HomeMy WebLinkAboutC2017-031 - 2/14/2017 - Approved 7irOfit $7i111,4‘3,
SERVICE AGREEMENT NO. 817
1852 Custodial Service for Police Department
THIS Custodial Service for Police Department Agreement ("Agreement") is
entered into by and between the City of Corpus Christi, a Texas home-rule
municipal corporation ("City") and ABM Janitorial Services-South Central, Inc.
("Contractor"), effective upon execution by the City Manager or the City
Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Custodial Service for Police
Department in response to Request for Bid/Proposal No. 170 ("RFB/RFP"), which
RFB/RFP includes the required scope of work and all specifications and which
RFB/RFP and the Contractor's bid or proposal response, as applicable, are
incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as
if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Custodial Service for Police Department
("Services") in accordance with the attached Scope of Work, as shown in
Attachment A, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety, and in accordance with
Exhibit 2.
2. Term. This Agreement is for 12 months,with performance commencing upon
the date of issuance of a notice to proceed from the Contract Administrator
or Purchasing Division. This Agreement includes an option to extend the term
for up to two additional 12-month periods ("Option Period"), provided, the
parties do so prior to expiration of the original term or the then-current Option
Period. The decision toexercise the option to extend the term of this
Agreement is, at all times, within the sole discretion of the City and is
conditioned upon the prior written agreement of the Contractor and the City
Manager.
3. Compensation and Payment. The total value of this Agreement is not to
exceed $93,000.00, subject to approved extensions and changes. Payment
will be made for Services completed and accepted by the City within 30
days of acceptance, subject to receipt of an acceptable invoice. All pricing
must be in accordance with the attached Bid/Pricing Schedule, as shown in
Attachment B, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
City of Corpus Christi Page 1 of 8
2017-031
2/14/17
M2017-021
ABM Janitorial Services INDEXED
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under
this Agreement, including deductions for non-performance and
authorizations for payment. The City's Contract Administrator for this
Agreement is as follows:
Pat Eldridge
Police Department
Phone: 361-886-2743
Email: Pat@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor
must deliver a certificate of insurance ("COI"), as proof of the required
insurance coverages, to the City's Risk Manager and the Contract
Administrator. Additionally, the COI must state that the City will be given at
least 30 days' advance written notice of cancellation, material change in
coverage, or intent not to renew any of the policies. The City must be named
as an additional insured. The City Attorney must be given copies of all
insurance policies within 10 days of the City Manager's written request.
Insurance requirements are as stated in Attachment C, the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety.
(B) In the event a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement
before performance can commence, the terms, conditions, and amounts
required in the bonds and appropriate surety information are as included in
the RFB/RFP or as may be added to Attachment C, and such content is
incorporated here in this Agreement by reference as if each bond's terms,
conditions, and amounts were fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its
right to specify time, place and quantity of Services to be delivered in the
following manner: any City department or division may send to Contractor
a purchase release order signed by an authorized agent of the department
or division. The purchase release order must refer to this Agreement, and
Services will not be rendered until the Contractor receives the signed
purchase release order.
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Service Agreement Standard Form
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7. Inspection and Acceptance. Any Services that are provided but not
accepted by the City must be corrected or re-worked immediately at no
charge to the City. If immediate correction or re-working at no charge
cannot be made by the Contractor, a replacement service may be
procured by the City on the open market and any costs incurred, including
additional costs over the item's bid/proposal price, must be paid by the
Contractor within 30 days of receipt of City's invoice.
8. Warranty. The Contractor warrants that all products supplied under this
Agreement are new, quality items that are free from defects, fit for their
intended purpose, and of good material and workmanship. The Contractor
warrants that it has clear title to the products and that the products are free
of liens or encumbrances. In addition, the products purchased under this
Agreement shall be warranted by the Contractor or, if indicated in
Attachment D by the manufacturer, for the period stated in Attachment D.
