpose and accepted by the CLIA authorized
personnel.
3. If any questions arise now or in the future about the installation or operation of
the system, Contractor will provide assistance and answer any questions over
phone at no cost to the CLIA.
4. If malfunction of an equipment occurs within the warranty period, Contractor
will repair the defective equipment or return it to the manufacturer for repair
at no cost to the CCIA.
5. All the Software license and Maintenance fee are included in the total price
and valid for three years.
6. The warranty does not include nor cover expendable materials used with the
system installation (e.g. light bulbs, lamps, light fixture lamps, fuses, batteries,
portable connection cables etc.)
7. Contractor shall not be responsible for the reliability of systems that
communicate using wireless technology. The performance of equipment
utilizing wireless communications is inherently unreliable and will experience
"drop outs", distortion and loss of connectivity from time to time. Interference
from others forms of radio frequency transmissions,such as radio and television
broadcasts, cell phones and computer wireless networks, is probable and
should be expected.
8. Contractor shall not be responsible for the performance, testing, or
configuration of owner-furnished data networks that are used to transmit
audio, video, and lighting program data and control signal data. IP-based
videoconferencing systems rely upon data networks that can provide
consistent bandwidth for the transmission. Videoconferencing that is
transmitted over the Internet is subject to the intermittent and unreliable nature
of the public network. In the event that the CCIA network is found to be cause
of defects in the quality of the audio/video signals, is unreliable or has
insufficient bandwidth to support the A/V/L system and Ford's network
technology specialist are required to troubleshoot or configure the CCIA
network, the cost of this service will be invoiced to the CLIA.
9. Any adjustments made by the CLIA, other than routine operational
adjustments, shall not be covered under this warranty statement. Re-
calibration of settings shall be considered by Contractor to be billable time to
Page 1 of 2
CCIA at Contractor standard technology specialist rates as per price sheet.
Routine operational adjustments are settings and procedures that can be
changed inside the IED server software. Re-Calibration would be considered
making changes to the sensitivity of the Ambient Noise Sensors or adjusting the
volume in a certain zone.
10. Contractor will provide training on routine preventive maintenance and CCIA
will be responsible to perform routine preventative maintenance functions
(e.g. keeping filters, clean, keeping system environment free from foreign
materials). Failures on the part of the CCIA to perform these routine
maintenance functions shall void this warranty.
11 . Repairs, modifications, or other work performed by personnel not authorized
by Contractor during the period of warranty on any equipment of the system
may void the warranty.
Page 2 of 2