HomeMy WebLinkAboutC2018-552 - 10/1/2018 - NA TASK ORDER NO. 14
This Task Order pertains to a Master Services Agreement for Professional Services by and between
City of Corpus Christi, Texas (City) and "Garver, LLC." (ENGINEER) dated February 16, 2016 by
Ordinance 030765, (Agreement). ENGINEER shall perform services on the project described below
as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it
has been properly signed by both parties. Upon execution, this Task Order shall supplement the
Agreement as it pertains to the project described below.
PROJECT NAME: E17112 CCIA Terminal Apron Reconstruction II
E17113 CCIA East GA Reconstruction III
1. PROJECT DESCRIPTION -The project scope includes the reconstruction of the Terminal
Apron and the East GA.
2. SCOPE OF SERVICES (Task Order No. 14)-The scope of services includes construction
phase services and project close out duties for improvements to Rehabilitate Terminal Apron
Phase II and East GA Apron Phase III. This task order is more fully described in Exhibit A.
3. COMPENSATION-The total amount not to exceed for Task Order No. 14 only is$510,528.
This Task Order is approved and Consultant may proceed. All other terms and conditions of the
Agreement remain in II force and effect.
CITY OF C• -,- RI= GARVER, LLC.
la i$ / 9/28/18
�i�- - —
4eff H. E:monds, P.E. (Da - Frank Mclllwain, P.E. (Date)
Director of Engineering Services 3010 Gaylord Parkway, Suite 190
Frisco, TX 75034
(972) 377-7540 Office
FOMcIllwain@GarverUSA.com
TASK ORDER NO. 14
Fund Name Accounting Account Activity No. Amount
Unit No.
Airport CIP Grants 3020-274 550970 E171121573020C 197,716.86
Airport Capital Reserve 3018-274 550970 E171121573018C 21,968.54
Airport CIP Grants 3020-274 550920 E171121573020C 54,994.50
Airport Capital Reserve 3018-274 550920 E171121573018C 6,110.50
Airport CIP Grants 3020-274 550970 E171131573020C 161,768.34
Airport Capital Reserve 3018-274 550970 E171131573018C 17,974.26
Airport CIP Grants 3020-274 550920 E171131573020C 44,995.50
Airport Capital Reserve 3018-274 550920 E171131573018C 4,999.50
l'"41-ad $510,528.00
C2018-552
10/01/18
Garver Task Order 14
Garver LLC Page 1 of 1
SCANNED
GARVER
APPENDIX A
SCOPE OF SERVICES
CITY OF CORPUS CHRISTI
CORPUS CHRISTI, TEXAS
2.1 General
Generally, the scope of services includes construction phase services and project close out duties for
the rehabilitation of the terminal and east general aviation aprons, and infrastructure improvements
related to site grading, drainage, and lighting improvements at the Corpus Christi International Airport.
2.2 Construction Phase Services
During the construction phase of work, Garver will accomplish the following:
1. Prepare for and attend the preconstruction meeting.
2. Prepare for and attend utilities coordination meetings.
3. Attend progress/coordination meetings with the Owner/Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by Garver on the shop drawings during this review will not relieve Contractor from
compliance with requirements of the drawings and specifications. The check will only be for review
of general conformance with the design concept of the project and general compliance with the
information given in the contract documents. The Contractor will be responsible for confirming and
correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe and
satisfactory manner. Garver's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, Garver shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
5. Consult with and advise the Owner during the construction period. Garver will submit, when
requested by the Owner, written reports to the Owner on the progress of the construction
including any problem areas that have developed or are anticipated to develop. In addition,
Garver shall supply to Owner such periodic reports and information as may be required by the
FAA.
6. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications
(respond to RFIs) regarding the construction contract documents.
7. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the Owner regarding
payment. Garver's recommendation for payment shall not be a representation that Garver has
made exhaustive or continuous inspections to (1) check the quality or exact quantities of the
Work; (2) to review billings from Subcontractors and material suppliers to substantiate the
Contractor's right to payment; or (3) to ascertain how the Contractor has used money previously
paid to the Contractor.
