HomeMy WebLinkAboutC2018-376 - 7/24/2018 - Approved A,r fPAGE 1 OF 21
Bureau of Justice Assistance Grant
snQ
'IENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2017-DJ-BX-0571
if Corpus Christi
Box 9277 1201 Leopard Street 5.PROJECT PERIOD:FROM 10/01/2016 TO 09/30/2020
is Christi,TX 78401
BUDGET PERIOD:FROM 10/01/2016 TO 09/30/2020
6.AWARD DATE 06/26/2018 7.ACTION
NTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial
)0576 00
NTEE DUNS NO.
57786 9.PREVIOUS AWARD AMOUNT $0
ECT TITLE 10.AMOUNT OF THIS AWARD $167,457
rd Byrne Justice Assistance Grant
11.TOTAL AWARD $167,457
;IAL CONDITIONS
ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
HE ATTACHED PAGE(S).
•
•
I'UTORY AUTHORITY FOR GRANT
'inject is supported under FYI 7(BJA-JAG State and JAG Local)Title I of Pub.L.No.90-351(generally codified at 42 U.S.C.3711-3797ff-5),
ling subpart 1 of part E(codified at 42 U.S.C.3750-3758);see also 28 U.S.C.530C(a).
'ALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number)
8-Edward Byrne Memorial Justice Assistance Grant Program
HOD OF PAYMENT
AGENCY APPROVAL GRANTEE ACCEPTANCE
ED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
R.Hanson k (YVIar") ^'- -_
ipal Deputy Assistant Attorney General :@ t `�j 1/ J►``ezr
IATURE OF APPROVING OFFICIAL 19.SIGNATURE 9 F AUTHORIZED RECIPIENT OFFICIAL 19A. ATE
,/7/ 74
AGENCY USE ONLY
OUNTING CLASSIFICATION CODES 21. SDJUGT1214
FUND BUD. DIV.
CODE ACT. OFC. REG. SUB. POMS AMOUNT
B DJ 80 00 00 167457
4 4000/2(REV.5-871 PREVIOUS EDIITIf1NC ARF f1RSOLETE. ATI LSI. - l�
dIA
C2018-376 REE3 CCA HUERTA = , d 0 '1-1-e) HURIta..
7/24/18 CITY SECRETARY
Ord. 031485 COUNCIL. ,
4U.S. Bureau of Justice st. A N N F D
' Acceptance Instructions Page 1 of 2
BJA FY 17 Edward Byrne Memorial Justice Assistance 1
L Grant (JAG) Program - Local Solicitation 2017-DJ-BX-0571 ;`; '"f'jj
Award Financial Status Reports Semi-Annual Progress Reports Correspondence
Award Handbook
Financial Point of Acceptance Instructions
Contact
Designation Congratulations. You have been awarded a grant by the Office of
Justice Programs of the U.S. Department of Justice. Accepting your
Award Instructions award is a two step process.
Acceptance The first step is to designate a Financial Point of Contact (FPOC) for
Instructions your award. To designate a FPOC please follow these steps:
ACH Information 1. Log into GMS.
2. Click the "Awards" link on the navigation bar on the left hand
Help/Frequently side.
Asked Questions 3. Click the "View Award Instructions" link to the right of the award
you want to accept.
GMS Award Home 4. A new page displays with this message near the top: "The FPOC
designation must be submitted before the Award Package can be
Log Off accessed." The page contains text boxes highlighted in yellow to
capture the FPOC registration information.
a. If information for the FPOC of this award already exists in
GMS, the first table entry will contain a box with the text
"Available Financial Points of Contact". There is a box with
a dropdown arrow to allow the selection of the FPOC.
Select the name and click the "Load POC" box. GMS will
populate the data entry fields with information from the
user Profile. Click the button near the bottom of the page
labeled "Submit".
b. If the name of the FPOC is not one of the choices using the
dropdown arrow, type the appropriate information in each
of the fields. Fields with an asterisk (*) are required. Click
the button near the bottom of the page labeled "Submit".
The FPOC will receive an email requesting them to
complete the FPOC registration.