Attachment D is attached to this Agreement and is incorporated by
reference into this Agreement as if fully set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the
Bid/Pricing Schedule are estimates only and do not obligate the City to order
or accept more than the City's actual requirements nor do the estimates
restrict the City from ordering less than its actual needs during the term of the
Agreement and including any Option Period. Substitutions and deviations
from the City's product requirements or specifications are prohibited without
the prior written approval of the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of
any fiscal year of the City,which fiscal year ends on September 30th annually,
is subject to appropriations and budget approval specifically covering this
Agreement as an expenditure in said budget, and it is within the sole
discretion of the City's City Council to determine whether or not to fund this
Agreement. The City does not represent that this budget item will be
adopted, as said determination is within the City Council's sole discretion
when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its
own manner and method, and under no circumstances or conditions will any
agent, servant or employee of the Contractor be considered an employee
of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the
work performed under this Agreement. When using subcontractors,
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Service Agreement Standard Form
Approved as to Legal Form 7/1/16
however, the Contractor must obtain prior written approval from the
Contract Administrator if the subcontractors were not named at the time of
bid or proposal, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors
and their employees to the same extent as if the Contractor and its
employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
14. Waiver. No waiver by either party of any breach of any term or condition of
this Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the
City Manager shall be provided proof of payment of these taxes within 15
days of such request.
16. Notice. Any notice required under this Agreement must be given by fax,
hand delivery, or certified mail, postage prepaid, and is deemed received
on the day faxed or hand-delivered or on the third day after postmark if sent
by certified mail. Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Pat Eldridge
Title: Police Management Service Director
Address: 321 John Sartain St. Corpus Christi, Texas 78401
Fax: 361-886-2614
IF TO CONTRACTOR:
ABM Janitorial Services-South Central Inc.
Attn: Ron Peden
Title: Regional Director of Operations-West Texas
Address: 10521 Gulfdale St., San Antonio, Texas 78216
Fax: 210-733-6015
City of Corpus Christi Page 4 of 8
Service Agreement Standard Form
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17. CONTRACTOR AGREES TO INDEMNIFY, HOLD HARMLESS AND
DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS,
EMPLOYEES AND AGENTS ('INDEMNITEES') FROM AND AGAINST
ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS AND
CAUSES OF ACTION OF ANY NATURE WHATSOEVER ON ACCOUNT
OF PERSONAL INJURIES (INCLUDING DEATH AND WORKERS'
COMPENSATION CLAIMS), PROPERTY LOSS OR DAMAGE, OR ANY
OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL
EXPENSES OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND
EXPERT WITNESS FEES WHICH ARISE OR ARE CLAIMED TO ARISE OUT
OF OR IN CONNECTION WITH THIS AGREEEMENT OR THE
PERFORMANCE OF THIS AGREEMENT, REGARDLESS OF WHETHER THE
INJURIES, DEATH OR DAMAGES ARE CAUSED OR ARE CLAIMED TO
BE CAUSED BY THE CONCURRENT OR CONTRIBUTORY NEGLIGENCE
OF INDEMNITEES, BUT NOT IF BY THE SOLE NEGLIGENCE OF
INDEMNITEES UNMIXED WITH THE FAULT OF ANY OTHER PERSON.
CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL
CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER
DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL
SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL CHARGES OF
ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND
ARISING FROM ANY SAID LIABILITY, DAMAGE, LOSS, CLAIMS,
DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS
AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure
to perform the work specified in this Agreement or to keep any required
insurance policies in force during the entire term of this Agreement. The
Contract Administrator must give the Contractor written notice of the breach
and set out a reasonable opportunity to cure. If the Contractor has not
cured within the cure period, the City Manager may terminate this
Agreement immediately thereafter.
