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HomeMy WebLinkAboutC2018-374 - 7/24/2018 - Approved cp�vs 'I% w o : '� ;t r SERVICE AGREEMENT NO. 1491 v r Disaster Debris Clearing, Removal and Disposal Services y.p 1852 THIS Disaster Debris Clearing, Removal and Disposal Services Agreement ("Agreement") is entered into by and between the City of Corpus Christi, a Texas home- rule municipal corporation ("City") and TFR Enterprises, Inc. ("Contractor"), effective upon execution by the City Manager or the City Manager's designee ("City Manager"). WHEREAS, Contractor has bid to provide Disaster Debris Clearing, Removal and Disposal Services in response to Request for Bid/Proposal No. 1491 ("RFB/RFP"), which RFB/RFP includes the required scope of work and all specifications and which RFB/RFP and the Contractor's bid or proposal response, as applicable, are incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety. NOW, THEREFORE, City and Contractor agree as follows: 1. Scope. Contractor will provide Disaster Debris Clearing, Removal and Disposal Services ("Services") in accordance with the attached Scope of Work, as shown in Attachment A, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2. 2. Term. This Agreement is for 24 months, with performance commencing upon the date of issuance of a notice to proceed from the Contract Administrator or Purchasing Division. The parties may mutually extend the term of this Agreement for up to two additional 24-month periods ("Option Period(s)"), provided, the parties do so in writing and prior to the expiration of the original term or the then- current Option Period. The City's extension authorization must be executed by the City Manager or designee. 3. Compensation and Payment. The total value of this Agreement is not to exceed $168,893,230.00, subject to approved extensions and changes. Payment will be made for Services completed and accepted by the City within 30 days of acceptance, subject to receipt of an acceptable invoice. All pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. 4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Agreement, including deductions for non-performance and authorizations for C2018-374 ontract Administrator for this Agreement is as follows: 7/24/18 M2018-115 'm- Federal Funding Page 1 of 7 TFR Enterprises Inc. 8 SCANNED Name: Norma Salinas Department; Solid Waste Operations Phone: 361-826-1977 Email: NormaS@cctexas.com 5. Insurance; Bonds. (A) Before performance can begin under this Agreement, the Contractor must deliver a certificate of insurance ("COI"), as proof of the required insurance coverages, to the City's Risk Manager and the Contract Administrator. Additionally, the COI must state that the City will be given at least 30 days' advance written notice of cancellation, material change in coverage, or intent not to renew any of the policies. The City must be named as an additional insured. The City Attorney must be given copies of all insurance policies within 10 days of the City Manager's written request. Insurance requirements are as stated in Attachment C, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. (B) In the event a payment bond, a performance bond, or both, are required of the Contractor to be provided to the City under this Agreement before performance can commence, the terms, conditions, and amounts required in the bonds and appropriate surety information are as included in the RFB/RFP or as may be added to Attachment C, and such content is incorporated here in this Agreement by reference as if each bond's terms, conditions, and amounts were fully set out here in its entirety. 6. Purchase Release Order. For multiple-release purchases of Services to be provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following manner: any City department or division may send to Contractor a purchase release order signed by an authorized agent of the department or division. The purchase release order must refer to this Agreement, and Services will not be rendered until the Contractor receives the signed purchase release order. 7. Inspection and Acceptance. Any Services that are provided but not accepted by the City must be corrected or re-worked immediately at no charge to the City. If immediate correction or re-working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item's bid/proposal price, must be paid by the Contractor within 30 days of receipt of City's invoice. 8. Warranty. Service Agreement Standard Form-Federal Funding Page 2 of 7 Approved as to Legal Form 3/6/18 (A) The Contractor warrants that all products supplied under this Agreement are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances. (B) In addition, the products purchased under this Agreement shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated in Attachment D. Attachment D is attached to this Agreement and is incorporated by reference into this Agreement as if fully set out here in its entirety. 9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City's actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Agreement and including any Option Period. Substitutions and deviations from the City's product requirements or specifications are prohibited without the prior written approval of the Contract Administrator. 10. Non-Appropriation. The continuation of this Agreement after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in said budget, and it is within the sole discretion of the City's City Council to determine whether or not to fund this Agreement. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 11. Independent Contractor. Contractor will perform the work required by this Agreement as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City. 12. Subcontractors. Contractor may use subcontractors in connection with the work performed under this Agreement. When using subcontractors, however, the Contractor must obtain prior written approval from the Contract Administrator if the subcontractors were not named at the time of bid or proposal, as applicable. In using subcontractors, the Contractor is responsible for all their acts and omissions to the same extent as if the subcontractor and its employees were employees of the Contractor. All requirements set forth as part of this Agreement, including the necessity of providing a COI in advance to the City, are applicable to all subcontractors and their employees to the same extent as if the Contractor and its employees had performed the work. 13. Amendments and Changes. This Agreement may be amended or modified only by written change order signed by both parties. Change orders may be used to modify quantities as deemed necessary by the City. Any changes that alter the Service Agreement Standard Form-Federal Funding Page 3 of 7 Approved as to Legal Form 3/6/18 method, price, or schedule of work must be allowable, allocable,within the scope of any federal grant or cooperative agreement, and reasonable for the completion of the project scope. 14. Waiver. No waiver by either party of any breach of any term or condition of this Agreement waives any subsequent breach of the same. 15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other related taxes. Upon request, the City Manager shall be provided proof of payment of these taxes within 15 days of such request. 16. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand-delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Corpus Christi Attn: Norma Salinas Title: Systems Support Coordinator Address: 2525 Hygeia St., Corpus Christi, TX 78415 Phone: (361 ) 826-1977 Fax: (361 ) 826-1971 IF TO CONTRACTOR: TFR Enterprises, Inc. Attn: Tiffany Jean Title: Contract Administrator Address: 601 Leander Drive, Leander, Texas 78641 Phone: 512-260-3322 ext. 200 Fax: 512-528-1942 17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES, WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT Service Agreement Standard Form-Federal Funding Page 4 of 7 Approved as to Legal Form 3/6/18 ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. 18. Termination. (A) Termination for Cause. The City Manager may terminate this Agreement for Contractor's failure to perform the work specified in this Agreement or to keep any required insurance policies in force during the entire term of this Agreement. The Contract Administrator must give the Contractor written notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured within the cure period, the City Manager may terminate this Agreement immediately thereafter. (B) Termination for Convenience. Alternatively, the City Manager may terminate this Agreement for convenience upon 30 days advance written notice to the Contractor. The City Manager may also terminate this Agreement upon 24 hours written notice to the Contractor for failure to pay or provide proof of payment of taxes as set out in this Agreement. In the event of termination for convenience, the Contractor will be compensated for all Services performed prior to the date of termination. The City shall have no further obligations to the Contractor. 19. Effect of Breach. In addition to the remedy of termination, if the Contractor violates or breaches any provision of the Agreement, the City may pursue any other claims or causes of action available under the law. No specific sanctions or penalties apply to this Agreement except those that are otherwise available under the law. 20. Assignment. No assignment of this Agreement by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Agreement by the Contractor is of the essence of this Agreement, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever. 21. Severability. Each provision of this Agreement is considered to be severable and, if, for any reason, any provision or part of this Agreement is determined to be invalid and contrary to applicable law, such invalidity shall not impair the Service Agreement Standard Form-Federal Funding Page 5 of 7 Approved as to Legal Form 3/6/18 operation of nor affect those portions of this Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted. 22. Order of Precedence. In the event of any conflicts or inconsistencies between this Agreement, its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority: A. this Agreement (excluding attachments and exhibits); B. its attachments; C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor's bid response (Exhibit 2). 23. Certificate of Interested Parties. Contractor agrees to comply with Texas Government Code Section 2252.908, as it may be amended, and to complete Form 1295 "Certificate of Interested Parties" as part of this Agreement. 24. Verification Regarding Israel. In accordance with Chapter 2270, Texas Government Code, the City may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1 ) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The signatory executing this Agreement on behalf of the Contractor verifies that the company does not boycott Israel and will not boycott Israel during the term of this Agreement. 25. Governing Law. This Agreement is subject to all federal, State, and local laws, rules, and regulations. The applicable law for any legal disputes arising out of this Agreement is the law of the State of Texas, and such form and venue for such disputes is the appropriate district, county, or justice court in and for Nueces County, Texas. 26. Entire Agreement. This Agreement constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written, between the parties. 27. Federal Funding Requirements. This project is subject to requirements provided for Federal Emergency Management Agency (FEMA) and/or other federally-funded projects. A set of Federal Requirements has been attached as Attachment E, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. The Contractor must comply with Attachment E while performing the Services. The Contractor will insert in any subcontracts all Federal Provisions/Requirements contained in the Agreement, such other clauses as FEMA or its designee may by appropriate instructions require, a copy of applicable prevailing wage decision, and a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be Service Agreement Standard Form-Federal Funding Page 6 of 7 Approved as to Legal Form 3/6/18 responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses. CONTRACTOR Signature: Printed Name: 0 n F pnaapici Title: C Date: //SOS' CITY OF CORPUS CHRISTI ,,QQ Signature: E fici)0.L Printed Name: EA M. gA tee_ Title: 1-- reior of -tYw tate._ Date: 1. ZS, l$ ATTEST: A i&' C 1 /A; REB CCA HUERTA Attached and Incorporated by Reference: CITY SECRETARY Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements F 2 0 ,Min al... Attachment E: Federal Requirements ZL IT counil Incorporated by Reference Only: Exhibit 1: RFB/RFP No. 1491 SEgtFTARr Exhibit 2: Contractor's Bid/Proposal Response Service Agreement Standard Form-Federal Funding Page 7 of 7 Approved as to Legal Form 3/6/18 ATTACHMENT A - SCOPE OF WORK 1. General Requirements/Background Information A. Background This is a contingency contract that will be activated upon in the event of an emergency to include hurricanes, tornadoes, or other natural disasters that may cause harm and destruction to property and infrastructure located within the city limit boundaries of the City of Corpus Christi. B. General Requirements 1. This contract will be activated only in the face of a storm related emergency at the discretion of the City. As such, no compensation will accrue to the Contractor unless and until the contract is activated either in anticipation of a natural or man-made disaster or immediately after such disaster. 2. The Contractor may utilize both local and non-local resources to carry out the debris removal and disposal and Hazardous,Toxic or Radiological Waste (HTRW) work. The Contractor must have the capacity to manage a major workforce and to cover the expenses associated with a major recovery operation prior to the initial City payment and before subsequent payments, as well as the capacity to provide the necessary insurance, equipment, personnel, comprehensive HTRW operation plans, and demonstrable experience in major disaster recovery projects. The Contractor must also have established management teams, an established network of resources to provide the necessary equipment, personnel, comprehensive debris removal and volume reduction operations plans, and demonstrable experience in major disaster recovery projects. 