5. Click "Yes" on the confirmation page.
6. You are allowed to assign more than one FPOC to each award.
You are able to change the FPOC under the "Manage Users" link
on the GMS home page.
NOTE: If you come to the Financial Point of Contact designation
screen, and the information in the fields is already grayed out, and no
"Submit" button is available, then the Financial Point of Contact has
already been chosen. You will have to accept your award and await
confirmation, before you can change this designation. If, at that time,
you need instructions on how to proceed, you can review the "Creating
a financial point of contact instructions" or contact the GMS Helpdesk
for assistance.
https://grants.ojp.usdoj.gov/gmsexternal/ana/anaAcceptance.st 6/27/2018
' Acceptance Instructions Page 2 of 2
The second step is to click on the "Award Document" link and
download the award documents. If you choose to accept the award
and ALL the special conditions, please
1. Print the Award Document and Special Conditions.
2. Have the Award Document signed by the Authorized Grantee
Official. (Note: In Box 18 of the Award Document, the name and
the title of the authorized grantee official is preprinted. The
person named as the official in Box 18 should sign the Award
Document in Box 19 and enter the signature date in Box 19A.)
3. Have the Authorized Grantee Official initial the bottom right
corner of each page listing any Special Conditions of the Award
Document.
4. Return BOTH the Award Document and the Special Conditions
pages to the Office of Justice Programs, Control Desk by email
to acceptance@usdoj.gov or by fax to (toll free) 1-866-388-
3055 or (local) 202-354-4081. Select only one of these
submission options to avoid duplicate submissions.
If you choose not to accept the award, OR if you do not agree with the
terms/conditions of the award and would like to discuss options, then
please contact your OJP program manager, Wendy Y. Rose at (202)
514-7842.
If the Authorized Grantee Official named on the Award Document is no
longer authorized to accept this award on behalf of your organization,
do not alter the pre-printed name in box 18. Please go to the Grant
Adjustment Notice (GAN) link and request an adjustment to the name
of the authorized official. This GAN must be approved before you can
accept the award. Once the GAN to change the name of the
authorizing official has been approved, you should:
• print the approved GAN;
• print the original award document;
• have the new approving official sign the acceptance next to the
former official's name and initial the special conditions page(s);
• email or fax the signed acceptance, special conditions, and the
approved GAN to the Control Desk as noted above in #4;
If you have programmatic questions contact Wendy Y. Rose, at (202)
514-7842. For financial questions contact OCFO Customer Service at
1-800-458-0786. For questions about retrieving or printing these
documents, designating a Financial Point of Contact, or creating a
Grant Adjustment, please contact the GMS Help Desk at 1-888-549-
9901 option#3 or email them at gms.helpdesk@usdoj.gov,
https://grants.ojp.usdoj.gov/gmsexternal/ana/anaAcceptance.st 6/27/2018
u.n.impartment of.rustice
Office of Justice Programs
, o
'USTICb Q�
)ffice of the Assistant Attorney General Washington,D.C. 20531
une 26,2018
Ars.Margie C.Rose
city of Corpus Christi
'.O.Box 9277
201 Leopard Street
:orpus Christi,TX 78401
)ear Mrs.Rose:
)n behalf of Attorney General Jefferson Sessions III,it is my pleasure to inform you that the Office of Justice Programs has
pproved your application for funding under the FY 17 Edward Byrne Memorial Justice Assistance Grant(JAG)Program-
.ocal Solicitation in the amount of$167,457 for City of Corpus Christi.
inclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
inancial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim
udit fmdings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you
vill be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
ction as appropriate.
f you have questions regarding this award,please contact:
- Program Questions,Wendy Y.Rose,Program Manager at(202)514-7842;and
- Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at
(800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov.