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Service Agreement Standard Form
Approved as to Legal Form 7/1/16
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The
City Manager may also terminate this Agreement upon 24 hours written
notice to the Contractor for failure to pay or provide proof of payment of
taxes as set out in this Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any
right or interest contained herein, is effective unless the City Manager first
gives written consent to such assignment. The performance of this
Agreement by the Contractor is of the essence of this Agreement, and the
City Manager's right to withhold consent to such assignment is within the sole
discretion of the City Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable
and, if, for any reason, any provision or part of this Agreement is determined
to be invalid and contrary to applicable law, such invalidity shall not impair
the operation of nor affect those portions of this Agreement that are valid,
but this Agreement shall be construed and enforced in all respects as if the
invalid or unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies
between this Agreement, its attachments, and exhibits, such conflicts and
inconsistencies will be resolved by reference to the documents in the
following order of priority:
A. this Agreement and its attachments
B. the bid solicitation document, including addenda (Exhibit 1)
C. the Contractor's bid response (Exhibit 2)
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to
complete Form 1295 "Certificate of Interested Parties" as part of this
Agreement.
23. Governing Law. This Agreement is subject to all federal, State, and local laws,
rules, and regulations. The applicable law for any legal disputes arising out
of this Agreement is the law of the State of Texas, and such form and venue
for such disputes is the appropriate district, county, or justice court in and for
Nueces County, Texas.
24. Entire Agreement.This Agreement constitutes the entire agreement between
the parties concerning the subject matter of this Agreement and supersedes
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Service Agreement Standard Form
Approved as to Legal Form 7/1/16
all prior negotiations, arrangements, agreements and understandings, either
oral or written, between the parties.
(SIGNATURE PAGE FOLLOWS)
City of Corpus Christi Page 7 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
CONTRACTO
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CITY OF CORPUS CHRISTI
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RE ECCA HUERTA
CITY SECRETARY
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule KLZ.0(1
-VaAttachment C: Insurance/Bond Requirements �1 "'""
Attachment D: Warranty Requirements 0 COUNCIL d - 1
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Incorporated by Reference Only: /
Exhibit 1: RFB/RFP No. 170
Exhibit 2: Contractor's Bid/Proposal Response
City of Corpus Christi Page 8 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
ATTACHMENT A - SCOPE OF WORK
1.1 General Requirements
The Contractor will provide custodial services at the Main Police Station and Municipal
Court, 321 John Sartain St. Corpus Christi, Texas 78401, as described herein. Custodial
services apply to all designated spaces including, but not limited to halls, rest rooms, office
spaces, reception areas, conference rooms, court rooms, auditorium, weight room,
showers, locker rooms, parking lots, work areas, entrance ways, lobbies, storage areas,
elevators, warehouse areas, stairways, stairwells, and turning off all lights not required
and securing all windows and doors as required for security as each job site is completed.
1.2 Scope of work
A. The services the Contractor will provide include furnishing all management effort,
supervision, transportation, labor, equipment, approved materials and supplies to
perform custodial services as required.
B. Custodial Cleaning Duties: Cleaning will include areas under furniture, furnishings, floor
mats, and runners. Small pieces of furniture such as tables, chairs, trash cans, etc. will
be moved to facilitate cleaning. Large pieces of furniture such as desks, file cabinets,
book cases, etc. will not be moved. All furniture and furnishings will be restored to their
proper locations after cleaning has been completed. The Contractor will submit to the
Contract Administrator for approval a monthly schedule which corresponds to the
required tasks and frequencies. Cleaning frequencies, cleaning requirements,
summary and special cleaning and/or frequency requirements are specified below as
follows:
C. Floors
1. 1st Floor Property Room Gun Storage and 2nd Floor Weight Room Gym Floor (Sweep
and Mop)
a. Daily - Rubber flooring will be swept and mopped daily removing all loose dirt,
lint, and foreign matter.