Appendix A-Scope of Services 1 of 4
Rehabilitate Term II and EGA Apron III CPS Garver Project No. 17181172
EXHIBIT A
Page 1 of 10
GARVER
8. Maintain a set of working drawings and prepare and furnish record drawings.
9. Provide full-time resident construction observation services for the 250-calendar-day construction
contract performance time and the 30 days after substantial completion for a total of 280 calendar
days. The proposed fee is based on an estimated 2,440 total hours. If the construction time
extends beyond the time established in this agreement or if the Owner wishes to increase the time
or frequency of the observation, the Owner will pay Garver an additional fee agreed to by the
Owner and Garver
10. When authorized by the Owner, prepare change orders or supplemental agreements, as
appropriate. for ordering changes in the work from that originally shown on the Plans and
Specifications. If re-design or substantial engineering is required in the preparation of these
documents, payment for extra services involved will be made in addition to the payment provided
in basic engineering services.
11. Participate in a final project inspection, prepare punch list, review final project closeout
documents, and review the Contractor's final pay request.
12. Attend the one-year warranty follow up meeting, on-site.
Construction observation services will be provided by Garver's Resident Project Representative, who
will provide or accomplish the following:
• Consult with and advise the Owner during the construction period.
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with the Owner. Coordinate with this firm to insure that all material tests
required for construction are scheduled and accomplished in a manner that will not delay the
Contractor unnecessarily and will meet specification requirements as to location and
frequency.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
• Prepare requests for monthly and final payments to the Contractor.
• Provide information for preparation of record drawings of the completed project.
• Submit FAA Form 5370-1, Construction Progress and Inspection Report. or equivalent form to
the appropriate FAA field office. as necessary. The frequency of submittal shall be
established at the preconstruction conference.
• Administer the "Construction Management Plan" prepared by Garver.
• Prepare a Construction Materials Quality Control Summary to be submitted weekly/monthly to
the FAA. At a minimum, the summary shall include a list of all tests performed showing the
date, location, pass or fail, results of retests, and whether or not the test is eligible or ineligible
under the A.I.P. program. The Summary will include a certification that all testing was
completed in accordance with the"Construction Management Plan."
• Assist the Owner in the observation of Contractor's operations for proper classification of
workers, and review of Contractor's payrolls as necessary to determine compliance with the
prevailing wage rates.
In performing construction observation services, Garver will endeavor to protect the Owner against
defects and deficiencies in the work of the Contractor(s); but Garver does not guarantee the
performance of the Contractor(s), nor is Garver responsible for the actual supervision of construction
operations. Garver does not guarantee the performance of the contracts by the Contractors nor
Appendix A- Scope of Services 2 of 4
Rehabilitate Term II and EGA Apron III CPS Garver Project No. 17181172
EXHIBIT A
Page 2 of 10
GARVER
assume any duty to supervise safety procedures followed by any Contractor or subcontractor or their
respective employees or by any other person at the job site. However, if at any time during
construction Garver observes that the Contractor's work does not comply with the construction
contract documents, Garver will notify the Contractor of such non-compliance and instruct him to
correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the
observance, the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Garver will notify the Owner immediately, so that appropriate action under the
Owner's contract with the Contractor can be taken.
As a minimum, Garver's project manager, project engineer, or his/her qualified representative will visit
the site of the work on the average of once per month. These visits should be scheduled to coincide
with each new phase of construction, scheduled FAA inspections, and other times when his/her
presence is desirable. Garver's project manager, project engineer, or his/her qualified representative
will be available at all times work is in progress for telephone contact by the resident project
representative. Garver's project manager shall direct, supervise, advise, and counsel the resident
project representative in the accomplishment of his/her duties.
2.3 Project Closeout Services
After the completion of the construction phase of work, Garver will accomplish the following:
1. Coordinate with the Owner's staff for grant closeout services.
2. Prepare FAA Sponsor Certifications
3. Develop SF-271, Final Outlay Report and SF-425, Final Federal Financial Report.
4. Create and submit to the airport a distribution of construction costs summary sheet.
5. Prepare a summary of DBE utilization including a statement from the subcontractors.
6. Prepare one (1) project closeout manual for submittal to the FAA by the Owner.
2.4 Project Deliverables
The following will be submitted to the Owner, or others as indicated, by Garver:
1. One(1)digital copy of approved shop drawings/submittals from the Contractor to the City of
Corpus Christi Department of Aviation.