;ongratulations,and we look forward to working with you.
sincerely,
Witmer—
Jan R.Hanson
'rincipal Deputy Assistant Attorney General
'enclosures
ding Services to Limited English Proficiency(LEP)Individuals
:ordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. §2000d,recipients of federal financial
ance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
;iency(LEP). See U.S.Department of Justice,Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
ist National Origin Discrimination Affecting Limited English Proficient Persons,67 Fed.Reg.41,455(2002). For more information
civil rights responsibilities that recipients have in providing language services to LEP individuals,please see the website
'www.lep.gov.
ring Equal Treatment for Faith-Based Organizations
)OJ regulation,Equal Treatment for Faith-Based Organizations,28 C.F.R.pt. 38,requires State Administering Agencies(SAAs)to
'aith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
iistration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious composition of its
of directors.
egulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently(or explicitly)
xis activities. While faith-based organizations can engage in non-funded inherently religious activities,they must hold them
3tely from the program funded by the DOJ,and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
lation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
;ion of services on the basis of a beneficiary's religion. For more information on the regulation,please see the OCR's website at
'www.ojp.usdoj.gov/about/ocr/equal_fbo.htm.
and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,as
ded,42 U.S.C. § 3789d(c);the Victims of Crime Act of 1984,as amended,42 U.S.C. § 10604(e);the Juvenile Justice and Delinquency
ntion Act of 1974,as amended,42 U.S.C. § 5672(b);and VAWA,Pub. L.No. 113-4,sec. 3(b)(4), 127 Stat. 54, 61-62(to be codified
U.S.C. § 13925(b)(13))contain prohibitions against discrimination on the basis of religion in employment. Despite these
scrimination provisions,the DOJ has concluded that it may construe the Religious Freedom Restoration Act(RFRA)on a case-by-
)asis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring staff,even if the
e that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
mination in employment.
Arrest and Conviction Records in Making Employment Decisions
)CR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
;ory for Recipients of Financial Assistance from the U.S.Department of Justice on the U.S. Equal Employment Opportunity
nission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Rights Act of 1964(June 2013),available at http://www.ojp.usdoj.gov//about/ocr/pdfs/UseofConviction_Advisory.pdf. Recipients
d be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
tion may have a disparate impact based on race or national origin,resulting in unlawful employment discrimination. In light of the
;ory,recipients should consult local counsel in reviewing their employment practices. If warranted,recipients should also incorporate
lysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans(EEOPs)(see below).
)lying with the Safe Streets Act
.ganization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act,must meet two
itions: (1)complying with the federal regulation pertaining to the development of an EEOP(see 28 C.F.R.pt.42,subpt.E)and(2)
itting to the OCR fmdings of discrimination(see 28 C.F.R. §§42.204(c), .205(c)(5)).
Bureau of Justice Assistance PAGE 1 of 21
Grant
sriCt.
'IENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2017-DJ-BX-0571
)f Corpus Christi
Box 9277 1201 Leopard Street 5.PROJECT PERIOD:FROM 10/01/2016 TO 09/30/2020
is Christi,TX 78401
BUDGET PERIOD:FROM 10/01/2016 TO 09/30/2020
6.AWARD DATE 06/26/2018 7.ACTION
NTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
)0576 00
NTEE DUNS NO.
17786 9.PREVIOUS AWARD AMOUNT $0
3CT TITLE 10.AMOUNT OF THIS AWARD $167,457
rd Byrne Justice Assistance Grant
11.TOTAL AWARD $167,457/ Z
483 r7z,9 G.'c
;IAL CONDITIONS /j -�-Z o C to r
ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
'HE ATTACHED PAGE(S).
IUTORY AUTHORITY FOR GRANT
lroject is supported under FY17(BJA-JAG State and JAG Local)Title I of Pub.L.No.90-351(generally codified at 42 U.S.C.3711-3797ff-5),
ling subpart 1 of part E(codified at 42 U.S.C.3750-3758);see also 28 U.S.C.530C(a).
'ALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number)
8-Edward Byrne Memorial Justice Assistance Grant Program
HOD OF PAYMENT
AGENCY APPROVAL GRANTEE ACCEPTANCE
ED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
R.Hanson Margie C.Rose
ipal Deputy Assistant Attorney General City Manager
IATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE
ft ti;?* 74h/0.r
AGENCY USE ONLY
OUNTING CLASSIFICATION CODES 21. SDJUGT1214
FUND BUD. DIV.