3. The Contractor shall manage the debris clearing and removal, and the hazardous waste services collection, characterization, packaging, transportation, and disposal of Hazardous, Toxic or Radiological Waste (HTRW) after a storm or disaster event. Notwithstanding, the City reserves the right to award additional contracts if, in the judgment of the Solid Waste Director, additional capacity is needed due to the amount of work to be performed, volume of debris, quantity of HTRW, time requirements, or rate of progress. If additional contracts are awarded, the Contractor will be notified. The Contractor will be informed which Temporary Debris Staging and Reduction (TDSR) sites are to be used. If necessary, the City will establish additional TDSR sites. In addition, the City reserves the right of automatic assignability of work to other Contractors if the primary Contractor is unable to perform the services required by this contract. RFP Template 09.13.17 Page 18 of 64 4. The Contractor must handle, properly dispose, contain and transport debris management activities in accordance with applicable Federal, State and local regulations, which may include the Federal Emergency Management Agency (FEMA), Federal Highway Administration (FHWA), Texas Department of Transportation (TxDOT), Texas Department of Health (TDH), Natural Resources Conservation Services (NRCS), Historical Preservation Office (SHPO), and the Texas Commission on Environmental Quality (TCEQ) or other regulations as determined by the City. 5. The Contractor is required to participate in annual City-directed disaster recovery training and/or exercises. The Contractor shall provide training to project approach, which includes tasks in each of the phases: initiation, mobilization, execution, and closeout. Annual disaster training shall be conducted each year on the month of May. 2. Scope of Work A. The Contractor shall provide storm/disaster debris clearing, removal, and disposal operations within the city limits; to include hazardous waste disposal services. Exhibit A, "Debris Management Zones/City Maps", defines the City limits. B. The Contractor will serve as a general Contractor for the purpose of debris clearing, removal, and disposal operations. The Contractor will use resources to meet the obligations of the contract. C. To facilitate management of the debris clearance, removal and disposal operations, the City has been divided into seven Debris Management Zones 1 through 7. (See Exhibit A). When a major disaster occurs or is imminent, the Solid Waste Director will contact the Contractor and inform him/her of the City's intent to activate the contract for debris clearance, removal, and disposal. D. The Contractor will send a management team to the City within 24 hours of receiving a Notice to Proceed to begin planning for the operations and mobilizing the personnel and equipment as necessary to perform the work. The general concept of debris removal operations includes multiple, scheduled passes of each site, location, or right-of-way directed by the Solid Waste Director. This will allow citizens to return to their properties and bring debris to the rights-of-way as recovery progresses. The City will prescribe the specific procedures to be used after ascertaining the scope and nature of the disaster's impacts. E. Debris removal will be limited to eligible debris in, upon, or brought to City streets and roads, rights-of-way, municipal properties and facilities, and other public sites. The Contractor will be responsible for determining the method and manner of all debris clearance, removal, and lawful disposal operations consistent with Local, State and Federal regulations. Disposal of debris may be at any lawful site selected by the City or at City-designated TDSR sites. The Contractor shall be responsible for the lawful final disposal of all debris and debris reduction by-products deposited at the TDSR site. RFP Template 09.13.17 Page 19 of 64 F. The City has three pre-designated TDSR sites for the sole purpose of the temporary storage and reduction of clean woody debris and construction and demolition (C&D) materials. No other debris management operations will be allowed on these sites. The Contractor will operate the TDSR sites, and only City vehicles, Contractor vehicles, and others specifically authorized by the City will be allowed to use the sites. G. The City may also establish homeowner drop-off sites for debris. The Contractor will be responsible for removing all debris from those sites daily and transporting it to a TDSR site or authorized landfill. H. This project is divided into four stages: a. Stage 1 -Emergency Roadway Debris Clearing, b. Stage 2-Public Rights-of-Way Debris Removal, c. Stage 3 - Temporary Debris Staging and Reduction (TDSR) Site Operation and Debris Disposal d. Stage 4 - Hazardous, Toxic or Radiological Waste (HTRW) Disposal Planning & Management. I. Stage 1 will be performed on a time and materials basis, and Stages 2, 3 and 4 are to be performed on a unit price basis. J. The Stages will be discussed more specifically in each section follow: 3. Stage 1: Emergency Roadway Debris Clearing Stage 1 consist of clearing roadway debris to the side of the road to open key access routes into devastated areas and allow for the movement of emergency vehicles, law enforcement, resumption of critical services, and damage assessment of critical public facilities and utilities. A. At least one lane must be cleared on each arterial, major, and secondary road after the storm/disaster event has subsided within the specified timeframe. B. First Clearing Priorities are to provide ingress and egress to/from the following facilities: 1. Police Department 2. Fire Stations 3. Corpus Christi International Airport 4. Hospitals C. Secondary Clearing Priorities are to provide ingress and egress to/from the following facilities: 1 . City Hall 2. City Service Center 3. County Courthouse RFP Template 09.13.17 Page 20 of 64 4. Maintenance Services 5. Water Filtration Plants 6. Wastewater/Sewage Treatment Plants 7. Other Facilities so designated by the Solid Waste Operations Director D. Clearing is required at each facility listed above, as well as the roadways leading to the facility to clear connecting roadways and provide access from arterial roadways. Specific facilities are listed under Exhibit C, "Clearing Priorities". E. Clearing priorities above may be adjusted by the Solid Waste Operations Director at any time during recovery operations. F. Clearing Operations must commence as soon as possible after the storm/disaster event has subsided, but no later than 12 hours from the time the Notice to Proceed is issued by the Solid Waste Operations Director. The duration of the clearing operations will be limited to a total of 70 hours. The Contractor must provide sufficient equipment and labor to accomplish clearing of first priority sites within 24 hours and secondary priority sites within 36 hours and all other sites within 70 hours of receiving Notice to Proceed. G. Stage 1 Clearing will be limited to no more than 70 hours under the Time and Materials portion of this contract. Stage 1 Clearing operations will not continue unless specifically approved in writing by the Solid Waste Operations Director. The Solid Waste Operations Director reserves the right to discontinue the clearing operations as deemed necessary. Extension of the clearing operations past the 70 hours must be approved in writing by the Solid Waste Operations Director. 4. Stage 2: Public Rights-of-Way Debris Removal Stage 2 consist of the removal and transport of eligible disaster-generated debris from designated street or highway rights-of-way or public property to a designated Temporary Debris Staging and Reduction (TDSR) site or approved landfill. The Contractor shall be familiar with FEMA Publication 325 Debris Management Guide which is specifically dedicated to the rules, regulations, and policies associated with the debris removal process including hazardous leaning trees, hanging limbs and hazardous stumps, and etc. A. The City has three pre-designated TDSR sites for the sole purpose of the temporary storage and reduction of clean woody debris and construction and demolition (C&D) materials. (See Exhibit B and D). No other debris management operations will be allowed on these sites. The Contractor will operate the TDSR sites, and only City vehicles, Contractor vehicles, and others specifically authorized by the City will be allowed to use the sites. RFP Template 09.13.17 Page 21 of 64 B. The City may also establish homeowner drop-off sites for debris. The Contractor will be responsible for removing all debris from those sites daily and transporting it to a TDSR site or authorized landfill. C. The Solid Waste Operations Director reserves the right to increase or decrease the scope of the removal activity as deemed necessary to ensure effective management of the overall debris removal/disposal operations. D. At the Solid Waste Operations Director's option, the scope of work for Stage 2, Removal, may be expanded to include public parks, other recreational areas, drainage structures and channels, and reservoirs. E. The debris removal process must be initiated promptly and conducted in an orderly, effective manner in order to protect public health and safety following a major storm disaster or catastrophic event. F. The Contractor must begin debris removal operations within 24 hours of receiving the Notice-to-Proceed and be underway in all zones within 5 days. Schedules for all other roads/streets will be determined in concert with the Solid Waste Operations Director. These operations are to be fully integrated with the TDSR site operations. G. Removal may begin earlier and, if approved by the Solid Waste Operations Director, may be combined with Rights-of-Way clearing operations, provided the equipment so used will be billed on a unit cost basis rather than on a time and materials basis. H. In general, but not exclusively, this stage consists of curbside debris removal on City public Rights-of-Way and residential curb-side areas within City limits. Types of debris materials include, but are not limited to, trees, woody debris, brush, sand, gravel, building wreckage, construction and demolition (CBD), personal property, and household furnishings deposited at the curb. Exhibit D, "Debris Classification", describes the types of debris that may be encountered. I. Debris removal will be limited to eligible debris in, upon, or brought to City streets and roads, rights-of-way, municipal properties and facilities, and other public sites. The Contractor will be responsible for determining the method and manner of all debris clearance, removal, and lawful disposal operations consistent with Local, State and Federal regulations. Disposal of debris may be at any lawful site selected by the City or at City-designated TDSR sites. The Contractor will be responsible for the lawful final disposal of all debris and debris reduction by-products deposited at the TDSR site. J. Rights-of-Way White Goods Debris Removal: White goods containing refrigerants must first have such refrigerants removed by the Contractors qualified technicians prior to mechanical loading. White goods can be collected without first having refrigerants removed if the white goods are manually placed into a hauling vehicle with lifting equipment so that the elements containing refrigerants are not damaged. The removal, transportation and disposal of white goods includes obtaining all necessary Local, State, and RFP Template 09.13.17 Page 22 of 64 Federal Hauling Permits and operating in accordance with all Local, State, and Federal regulatory agencies. K. Used Electronics: The Contract shall recycle or dispose of all eligible used electronics in accordance with all Local, State, and Federal Regulations. L. Animal Carcass Removal and Disposal Work shall consist of all labor, equipment, fuel, traffic control costs, and other associated cost necessary for the removal, transportation, and lawful disposal of dead animal in areas identified and approved by the City to an approved final disposal site. The carcasses will be hauled to the City's approved staging area and subsequently disposed of by the appropriate regulatory agency. The Contractor will coordinate activities with the appropriate Local animal control agency. The removal, transportation and disposal of animal carcasses includes obtaining all necessary Local, State, and Federal Hauling Permits and operating in accordance with all Local, State, and Federal regulations. M. Working Hours: Unless otherwise permitted by the Solid Waste Operations Director, working hours for removal operations shall be limited to daylight hours. The Contractor is responsible for coordinating with the Solid Waste Operations Director in the event weather conditions delay or modify the proposed daily schedule. 5. Stage 3: Temporary Debris Staging and Reduction (TDSR) Site Operation/Debris Disposal Stage 3 consist of debris segregation, volume reduction, and final disposal. The Contractor may sell the mulch, ash, metals, and other materials and keep the proceeds. All residual debris must be removed from the site and disposed of at a city approved landfill at Contractor's expense. A. Work under this section also involves the preparation, operation, and closure of Temporary Debris Staging and Reduction (TDSR) sites designated by the Solid Waste Operations Director. B. Three TDSR sites are designated by the Solid Waste Operations Director. Exhibit B, "Location and Status of TDSR Sites and Landfills," identifies the location and particulars of each site. Exhibit A, "City Map/Removal Zones," proportions the City into sectors and assigns each of them to the nearest TDSR site. C. At each TDSR site, the Contractor must be fully prepared to: 1 . Accept materials collected during debris removal operations 2. Segregate materials into waste streams that can either be recycled, picked up by other Contractor forces (as in the case of HAZMAT waste), treated in a common manner (i.e. mechanical reduction) or taken to a common disposal point such as a City approved landfill 3. Reduce materials through mechanical reduction (chipping, grinding), incineration (if specifically authorized by the Solid Waste Operations RFP Template 09.13.17 Page 23 of 64 Director), recycling on site or post-collection resale for recycling or other purposes 4. Conduct on-site air curtain burning of certain materials as may be directed by the Solid Waste Operations Director. Contractor should identify equipment and operator resources; however, no burning may take place without specific direction from the Solid Waste Operations Director 5. Dispose of segregated or reduced debris through resale of materials or deposition of processing wastes in a properly City approved, permitted landfill or other approved disposal site D. A representative of the Contractor who will operate the TDSR site must participate in the City's annual hurricane exercise as described in Section 1. E. In order to expedite the implementation of TDSR site operations, the Contractor must provide personnel on-site prior to a projected hurricane/disaster event to carry out any activities necessary to assure that the TDSR sites will be ready when needed. Actual preparation of the TDSR sites must begin within 24 hours of receipt of the Notice-to Proceed and the sites must be fully operational not more than 5 days thereafter. F. The Contractor must, upon entering each site designated as a TDSR site, photo- document the site conditions using both video and still photographs. The Contractor should keep one copy of the video and photographs for their records. The Contractor must provide one copy of the video and the still photographs to the Solid Waste Operations Director. G. The City has selected TDSR sites that are generally free of significant environmental constraints. Additionally, it has coordinated the TDSR site selection with the Texas Commission on Environmental Quality (TCEQ) on issues concerning air, water and solid hazardous waste. If the Contractor chooses to utilize Air Curtain Burner operations, the Contractor will be required to obtain any and all necessary permits for these type of operations. H. The Contractor must be aware of, and abide by, the conditions of any permits under which he/she must operate the site. The Contractor is responsible for knowing the applicability and requirements of all applicable environmental laws and regulations that could pertain to the operation of TDSR sites. I. The Contractor shall be responsible for paying any and all costs associated with violations of law or regulation relative to his/her activities. Such costs might include but are not limited to: site cleanup and/or remediation; fines, administrative or civil penalties; third party claims imposed on the City by any regulatory agency or by any third party as a result of noncompliance with Federal, State, or Local environmental laws and regulations or nuisance statutes by Contractor, his/her Subcontractors, or any other persons, corporations or legal entities retained by the Contractor under this contract. RFP Template 09.13.17 Page 24 of 64 J. Meetings: The Contractor must attend any and all meetings required by the Solid Waste Operations Director to evaluate the operations of the TDSR sites. K. Quality Assurance: The work will be closely monitored by City monitors and/or designated representatives of FEMA. The Contractor shall cooperate with all monitors. L. City Responsibilities: 1 . The City will implement a program of public information designed to assist the Contractor. The program will inform the public of the need to separate and place Hazardous, Toxic or Radiological Waste (HTRW) at curbside or drop off locations. The City will coordinate the public information program with the Contractor to facilitate the efficient segregation, marking, placement, and pick-up of the material to the maximum extend practical. 