2. One (1)full size paper copy, one(1) half size paper copy, and one (1) digital copy of the
Record Drawings to the City of Corpus Christi Department of Aviation and FAA.
3. One(1) project closeout manual to the City of Corpus Christi Department of Aviation.
4. Electronic files as requested.
2.5 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval, or beyond that furnished in the Final Design submittal.
2. Submittals or deliverables in addition to those listed herein.
3. Design of any utility requiring relocation.
4. Retaining walls or other significant structural design.
Appendix A-Scope of Services 3 of 4
Rehabilitate Term II and EGA Apron III CPS Garver Project No. 17181172
EXHIBIT A
Page 3 of 10
GARVER
5. Preparation of a Storm Water Pollution Prevention Plan (SWPPP), including filing of a notice of
intent or notice of termination. The construction contract documents will require the Contractor
to prepare, maintain, and submit a SWPPP to TCEQ.
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner
and Garver.
2.6 Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed from the
Owner.
Appendix A- Scope of Services 4 of 4
Rehabilitate Term II and EGA Apron Ill CPS Garver Project No. 17181172
EXHIBIT A
Page 4 of 10
•
APPENDIX B
City of Corpus Christi
Rehabilitate Terminal Apron Phase II and East GA Apron Phase II
Construction Support Services
Fee Summary (Total)
Title II Services Estimated Fees
Construction Materials Testing(Rock Engineering and Laboratories) $111,100.00
Resident Project Representative(JDT Inspection Services) $179,828.00
Construction Administration $208,600.00
Project Closeout $11,000.00
Subtotal for Title II Services $510,528.00
L:',2017\17181172-CCIA East GA III-Terminal Apron II\Contracts\Client\Draft\Construction Phase Services\2018-06-13 17181172 APPENDIX B-Garver Fee Spreadsheet CPS
EXHIBIT A
Page 5 of 10
•
APPENDIX B
City of Corpus Christi
Rehabilitate Terminal Apron Phase II
Construction Support Services
Fee Summary(Terminal Apron Only)
Title II Services Estimated Fees
Construction Materials Testing(Rock Engineering and Laboratories) $61,105.00
Resident Project Representative(JDT Inspection Services) $98,905.40
Construction Administration $114,730.00
Project Closeout $6,050.00
Subtotal for Title II Services $280,790.40
L:\2017\17181172-CCIA East GA III-Terminal Apron II\Contracts\Client\DrathConstruction Phase Services12018-06.13 17181172 APPENDIX S-Garver Fee Spreadsheet CPS
EXHIBIT A
Page 6 of 10
•
•
•
APPENDIX B
City of Corpus Christi
Rehabilitate East GA Apron Phase III
Construction Support Services
Fee Summary(EGA Apron Only)
Title II Services Estimated Fees
Construction Materials Testing(Rock Engineering and Laboratories) $49,995.00
Resident Project Representative(JDT Inspection Services) $80,922.60
Construction Administration $93,870.00
Project Closeout $4,950.00
Subtotal for Title II Services $229,737.60
L1201 711 7181172-CCIA East GA III-Terminal Apron II\Contracts\Client\Draft\Construction Phase Services\2018-08-13 17181172 APPENDIX B-Garver Fee Spreadsheet CPS
EXHIBIT A
Page 7 of 10
APPENDIX B
City of Corpus Christi
Rehabilitate Terminal Apron Phase II and East GA Apron Phase III
Construction Administration
WORK TASK DESCRIPTION E-5 E-4 E-3 E-2 E-1 T-2 X-2
hr hr hr hr hr hr hr
1. Civil Engineering
Coordination with Subconsultants 15 4