2. Vinyl and Ceramic Tile Floors (Sweep, Mop, and Buff)
a. Daily - All vinyl tile floors will be mopped daily with an approved cleaning
solution to present a clean appearance, free from dirt, traffic marks, streaks,
scuff marks, stains, and foreign matter.
b. Daily- Floors will be buffed.
c. Daily- When floors cannot be satisfactorily cleaned otherwise, they will be spot
scrubbed.
d. Daily - Floors will be treated with a rejuvenator or finishing compound as
necessary and buffed when completely dry to provide a uniform glossy
appearance.
e. Daily - All baseboards, doors, and walls will be cleaned of any mop and buffer
splatters.
f. Daily - Contractor will ensure that contract employees observe all safety
precautions including the posting of warnings such as wet floors.
g. Bi-Annual -Strip and wax flooring to a high buff finish.
3. Carpeted Floors and Rugs (Vacuum and Spot Clean)
a. Daily - Carpeted areas, rugs, and mats will be vacuumed free of all loose soil
and debris.
b. Daily - Unusual spots, spills, streaks, or stains will be spot cleaned with an
approved cleaner.
c. Bi-Annual -Shampoo and dry all carpets.
D. Rest Rooms and Shower Stalls
1. Three times Daily- (Monday thru Friday) All public restrooms throughout the Police
Building will be cleaned twice daily approximate times 10:00 am and 2:00 pm. The
night shift will conduct a third cleaning.
2. Daily - (Monday thru Friday between 8:00 am - 5:00 pm) Private office restrooms
will be cleaned once daily.
3. Daily - Restroom fixtures, urinals, lavatories, and sinks will be washed inside and
outside utilizing a disinfectant and will be free of dirt.
4. Daily- The floor will be wet mopped with a disinfectant.
5. Daily- Floor mats where provided by the City will be cleaned free of dirt and stains.
6. Daily- Walls and partitions will be cleaned free of dirt, streaks, stains, and graffiti to
the ceiling.
7. Daily- Mirrors will be cleaned and polished.
8. Daily - All metal and hardware will be clean and bright.
9. Daily-Showers,walls, and floors will be scrubbed free of soap film, dirt, and mildew
with an approved cleaner daily.
10.Daily - All waste receptacles will be emptied and trash deposited in dumpster
outside the building.
11.Daily - All restroom supply holders including paper towels, toilet tissue, paper toilet
seat covers, and soap dispensers will be cleaned and filled daily.
12.Twice Weekly-(Mondays and Thursdays) an approved liquid live bacterial cleaner
will be applied to all rest rooms and shower floor drains.
13.Once Weekly - Hard water deposits will be removed weekly from all metal
hardware such as water faucets and drinking fountains with approved cleaner.
14.Monthly - The floor will be stripped and a floor sealer will be used but NO WAX will
be used.
E. Offices, Open Office Space, Conference Rooms, and Court Rooms
1. Daily-Waste baskets will be emptied and a new trash can liner installed if needed,
remove torn or wet liners.
2. Daily- All trash will be deposited in dumpster outside the building.
3. Daily - Upon request, white boards, where present, will be erased and washed
clean along with trays.
4. Daily - Thoroughly clean all glass surfaces and doors, including glass in doors and
partitions.
5. Daily- Doors, woodwork trim, benches, walls, and wall partitions will be wiped and
spot free.
6. Daily- Chairs in conference rooms will be neatly arranged around the conference
table to present a neat appearance.
7. Daily - Paper Shredding Machines will be emptied, cleaned, and have a new
plastic trash bag installed when needed.
8. Weekly-Conference Rooms with wood paneling,wood table, and wooden chairs
will be cleaned and polished with a thin layer of furniture polish.
9. Weekly - All furniture, desks, equipment including personal computers, printers,
kitchen appliances, snack machines, horizontal ledges, and window sills will be
dusted.
10.Weekly - All desks and tables free of papers, documents, and personal effects of
City employee will be cleaned or polished as necessary to maintain an
acceptable appearance.
11.Monthly - Waste baskets will be washed clean free of dirt monthly and when
needed if wet or messy.
