Loading...
HomeMy WebLinkAboutC2018-574 - 10/11/2018 - NA TASK ORDER NO. 1 This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus Christi, Texas (City) and "LJA Engineering" (Consultant) dated June 19, 2018 (Agreement). Consultant shall perform services on the project described below as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. PROJECT NAME/NUMBER:18100A-Citywide Storm Water Infrastructure Rehabilitation 1. PROJECT DESCRIPTION The project scope includes the development and implementation of a City-wide Storm water infrastructure rehabilitation and replacement program. 2. SCOPE OF SERVICES The scope of services includes the preparation of bid and contract documents.This task order is more fully described in Exhibit A. 3. COMPENSATION The total amount not to exceed for Task Order No. 1 only is$46,645. This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement remain in full force and effect. CITY OF CORPU' 1, - LJA ENGINEERING i 1/8/ fAcZAJA4l. Vi I, I-% �8 Jeff H. dmonds, P. E. DaJeff •ym, P. E. Date Director of Engineering Services Vice President 820 Buffalo Street Corpus Christi,TX 78401 (361)887-8851 Office jcoym@lja.com TASK ORDER NO. 1 Fund Name Accounting Account Activity No. Amount Unit No. SW 2012B RVBD 3495-043 550950 18100A-01-3495-EXP $46,645.00 Total $46,645.00 C2018-574 10/11/18 LJA Engineering SCANNED 5656 S Staples Street,Suite 230,Corpus Christi,Texas 78411 LJA ENGINEERING t 361.991.8550 f 361.9937569 LJA.com TBPE F-1386 TBPLS 10104001 September 13, 2018 FEE PROPOSAL Jeff Edmonds, PE Director of Engineering Services City of Corpus Christi PO Box 9277 Corpus Christi, Texas 78469-9277 Re: Proposal for Task Order#1 — Storm Water IDIQ Contract Bid Documents Citywide Storm Water Infrastructure Rehabilitation/Replacement Master Service Agreement (MSA) City Project No. 18100A Dear Mr. Edmonds: LJA Engineering, Inc. (LJA) is pleased to provide this proposal for preparation of bid and contracts documents for the referenced project. The following is the scope of services we anticipate will be required. SCOPE OF SERVICES: For Task Order #1 LJA will prepare Contract Documents for the purposes of bidding an IDIQ formatted project for multiple Storm Water related repairs or improvements throughout the City. The bid documents will include standard construction details and material specifications associated with storm water rehabilitation. The bid items included will be those typically involved with various types of Storm Water infrastructure rehabilitation or replacement projects. The work will include attending a project kick-off meeting, submittal review meetings as well as assisting the City with a pre-bid meeting, bid evaluation and recommendation of award followed by a pre-construction meeting. Additionally, Task Order #1 scope will include preparation and execution of Delivery Order #1: Turtle Cove Drainage Improvements. Anticipated Plan Sheets to Accompany Contract Documents • Cover Sheet • Abbreviations and Legend • General Notes • Delivery Order Scenario Example • Storm Water Standard Details • Paving Repair Details • Curb, Sidewalk and Driveway Repair Details • Traffic Control Plans • Traffic Control Details • SWPPP V:\LJA ENGINEERING\LJA OPPORTUNITIES-PROPOSALS-PSA 2016-2017\Corpus Christi Opportunities\2018 Pro.Ltr -PSA Contracts\18-01195 1A1 EVIMt m Water Improvements\Task 1-ICAO Contract Bid Documents\Proposal Letter.docx CJ1171�1 Page 1 of 4 Mr.Jeff Edmonds, PE September 13,2018 Page 2 of 3 Anticipated Contract Documents • Procurement and Contracting Documents (Bid Tab) • General Requirements • Standard Specifications • Technical Specifications Delivery Order#1 Scope Items • Preparation of Preliminary Delivery Order#1 Package • Conduct Site Walk Through with Contractor • Finalize and Issue Delivery Order#1 for Construction • Review Submittals from Contractor as Required • Perform Construction Administration ITEMS TO BE PROVIDED BY THE CITY: • Copy of Current Standard Bid and Contract Documents • Copy of Current Standard and Technical Specifications • Copy of Current Standard