Prepare and Submit Weekly Bum Report(40 Weeks of Construction) 4 20 40
Coordination with RPR(40 Weeks of Construction) 16 80 40
Monthly Invoicing(10 Invoices)and Administration 15 15
Coordination with Airport 16 60
Preparation for and Attendance to Preconstruction Meeting 14 14 4
Utility Coordination 2 4
Prepare for Weekly Construction Coordination Meetings;Distribution of Minutes 6 40 40
Weekly Construction Coordination Meetings(1 Teleconference per Week,40 Weeks) 20 40 20
Bi-Monthly Weather Request Reviews 8 16
Contractor/RPR Inquiries 8 24 16
Review Contractor Pay Requests 4 9
Shop Drawings/Material Submittals 16 24
Preparation for and Attendance to Pre-Pave Meeting 14 14 2
Record Drawings 2 6 18
Construction Progress Meetings and Site Visit(One Meeting Per Month for PM,8 Month Construction 42 112
Duration,exduding precon and final inspection)
Prepare Change Orders 12 16
Preparation for and Attendance to Final Project Inspection and Punchlist 14 14 4
Preparation for and Attendance to One Year Warranty Follow Up and Site Visit 14 2
Subtotal-Civil Engineering 160 515 0 0 192 18 55
2. Electrical Engineering
Coordination with RPR/Project Manager 8 2
Bi-Weekly Construction Coordination Meetings(Teleconference As needed) 4
Shop Drawings/Material Submittals 4 8
Contractor/RPR Inquiries 4 6
Record Drawings 2 4
On-Site Meeting(1 Meeting Total) 16
Prepare Change Orders 2 4
Preparation for and Attendance to Final Project Inspection and Punchlist 16 2
Subtotal-Electrical Engineering 0 0 56 26 0 0 0
Hours 160 515 56 26 192 18 55
Salary Costs $41,920.00 $109,695.00 $10,080.00 $3,978.00 $24,768.00 $2,448.00 $5,280.00
SUBTOTAL-SALARIES: $198,169.00
DIRECT NON-LABOR EXPENSE§
Document Printing/Reproduction/Assembly $706.00
Postage/Freight/Courier $200.00
Office Supplies/Equipment $125.00
Computer Modeling/Software Use $100.00
Travel Costs $9,300.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $10,431.00
SUBTOTAL: $208,600.00
TOTAL FEE: $208,600.00
EXHIBIT A
Page 8 of 10
APPENDIX B
City of Corpus Christi
Rehabilitate Terminal Apron Phase II and East GA Apron Phase III
Project Closeout
WORK TASK DESCRIPTION E-5 E-4 E-3 E-1 T-2 C-2 X-2
hr hr hr hr hr hr hr
1. Civil Engineering
Coordinate with Airport for Project/Grant Closeout 2 6
Sponsor Certifications 1
Final Outlay Report(SF-271) 1 2
Final Federal Financial Report(SF-425) 1 2
Distribution of Cost Spreadsheet 1 2
Summary of DBE Utilization Including Obtaining Statement from Subconsultant DBEs 1 4
Assemble Material Submittals 2
Summary of Materials Testing 4
Sponsor Cover Letter 1
Prepare and Submit Closeout Manual to Airport 1 2 6
Subtotal-Civil Engineering 3 13 0 23 0 0 0
2. Electrical Engineering
O&M Manuals 4 8
Prepare Closeout Manual Documents-Electrical 4 6
Subtotal-Electrical Engineering 0 0 8 14 0 0 0
Hours 3 13 8 37 0 0 0
Salary Costs $786.00 $2,769.00 $1,440.00 $4,773.00 $0.00 $0.00 $0.00
SUBTOTAL-SALARIES: $9,768.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $807.00
Postage/Freight/Courier $250.00
Office Supplies/Equipment $75.00
Computer Modeling/Software Use $100.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $1,232.00
SUBTOTAL: $11,000.00
TOTAL FEE: $11,000.00
EXHIBIT A
Page 9 of 10
Corpus Christi International Airport
Rehabilitate Terminal Apron Phase II and EGA Apron Phase III
Safety and Site Improvement Project
Week 1
Dates TBD
BURN REPORT
Misc.