2. The City will, at its sole discretion, designate TDSR sites for development and operation by the Contractor. 3. Access: The City will provide access and authorization to the Contractor to operate on any or all of the designated TDSR sites including all information in its possession regarding these sites that is necessary for the successful operation of TDSR sites. 4. Permits and Approvals: The Contractor will secure and provide proof of to the City the necessary permits from the TCEQ and appropriate Federal agencies for the operation of all TDSR sites. The City will waive or provide all local permits and approvals for the operation of the TDSR sites. 5. Services Not Provided: The City will not provide the Contractor with potable water, sewage treatment, fuel, electricity, or other personnel, materials or equipment deemed necessary to operate the TDSR sites. M. TDSR Site Preparation: 1. Site Setup: Unless specifically directed otherwise by the Solid Waste Operations Director, site setup must commence as soon as possible after the hurricane/disaster event has subsided, but no later than 24 hours from the time that the Notice-to-Proceed is issued by the Solid Waste Operations Director. All TDSR sites must be fully operational within 5 days of the Notice- to-Proceed. 2. Site Plan: The Contractor will provide a site operations plan for review and approval by the Solid Waste Operations Director prior to beginning work. 3. At a minimum, the plan will address the following: a. Access to site b. Site management, to include point-of-contact, organizational chart, etc. c. Traffic control procedures RFP Template 09.13.17 Page 25 of 64 d. Site security e. Site safety f. Site layout/segregation plan g. Hazardous materials staging plan h. Environmental mitigation plan, including considerations for smoke, dust, noise, traffic, buffer zones, and storm water runoff as appropriate. 4. Site Preparation: The Contractor shall be responsible for preparing the site(s) to accept debris. This preparation shall include clearing, erosion control, grading, and construction and maintenance of haul roads and entrances. The Contractor shall provide utility clearances and sanitation facilities, if needed. The Contractor shall protect existing structures at the sites and repair any damage caused by his operations to the satisfaction of the Solid Waste Operations Director at no additional cost to the City. 5. Site Security: The Contractor shall be responsible for installing site security measures and maintaining security for operations at the site. 6. Fire Protection: The Contractor shall manage the site to minimize the risk of fire. 7. Ash Containment Area: The Contractor shall be responsible for the staging, removal, and containment of ash from all burning operations. The containment area will be "wetted down" periodically under this contract to prevent particles from becoming airborne. 8. Inspection Tower: The Contractor shall construct an inspection tower. The tower shall be constructed using pressure treated wood. The floor elevation of the tower shall be 10 feet above the existing ground elevation. The floor area shall be 8' by 8', constructed of 2"by 8"joists, 16" O.C.with 3/4" plywood supported by four 6" by 6" posts. The perimeter of the floor area shall be protected by a 4-foot-high wall constructed of 2" by 4" studs and 1/2" inch plywood. The floor area shall be covered with a corrugated tin roof. The roof shall provide a minimum of 6'6" of head room below the support beams. Access shall be provided by wooden steps with a hand rail. 9. The Contractor shall make provisions for portable sanitary facilities to be provided and maintained at the inspection tower. 10.Traffic Control: The Contractor shall be responsible for safe control of pedestrian and vehicular traffic in the work area. The Contractor shall provide all flag persons, signs, equipment, and other devices necessary to meet federal, state, and local requirements. The traffic control personnel and equipment shall be in addition to the personnel and equipment required in other parts of this contract. As a minimum, one flag person shall be posted at each entrance to direct traffic at the site. RFP Template 09.13.17 Page 26 of 64 11 .Debris Ownership and Disposal: The Contractor must remove or arrange for the removal and final disposal of all debris brought to the debris reduction site. Options include, but are not limited to, sending the material to an authorized and properly permitted City approved disposal area, recycling facility, or resale entity authorized by the City. The Contractor must maintain records for all materials, including processed debris, residue, and hazardous materials, being transported from the debris reduction site to disposal or recycling facilities. The Contractor must secure an EPA Identification Number prior to the lawful disposal of any ash determined to be hazardous based on analytical results. Copies of this documentation must be provided to the Solid Waste Operations Director for review prior to the start of work. The Contractor shall be considered the owner of all debris brought to the debris reduction site. 12.Site Closure: The Contractor shall be responsible for the closure of the debris site within 30 calendar days of receiving the last load of disaster-related debris. This closure shall include removal of site equipment, debris, and all remnants from the processing operation (such as temporary toilets, observation towers, security fence, etc.), and grading the site, and restoring the site to pre-work conditions. The site will be restored in accordance with all state and local requirements. The Contractor is responsible for the proper disposal of non-burnable debris, ash, and wood chips. The Contractor shall receive approval from the Solid Waste Operations Director as to the final acceptance of a site closure. Final payment shall be released to the Contractor upon acceptance of the site by the Solid Waste Operations Director. 13.Baseline Sampling and Testing: The Contractor must collect and test soil and groundwater samples at each TDSR site in areas designated for storm water retention, ash staging, vehicle maintenance, fuel dispensing operations and any areas where hazardous substances and petroleum products are or might be generated, stored or used. Sample locations must be coordinated with the Solid Waste Operations Director prior to acquisition. Samples must be tested for Total Petroleum Hydrocarbons (TPH) and Resource Conservation and Recovery Act (RCRA) metals. The Contractor must secure independent laboratory analytical tests for the referenced substances tested and provide the results to the Solid Waste Operations Director prior to the commencement of operations at the TDSR sites. 14.Protection: Within the limits of or adjacent to the TDSR site, there may be existing underground electric, telephone and television cables and conduits, gas, water and sewer utility lines that cannot be located from existing data. It is the responsibility of the Contractor to determine their exact location and to carry out the work carefully and skillfully so as to avoid damage to them. The City may elect to provide this information to the Contractor in advance. In any case, the Contractor shall ensure the locations of such utility installations are adequately marked. RFP Template 09.13.17 Page 27 of 64 15.Temporary Utilities: All temporary utilities, including sewage disposal and potable water, must be provided by the Contractor. 16.Signage: The Contractor must provide signs at each of the TDSR sites in accordance with City specifications that contain the following information: a. Contractor's superintendent name, address and local 24-hour telephone number; b. Name of the TDSR site facility; and c. Name, address and telephone number of the City representative to contact in case of an emergency. 17.Plans: The Contractor must develop and provide to the Solid Waste Operations Director the following prior to start-up: a. Site layout plan b. Proposed operating procedures c. Site/operations safety plan 18.Startup: When all TDSR site preparations are completed, the Contractor must notify the Solid Waste Operations Director, who will inspect the site and approve the site for commencement of TDSR site operations. N. TDSR Site Operations: 1 . General Operations: The Contractor will operate each TDSR site in an effective and efficient manner for such time as the Solid Waste Operations Director deems necessary. TDSR sites may operate on a 24-hour, 7-day basis unless otherwise directed by the Solid Waste Operations Director to prevent undue impact on nearby residents. 2. The Contractor must operate such equipment as is necessary to efficiently reduce by mechanical means or incineration all materials deposited at the TDSR site. The Contractor must segregate all debris in accordance with the method of processing and potential for recycling and its ultimate disposal. 3. The Contractor must separate and contain all hazardous wastes for pick up and disposal. Comestible garbage shall be separated and contained for pick-up by the City's designated hauler. The Contractor must staff the TDSR sites with sufficient personnel to ensure the waste stream segregation and processing operation does not reduce the capacity to remove debris from City streets in a timely manner. The operation of each TDSR site must conform to these specifications and any permits issued for the TDSR site. The Contractor is responsible for all site and worker safety issues. 4. Control of Material: The Contractor must make every effort to control the nature of the material allowed into the TDSR site, with the objective being to have only C&D materials, clean woody debris, household debris (other than HAZMAT and garbage) and similar materials brought to and deposited RFP Template 09.13.17 Page 28 of 64 in the TDSR site. To the extent practicable, the Contractor must prevent hazardous materials and comestible garbage from being brought onto the TDSR sites. Contractor must segregate hazardous materials and comestible garbage, when discovered, for pick-up and disposal by the City's designated haulers. All materials brought to the TDSR site by vehicles under Contractor's control but not accepted at the TDSR site must be disposed of by the Contractor at a City approved landfill or by other legal means of disposal at the Contractor's expense. 5. Environmental Controls: The Contractor is responsible for monitoring the temperature of stockpiled mulch at least twice daily to detect hot spots resulting from natural microbial decomposition. Upon finding a hot spot the Contractor must mechanically mix the affected mulch to cool it down and avoid creating a fire hazard. 6. The Contractor must secure the services of an independent laboratory to sample and test any ash generated from burning prior to its lawful disposal. Copies of all documents pertaining to the disposition of the ash (e.g., analytical results, shipping manifests, certificates of destruction) must be submitted to the Solid Waste Operations Director. 7. The Contractor must, to the extent practicable, separate hazardous waste and asbestos from all woody and structural debris that is to be further processed, reduced, recycled or burned. Segregation of asbestos from curbside debris planned for direct disposal at a landfill will not be required. 8. Control of Rodents, Vermin, Insects, Birds and Wildlife: The Contractor must operate the TDSR Sites in such a manner as to minimize the possibility of infestation by rodents, other vermin and insects and to minimize the potential for attracting birds and wildlife. The Contractor will be responsible for proper and safe application of rodenticide and insecticide as a precautionary tactic to minimize the potential for infestation. Additional applications of such materials shall be made as necessary to eradicate infestations. All sites and work areas will be subject to inspection and monitoring by City health and safety personnel. 9. Debris Ownership and Disposal: The Contractor must remove or arrange for the removal and final disposal of all debris brought to the TDSR sites. Options include but are not limited to sending the material to an authorized and properly permitted, City approved disposal area, recycling facility or resale entity. The Contractor must maintain records for all materials, including processed debris, residue, and hazardous materials, being transported from the TDSR sites to disposal or recycling facilities. The Contractor must secure an EPA Identification Number prior to the lawful disposal of any ash determined to be hazardous based on analytical results. Copies of this documentation must be provided to the Solid Waste Operations Director for review. RFP Template 09.13.17 Page 29 of 64 10.The Contractor may dispose of such debris in a manner that creates income for the Contractor. Reduction and disposal of the debris is the sole responsibility of the Contractor. 1 1.The City will be deemed to be the "generator for the purposes of Texas and Federal laws, rules, and regulations. The Contractor will be responsible for complying with all applicable local, State, and Federal laws, rules, and regulations form the time the materials are picked up or accepted from others by the Contractor until the materials are accepted at the final disposal site(s). 12.The Contractor shall ensure that all materials accepted for disposal are accepted at the final disposal site(s). 13.The Contractor shall provide evidence of the lawful disposal of all materials in accordance with Federal and State regulations and submit that evidence to the City of Corpus Christi. O. TDSR Site Closure: 1. Restoration: The Contractor must restore all TDSR sites to their original condition to the extent feasible or to the satisfaction of the Solid Waste Operations Director. Unless otherwise directed by the Solid Waste Operations Director, all improvements (e.g., fencing, haul roads, trailers) must be removed. The Contractor must reestablish grades (i.e., roads, and ditches) throughout each TDSR site. The Contractor must request and participate in site inspections by the Solid Waste Operations Director for final approval of all site closure and restoration activities. 2. Sampling and Testing: The Contractor must complete soil and groundwater closure sampling and testing in the areas described in the baseline sampling information. The same tests must be completed as were performed prior to commencing with TDSR site operations (TPH and RCRA Metals). The analytical results must be provided to the Solid Waste Operations Director prior to closure of each TDSR site. Areas found to be contaminated above the baseline values must be remediated by the Contractor. The Contractor is regarded as the generator of such contaminants for the purposes of Federal environmental statutes. 