F. Lobbies, Entrances, and Reception Areas
1. Daily- All furniture, fire apparatus, doors, horizontal ledges, and window sills will be
dusted and wiped free of dirt and smudges.
2. Daily- Drinking fountains will be cleaned and disinfected.
3. Daily - Glass windows and walls both inside and out along with railings will be
cleaned free of soil and markings including entrance glass doors.
4. Daily-Waste baskets will be emptied and a new trash can liner installed if needed,
remove torn or wet liners.
5. Daily- All trash will be deposited in dumpster outside the building.
6. Daily - Miscellaneous hardware and bright metal work will be wiped clean daily.
7. Daily - The three main entrances and two stair well entrances to the Police
Department door thresh holds will be swept and cleaned to remove any debris
caught in the tracks.
8. Weekly - The three main entrances and two stair well entrances to the Police
Department door thresh holds will be polished with approved cleaner.
9. Weekly - Miscellaneous hardware and bright metal work will be polished once a
week.
10.Weekly-Drinking fountain surfaces are to be polished free of stains, smudges, and
chemical scale build up.
G. Stairs and Stairwells
1. This includes stairwell landings,stairs, and steps between landings for four stair wells,
two interior stair wells which cover five floors, one stair well leading to the exterior
of the building covering four floors, and one stair well leading to the exterior of the
building covering two floors.
2. NO WAX will be applied to any landing or stairs.
3. Daily- Interior stair landings and steps will be swept daily.
4. Daily - The two stair well exterior entrances to the Police Department metal door
thresh will be swept and cleaned to remove any debris caught in the tracks.
5. Weekly-The two stair well exterior entrances to the Police Department metal door
thresh will be polished with appropriate cleaner.
6. Weekly - Interior stair landings and steps will be swept, scrubbed, and damp
mopped weekly.
7. Weekly- Hand railings, ledges, grills, fire apparatus, and doors will be cleaned and
dusted.
H. Elevators
1. The two passenger elevators and one service elevator will be cleaned daily.
2. Daily - All surfaces in the interior and exterior of the elevator cab will be cleaned
and polished daily.
3. Daily - Stainless steel areas will be cleaned with an approved stainless steel
cleaner.
4. Daily- Laminate walls will be wiped with an approved cleaner.
5. Daily - Vinyl tile floors will be swept and mopped free of all loose soil and debris.
6. Weekly - Vinyl tile floors will be waxed and buffed weekly to assure a shiny, clean
appearance.
I. Refuse Disposal
1 . Daily - All loose trash removed from the buildings will be placed in plastic bags
deposited in outside dumpster.
2. Daily-All boxes small or larger will be broken down prior to placing in the dumpster.
3. Daily- If requested, the Contractor will pick up and deposit recyclable waste such
as computer paper and aluminum cans in containers separate from the general
refuse.The City will provide separate containers for deposit of recyclable materials.
J. Kitchen, Break Room, and Vendinq Areas
1. Daily-Waste baskets will be emptied and a new trash can liner installed if needed,
remove torn or wet liners.
2. Daily- All trash will be deposited in dumpster outside the building.
3. Daily - All furniture, equipment, appliances, horizontal ledges, and window sills will
be dusted.
4. Daily - Stove tops, counter tops, sinks, and the exterior of refrigerator, freezers,
microwaves, and conventional ovens will be washed clean free of dirt and foreign
material.
5. Daily-All tables, chairs, doors, woodwork,walls, and cabinets will be wiped clean.
6. Daily- Chairs will be neatly arranged around the table(s).
7. Daily- Thoroughly clean all glass surfaces.
K. High Cleaning
1. Monthly- Clean all window blinds and office windows to remove all lint, litter, and
soil.
2. Monthly - Clean all air vents in offices, conference rooms, hallways, and public
spaces to remove all lint, litter, and soil.