RPR-Tim Office Printing/
Senior Project Project Manager- Project Engineer- Travel Yarborough Construction Supplies Truck Postage Project Close
Manager Project Manager-Civil Electrical Electrical Expenses Eli Support Technician Administrative Support Materials Testing Out
Total Hours Budgeted 160.00 515.00 56.00 26.00 2440.00 192.00 18.00 55.00 ,
Hourly Rate $262.00 $213.00 5180.00 5153.00 $73.70 $129.00 $136.00 $96.00
Expenses Budgeted $41,920.00 $109,691.00 $10,080.00 $3,978.00 $9,300.00 5179,828.00 524,768.00 $2,448.00 $1,280.00 $111,100.00 $1,131.00 $11,000.00
Hours Summary
Burned to oats!Hours)
0.00 pop 0.00 0.00 0.00 000 0.00 0.00
Remaining Balance(Hoon) 160.00 515.00 56.00 26.00 2440.00 192.00 113.00 55.00
Burned Hours Target(75%) 120.00 386.25 42.00 19.50 1830.00 144.00 13.50 41.25
%Bumed(Hoursl 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Budget Summary
Burned to 0ate 151 $0.00 $0.00 $0.00 $000 $000 $0.00 50.00 $0.00 $0.00 $0.00
Remaining Balance(5) $41,920.00 5109,695.00 510,000.00 53,978.00 59,300.00 5179,828.00 524,768.00 $2,448.00 55,280.00 5111,100.00 51,131.00 511,000.00
Burned Budget($)Target 531,440.00 582,271.25 57,560.00 52,983.50 $6,975.00 $134,871.00 $18,576.00 $1,836.00 $3,960.00 $83,325.00 $848.25 $8,250.00
J75%)
%Burned(S) 0.00% O.00% 0.00% 0.00% 0.00% 0.00% 0.00% o.00% 0.00% o.00% 0.00% 0.00%
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Master Services Agreement
Garver Engineers
'DESCRIPTION NOT TO EXCEED AMOUNT'
Maximum Contract Amount Original(February 16,2016) $1,500,000.00
Maximum Contract Amount Renewal One(December 22,2017) $1,500,000.00
Maximum Contract Amount Renewal Two(August 20,2018) $1,500,000.00
Total Maximum Contract Amount $4,500,000.00
Task 1—Design and Bid Phase Services for the Perimeter Fence Replacement and Improvements Project (E15221) $298,716.00
Task 2— Construction Phase&Close out Phase Services for the Perimeter Fence Replacement and Improvements
Project (E15221) $346,964.00
Task 2,Amendment 1-Decrease Resident Project Rep and increase Construction Materials testing,No Value
$0.00
Task 3—Surveying,Design and Bid Phase Services for Rehab of Taxiway Kilo(E16451) $166,400.00
Task 4—Surveying,Design and Bid Phase Services for Air Carrier Ramp and East GA Apron(E15223&E15234) $279,100.00
Task 5— Construction Phase&Close out Phase Services for Taxiway Kilo(E16451) $361,774.00
Task 5,Amendment 1-Decrease Resident Project Rep and increase Construction Materials testing,No Value $0.00
Task 6—Taxiway K Fire Suppression Incident(E17071) $34,500.00
Task 7—Construction Phase,Testing and Close Out for East GA&Terminal Apron (E15223&E15234) $585,800.00
Task 8-Design and Bid Phase Services for Terminal Apron Reconstruction II(E17112)and East GA Apron(E17113) $286,000.00
Task 9- Service Animal Relief Areas(SARA)Proposal $24,900.00
Task 10-CRP AOA Fencing E15221-Construction Administration Service Hours Added $141,665.60
Task 11-Adding ACHM Design to E17112/E17113 Rehabilitate Terminal Apron PH II and East GA Apron PH III $28,500.00
Task 12-Add additional design and bidding services to extend the pavement rehabilitation limits(E17113) $21,100.00
Task 13-To support the development of the DBE goals for CCIA(18113A) $3,200.00
Task 14-Construction Admin Services and Closeout for TA Reconstruction II(E17112),East GA Apron(E17113) $510,528.00
Total Task Orders $3,089,147.60
Amount Remaining on Master Services Agreement $1,410,852.40
EXHIBIT B
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