CODE ACT. OFC. REG. SUB. POMS AMOUNT
B DJ 80 00 00 167457
4 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
4 4000/2(REV.4-88)
rice or Justice rrograms A VV AMY L.Vlr 1111 UA 11V111
Bureau of Justice Assistance SHEET PAGE 3 OF 21
Grant
CT NUMBER 2017-DJ-BX-0571 AWARD DATE 06/26/3018
SPECIAL CONDITIONS
4. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully
completed an"OJP fmancial management and grant administration training"by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1,2015,will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or
FPOC must have successfully completed an"OJP fmancial management and grant administration training"by 120
calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new
POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful
completion of such a training on or after January 1,2015,will satisfy this condition.
A list of OW trainings that OJP will consider"OJP fmancial management and grant administration training"for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OW to impose additional appropriate
conditions on this award.
5. Requirements related to"de minimis"indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis"
indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis" indirect cost rate,must advise
OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200
Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined
by the Part 200 Uniform Requirements.
6. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal
funds during the period of performance for this award,the recipient promptly must determine whether funds from any
of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the
identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ
awarding agency(OW or OVW,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ
awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to
eliminate any inappropriate duplication of funding.
urrice or Justice rrograms H W AM/ l.t1114!11V U H I 11/1•1i Bureau of Justice Assistance SHEET PAGE sof 21
. ip ,
Grant
CT NUMBER 2017-DJ-BX-0571 AWARD DATE 06126.2018
SPECIAL CONDITIONS
10. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and
OJP authority to terminate award)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including
requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the
part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OW web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OW
authority to terminate award)),and are incorporated by reference here.
11. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and
other events
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations,
policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where
applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences.
Information on the pertinent DOJ defmition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"2015 DOJ Grants Financial
Guide").
12. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OW in the manner(including within the timeframes)specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws.
13. OJP Training Guiding Principles
Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/ojptrainingguidingprinciples.htm.
14. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency(OW or OVW,as appropriate)may withhold
award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits,
investigations,or reviews of DOJ awards.
15. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OW or OVW,as appropriate)during the period of performance for this award,if the recipient is designated as"high-
risk"for purposes of the DOJ high-risk grantee list.
urrlce or Justice rrograms A W AM/ %MIN 1 llr UA 1 iin
•- g; Bureau of Justice Assistance SHEET PAGE 7 OF 21
Grant
CT NUMBER 2017-DJ-BX-0571 AWARD DATE 06/26/2018
SPECIAL CONDITIONS
20. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2017)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,including from various"general
provisions" in the Consolidated Appropriations Act,2017,are set out at
https://ojp.gov/funding/Explore/FY17AppropriationsRestrictions.htm,and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might
fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not
proceed without the express prior written approval of OJP.
21. Reporting potential fraud,waste,and abuse,and similar misconduct
The recipient,and any subrecipients("subgrantees")at any tier,must promptly refer to the DOJ Office of the Inspector
General(OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other
person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2)
committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar
misconduct.
Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1)mail directed to:Office of the Inspector General,U.S.Department of Justice,Investigations Division,
950 Pennsylvania Avenue,N.W.Room 4706,Washington,DC 20530;(2)e-mail to:oig.hotline@usdoj.gov;and/or(3)
the DOJ OIG hotline: (contact information in English and Spanish)at(800)869-4499(phone)or(202)616-9881
(fax).
Additional information is available from the DOJ OIG website at https://www.usdoj.gov/oig.
orrice or Justice rrograms A W AM/ l,Vlr 1111 UA 11 J111
Bureau of Justice Assistance SHEET PAGE 9 OF 21
Grant
CT NUMBER 2017-DJ-BX-0571 AWARD DATE 06262018
SPECIAL CONDITIONS
23. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees)
The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41
U.S.C.4712,including all applicable provisions that prohibit,under specified circumstances,discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a
gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public
health or safety,or a violation of law,rule,or regulation related to a federal grant.
The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of
employee rights and remedies under 41 U.S.C.4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to
contact the DOJ awarding agency(OW or OV W,as appropriate)for guidance.
24. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving," 74 Fed.Reg.