3. Monthly - Clean all light fixtures, globes, reflectors, and plastic panels will be
cleaned - free of bugs, dust, grease and other foreign matter.
L. 911 Call Center
1. Three Times Daily - All Trash must be emptied three times daily in the 911 Call
Center, every day of the week- Monday thru Sunday. Times of removal 10:00 am,
2:00 pm, and 8:00 pm.
2. Monthly- Clean and dust all desk computer monitors.
M. Exterior
1. Daily - (Monday thru Sunday) All areas exterior to the Police Station building
consisting of entrance stairs, landings, smoker's deck, ramps, parking lots,
sidewalks, exterior landscaped areas, and porches leading to the first floor
entrance and the service ramps will be maintained free of trash and refuse
(including small paper, leaves, empty bottles, cans, cigarette butts, and gum).
2. Daily - Trash will be removed from waste and cigarette receptacles located
outside the entrances.
3. Daily - (Monday thru Sunday) there are three main entrances to the building as
well as two stair well exits/entrances which consist of stairs and landings.
Immediately in front of these entrances are to be swept to the far edge of the
sidewalk. Scrub and remove any bird deification or gum.
1.3 Invoicing Instructions
Contractor's invoices will be submitted to the Contract Administrator and or designee
within five working days following the end of each month in which services are
performed. Invoices submitted prior to the end of the period will not be processed until
the period has been completed. The original of each invoice will have attached a
summary of work performed and charges. On verification of work actually performed
and receipt of Contractor submittals, the Contract Administrator will process invoices for
payment. Payment will be based on a monthly charge based on the contract price.
1.4 Work Site and Conditions
A. The work will be performed in the Main Police Building which includes the Main Police
Station and Municipal Court on 321 John Sartain St. Corpus Christi, Texas 78401.
B. Contractor shall supply the City with a work schedule showing projected work times,
days, number and names of personnel. Changes in the work schedule must be
approved by the City.
C. Normal Business Hours: The Contractor will have two employees, one being a
competent Supervisor, assigned to the main Police Building to work from 8:00 a.m. to
5:00 p.m., Monday through Sunday excluding City designated holidays (See Exhibit
A). The Supervisor must have written authority to speak and act for the contractor and
must be able to respond by phone or in person within 30 minutes and have immediate
communications with on-site workers.
D. Night Hours: Nightly services will occur Monday through Sunday and are to be
performed after normal business hours. Man-hours utilized will be sufficient to ensure
required services are performed in a professional manner. Nightly Services are part of
the scope in this contract. Contractor will have a Supervisor on site at the Main Police
Building during night hours, excluding City designated holidays.
E. Weekend Services: Weekend and or holiday cleaning will not require a supervisor on
site; however, a supervisor is required to conduct regular site inspections on
weekends. Supervisor must be accessible via phone during weekend working hours.
F. Restricted or high security areas will be cleaned, as described in the scope of work
above, during normal business hours, Monday through Friday, while a City employee
is present (See Exhibit B). Contractor employees found to be working in any Police or
Municipal Court restricted or high security area who have not been cleared in
advance or is unaccompanied by a City employee will be required to leave the area
immediately and the Contractor will be fined $500 for each employee, per instance.
G. Facilities: The City will make available to the Contractor janitorial closets for storage
space. Access to the water closets will be shared in the Main Building 1St, 2nd, 3rd, 4th
and 5th floors. The Contractor will assume responsibility for safekeeping of janitorial
supplies, equipment and facilities and take adequate precautions to ensure areas
are kept clean to prevent fire hazards, odors and vermin. Contractor will obtain and
post in a conspicuous place OSHA and safety requirements within the facilities for all
chemicals used in the performance of this work. At the completion of the contract,
areas will be returned to the City in the same condition as received, except for
reasonable wear and tear. The Contractor will be responsible for the cost of any
repairs caused by negligence on Contractors part or on the part of Contractor's
employees. The City will not provide any office space to the Contractor. The
Contractor is responsible, at the Contractor's own expense, to secure and maintain
the office space necessary for the performance of the Contractor's work.