6. Stage 4: Hazardous, Toxic or Radiological Waste (HTRW) Disposal Planning and Management Stage 4 consist of collection, characterization, packaging, transporting and disposing of Hazardous, Toxic or Radiological Waste (HTRW) following a major storm disaster or catastrophic event. A. Work performed under these specifications shall meet or exceed the applicable State regulations and the applicable provisions of the Code of Federal RFP Template 09.13.17 Page 30 of 64 Regulations (CFR) concerning Hazardous, Toxic or Radiological Waste (HTRW) as contained in proposal documents. B. Disposal sites utilized by the Contractor shall be licensed, as required by law, by the Environmental Protection Agency (EPA) and/or State of Texas. Contractor is required to submit to the Solid Waste Director for approval of the disposal sites that they intend to use and provide key information regarding the site such as location and permit numbers. C. The Contractor shall maintain a current EPA identification number and current Texas Commission on Environmental Quality (TCEQ) registration throughout the term of the contract. D. The Contractor shall maintain all required insurance coverage, and any Federal and State permits required for transportation and disposal of all Hazardous, Toxic or Radiological Waste (HTRW). Additionally, the Contractor will keep all inspection plans and records evidencing compliance with applicable Federal, State, and local regulations throughout the term of the contract. E. The Contractor may subcontract, at no charge to the City, services related to the recycling, reuse, collection, transportation or disposal of the Hazardous, Toxic or Radiological Waste (HTRW) collected, where appropriate. F. The City Solid Waste goal is to complete the HTRW removal and disposal process in 90 calendar days. This assumes that the entire area of the City will be accessible within that period. Due to the low elevation and potential for flooding, some areas might not be accessible for several weeks after a major natural disaster. The Contractor must be aware that it might not be possible to initiate operations in all parts of the City simultaneously immediately after a storm. G. Objectives: 1 . Work under this section consists of post-storm/disaster operations to collect, characterize, package, transport and dispose of Hazardous, Toxic or Radiological Waste (HTRW). This work is divided into two categories: a. Household Hazardous Waste (HHW) and b. Industrial/Commercial Hazardous Waste (ICHW). 2. Categories HHW and ICHW are to be performed on a unit price basis. H. Hazardous, Toxic or Radiological Waste (HTRW) operations will include: 1. Category 1- Household Hazardous Waste (HHW) a. Used or leftover contents of consumer products that contain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include small quantities of normal household cleaning and maintenance RFP Template 09.13.17 Page 31 of 64 products, latex and oil based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, propane gas cylinders, etc. b. The Solid Waste Director will identify specific pickup locations or areas for HHW collection. The Contractor will not have to sort through rights-of-way debris piles looking for potential HHW materials. Residents will be instructed to place their HHW items in separate piles that will be easily identifiable or to take HHW materials to designated drop-off locations. This will allow citizens to return to their properties and bring debris and HHW to the rights-of-way as recovery progresses. The Solid Waste Director will prescribe the specific procedures to be used after ascertaining the scope and nature of the disaster's impacts. c. The general concept of HHW collection from TDSR sites will only be once a day for approximately 3 weeks or as directed by the Solid Waste Director. 2. Category 2- Industrial/Commercial Hazardous Waste (ICHW) a. Material and products from institutional, commercial, recreational, industrial and agricultural sources that contain certain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive; and/or 4) Reactive. b. The Solid Waste Director will identify the location of certain commercial and industrial hazardous and toxic waste, low-level radiological wastes, biological, medical (including possibly infectious wastes) and animal carcass wastes, and petroleum and other wastes, including spills discovered upon City rights-of-way or City property. Once identified, the Contractor will be responsible for collection, characterization, packaging, transportation and disposal actions. All activities will be coordinated with the City Solid Waste Director before work begins. c. Definitions for the waste types detailed above may be found within the regulatory citations detailed in the contract. This includes materials, whose source may be non-residential or unidentified, which may come to rest on City property. This scope of work does not include explosives. The Contractor's responsibility will include disaster related spill response in the City rights-of-way or on City property. I. Preparedness: Key personnel, proposed by the Contractor must participate in the City's annual hurricane preparedness training activities, a maximum of two days each year. RFP Template 09.13.17 Page 32 of 64 J. Prepositioning: Upon activation of the contract, Contractor must provide a two-person management team on-site to participate in advance recovery preparations. Expected time frame for activation is approximately 48 hours prior to projected hurricane landfall. The purpose is to initiate actions necessary to ensure that Contractor resources will be able to begin HHW/ICHW operations within 24 hours of receiving the Notice to Proceed from the City. K. Inspection of Hazardous, Toxic or Radiological Waste (HTRW) Debris: As soon as possible after the storm/disaster event has subsided, the Contractor must make a detailed and thorough on-site inspection with a representative from Solid Waste Services of areas from which HHW/ICHW is to be removed. Contractor should consider: 1 . Amounts and types of Hazardous, Toxic or Radiological Waste (HTRW); 2. Working conditions such as traffic, street/road width, and land use; 3. Means to ingress and egress work areas; and 4. All other factors affecting the work. L. Coordination: Hazardous, Toxic or Radiological Waste (HTRW) clearing and removal is limited to that which is determined by the Solid Waste Director to be in the interest of public safety and that which is considered essential to the economic recovery of the affected area. The Solid Waste Director will determine priorities for HHW/ICHW Clearing and Removal. The Contractor must coordinate with other contractors and other public and private entities also performing recovery operations. M. Collection, Characterization, Packaging, Transportation and Disposal of Hazardous, Toxic or Radiological Waste (HTRW): The Contractor will remove Hazardous, Toxic or Radiological Waste (HTRW) debris from the rights-of way and City property to allow for the movement of emergency vehicles, law enforcement, resumption of critical services, and damage assessment of critical public facilities and utilities. 1. First collection priorities are to remove Hazardous, Toxic or Radiological Waste (HTRW) from the following facilities: a. Police Department b. Fire Stations c. Corpus Christi International Airport d. Hospitals RFP Template 09.13.17 Page 33 of 64 2. Secondary Collection Priorities Secondary collection priorities are to remove Hazardous, Toxic or Radiological Waste (HTRW) from the following facilities: a. City Hall b. City Service Center c. County Courthouse d. Elliott Landfill e. Maintenance Services f. Water Filtration Plants g. Wastewater/Sewage Treatment Plants h. Other Facilities so designated by the Solid Waste Operations Director 3. Hazardous, Toxic or Radiological Waste (HTRW) removal priorities above may be adjusted by the Director of Solid Waste at any time during recovery operations. N. Pickup Locations: The Director of Solid Waste will identify specific pickup locations or areas for Hazardous, Toxic or Radiological Waste (HTRW) collection. The Contractor will not have to sort through rights-of-way debris piles looking for potential Hazardous, Toxic or Radiological Waste (HTRW) materials. Residents will be instructed to place their Hazardous, Toxic or Radiological Waste (HTRW) items in separate piles that will be easily identifiable or to take Hazardous, Toxic or Radiological Waste (HTRW) materials to designated drop-off locations. This will allow citizens to return to their property and bring debris and Hazardous, Toxic or Radiological Waste (HTRW) to the rights-of-way as recovery progresses. The City Solid Waste Director will prescribe the specific procedures to be used after ascertaining the scope and nature of the disaster's impacts. O. Hazardous, Toxic or Radiological Waste (HTRW) Removal: Exhibit A, "Removal Zones", identifies areas within the City where Hazardous, Toxic or Radiological Waste (HTRW) removal is required, as well as the locations of TDSR sites assigned to each zone. During HHW/ICHW removal operations, extreme caution must be exercised by the Contractor to ensure that no damage is done to public or private properties. The Contractor will be responsible for repair/replacement of any damage caused by negligence to public or private property to the satisfaction of the Director of Solid Waste at no additional cost to the City. P. Loading/Hauling: 1. All vehicles utilized in hauling Hazardous, Toxic or Radiological Waste (HTRW) must be equipped with adequate means for containing the load, including canvas covering while transporting the material. RFP Template 09.13.17 Page 34 of 64 2. Covering must effectively prevent Hazardous, Toxic or Radiological Waste (HTRW) from being blown or bounced off the vehicles. Sideboards or other extensions to the bed will be permitted provided they meet state and local requirements, cover the front and two sides, and are substantially constructed. 3. Sideboards must be constructed of two-inch (2") by six-inch (6") boards or greater and may not extend more than 2 feet above the metal bed sides. 4. Vehicles must be equipped with a tailgate that will effectively contain the HHW/ICHW on the vehicle while hauling, and also permit the vehicle to be loaded to capacity. Q. Disposal of Hazardous, Toxic or Radiological Waste (HTRW): 1. All Hazardous, Toxic or Radiological Waste (HTRW) must be disposed of according to current local, State, and Federal regulations at approved landfills. 2. Contractor's responsibilities include the following: a. Provide the services described in the Contract upon receipt of a Notice to Proceed from the City Solid Waste Director immediately following a hurricane or other disaster. b. Furnish all equipment, material, and labor required to collect, categorize, transport, and properly dispose of all HHW/ICHW. c. Assume all liability and responsibility for collected Hazardous, Toxic or Radiological Waste (HTRW) waste from the time the work begins until final disposition, including but not limited to handling and transportation to a City of Corpus Christi approved disposal site. d. Be responsible for all costs incurred in the handling of collected Hazardous,Toxic or Radiological Waste (HTRW) including categorization, packaging, transporting, disposal, and marketing of recyclables if appropriate. e. All collected Hazardous, Toxic or Radiological Waste (HTRW) is subject to regulations and restrictions imposed by the EPA and the Texas Commission on Environmental Quality (TCEQ) or its successor agency. f. Keep all records that may be required by law or by the City under this contract for the purpose of payments to the Contractor or reimbursement to the City for disaster related expenses. g. Mobilize to the site provided by the City and commence with site set-up activities to facilitate the timely receipt of Hazardous, Toxic or Radiological Waste (HTRW). R. General Concept of Operations: 1. The Contractor shall provide a two person management team on-site within 24 hours following Notice to Proceed to participate in recovery RFP Template 09.13.17 Page 35 of 64 evaluation planning. The purpose is to initiate actions necessary to ensure that Contractor resources match the anticipated work load. 2. Contractor will establish a Hazardous, Toxic or Radiological Waste (HTRW) processing site a location acceptable to the City of Corpus Christi to be fully operational within 7 days. Collection priorities will be coordinated by the Solid Waste Director. Emphasis will be placed on those materials posing an imminent threat to public health and safety. 3. The Contractor shall establish and implement a curbside HTRW collection program in consultation with the Solid Waste Director as soon as public rights-of-way are cleared for traffic. Curbside collection shall occur at prescribed intervals as specified by the Solid Waste Director. 4. The Contractor shall also establish and implement periodic collection of Hazardous, Toxic or Radiological Waste (HTRW) at the designated TDSR sites in coordination with the TDSR site Contractor and Solid Waste Director. 5. The Contractor shall allow the City or regulatory agency monitoring personnel to oversee and assess the collection, characterization, packaging, transportation, and disposal of Hazardous, Toxic or Radiological Waste (HTRW) through monitoring and spot inspection of records and field activities. 6. The Contractor shall respond to spills and releases of other hazardous materials in public rights-of-way or on other public property. Spill response will include the prevention of movement of materials into waterways or public rights-of-way, clean-up of spills and other releases, and the identification and notification to the Solid Waste Director of spills which are beyond the response capabilities of the Contractor. 7. The Contractor may conduct such recycling of materials as may be agreed to between the Solid Waste Director and the Contractor following a natural disaster, or such recycling as the Contractor feels it may be capable of accomplishing provided that the recycling effort does not retard the expeditious collection and disposal of Hazardous, Toxic or Radiological Waste (HTRW) from public rights-of-way and public property. 8. The Contractor shall maintain such records as to demonstrate lawful disposal of all materials as are required by law and specified herein. The Contractor shall also provide all such cost accounting information as may be required by the City to satisfy cost documentation for FEMA. 9. The Contractor shall cooperate with the clearing, hauling, and TDSR site Contractors in an efficient manner to facilitate the timely removal of HTRW from all City property and TDSR sites. RFP Template 09.13.17 Page 36 of 64 10.Contractor shall mobilize with appropriate equipment and personnel to the HTRW processing site within 24 hours of Notice to Proceed. The site must be fully operational within 7 days of Notice to Proceed. Contractor must coordinate with the Solid Waste Director prior to mobilization and setting up operations. 