51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
25. Cooperating with OW Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines,protocols,and
procedures,and to cooperate with OJP(including the grant manager for this award and the Office of Chief Financial
Officer(OCFO))requests related to such monitoring,including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OW all documentation necessary for OW to complete its monitoring tasks,including
documentation related to any subawards made under this award. Further,the recipient agrees to abide by reasonable
deadlines set by OW for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards,including,but not limited to:withholdings and/or other
restrictions on the recipient's access to award funds;referral to the DOJ OIG for audit review;designation of the
recipient as a DOJ High Risk grantee;or termination of an award(s).
26. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards("subgrants")of$25,000 or
more and,in certain circumstances,to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients(first-tier"subgrantees")of award funds. The details of recipient
obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm(Award condition:Reporting Subawards and
Executive Compensation),and are incorporated by reference here.
This condition,including its reporting requirement,does not apply to--(1)an award of less than$25,000,or(2)an
award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
vrnce or Jusuce rrograms A W AMU l.V111 I In UH 11V1r
Bureau of Justice Assistance SHEET PAGE 11 OF 21
4aoR�
Grant
CT NUMBER 2017-DJ-BX-0571 AWARD DATE 06/26/2018
SPECIAL CONDITIONS
33. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
34. Law enforcement task forces-required training
Within 120 days of award acceptance,each current member of a law enforcement task force funded with award funds
who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,
must complete required online(internet-based)task force training.Additionally,all future task force members must
complete this training once during the period of performance for this award,or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership(www.ctfli.org).The training addresses task force effectiveness,as well as other key issues including
privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and
accountability.If award funds are used to support a task force,the recipient must compile and maintain a task force
personnel roster,along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force
Integrity and Leadership(www.ctfli.org).
35. Required attendance at BJA-sponsored events
The recipient(and its subrecipients at any tier)must participate in BJA-sponsored training events,technical assistance
events,or conferences held by BJA or its designees,upon BJA's request.
36. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
• urnce or justice rrograrns A VAMC / l.Vly I1.01111-V 1 1Vry
Bureau of Justice Assistance SHEET PAGE 13 OF 21
"�IICEftr
Grant
GT NUMBER 2017-DJ-BX-0571 AWARD DATE 06/26t2018
SPECIAL CONDITIONS
39. Prohibition on use of award funds for match under BVP program
JAG funds may be used to purchase vests for an agency,but they may not be used as the 50%match for purposes of the
DOJ Bulletproof Vest Partnership(BVP)program.
40. Certification of body armor"mandatory wear"policies
The recipient agrees to submit a signed certification that all law enforcement agencies receiving body armor purchased
with funds from this award have a written"mandatory wear"policy in effect.The recipient must keep signed
certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab-
resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from
this award may be used by an agency for body armor.There are no requirements regarding the nature of the policy
other than it be a mandatory wear policy for all uniformed officers while on duty.
41. Body armor-compliance with NIJ standards
Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at any threat
level,make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body
Armor Model List(https://nij.gov/).In addition,ballistic-resistant and stab-resistant body armor purchased must be
American-made.The latest NIJ standard information can be found here:https://nij.gov/topics/technology/body-
armor/pages/safety-initiative.aspx.
42. Required monitoring of subawards
The recipient must monitor subawards under this JAG award in accordance with all applicable statutes,regulations,
award conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of this award in any
subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon
request,documentation of its policies and procedures for monitoring of subawards under this award.
43. Reporting requirements
The recipient must submit quarterly Federal Financial Reports(SF-425)and semi-annual performance reports through
OJP's GMS(https://grants.ojp.usdoj.gov).Consistent with the Department's responsibilities under the Government
Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,the recipient must provide data that
measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's
Performance Measurement Tool(PMT)website(www.bjaperformancetools.org).For more detailed information on
reporting and other JAG requirements,refer to the JAG reporting requirements webpage.Failure to submit required
JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation.
44. Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that officers have received on the use of force,racial and ethnic bias,de-
escalation of conflict,and constructive engagement with the public.
orrice or Justice rrograms H vv AM/ 1.VPI 1'lr U.14.1'tin
e Bureau of Justice Assistance SHEET PAGE 15 OF 21
Grant
Cr NUMBER 2017-DJ-BX-0571 AWARD DATE 06/262018
SPECIAL CONDITIONS
50. Controlled expenditures-Standards
Consistent with recommendation 2.1 of Executive Order 13688,a law enforcement agency that acquires controlled
equipment with award funds must adopt robust and specific written policies and protocols governing General Policing
Standards and Specific Controlled Equipment Standards.General Policing Standards includes policies on(a)
Community Policing; (b)Constitutional Policing;and(c)Community Input and Impact Considerations. Specific
Controlled Equipment Standards includes policies specifically related to(a)Appropriate Use of Controlled Equipment;
(b)Supervision of Use; (c)Effectiveness Evaluation;(d)Auditing and Accountability;and(e)Transparency and Notice
Considerations.Upon OJP's request,the recipient must provide a copy of the General Policing Standards and Specific
Controlled Equipment Standards,and any related policies and protocols.
51. Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or after October 1,2016
The recipient may obligate(federal)award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award(October 1,2016),however,the recipient may choose to incur
project costs using non-federal funds,but any such project costs are incurred at the recipient's risk until,at a
minimum--(1)the recipient makes a valid acceptance of the award,and(2)all applicable withholding conditions are
removed by OJP(via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that
precludes the recipient from obligating,expending,or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent(if any)that an award condition expressly precludes reimbursement of project costs incurred"at-
risk,"if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through a Grant Adjustment Notice,the recipient is authorized to obligate(federal)award funds to reimburse
itself for project costs incurred"at-risk"earlier during the period of performance(such as project costs incurred prior to
award acceptance or prior to removal of an applicable withholding condition),provided that those project costs
otherwise are allowable costs under the award.
Nothing in this condition shall be understood to authorize the recipient(or any subrecipient at any tier)to use award
funds to"supplant" State or local funds in violation of the recipient's certification(executed by the chief executive of
the State or local government)that federal funds will be used to increase the amounts of such funds that would,in the
absence of federal funds,be made available for law enforcement activities.
52. "Certification of Compliance with 8 U.S.C. 1373"required for valid award acceptance by a unit of local government
In order validly to accept this award,the applicant local government must submit the required"Certification of
Compliance with 8 U.S.C. 1373" (executed by the chief legal officer of the local government). Unless that executed
certification either--(1)is submitted to OW together with the fully-executed award document,or(2)is uploaded in
OJP's GMS no later than the day the signed award document is submitted to OJP,any submission by a unit of local
government that purports to accept the award is invalid.
If an initial award-acceptance submission by the recipient is invalid,once the unit of local government does submit the
necessary certification regarding 8 U.S.C. 1373,it may submit a fully-executed award document executed by the unit
of local government on or after the date of that certification.
For purposes of this condition, "local government"does not include any Indian tribes.
urrice or justice rrograms H W AM/ l,Vlr 1 111 UH Hilt
Bureau of Justice Assistance SHEET PAGE 17 OF 21
Grant
CT NUMBER 2017-DJ-BX-0571 AWARD DATE 06/26/2018
SPECIAL CONDITIONS
IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to OR,before
award acceptance.
54. Authority to obligate award funds contingent on compliance with 8 U.S.C. 1373;unallowable costs;obligation to notify
1. If the recipient is a State or local government--
A. The recipient may not obligate award funds if,at the time of the obligation,the"program or activity"of the
recipient(or of any subrecipient at any tier that is a either a State or unit of local government or a"public"institution of
higher education)that is funded in whole or in part with award funds is subject to any"information-communication
restriction."
B. In addition,with respect to any project costs it incurs"at risk,"the recipient may not obligate award funds to
reimburse itself if--at the time it incurs such costs--the"program or activity"of the recipient(or of any
subrecipient at any tier that is a either a State or unit of local government or a"public"institution of higher education)
that would be reimbursed in whole or in part with award funds was subject to any"information-communication
restriction."
C. Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material representation
by the recipient to ON that,as of the date the recipient requests the drawdown,the recipient and all subrecipients
(regardless of tier)are in compliance with 8 U.S.C. 1373.