Construction Details • Reproduction • Bid Advertisement • Pre-Bid Meeting Administration • Bid Opening Administration • Award Contract Administration SCHEDULE: Notice to Proceed TBD Project Kick Off Meeting One week after NTP 90% Submittal 4 Weeks After NTP 90% Submittal Review Meeting 2 Weeks After 90% Submittal 100% Submittal 2 Weeks After 90% Review Meeting 100% Submittal Review Meeting 2 Weeks After 100%Submittal Final Submittal 2 Weeks After 100% Review Meeting Advertise for Bid 3 Weeks After Final Submittal Pre-Bid Meeting 2 Weeks After Advertise for Bid Receive Bids 1 Weeks After Pre-Bid Meeting Evaluate Bids and Recommend Award 1 Week After Receiving Bids Prepare Contract Documents 3 Weeks After Receiving Bids Award Contract 4 Weeks After Receiving Bids Begin Issuing Delivery Orders For Construction 1 Week After Awarding Contract V:\JA ENGINEERING UA OPPORTUNITIES-PROPOSALS-PSA 2016-2017\Corpus Christi Opportunittes12018 Pro.Ur.-PSA Contracts118-01195-EIX4, prstrfi Water Improvements\Task 1-Da Contract Bid Documents\Proposal Letter.docx Letter.docx Page 2 of 4 Mr.Jeff Edmonds, PE September 13,2018 Page 2 of 3 FEE ANALYSIS: We propose to provide these services for a fixed fee of $46,645.00 and as summarized in the Table below. DESCRIPTION NOT TO EXCEED AMOUNT Maximum Contract Per Initial MSA Contract $500,000.00 Task Order No. 1 $46,645.00 Remaining MSA Contract Amount $453,355.00 If this proposal meets with your approval, your signature below will be sufficient authorization to commence the work. We appreciate the opportunity to submit this proposal, and look forward to working with you on completion of this project. If you have any questions please feel free to contact me at any time at 361.991.8550 or by email at jcoym @ lia.com. Sincerely, Accepted By: CITY OF CORPUS CHRISTI Jeff Coym, PE By: Vice President, Corpus Christi Title: Date: V:LLJA ENGINEERING\JA OPPORTUNITIES-PROPOSALS-PSA 2016-2017\Corpus Christi Opportunities12018 Pro.Ltr. PSA Contracts118-01195 rofferistA, Water Improvements\Task 1-IDIO Contract Bid Documents\Proposal Letter.docx Letter.docx Page 3 of 4 114 LJA Engineering,Inc. Fee/Manhour Analysis Proposal Task Order#1-Storm Water IDIQ Contract Bid Documents and Delivery Order#1 Proposal#18100A oc. 5 0.c ccs �4. 4cs' �c°u macro o4 Q 4. �+. .c s d >4. o .0.` cc °, .. x �°' z` i ¢° m tic ,,t ..- at ¢� acs aim a��e O°r oe ooC ^oc o¢ Q �c 2�> ° ¢ c'� . WBS Code Task Description ;\c h`. ¢` U` o`' ( U e e O¢ ¢` vQ tit tic b` c ti� ,.. 210 185 160 140 120 100 120 125 110 100 100 90 155 105 170 65 (Administrative Tasks --- 000000�0000000 — 0 _0__ — Hold Project Kick-off Meeting_wlth City _ ________ $ 350.00—8 950.00 90%Submittal _MIpppMINIMIMIIMINIMIII.111101101..111111110$ 1,940.00 MIME$ 1,940.00 90%Submittal Review Meeting 00000W0�00000� �$ 160.00—8 180.00 100%Submittal - --. __000 ____11111M_ —8 1,680.00-$ 1,680.00 100%Submittal Review Meeting _.._ _--... _0000_ _00___ __$ 180.00—$ 180.00 Anal Submittal __---. -_.--- 0 __________ $ 2.020.00—$ 2,020.00 rue-Bid Meeting ��_ ___�_____��$ 205.00—$ 205.00 Bid Opening __00000000000MI0 $ 160.00 8 180.00 Evaluate Bids and Recommend Award ---.. 0000000___0_0MI_©$ 1,080.00—$ 1,060.00 Pre-Construction Meeting 0�111•0 MIIIIIHIIIIIMIMIIIIMIIIIIIIIIMIIIIIMI©$ 480.00 $ 480.00 --- _- MIE MIMMIIIIMIllill= M11111.11... $ - 1=r1 Plan&Contract Document Preparation Prepare Plan Sheets 0000___0___0mom —$ 12,270.00—$ 12,270.00 Prepare Contract Documents 000000000000IIIMMIN0®$ 15,670.00—$ 15,670.00 $ - $ - Delivery Order 01 Scope Items(Turtle Cove Drainage Improvements) 00 __ 00� — 0 Prepare Preliminary DOa1 Package __00_000 0©0�� $ 4,640.00 $_ 4,840.00 [Conduct Site Walk Through with Contractor —__0_— _�0_$ 140.00 $ 140.00 (Finalize and Issue DOa1 for Construction 0�pp�M M�����0$ 3,010.00 - $ 3,010.00 [-Review Submittals for DOa1 _ p_ 11=1=111111111•111111111111111111M111$ 960.00 $ 9eo.00 Perform Construction Administration for DO01 MENQ_ __---___ 8 $ 1,720.00—$ 1,720.00 I 1 .$ - $ 7 12- ...75—ADO 0 0 0 0 92 0DOMMIEM .r*'t.._M7 $ 46 645.0o �m m Az A W A1# lot 1