11 .The Contractor shall be directly responsible for the following administrative tasks and resources: a. The overall management and coordination of the entire disaster response with full authority to make and alter assignments of their own employees and subcontractors. b. Interfacing daily with the Solid Waste Director on all planning and operational matters and will submit a detailed daily report, as required. c. Generating a damage assessment, estimate the needed manpower and activate the initial response and mobilization plan. d. Management of all field operations for each specific location including all ongoing activities and personnel under each specific contracted area including but not limited to locating staging areas, locating reduction sites, determining possible recycling methods, determining debris removal routes, generating schedules, hiring subcontractors, conducting equipment maintenance, restoring debris site(s), reducing debris, containing hazardous waste and disposing of all debris. e. Communication between the Contractor's field operations personnel and their home office personnel critical for a seamless operation. f. The collection, processing and storage of all debris project files and all other supporting documentation and reports. g. Managing the field office, employing and training local individuals to work in field office. h. Mobilizing immediately following the Notice to Proceed and remain in place throughout the project. i. Directing and coordinating the actions of the individual crews and task area managers. j. Setting up an Office trailer with communications and a generator 12.The Contractor shall also manage the following resources and collection site tasks: a. The supervision of all Contractor employees and subcontractors working in each specific areas/sections. RFP Template 09.13.17 Page 37 of 64 b. Provide a regular assessment of ongoing and completed work within assigned areas/sections to ensure quality and safety are maintained. c. Investigate any notifications of unsatisfactory work, property damage or unsafe conditions and submitting a detailed report to the Solid Waste Director. All complaints will be reported, remedied and documented to show all necessary repairs/changes have been completed to the citizen's satisfaction. d. Develop and implement an incident specific Field Safety Plan. The plan must conform to the City's standing Safety Plan and Policy and will include safety training programs, field safety awareness initiatives, safety briefings for new Contractor employees and subcontractors, a program for site safety inspections and a comprehensive safety incident and action tracking/reporting system which must be available for review upon request. e. Assure all safety meetings are conducted regularly, including daily tailgate meetings for all crews and for providing regular safety reports to the Solid Waste Director. f. Manage the investigation and documentation of all accidents that may occur and make sure the Solid Waste Director is provided with follow-up reports about any incidents. g. Manage the development of Debris Management Site (DMS) site plans and construction, day to day site monitoring, communication directions to all subordinates at the temporary Debris Management Sites to ensure all environmental regulations are being followed. h. Receive, identify, sort, and prepare for disposal all incoming household and business hazardous waste. i. Verify hazardous waste and classify them for disposal. j. Maintain inventories of hazardous material on-site. k. Maintain equipment inspection logs and facility records. I. Follow procedures for waste management and chemical handling, including sampling, weighing, and storing chemical containers. m. Ensure all environmental regulations are being followed. n. Initial identification of HHW / ICHW material deposited at the curb- side or on City property after the citizens place their HHW in separate piles. o. Consolidate items from individual homes at curbside locations on plastic sheets or in plastic bins to await pickup with the objective of proceeding through the areas of concern in order to stage a sufficient amount of HHW and improve the efficiency of the HHW Pick-up. RFP Template 09.13.17 Page 38 of 64 p. Pick-up consolidate and prepackage HHW and transport these items to the site selected by the City for segregation by hazardous class allowing for the pick-up coordination of the full bins and the re-supply of empty bins. 13.Assure Collection Site Management Crews are properly fitted with the require personnel protection equipment (PPE). HTRW recovery normally requires Level D protection, which includes breathable oversuit, eye protection, safety shoes, hardhat, and hand protection. 14.The Contractor shall coordinate and direct the HTRW separation, pickup and packaging. 15.The Contractor assure that the Waste Separation Crews are properly fitted with the require personnel protection equipment (PPE). HHW recovery normally requires Level D protection, which includes breathable oversuit, eye protection, safety shoes, hardhat, and hand protection. 16.The Contractor is responsible for assuring that the Waste Pick-up Crews are fitted with the required personal protection equipment (PPE). Hazardous, Toxic or Radiological Waste (HTRW) recovery normally requires Level D protection, which includes breathable oversuit, eye protection, safety shoes, hardhat, and hand protection. 17.It is the Contractor's responsibility to determine if P100 Dust Masks are required during the collection operations. 18.The Contractor shall pick-up the consolidated and prepackaged HHW and transport these items to the site selected by the City for segregation by hazardous class. The Contractor shall coordinate and handle the pick-up of full bins and the re-supply of empty bins. 19.The Contractor shall segregate the HHW into hazardous classes as it is received from the Waste Pick-up Crews. 20.Based on the characterization of the waste, the waste shall be packaged following Federal, State, and USDOT requirements and applicable OSHA standards to protect personnel during packaging and handling operations. Any material requiring containerization shall be repackaged as necessary. The Contractor shall insure that materials temporarily staged next to one another are compatible and shall not pose a health and safety hazard. S. Training and Qualifications of Personnel: 1 . Contractor will ensure that all personnel involved with this program are trained for the level of expertise required for the task, including, in the areas of chemical incompatibility, spills, and general first aid procedures in accordance with 29CFR 1910.120. RFP Template 09.13.17 Page 39 of 64 2. The Contractor will provide personnel with both handling and personal protective equipment appropriate to ensure the safe handling of Hazardous, Toxic or Radiological Waste (HTRW). 3. The Contractor shall be trained in the proper procedures for identifying and managing hazardous, biological, medical, and radiological wastes in accordance with applicable Federal and State regulations. 4. The Contractor will provide a two person management team to participate in an annual disaster preparedness training program of not more than two days. T. Safety and Spill Contingency Plans: 1 . The Contractor is responsible for ensuring that Hazardous, Toxic or Radiological Waste (HTRW) is properly handled, packaged, and disposed of in a lawful manner and in a manner so as to prevent health and safety hazards created by the improper combination of wastes. 2. The Contractor is responsible for ensuring that all contractor and subcontractor personnel involved with Hazardous, Toxic or Radiological Waste (HTRW) operations are appropriately trained, qualified, outfitted, equipped and monitored in accordance with all applicable federal and state of Texas occupational health and safety requirements, including but not limited to current OSHA regulations for hazardous waste operations. 3. The Contractor is responsible for maintaining the appropriate safety requirements, depending upon the associated hazards, volume of traffic and weather conditions. All operations must be performed in a safe manner in accordance with State and Federal regulations. Contractor shall operate all vehicles and equipment in a safe and effective manner. Special attention must be paid to the operation of collection trucks in residential areas following a natural disaster to preclude injury to pedestrians, particularly children. 4. The Contractor shall follow basic protection guidelines, which include but are not limited to the following: a. Wearing of work uniform, safety glasses/chemical splash goggles and safety shoes. b. Wearing of chemical resistant gloves; Tyvek coveralls/apron will be required when handling waste materials. c. Lab packaging of Hazardous, Toxic or Radiological Waste (HTRW) will require the appropriate level of protective gear, with the addition of a protective over suit. d. Ensuring that an individual air-purifying respirator, equipped with organic vapor/acid gas/high efficiency combination cartridges, is RFP Template 09.13.17 Page 40 of 64 available within reach of al personnel who are opening any containers. e. Segregation and packaging of liquid waste will require Tyvek coveralls/apron, chemical resistant gloves and boots. Additionally, respirator protection and chemical goggles/face shield (if not using a full-face respirator) may be required. f. Development, adherence to, enforcement of, and maintenance of a site safety plan consistent with current OSHA requirements in 29CFR. g. Ensuring that all personnel involved in Hazardous, Toxic or Radiological Waste (HTRW) operations are properly trained (HAZWOPER, etc.) and certified consistent with current OSHA requirements in 29CFR. 5. Spill Contingency Plan During Collection Operations: The Contractor is responsible for coordination of collection activities with emergency services and fire departments. A list of these agencies and service will be maintained at the collection facility and will consist of, but not be limited to the following: a. Phone number and address of TCEQ b. Ambulance and rescue services c. Fire and police departments d. Directions to the appropriate hospital 6. Emergency Response guidelines include but are not limited to the following: a. Employee Related Safety: • The Contractor shall render minor first aid in situations of injury and exposure. • The Contractor shall maintain a first aid kit with sufficient supplies to care for minor injuries and exposure. • The Contractor shall provide an on-site personal eyewash station. • In a situation of inhalation of a toxic compound, the individual(s) must be removed to fresh air and transported to an emergency medical facility. Other personnel will be evacuated as necessary. If transportation/evacuation by the Contractor is not feasible, personnel will continue first aid treatment until medical personnel arrive. • The Contractor shall have the equipment necessary to evaluate potentially radioactive materials. RFP Template 09.13.17 Page 41 of 64 b. Waste Related Safety: • Waste related incidents include, but are not limited to: splashes, spills, fires, explosions, chemical reactions or releases of toxic gases or vapors, and radiation. • In a waste related emergency situation, the Contractor is responsible for assessing the situation and will initiate the appropriate action. • The Contractor shall maintain on-site emergency spill response equipment including Class AFC dry chemical fire extinguishers, absorbent and shovels. • Where appropriate, the Contractor shall restrict public access to the collection areas as deemed necessary. • Collection areas shall be designated non-smoking and shall be posted with "No-Smoking" signs. • Notification of State and local emergency agencies is the responsibility of the Contractor. U. The Contractor will be responsible for enforcing the following General Rules Governing Personnel Handling Hazardous, Toxic or Radiological Waste (HTRW): 1. Eating, drinking and smoking are strictly prohibited at all active work locations. 2. All atmosphere supplied respiratory devices must meet at least the requirements of the specifications for Grade D breathing air as described in the Compressed Gas Association Commodity Specification G-7.1-1966. 3. If evacuation is necessary, the Contractor shall ensure that: a. All on-site personnel and program customers are alerted. b. All personnel, volunteers and customers are evacuated to a pre- designated area. c. A count will be made of all personnel. d. No person is assigned to a task that requires the use of respiratory protection, until they are trained and determined to be physically capable of using such devices. This determination will be made by a physician. 4. Beards, facial hair and sideburns (which may interfere with respirator sealing) are prohibited for all personnel using respiratory protection, including Contractor, City staff, visitors, volunteers, State and Federal representatives. RFP Template 09.13.17 Page 42 of 64 5. The Contractor will have the authority to remove anyone from the collection site and prohibit their re-entry if the Contractor determined that the person threatens site safety and/or security. 6. Materials shall be identified to the degree necessary to prevent the mixing of substances that would create a health or safety problem due to ignition, fumes or explosion. 7. All personnel shall observe the City's (and Contractor's) drug and alcohol policies. V. Site and Operational Security: 1. The City will determine the site of the primary facility for accepting, storing, processing, and recycling of HTRW. This facility shall be secured daily at closing by locking all samples, packaged chemicals, site materials, emergency equipment, etc., in the appropriate storage buildings. 2. Any storage building or transport trailer containing collected wastes must be appropriately marked to discourage tampering. W. Waste Determination and Identification: 1. The Contractor shall work in conjunction with the Solid Waste Director in assessing the volumes, types, and locations of HTRW located within the City following a hurricane or other natural disaster. 2. The Contractor shall, where possible, adequately classify and segregate waste for proper packaging, transportation, and disposal. 3. The Contractor shall test waste or have it tested to the extent necessary or practical for packaging and transport according to United Stated Department of Transportation (USDOT) hazard classes and disposal requirements. The Contractor will provide equipment for use on-site that will be used to identify or categorize waste for disposal. X. Collection: 1. General Collection Procedures: a. The Contractor shall be responsible for responding to the collection requirements based on priorities established by the Solid Waste Director. b. The Contractor shall be responsible for collection debris from the curbside, City rights-of-way, and all TDSR sites. HTRW will only be removed from private property when there is a significant threat to human health and safety and the Contractor is notified in writing by the Solid Waste Director. RFP Template 09.13.17 Page 43 of 64 c. The Contractor shall complete interim measures to contain and abate HTRW that may spread and cause additional hazards for the City. d. The Contractor shall collect HTRW only during daylight hours. e. The Contractor shall make a minimum of three passes over the City in conjunction with the debris hauling Contractor to be completed at the following intervals unless directed otherwise by the Solid Waste Director: • Initial Pass: Within 72 hours of being notified by the Solid Waste Director that a street, block or section of the city is cleared. • Second Pass: Not more than one week later or as directed by the Solid Waste Director. • Third Pass: Not more than three weeks after the second pass or as directed by the Solid Waste Director. Y. TDSR Sites: 1. The Contractor shall make daily passes to each of the designated TDSR sites for collection of HTRW or as directed by the Solid Waste Director. 2. Prior to deployment, all vehicles are to be equipped with the proper operation and safety equipment as specified in the safety plan. The Contractor shall provide for communications with all vehicles during daily operations. 