D. The recipient must promptly notify OJP(in writing)if the recipient,from its requisite monitoring of compliance
with award conditions or otherwise,has credible evidence that indicates that the funded"program or activity"of the
recipient,or of any subrecipient at any tier that is either a State or a local government or a"public"institution of higher
education,may be subject to any"information-communication restriction."In addition,any subaward(at any tier)to a
subrecipient that is either a State or a local government or a"public"institution of higher education must require
prompt notification to the entity that made the subaward,should the subrecipient such credible evidence regarding an
"information-communication restriction."
2. Any subaward(at any tier)to a subrecipient that is either a State or a local government or a"public"institution of
higher education must provide that the subrecipient may not obligate award funds if,at the time of the obligation,the
"program or activity"of the subrecipient(or of any further such subrecipient at any tier)that is funded in whole or in
part with award funds is subject to any"information-communication restriction."
3. Absent an express written determination by DOJ to the contrary,based upon a fmding by DOJ of compelling
circumstances(e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and
transitory non-compliance,which was unknown to the recipient despite diligent monitoring),any obligations of award
funds that,under this condition,may not be made shall be unallowable costs for purposes of this award. In making any
such determination,DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the award condition entitled"Ongoing
compliance with 8 U.S.C. 1373 is required."
4. Rules of Construction
A. For purposes of this condition"information-communication restriction"has the meaning set out in the award
condition entitled"Ongoing compliance with 8 U.S.C. 1373 is required."
B. Both the"Rules of Construction"and the"Important Note"set out in the award condition entitled"Ongoing
compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set forth here in full.
9orrice or Justice rrograms H W HAL LA/1N l Ill UH 1 1VIN
Bureau of Justice Assistance SHEET PACE 19 OF 21
Grant
CT NUMBER 2017-DJ-BX-0571 AWARD DATE 06/26/2018
SPECIAL CONDITIONS
NOTE: Current DHS practice is to use one form(DHS Form I-247A(3/17))for two distinct purposes--to request
advance notice of scheduled release,and to request that an individual be detained for up to 48 hours AFTER the
scheduled release.This condition imposes NO requirements as to such DHS requests for detention.
C.Both the"Rules of Construction"and the"Important Note"set out in the award condition entitled"Ongoing
compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set forth here in full.
56. Required local-government-level rules or practices related to aliens;allowable costs
The following provisions apply to the recipient of this award,if the recipient is a unit of local government,and also
apply to any local-government subrecipient of this award at any tier(whether or not the recipient itself is a unit of local
government).
1. Requirements
With respect to the"program or activity"that is funded(in whole or in part)by this award,as of the date the recipient
accepts this award,and throughout the remainder of the period of performance for the award--
A. A local ordinance,-rule,-regulation,-policy,or-practice(or an applicable State statute,-rule,-regulation,-
policy,or-practice)must be in place that is designed to ensure that agents of the United States acting under color of
federal law in fact are given access a local-government(or local-government-contracted)correctional facility for the
purpose of permitting such agents to meet with individuals who are(or are believed by such agents to be)aliens and to
inquire as to such individuals'right to be or remain in the United States.
B. A local ordinance,-rule,-regulation,-policy,or-practice(or an applicable State statute,-rule,-regulation,-
policy,or-practice)must be in place that is designed to ensure that,when a local-government(or local-government-
contracted)correctional facility receives from DHS a formal written request authorized by the Immigration and
Nationality Act that seeks advance notice of the scheduled release date and time for a particular alien in such facility,
then such facility will honor such request and--as early as practicable(see"Rules of Construction"incorporated by
para.4.B.of this condition)--provide the requested notice to DHS.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this
condition.
3. Allowable costs
Compliance with these requirements is an authorized and priority purpose of this award. To the extent that such costs
are not reimbursed under any other federal program,award funds may be obligated(including for authorized
reimbursements)for the reasonable,necessary,and allocable costs(if any)of--(1)developing and putting into place
statutes,ordinances,rules,regulations,policies,and practices to satisfy this condition,(2)permitting access as
described in para. 1.A.above,and(3)honoring any request from DHS that is encompassed by para. 1.B.above.
4. Rules of construction
A. The"Rules of Construction"and the"Important Note"set out in the award condition entitled"Ongoing compliance
with 8 U.S.C. 1373 is required"are incorporated by reference as though set forth here in full.