3. The Contractor's services shall also include emergency spill response. 4. During curbside pick-up of HHW, the Contractor shall consolidate packages without opening into lab packs or over-packs. Bulking or mixing of materials will not be allowed at curbside. Z. Provision for Shipping Containers: The Contractor shall provide containers and packaging for shipping hazardous wastes that meet transportation and disposal requirements and applicable State and Federal requirement. Shipping containers shall, to the maximum extent possible, conform to the container sizes listed in the pricing portion of this contract. AA. Other Pre-shipment Tasks: The Contractor shall utilize an inventory control system that ensures proper record keeping and manifesting of hazardous waste shipments. Preparation of waste for shipment must be in accordance with applicable USDOT regulations regarding packaging, labeling, marking, and display of placards. RFP Template 09.13.17 Page 44 of 64 BB.Transportation to Temporary Site: 1 . The City will provide a location for the temporary storage, segregation, and recycling of HTRW. 2. The Contractor shall establish procedures for the transportation to and from the temporary site in accordance with all applicable Federal requirements concerning the transportation of HTRW. Such procedures shall be designed to ensure that prevention of loss of material and the efficient movement of material to the temporary site. CC. Additional Testing: The Contractor shall conduct additional testing of materials only at the predetermined site for appropriately classifying, segregation, packaging, transporting, and disposing of HTRW. Such additional testing shall be designed to ensure packaging of similar materials, and to provide information necessary to select appropriate disposal sites so incompatible materials are not commingled. DD. Batch Processing: Batch processing of materials will be allowed by the Contractor in the interest of time and cost-effectiveness. As a matter of public safety, batch processing will be allowed only at the site determined by the City of Corpus Christi. Batch processing at any other location is prohibited. In cases where batch processing is undertaken, the Contractor will characterize the materials, record the nature of the materials, and segregate by grouping materials of the same hazard characteristics. EE.Preparation of Material for Transport: 1. The Contractor shall supply all necessary technical personnel, labor, equipment, and materials to properly collect, categorize, package, mark, label, and load for transport all Hazardous, Toxic or Radiological Waste (HTRW) located. 2. The Contractor shall, to the extent practical, segregate HTRW. Following receipt of the waste, the Contractor's chemist will check each container for proper labeling and identification. If the container is properly identified, the material will be segregated according to hazard class and prepared for packaging. 3. Once chemicals are properly identified, the Contractor shall recheck the chemicals for compatibility, list the contents on the drum container sheets, and pack the chemicals into drums or other appropriate containers. 4. All drums and other containers will be packed by the Contractor according to EPA and USDOT guidelines for proper transportation, storage, and disposal of hazardous waste. All bottles, bags, or boxes received must be closed and placed in a drum bound with a steel band RFP Template 09.13.17 Page 45 of 64 and bolt or placed in a drum or other acceptable container that is sealed. The drum or container must be filled with light weight, inert absorbent, sufficient to contain the entire volume of waste. USDOT shipping information, hazard labels, EPA codes, and a packing slip will be placed on the drum. The drums will then be given a specific Contractor code number. 5. The Contractor shall place the properly packaged, labeled and manifested drums in a trailer, or other sealed container, for storage prior to transportation to a licensed storage facility. The load will be transported in fully permitted trucks, rail cars or other authorized vehicles. The ultimate disposal of the hazardous waste will take place at federally permitted hazardous waste sites previously identified to, and approved by, the Solid Waste Director. FF. Disposal: 1. All HTRW materials shall be transported in EPA-compliant vessels or vehicles in accordance with applicable TXDOT and USDOT regulations. 2. All HTRW materials shall be disposed of lawfully in a Federal/State permitted facility in accordance with applicable Federal and State regulations. 3. The Contractor shall provide the Solid Waste Director with the name, location, and facility permit number of all disposal facilities prior to the shipment of any HTRW. GG.Manifests and Destruction Documentation Record Keeping: 1. The Contractor shall provide certificates of disposal showing container numbers for all waste and methods of disposal. Copies of all manifests must be provided to the Solid Waste Director. 2. Copies of certificates of destruction for all wastes taken from within the City under this contract will be provided to the Solid Waste Director in a timely manner. HH. Contractor Created Spill Control and Response: The Contractor is responsible for the clean-up and any associated costs of any spill as a result of its activities at the pick-up site, during transportation or at the disposal facility. Provisions will be made according to the requirements of the Contractor Spill Contingency Plan. The Contractor will clean-up spills in accordance with State and Federal regulations and verify that the clean-up meets applicable standards. The City reserves the right to verify costs and quantity of such clean-up required of the Contractor in performing tasks under the terms and conditions of this Contract. RFP Template 09.13.17 Page 46 of 64 II. ACCEPTANCE OF WORK: 1 . The Contractor shall comply with State and Federal regulations concerning Hazardous, Toxic or Radiological Waste (HTRW) collection programs. 2. During the course of this work, the Contractor's representative must attend a daily coordination meeting with the Solid Waste Director or designated representative. 3. The Contractor's representative must have the authority to act on behalf of the Contractor to address and resolve issues that may arise. 4. In order to track progress in removing storm generated Hazardous, Toxic or Radiological Waste (HTRW), the Contractor shall submit a daily report in writing to the City detailing progress in collecting and disposing of HTRW. Report shall be submitted at the daily coordination meeting and include the following information: a. Areas of the City where Hazardous, Toxic or Radiological Waste (HTRW) has been collected b. To the maximum extent practical, an itemized list of total waste quantities collected, transported, and disposed. This list will be separated by category (HHW or ICHW). c. A description of any areas of concern or potential difficulties in performing such programs in the future including recommendations for modification to the collection procedures. d. Letters or Certificates of Disposal demonstrating proper disposal of hazardous waste. 5. The Contractor(s) shall also notify the Solid Waste Director of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor. 6. Hazardous Waste (HTRW) Disposal Management: a. The Contractor will serve as a general Contractor for the purpose of those operations, and will use its resources to meet the obligations of the contract. b. HTRW removal will generally be limited to materials in, upon, or brought to public streets and roads, right-of-ways, municipal properties and facilities, and other public sites. Contractor will be responsible for determining the method and manner of all HTRW removal and lawful disposal operations. Disposal of HTRW may be at any lawful site selected by the Contractor and approved by the City Solid Waste Director. c. The general concept of HTRW removal operations includes multiple, scheduled passes of each populated area and each right-of-way RFP Template 09.13.17 Page 47 of 64 directed. This will allow citizens to return to their properties and bring materials to the rights-of-way as recovery progresses. The City will prescribe the specific procedures to be used after ascertaining the scope and nature of the disaster's impacts. JJ. ADDITIONAL REQUIREMENTS: 1 . The Contractor shall allow the City staff and/or its agent to visit and inspect the collection activities, storage, processing site and all disposal facilities at any time. 2. The Contractor shall state its compliance with all applicable rules and regulations of Federal, State, and local governing entities. 3. The Contractor shall submit a report detailing the breakdown of costs of supplies, collection, transportation and disposal. The report shall be filed within thirty (30) calendar days of completing the disposal process for any and all wastes accepted during the collection event. The Contractor shall submit all cost accounting data which may be required by the City and FEMA related to this contract. 7. Work Site and Conditions The work shall be performed within the city limits of the City of Corpus Christi, TX. Exhibit A, "Debris Management Zones/City Maps", defines the City limits. 8. Contractor Quality Control and Superintendence The Contractor shall establish and maintain a complete Quality Control Program that is acceptable to the Solid Waste Director to assure that the requirements of the Contract are provided as specified. The Contractor will also provide supervision of the work to insure it complies with the contract requirements. Work will be closely monitored by City personnel or their designated representatives and/or designated representatives of the Federal Emergency Management Agency (FEMA). The Contractor must cooperate with all monitors representing the City and FEMA. 9. Special Instructions A. MEASURING AND MARKING: Vehicle Measuring and Marking: Prior to commencing any debris removal work, all the beds of the Contractor's hauling vehicles must be measured, and a certified (by Contractor) listing of all vehicle bed sizes with measurements must be submitted to the Solid Waste Operations Director and updated whenever a new truck/trailer is added by the Contractor. All hauling vehicles must have the Contractor's name, vehicle number, and the measured capacity of the bed clearly visible on both sides of the vehicle. Minimum letter size shall be 3 inches in height. B. COMPENSATION: 1. Preparation: TDSR site preparation will be paid for on a lump sum basis. This amount includes, but is not limited to, setup of up to three sites, baseline RFP Template 09.13.17 Page 48 of 64 sampling and testing at all sites, signage, and any other preparations necessary to accept debris from the designated removal zones. If the Contractor and Solid Waste Operations Director mutually agree that all three designated TDSR sites are not required, the lump sum amount stated in the Contract will be proportionally reduced to reflect the number of TDSR sites actually prepared for operation. 2. Operations and Disposal: TDSR site operations will be measured and paid for based on a unit price per cubic yard of debris that is accepted at TDSR sites for processing and disposal. The unit price per cubic yard must include all subsidiary costs including, but not limited to, labor, equipment, fuel, environmental controls, maintenance, general administration and disposal. Compensation will be based on completed load tickets administered and validated by City disposal site monitors only. 3. Closure: TDSR Site closure will be paid for on a lump sum basis. This amount includes, but is not limited to, restoration of all sites, sampling and testing at all sites, and any other activities necessary to convert the sites back to their original condition and usage. If the Contractor and Solid Waste Operations Director mutually agreed not to open all three designated TDSR sites, the lump sum amount stated in the Contract will be proportionally reduced to reflect the number of TDSR sites actually opened for operation. C. FEES AND PAYMENT: 1 . Invoices shall be submitted in accordance with the unit prices and disposal requirements specified in the Contract. Any special requirements generating the need for additional fees must be approved by the Solid Waste Director prior to such expenditure. 2. Five percent (5%) of the total Contract amount for any given collection event will be retained by the City until the satisfactory completion of all waste disposal activities, including the receipt by the Solid Waste Director of the reports specified above. The Contractor shall provide all documents pertaining to the disposition of all Hazardous, Toxic or Radiological Waste (HTRW) including but not limited to shipping manifests, bills of lading, and disposal certificates, certificates of destruction, certificates of recycling, land ban forms and waste characterization forms. Within thirty (30) days of receipt of this information, the City will pay the full retained amount for the given collection event. If, however, any questions arise as to the disposition of any waste, the City will withhold payment until the questions are resolved as specified in the proposal. 3. The City will pay tipping fees at the approved landfill. In the event the City's approved landfill is deemed inoperable due to flooding or inaccessibility, the City will identify an alternate landfill for use. The City will negotiate how the tipping fee will be assessed with the owner of the alternate landfill. 4. Payment Retainage: The Solid Waste Operations Director will withhold from the Contractor's compensation any amounts; not to exceed 5%; in connection with RFP Template 09.13.17 Page 49 of 64 deviation from acceptable procedures, negligence resulting in damage to public or private property, unreasonable rates, inadequate record keeping, invoices for work not accomplished or equipment not used, fraudulent claims, or any devious or illegal practice. D. EQUIPMENT: Several types and sizes of equipment to be used are listed in the Contract Price. This is intended to be a general listing at this time. Prior to beginning work, the Contractor will be required to fully identify and submit to the City each item of equipment by type, size and equipment number; the equipment number and the Contractor's name or initials must be permanently marked on each side of the vehicle at that time. Minimum letter size shall be 3 inches in height. Rates for equipment not listed in the Contract must be established with the Director of Solid Waste before such equipment may begin working. E. EQUIPMENT STORAGE The Contractor is responsible for locating and securing areas where his/her equipment may be stored,serviced and repaired. Such areas must not be located within rights-of-way or in any areas that would impact traffic flow or produce a safety hazard. This does not preclude parking equipment for short periods of time, including overnight, in rights-of-way areas where work is in progress. On-site refueling and operating checks including daily maintenance will be allowed only at properly prepared areas. F. CONTRACTOR PERFORMANCE REVIEWS During the course of a post-natural disaster emergency response, the City will periodically review the performance of the Contractor with regard to timeliness, efficiency, effectiveness of reporting and daily communications, safety, billing, and overall performance. A final performance review will take place between thirty (30) and sixty (60) calendar days following the end of the contract term. Both parties will be given the opportunity to address specification conformance, market conditions, and other factors. 10. Exhibits A. Exhibit A - Debris Management Zones B. Exhibit B - Location of Temporary Debris Staging and Reduction Site (TDRS) C. Exhibit C - Clearing Priorities D. Exhibit D- Debris Classification E. Exhibit E -Tree Stump Diameter to Volume Capacity Conversion Table RFP Template 09.13.17 Page 50 of 64 Exhibit A 3 e a � � .. `. —-r asp �., _ r / mai -/ r r...► I ii, ' N 0 I - (1) ...I , ,-,....1 I I r VA t 4 = •44t4 piI,op A ii::,7 C4 =1 jiN i s � , _`j 1 t 1 3 O r .. 1,-2.:, '''''4, 1Ire i-: - - ,,,: . / Ally or �� 4 -� , ...., , _7,6( i ,/ N _ ,_, 0, i , .7" 7 { , 1...` ............2 N r.� !D �N.` �`` -.4 `` 1 N. f;- 7:-. c-:.."---_ N. N.'s--..--..., N. *„...„._ \ I�` I N`;-- 1 i. 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R 5- NJ ' tflie..- 4111 Hurricane Recovery Zones - lerl-mita RFP Template 09.13.17 Page 52 of 64 Exhibit A Nueces Bay ti .Mc, 7___ _ an 0 1. . 1411M: MIS _ T-, — _ .� --..•-.1,`,.., ' , =',,4'„,Vii,.?.. inn w..k„ .,H.> _r�l ,r.ca.eR i! ;6- 7 �..na—"ta wes.uso Zone 2 , ileAR t 1 ,, NISI • sem. ars _ i -1 '—i ono •.... f .3..., I( d - `17, QQ f H Y K S N �...., a $ A n G N F 1.1, 32 n M...; C CD w 'Y. _ j i 25. v+ o g ,4_ ..,.. v F.!. 3 T.,. ,.. I' I m ! Hurricane Recovery Zones RFP Template 09.13.17 Page 53 of 64 Exhibit A Nacres Bay j Ate` // #---.--,,, I . ) -------- �„_,, � �\ ri"' d i r ' f4r-7 i A 1 n'• r'- �aM i f1_ ---Milirr ~� , 1 Zone_3 Corpus d j1111, .. Christi 1 r -- I\ _ Bay s _. ,hn glomi... — ._+i t" , , / 7-1 , -� _... I rte--- _/ BEAR w`." '/1♦ �/ . 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Er g: &-,)* g w --E ..- o a ...- D. ii,-9 \ ..- .71 __ ....._ ... o I: :-!..."-.111.4. ---- IHurricane Recovery Zones RFP Template 09.13.17 Page 55 of 64 2.........,__Ex4,__________,h,____iboo.,:iitioAbt_ j_it Vi I. / - _ cif . *lb, i~ 01, �. j r • in ��� I i ! ;�VEBE 1 M (- �it --.1 .. f I L 1 1 l ' ' • - ( M._,_j I a• • '--7-..... ,- 1 ..-----:--:, 7 —.-,':-----'1"F-5: el ..7____ i 1 ' ., - ,-.1 1._ ice. 7 r. �,- _iz im--- -=L II r _ 'moi c � 4 Li�L_ tc- - 11 �, I III Si STAR -S t ( 1 17_1RROr�-+ _______:27,___._.., I k -:,...„,, '_ t` ��~ pNE n ,,,,..: _____,, ..7r.______.:1,.., RODO FtE D i. i iiirl,ii___=tir:: � ,....:......, H itt; gra ,. :".\ t m +`p 9c a :: Q� rpi ,u�,:�N , is Ei ' M Y Ry _ T R7S• 'ER �1 ,„, _ L. mz ._;.:. g Z 7 n,-I . 3 O - \'N,.\ N3: ......... - u v ti S FLOSuUF .R , T' m Hurricane Recovery Zones I. 's , .. cr RFP Template 09.13.17 Page 56 of 64 Exhibit A Carpus Christi Bay ...- ----""' . . 1 1 — 1 1 1 1 • • • Cayawyxl D.. .--- --_ \-- 1 1 (kAHAM RD, 1 _ 1 HOLLY RD ; fY--DON PATRH:IO DR _ w 1 I.L. 2 1 '"."";2 Zone-6---.- 1 _DRIDGE • O PVRuuE DR--�--- - _ / a 1 Id/ Bluff � ... / GLENOAK DR -' I. I 9 w CARIBBEAN DR c7t — & I - "' 1 RAMFIELD DR 1 1 O- I 1 - E 2K1 OWN BLVD i 1, t ognoo M dre \ \ I I / I - — t a / 2 1 1 i P /I c!,=, f ; I J.! i 3 1 J! 1 .l ._� Hurricane Recovery Zones i��it RFP Template 09.13.17 Page 57 of 64 Exhibit A ., --1 I r 1 t i 1 1 i i I 1 i I ICorpus Christi Bay 1 1 1 1 I 1 i t 1 t r 1 1 1 i t t 1_— I 1 Zone 7 t Gulf of Mexico i1 ( yo Del O [ ,./... 1 .Rho 1 I. • _ \ --- \ , i 1 I I 1 1 , I I . .........,,y, I e V 3,-- E 6-.13 US'D• 3 t,- K „.- -f t K 79 i i ofmno 'Wadi, .... ,,- --SI -v -- Hurricane Recovery Zones RFP Template 09.13.17 Page 58 of 64 EXHIBIT B Location of Temporary Debris Staging and Reduction (TDSR) Sites Debris storage and reduction sites will be identified and evaluated by Solid Waste Operation staff that is familiar with the area. Temporary debris collection sites should be readily accessible by recovery equipment and should not require extensive preparation or coordination for use. Collection sites will be on public property when feasible to facilitate the implementation of the mission and mitigate against any potential liability requirements. Activation of sites will be under the control of the Director Solid Waste Operations, and will be coordinated with other recovery efforts. The following is a list of current temporary holding sites: J. C. Elliott Transfer Station, 7001 Ayers St. Cefe Valenzuela Landfill, 2397 County Road 20, Robstown, Texas Westside Landfill Closed, 3702 Carbon Plant Rd. (Joe Fulton Highway & Herns Ferry Rd. area) RFP Template 09.13.17 Page 59 of 64 EXHIBIT C Clearing Priorities The debris removal process must be initiated promptly and conducted in an orderly, effective manner in order to protect public health and safety following a major or catastrophic event. To achieve this objective, the first priority will be to clear debris from key roads in order to provide access for emergency vehicles and resources into the impacted area. Key roads in The City of Corpus Christi are identified as follows: Corpus Christi Police Department Locations: Corona Sub 4510 Corona Dr. Flour Bluff Sub 1456 Waldron Rd New Annaville Sub 1925 Tuloso Rd Old Annaville Sub 4100 Allison Rd Saratoga Sub (Gang Unit) 2230 Saratoga Corpus Christi Fire Stations: Station 1 - 514 Belden St Station 2 - 13421 Up River Rd Station 3- 1401 Morgan Ave Station 4- 2338 Rodd Field Rd. Station 5 - 3312 Leopard St. Station 6 - 6713 Weber Rd. Station 7 - 3722 S. Staples St. Station 8 - 4645 Kostoryz Rd. Station 9 - 501 Navigation Blvd. Station 10 - 1550 Horne Rd. Station 11 - 910 Airline Rd. Station 12 - 2120 Rand Morgan Rd. Station 13 - 1802 Waldron Rd. Station 14 - 5901 S. Staples. St. Station 15 - 14202 Commodores Dr. Station 17- 6869 Yorktown Blvd Station 18- 6226 Ayers RFP Template 09.13.17 Page 60 of 64 Corpus Christi International Airport - 1000 International Dr. Corpus Christi Hospitals: Christus Spohn Memorial 2606 Hospital Blvd Christus Spohn Shoreline 600 Elizabeth St.Christus Spohn South 5950 Saratoga Blvd. CCMC Bay Area 7101 SPID CCMC Doctors Regional 3315 South Alameda St. Driscoll Children's Hospital 3533 South Alameda Public Facilities: City Hall 1201 Leopard St. City Service Center 5352 Ayers St. County Courthouse 901 Leopard St. ON Stevens Water Plant 13101 Up River Rd Wastewater/Sewage Treatment Facilities: Greenwood Wastewater Treatment Plant 6541 Greenwood Dr. Oso Wastewater Treatment Plant 501 Nile Dr. Allison Wastewater Treatment Plant 4101 Allison Dr. Broadway Wastewater Treatment Plant 1402 W. Broadway Laguna Madre Wastewater Treatment Plant 201 Jester St. Whitecap Wastewater Treatment Plant 13409 Whitecap Blvd. Other Facilities so designated by the Director of Solid Waste Operations. RFP Template 09.13.17 Page 61 of 64 EXHIBIT D DEBRIS CLASSIFICATION To facilitate the debris management process, debris will be segregated by type. It is recommended that the categories of debris established for recovery operations will be standardized. The City will adopt the categories established for recovery operations by the U.S. Army Corps of Engineers. Debris removed will consist of two broad categories; clean wood debris and construction and demolition debris. Most common hurricane-generated debris will consist of 30% clean woody material and 70% construction and demolition (C&D). Of the 70% mixed C&D it is estimated 42% will be burnable but require sorting, 5%will be soil, 15%will be metals, and 38%landfill. Definition of classifications of debris are as follows: Burnable Materials: Burnable materials will be of two types with separate burn locations: • Burnable Debris: Burnable debris includes, but is not limited to, damaged and disturbed trees; bushes and shrubs; broken, partially broken and severed tree limbs; and bushes. Burnable debris consists predominately of trees and vegetation. Burnable debris does not include garbage or construction and demolition material debris. • Burnable Construction Debris: Burnable construction and demolition debris consists of non-creosote structural timber, wood products, and other materials designated by the coordinating agency representative. Non-burnable Debris: Non-burnable construction and demolition debris includes, but is not limited to, creosote timber, plastic, glass, rubber and metal products, sheet rock, roofing shingles, carpet, tires, and other materials as may be designated by the coordinating agency. Garbage will be considered non-burnable debris. RFP Template 09.13.17 Page 62 of 64 A ti ' c -4 Cl) a 3 3 0 M -I O' a a 7 C a a a �O 3 3 a Q 33 co 3 3 Cfl00VO Q-c ifi NNp _ 444444 CO W W CO W W CO W CO W NNNNNNNNNN v M2( Cn A W Ni - 0 (0 3 V O Cn A W N � O O 03 V O Cn A W N � O CO 03 V O Cn A W N � O D O H e rn 0 3 In rn -4fit - O C 0. _ a ` rtam o Q a n m ° QF mO n v c m Q D rt -' _ _ '' -AW C 1 A W W N _ 00QD000 V V OO CncnAAA co W co NNNN - - 000000 0 Q EFm 6 i W O N Cn CO W 6 Co Co Co Co Co cfl Cn O O) N Co <n -A Co Cn N Cfl O Co - Oo O A No cfl -I O) cn A CO D O c3 nC 0 0 Cl) a o A C m a 0 (0 0 c rn co aCN x m 3 0 o, Co I 0 Q C 1Ci, - rn 3 N D CO CO CO CO CO V V V V V V -.4 V V V Q) CA O O O O O CD cn CD cn cn cn cn cn 01 01 01 01 01 4 4 4 4 0 A -I coW NiN — 0 CO CO00 V O cn A W NiN — 0 COO V Q) cn A COW NiN — O O CO V O) cn A W NiN — O CO CO00 V CAD E O () mo 0 -I f z m (0 m XI 70 Q N_ n n O C 0 z W N -4 CT CnAA AAAAAA CO W CO CO W W WC4 CA) WNNNNNNNNNNNN 0 D OCOOOACn4 CO h) — OCD00 V OCnA W N - 000OO V O) CnAA W N -A000D00 V V CDCnU1 Qy co O A N CO V O) cn A CO N N N -A N N CO AAO V CO CO W cn V CD A O CC' N U1 CO N D fp m 7) 0. a CO ATTACHMENT B - BID/PRICING SCHEDULE s ce (hi' "re \ CITY OF CORPUS CHRISTI �: Pricing Form `i PURCHASING DIVISION -/� / RFB No. 1491 �� � �` Disaster Debris Clearing, Removal and Disposal Services Date: SIIS I IS Authorized Bidder: I PT__PrilefrY(S /i'?C, Signature: 1.Refer to "Instructions to Bidders" and Contract Terms and Conditions before completing bid. 2.Quote your best price for each item. 3.In submitting this bid, Bidder certifies that: a. the prices in this bid have been arrived at independently,without consultation, communication, or agreement with any other Bidder or competitor, for the purpose of restricting competition with regard to prices. b. Bidder is an Equal Opportunity Employer, and the Disclosure of Interest information on file with City's Purchasing office, pursuant to the Code of Ordinances, is current and true. c. Bidder is current with all taxes due and company is in good standing with all applicable governmental agencies. d. Bidder acknowledges receipt and review of all addenda for this RFB. ITEM STAGE 1 - DEBRIS CLEARING SERVICES DESCRIPTION UNIT QTY UNIT COST TOTAL COST 1 Emergency Road Clearance HR 70 $ + 2 Debris Removal from Water Bodies (Bays, Rivers,Streams, Canals, Lakes) CY 1,000 $ Sj i'1,CO S 1-5i GOc,,co 3 Removal of Leaning Trees and Hanging Limbs HR 70 $ drlC),a) $i'S,ciao.Geo 4 Demolition of Structures HR 70 $ I J5(f> s 1 ,950.0t ITEM STAGE 1 - DEBRIS CLEARING SERVICES DESCRIPTION (CONTINUED) UNIT QTY UNIT COST TOTAL COST 6 Skid-Steer Loader (equipment & labor) HR 70 $ (...i.5 OD $ 10,150,00 7 Bucket Truck (equipment & labor) HR 70 $ " $ i 8 Chipper Mulcher with 8"Throat (equipment & labor) HR 70 $ ',-26,CO $A,4t6o,co 9 Chipper Mulcher with 12"Throat (equipment & labor) HR 70 $ $3 iSd•GLS 10 Crash Truck with Impact Attenuator(equipment &labor) HR 70 $ (I()LC) $7,'2co,pc, 11 Crew Foreman w/Cell Phone and Pickup Truck (equipment & labor) HR 70 $ (p(),CC) $4),490',.00 12 Dozer Tracked D5 or Equivalent (equipment &labor) HR 70 $ �z W $5 Qc GG 13 Dozer Tracked D6 or Equivalent (equipment & labor) HR 70 $ I i5,LX.% $`,bc7 ( ) 14 Dozer Tracked D7 or Equivalent (equipment & labor) HR 70 $ 1 Os,cX) S(a,3150.0C 15 Dozer Tracked D8 or Equivalent (equipment & labor) HR 70 $ / Q,O) $ i 3,300,0C; 16 Dump Truck 16-20 CY capacity (equipment & labor) HR 70 $ I s,GO $(p, 'Sb,c 17 Dump Truck 21 -30 CY capacity (equipment & labor) HR 70 $ ((Q'j,(`j) $ j),55c),t)i.; 18 Dump Truck 38 +/-CY capacity (equipment & labor) HR 70 $ jst�,co 19 Generator 5.5-25 kw capacity CQ $!�?, p y HR 70 $ CSO, $ t,yt7C,IX- 20 Generator 200-250 kw capacity HR 70 $3),(`_C $03, ,oU.00 21 Generator 2500 kw capacity HR 70 $ nil co $0,900,a, 22 Light Plant with Fuel and Support HR 70 $ 40,W,$4, AGO .l\;y 23 Grader w/12 Blade minimum 30,000 lbs. (equipment & labor) HR 70 $ 11 0,r $ 1,-mo,aj 24 Hydraulic Excavator, 1.5 CY,including equipment and labor HR 70 $ ILK, $10,KC,60 25 Hydraulic Excavator, 2.5 CY,including equipment and labor HR 70 $ ((C,63,C0$it,550.Oc.' 26 Knuckleboom Loader,including equipment and labor HR 70 $j'-" ,60$tel .00 27 Chainsaw (equipment and labor) HR 70 $ 5),a) $3,5(x,;,t�k, 28 Labor w/small tools Traffic Control Flag Person HR 70 $ c f0. $_:9, 4.X).,- 29 Lowboy Trailer w/Trackor,including equipment and labor HR 70 $t ,O '7 ,7,q00.C 30 Log Skidder, including equipment and labor HR 70 $(9fp4,pp $g,LtDO-0'- 31 31 Mobile Crane up to 15 Ton, including equipment and labor HR 70 $ QO,((..) $(y, COO,00 32 Operations Manager w/Cell Phone and Pickup (equipment and labor) HR 70 $ (G,00 $ y,5 a; Pump,95 HP ( Minumum 25' Intake and 200' Discharge to include fuel and Support 33 Personel _ HR 70 $9Ct,CO $ 1`',CiCe tt ITEM STAGE 1 - DEBRIS CLEARING SERVICES DESCRIPTION (CONTINUED) UNIT QTY UNIT COST TOTAL COST Pump, 200 HP ( Minumum 25' Intake and 200' Discharge to include fuel and 34 Support Personel Pump, 650 HP ( Minumum 25' Intake and 200' Discharge to include fuel and 35 Support Personel HR 70 $ 456, co $31,500.0l7 36 Pickup Truck, 1/2 Ton, including equipment and labor HR 70 $ (.O0,00 $ c(,a�W,C-�> 37 Pickup Truck, 1 Ton, including equipment and labor,as per specification per hour HR 70 $ '7S.00 $c 250. 00 Skid-Steer Loader, 1,500 LB Operating Capacity (w/ utility grapple),including 38 equipment and labor HR 70 $ ILID.Q() $q,`O CLD Skid-Steer Loader, 2,500 LB Operating Capacity (w/utility grapple),including 39 equipment and labor HR 70 $ I(p5,QQ S it,C9),aY) 40 Soil Compactor 80 HP, including equipment and labor HR 70 $ r)d,09 $(f) goo,c 41 Soil Compactor 81 HP+, including equipment and labor HR 70 $ 31)OD S5 (pa.), , 42 Soil Compactor Towed Unit,including equipment and labor HR 70 $(ar .O() $ i tom,CC 43 Stump Grinder 30"diameter or less, including equipment and labor HR 70 $ 13s $c,456,CZ 44 Traffic Control Temporary single lane Closure, including equipment and labor HR 70 $ OQ,Q° $4,goo.N 45 Tree Climber w/chainsaw and gear, including equipment and labor HR 70 $ 1D,r0$ 3,cc D.c 46 Truck Flatbed,includingequipment and labor HR 70 $ (CO.DO $ 1-2 Lam,00 47 Tub Grinder 800 to 1,000 HP,including equipment and labor HR 70 $,q, $ay,50t,60 48 Waste Collection Rear Loader Truck, including equipment and labor HR 70 $ 17 /00 $ ( ,az00 Water Truck , 2,500 gal (Non-Potable, Dust Control and Pavement Maintenance), 49 including equipment and labor HR 70 $ (t 6,QO $ (000,0t, 50 Wheel Loader 2.5 CY, 950 or equivalent, including equipment and labor HR _ 70 $j of,() $ a550.CO 51 Wheel Loader 3.5 to 4 CY,966 or equivalent, including equipment and labor HR 70 $ j'` '.CC.) $QiW).0) 52 Wheel Loader 4.5 CY,980 or equivalent, including equipment and labor HR 70 $ jqc,j $ 13t(OSOGr; 53 Wheel Loader-Backhoe 1.0-1.5 CY, including equipment and labor HR 70 $]'. CC s q,41,.C,,ex:, 54 Air Curtain Pit Burner, including equipment and labor HR 70 $ e7{,cg) $ ci . 