B. The"Rules of Construction"set out in the award condition entitled"Required State-level rules or practices related
to aliens;allowable costs"are incorporated by reference as though set forth here in full.
orrice oI Justice rrograms A W AKL WI NI.i11 1 UA 11VP1
Bureau of Justice Assistance SHEET PAGE 21 OF 21
. 9
Grant
Cr NUMBER 2017-DJ-BX-0571 AWARD DATE 06/26/2018
SPECIAL CONDITIONS
62. Withholding of funds:Disclosure of pending applications
The recipient may not obligate,expend,or draw down any award funds until: (1)it has provided to the grant manager
for this OJP award either an"applicant disclosure of pending applications" for federal funding or a specific affirmative
statement that no such pending applications(whether direct or indirect)exist,in accordance with the detailed
instructions in the program solicitation,(2)OJP has completed its review of the information provided and of any
supplemental information it may request,(3)the recipient has made any adjustments to the award that OJP may require
to prevent or eliminate any inappropriate duplication of funding(e.g.,budget modification,project scope adjustment),
(4)if appropriate adjustments to a discretionary award cannot be made,the recipient has agreed in writing to any
necessary reduction of the award amount in any amount sufficient to prevent duplication(as determined by OJP),and
(5)a Grant Adjustment Notice has been issued to remove this condition.
63. Withholding of funds:Required certification from the chief executive of the applicant government
The recipient may not obligate,expend,or draw down any award funds until the recipient submits the required
"Certifications and Assurances by the Chief Executive of the Applicant Government,"properly-executed(as
determined by OJP),and a Grant Adjustment Notice(GAN)has been issued to remove this condition.
64. Withholding of funds: Memorandum of Understanding
The recipient may not obligate,expend,or draw down any award funds until OJP has reviewed and approved the
Memorandum of Understanding(MOU),and a Grant Adjustment Notice(GAN)has been issued to remove this
condition.
•
g :4?
= Bureau of Justice Assistance
- Grant
�OSTIC.
PROJECT NUMBER
PAGE 1 OF 1
2017-DJ-BX-0571
This project is supported under FY17(BJA-JAG State and JAG Local)Title I of Pub.L.No.90-351(generally codified at 42 U.S.C.3711-3797ff-5),including
subpart 1 of part E(codified at 42 U.S.C.3750-3758);see also 28 U.S.C.530C(a).
1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Wendy Y.Rose Pat Eldridge
(202)514-7842 Management Services Director
P.O.Box 9277
Corpus Christi,TX 78469-9016
(361)886-2696
3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS
ON REVERSE)
BJA FY 17 Edward Byrne Memorial Justice Assistance Grant(JAG)Program-Local Solicitation
4.TITLE OF PROJECT
Edward Byrne Justice Assistance Grant
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE
City of Corpus Christi
P.O.Box 9277 1201 Leopard Street
Corpus Christi,TX 78401
7.PROGRAM PERIOD 8.BUDGET PERIOD
FROM: 10/01/2016 TO: 09/30/2020 FROM: 10/012016 TO: 09/30/2020
9.AMOUNT OF AWARD 10.DATE OF AWARD
S 167,457 06/26/2018
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and units of local government,including tribes,to support a broad range of
criminal justice related activities based on their own state and local needs and conditions.Grant finals can be used for state and local initiatives,technical assistance,
training,personnel,equipment,supplies,contractual support,and information systems for criminal justice,including for any one or more of the following purpose
areas: 1)law enforcement programs;2)prosecution and court programs;3)prevention and education programs;4)corrections and community corrections programs;
5)drug treatment and enforcement programs;6)planning,evaluation,and technology improvement programs;7)crime victim and witness programs(other than
compensation);and 8)mental health programs and related law enforcement and corrections programs,including behavioral programs and crisis intervention teams.
This Local JAG award will be shared by the County and one or more jurisdictions identified as disparate within the current Fiscal Year eligibility list
(www.bja.gov/Jag).JAG funding will be used to support criminal justice initiatives that fall under one or more of the allowable program areas above.Any
OJP FORM 4000/2(REV.4-88)