55 Air Curtain Refactory, Incinerator, including equipment and labor HR 70 $ ,DO $5 9 .Ct) Subtotal for items 1 - 55 $9,4t-0.00 $(ivf, P' ITEM STAGES 2& 3 - DEBRIS REMOVAL& DISPOSAL SERVICES DESCRIPTION UNIT QTY UNIT COST TOTAL COST 56 TDSR Site Peparation and Management p 9 LS 1 $ 10g},pQ $ (b01),DO 57 TDSR Site Closure LS 1 $i 5 ccs`.DU $ 6 GL'O,CO Debris Removal from Public Property or maintained Public Rights of Way and Haul 58 to a designated TDSR site or Final Disposal Site 0 to 15 miles (one-way miles) CY 4,000,000 $ S,0" 5:7c.?,000,10 Cc) Debris Removal from Public Property or maintained Public Rights of Way and Haul 59 to a designated TDSR site or Final Disposal Site 16 to 30 miles (one-way miles) CY 4,000,000 $ " $32,1)00 LA-iv Debris Removal from Public Property or maintained Public Rights of Way and Haul 60 to a designated TDSR site or Final Disposal Site 31 to 60 miles (one-way miles) CY 4,000,000 $ " ,(X) $'• )CJ,t LCA Debris Removal from Temporary Debris Storage and Reduction Site (TDSRS) and 61 Hauling to Final Disposal Site 0 tol5 one way miles CY 4,000,000 $�'O' $ o1 ,Cep.c Debris Removal from Temporary Debris Storage and Reduction Site (TDSRS) and 62 Hauling to Final Disposal Site 16 to 30 one way miles CY 4,000,000 S S C° Sandi ow,coo .00 Debris Removal from Temporary Debris Storage and Reduction Site (TDSRS) and 63 Hauling to Final Disposal Site 31 to 60 one way miles CY 4,000,000 $6' dC) nty) XL•a' Vegetative Debris Removal from Public Property or maintained Public Rights of Way and Haul to a designated TDSR site or Final Disposal Site 0 to 15 miles (one- 64 way miles) CY 120,000 S CT•Q� $ 1)0C})t Ct Vegetative Debris Removal from Public Property or maintained Public Rights of Way and Haul to a designated TDSR site or Final Disposal Site 16 to 30 miles (one- 65 way miles) CY 120,000 $(3,0�;, $i ) ,Ci-) ITEM STAGES 2& 3 - DEBRIS REMOVAL& DISPOSAL SERVICES DESCRIPTION(Continued) UNIT QTY UNIT COST TOTAL COST Vegetative Debris Removal from Public Property or maintained Public Rights of Way and Haul to a designated TDSR site or Final Disposal Site 31 to 60 miles (one- 1 66 way miles) CY 120,000 $ j OD $ li&'d OCO' QU Vegetative Debris Removal from Temporary Debris Storage and Reduction Site 67 (TDSRS) and Hauling to Final Disposal Site 0 tol 5 one way miles CY 120,000 $ 1 •I% $ rJaa,pn,1,Ci Vegetative Debris Removal from Temporary Debris Storage and Reduction Site 68 (TDSRS) and Hauling to Final Disposal Site 16 to 30 one way miles CY 120,000 $ QV,bU $990,OCA,V6 Vegetative Debris Removal from Temporary Debris Storage and Reduction Site 69 (TDSRS) and Hauling to Final Disposal Site 31 to 60 one way miles CY 120,000 $ (a t O s' C6,OJ Hauling of White Goods such as: Refrigerators, Washer, Dryers, Freezers,Air Conditioners,Stoves, Water Heaters and Dishwashers to a designated TDSR Site for 70 recycling EA 300 $((JO.06 $ 1� croiC Refridgerators, Freezers and Air Conditioners requiring refridgerant recovery 71 management and decontamination EA 100 $OS Hauling and Disposal of Damaged Electronics such as televisions,computer 72 hardware, microwaves, radios,stereos, DVD players and telephones. EA 500 $ (0,(A) 75 Pick up and Disposal of Hazardous Material LB 1,000,000 $ ,JC, $5poicm CO 76 Dead Animal Carcasses Collection,Transportation and Disposal LB 1,000 $ t 00 $ 1)C O() Hazardous Stump Removal & Hauling to Disposal Site per cubic yard according to 77 stump conversion table attachment E (includes backfilling of stump holes) CY 750 $ (Q5 CO $ )(75o-o Removal and disposal of hazardous trees 6"TO 12.99"in diameter and hauling to 78 TDRS or designated final disposal site. EA 500 $ a ) S UCS $tsQ,5m,tx. Removal and disposal of hazardous trees 13"TO 24.99"in diameter and hauling to 79 TDRS or designated final disposal site. EA 250 $ 9-yS,(0 $03,1)50/()(2) ITEM STAGES 2& 3 - DEBRIS REMOVAL& DISPOSAL SERVICES DESCRIPTION (Continued) UNIT QTY UNIT COST TOTAL COST Removal and disposal of hazardous trees 25"TO 36.99"in diameter and hauling to 80 TDRS or designated final disposal site. EA 500 $ I; , $rprj, , Removal and disposal of hazardous trees 37"TO 48.99"in diameter and hauling to 81 TDRS or designated final disposal site. EA 250 $ U2(40•UG $ (LOC,ppO,c. Removal and disposal of hazardous trees 49"and larger in diameter and hauling to 82 TDRS or designated final disposal site. EA 100 $ (500'C° $ O,OC ,c Temporary Debris Staging and Reduction Site Operation,debris acceptance and 83 pile management CY 4,000,000 $ 164' $ t900, L' 84 Volume reduction of debris through grinding and or chipping CY 1,000,000 $5, $3, 6v1 01,) 85 Volume reduction of debris through air incineration . CY 1,000,000 $ ('3r� $ 1) /tO/ 86 Baseline soil sampling (Pre & Post-use) EA 40 $5Cj,co save -.);0b 87 Groundwater sampling Per& Post-use EA 20 $, <S0 $5,MO, Subtotal for items 56 - 87 1 ,C'1)6api 0 ITEM STAGE 4 - HTRW SERVICES DESCRIPTION UNIT QTY UNIT COST TOTAL COST 88 Removal and Hauling of Hazardous Waste to Processing Site 0 to 15 miles Miles 10 $(t ,c O SW50,ct) 89 Removal and Hauling of Hazardous Waste to Processing Site 16 to 30 miles Miles 20 $fS. X.) $ 90 Removal and Hauling of Hazardous Waste to Processing Site 31 to 60 miles Miles 30 $C}S,CC) $;3, 5,0i.02;0 91 Waste Categorization Sampling and Analysis LS 1 $ 92 Liquid Waste Disposal in 55 gallon drums using incineration method of disposal EA 300 $cci cc) $;. ,$ C(.1).4.1) 93 Liquid Waste Disposal in 55 gallon drums using injection method of disposal EA 40 $ (OCt . CO $ '#b,SCK; Liquid Waste Disposal in 2,800 Gallon Vacuum Truck using injection method of _ 94 disposal EA 4 $ LiLL�' CC) $140,rcp,DC) ITEM STAGE 4 - HTRW SERVICES DESCRIPTION (Continued) UNIT QTY UNIT COST TOTAL COST Liquid Waste Disposal in 2,800 Gallon Vacuum Truck using incineration method of 96 disposal EA 4 $ LiOCC'•CL $ 110 ',C, Dry Harzardous Waste Disposal- Roll-of Box for disposal at Landfill (TOTAL CAPACITY 97 200,000 POUNDS) LB 20 $ /,04-) $ 0,06 98 Accident Spill Kits EA 10 $ 000,0 $ S, Jf ' ow.pc, 99 Manifest Preparation EA 10 $a00,00 $4 Ca,oCb Subtotal for items 88 - 99 $ $33f.(140,(DO CONTRACTOR PERSONNEL ITEM ADMINISTRATIVE PERSONNEL UNIT QTY UNIT COST TOTAL COST 100 Senior Project Coordinator HR 8 $( v- GC $ 415'0,C) , 101 Field Project Manager HR 8 $cS,Cjx $L1cio,CIO 102 Program/Documentation Manager HR 8 $-jC,QQ $ yu 0,GO COLLECTION SITE MANAGEMENT PERSONNEL HR 8 $t./(J,(-)0 $30,CD 103 Field Project Supervisor HR 8 $(00 c $ l� v,Up 104 Safety Manager HR 8 $ $ g0,Lj 105 Debris Reduction Manager HR 8 106 Chemist HR 8 .0� $ L-{Uo,U= 107 Waste Pickup Crew Hazardous Material (HM) Field Technician HR 8 j, $LI Lo,C f1/4:,', Waste Separation Crew HM Field Technicians HR 8 $5,00 $LfIC, ©,3 Subtotal for Items 100- 108 $ q 13(D1)*ci Grand Total for items 1 - 108 $ I j5q3,,?.30,00 ATTACHMENT C - INSURANCE AND BOND REQUIREMENTS CONTRACTOR'S LIABILITY INSURANCE A. Contractor must not commence work under this contract until all insurance required has been obtained_and such insurance has been approved by the City. Contractor must not allow any subcontractor, to commence work until all similar insurance required of any subcontractor has been obtained. B. Contractor must furnish to the City's Risk Manager and Contract Administrator one (1 ) copy of Certificates of Insurance with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City's Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies by endorsement, and a waiver of subrogation endorsement is required on GL, AL and WC if applicable. Endorsements must be provided with Certificate of Insurance. Project name and/or number must be listed in Description Box of Certificate of Insurance. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-day advance written notice of Bodily Injury and Property Damage cancellation, non-renewal, material Per occurrence - aggregate change or termination required on all certificates and policies. COMMERCIAL GENERAL LIABILITY $1,000,000 Per Occurrence including: $1 ,000,000 Aggregate 1 . Commercial Broad Form 2. Premises - Operations 3. Products/ Completed Operations 4. Contractual Liability 5. Independent Contractors 6. Personal Injury- Advertising Injury AUTO LIABILITY (including) $1 ,000,000 Combined Single Limit 1 . Owned 2. Hired and Non-Owned 3. Rented/Leased WORKERS'S COMPENSATION Statutory and complies with Part II (All States Endorsement if Company is of this not Exhibit. domiciled in Texas) Employers Liability $500,000/$500,000/$500,000 POLLUTION LIABILITY $1,000,000 Per Incident Limit (Including Cleanup and Remediation) $1 ,000,000 Aggregate C. In the event of accidents of any kind related to this contract, Contractor must furnish the Risk Manager with copies of all reports of any accidents within 10 days of the accident. II. ADDITIONAL REQUIREMENTS A. Applicable for paid employees, Contractor must obtain workers' compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers' compensation coverage provided must be in statutory amounts according to the Texas Department of Insurance, Division of Workers' Compensation. An All States Endorsement shall be required if Contractor is not domiciled in the State of Texas. B. Contractor shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence basis by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII. C. Contractor shall be required to submit renewal certificates of insurance throughout the term of this contract and any extensions within 10 days of the policy expiration dates. All notices under this Exhibit shall be given to City at the following address: City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi, TX 78469-9277 D. Contractor agrees that, with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: • List the City and its officers, officials, employees, and volunteers, as additional insureds by endorsement with regard to operations, completed operations, and activities of or on behalf of the named insured performed under contract with the City, with the exception of the workers' compensation policy; • Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; • Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and • Provide thirty (30) calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than ten (10) calendar days advance written notice for nonpayment of premium. E. Within five (5) calendar days of a cancellation, non-renewal, material change or termination of coverage, Contractor shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Contractor's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. F. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. G. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of the work covered under this contract. H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. I. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. 2018 Insurance Requirements Purchasing Storm and Disaster Debris Removal 03/30/2018 sw Risk Management BOND REQUIREMENTS: No bond requirements necessary for this service agreement; Section 5. (B) is null for this Service Agreement. ATTACHMENT D-WARRANTY REQUIREMENTS Section 8. Warranty of this service agreement is null; warranty is not required. Page 1 of 1 ATTACHMENT E - FEDERAL REQUIREMENTS TABLE OF CONTENTS Section No. Title FR-F01 Access to Records FR-F02 Breach of Contract FR-F03 Byrd Anti-Lobbying Amendment FR-F04 Clean Air Act and the Federal Water Pollution Control Act FR-F05 Compliance with Federal Law, Regulations, and Executive Orders FR-F06 Contract Work hours and Safety Standards Act FR-F07 Copeland "Anti-Kickback" Act(Construction Only) FR-F08 Davis-Bacon Act (Construction Only) FR-F09 Debarment and Suspension FR-F10 DHS Seal, Logo and Flags FR-Fl 1 Equal Employment Opportunity(Construction Only) FR-F12 No Obligation by Federal Government FR-F13 Procurement of Recovered Materials FR-F14 Program Fraud and False or Fraudulent Statements or Related Acts FR-F15 Right to Inventions Made Under Contract or Agreement(Not for Public Assistance Contracts) END OF TABLE OF CONTENTS FEDERAL REQUIREMENTS: FR-F01 ACCESS TO RECORDS Access to Records. The following access to records requirements apply to this contract: (1) The Contractor agrees to provide the City, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The Contractor agrees to provide the FEMA Administrator or authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. Reference: DHS Standard Terms and Conditions, v 7.1, p. 1 (2017) FEDERAL REQUIREMENTS: FR-F02 BREACH OF CONTRACT Any violation or breach of terms of this Contract on the part of the Contractor or its subcontractors may result in the suspension or termination of this Contract or such other action that may be necessary to enforce the rights of the parties of this agreement. City will provide Contractor written notice that describes the nature of the breach and corrective actions the Contractor must undertake in order to avoid termination of the Contract. City reserves the right to withhold payments to Contractor until such time the Contractor corrects the breach or the City elects to terminate the Contract. The City's notice will identify a specific date by which the Contractor must correct the breach. City may proceed with termination of the Contract if the Contractor fails to correct the breach by deadline indicated in the City's notice. The duties and obligations imposed by the Contract documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. Reference: 2 CFR § 200 Appendix II(A) FEDERAL REQUIREMENTS: FR-F03 BYRD ANTI-LOBBYING AMENDMENT Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. Reference: 31 U.S.C. § 1352 (as amended) FEDERAL REQUIREMENTS: FR-F04 CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT A. Clean Air Act. (1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §7401 et seq. (2) The Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. B. Federal Water Pollution Control Act. (1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. §1251 et seq. (2) The Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. Reference: 2 CFR § 200, Appendix HI(G) FEDERAL REQUIREMENTS: FR-F05 COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The Contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. Reference: FEMA requirement FEDERAL REQUIREMENTS: FR-F06 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (1) Overtime requirements. No Contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1) of this section the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1)of this section, in the sum of$10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. (3) Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same prime Contractor, or any other federally- assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. (4) Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section. Reference: 29 CFR § 5.5(b) FEDERAL REQUIREMENTS: FR-F07 COPELAND "ANTI-KICKBACK" ACT NOT APPLICABLE TO THIS CONTRACT FEDERAL REQUIREMENTS: FR-F08 DAVIS - BACON REQUIREMENTS NOT APPLICABLE TO THIS CONTRACT FEDERAL REQUIREMENTS: FR-F09 DEBARMENT AND SUSPENSION (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by(insert name of subrecipient). If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to (name of state agency serving as recipient and name of subrecipient), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. Reference: 2 CFR part 180, 2 CFR part 3000 FEDERAL REQUIREMENTS: FR-F10 DHS SEAL, LOGO AND FLAGS The Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. Reference: DHS Standard Terms and Conditions, v.7.1, p. 5 (2017) FEDERAL REQUIREMENTS: FR-F11 EQUAL EMPLOYMENT OPPORTUNITY NOT APPLICABLE TO THIS CONTRACT FEDERAL REQUIREMENTS: FR-F12 NO OBLIGATION BY FEDERAL GOVERNMENT The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, Contractor, or any other party pertaining to any matter resulting from the contract. Reference: FEMA requirement FEDERAL REQUIREMENTS: FR-F13 PROCUREMENT OF RECOVERED MATERIALS (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement, along with the list of EPA-designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. Reference: 2 CFR § 200.322 and 40 CFR part 247 FEDERAL REQUIREMENTS: FR-F14 PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS RE RELATED ACTS The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor's actions pertaining to this contract. Reference: 31 U.S.C. Chap. 38 FEDERAL REQUIREMENTS: FR-F15 RIGHT TO INVENTIONS MADE UNDER CONTRACT OR AGREEMENT NOT APPLICABLE TO THIS CONTRACT