H. The Contractor will provide all cleaning materials and supplies, necessary for the
performance of this contract with the exception of restroom consumables such as
toilet tissue, paper toilet seat covers, paper towels, trash can liners, and liquid soap
which the City will furnish. Materials and supplies provided will be compatible with
equipment provided by the City, of acceptable industry grade and quality, and
subject to approval by the Contract Administrator.
I. The Contractor is required to furnish all equipment necessary for performance of the
contract. Such equipment and use of equipment will be subject to inspection and
approval of the Contract Administrator prior and during the life of the contract.
1.5 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that is
acceptable to the Contract Administrator to assure that the requirements of the Contract
are provided as specified. The Contractor will also provide supervision of the work to
insure it complies with the contract requirements. All phases of the services rendered
under this contract are subject to inspection by the City both during the Contractor's
operation and after task completion. If the Contractor's overall performance is
unsatisfactory, the City will so notify the Contractor in writing. The Contractor will reply to
such notice in writing. The Contractor will reply to such notice within three working days
with appropriate corrective action.
1.6 Safety Requirements
A. Accident Reporting: The Contractor will maintain an accurate record of, and will
report to the Contract Administrator, all accidents resulting in the death, traumatic
injury or occupational disease. All accidents must be reported in writing, in detail,
within 24 hours of their occurrence.
B. Fire Prevention: The Contractor will familiarize himself and require his employees to
become familiar with the method(s) for activating the fire alarm. The Contractor and
his employees will observe building regulations regarding smoking and will be
cognizant of and observe all requirements for handling and storage of combustible
supplies, materials, and daily disposal of combustible waste, trash, etc.
C. Chemicals: All products (chemicals) shall be kept in a properly labeled container and
a Safety Data Sheet (SDS) kept on each item, in a clearly marked SDS notebook by
the contractor. The Contractor shall also supply a copy of all SDS sheets to the
Contract Administrator
1.7 Contractor Employees
The Contractor will furnish an adequate number of employees to perform all work
specified within the contract. Contractor's employees will conduct themselves in a
proper and efficient manner at all times, and especially to maintain a business-like
relationship with others. All Contractor employees working under this contract will be
identified by a distinctive uniform or other outer garment such as a shirt or blouse; a tee
shirt is not acceptable. The employee will wear a picture style identification card on
the upper outer garment. Such garment and identification will be provided by
Contractor and must be approved by the Contract Administrator. Contractor
employee/s found without identifying upper, outer garments or ID's will be removed from
the building.
1.8 Special Instructions
Post Award Security Requirements
A. The Contractor will comply with all City Security requirements. Due to the nature of
Police and Municipal Court information, Contractor employees must have clear
Criminal History Backgrounds and this must be verified before each employee is
cleared to work in the building. The Contractor will submit the name, address, Social
Security Number, height, weight, date of birth, copy of driver's license or picture ID of
the Contractor and each employee hired for work on this contract, a completed
Personal History Statement and other forms may be required for security. It will be the
Contract Administrator's decision whether a Contractor's employee is acceptable to
work in the Police/Municipal Court areas.
B. Contractor employees found to be working in any Police or Municipal Court area who
have not been cleared in advance will be required to leave the area immediately
and the Contractor will be fined $500 for each employee, per instance. Changes in
personnel will be furnished to the Contract Administrator, in writing, prior to making
such changes or before personnel begin working on the property.
C. Pre-Performance Conference: Prior to commencing work under this contract, the
Contractor will meet in a conference with the Contract Administrator to discuss and
develop mutual understandings relative to the execution of this contract. A contract
incorporating the provisions of these specifications will be provided by the City for
execution by the successful Contractor.
D. Performance Evaluation Meetings: The Contractor's Manager will visit the Contract
Administrator or designated representative monthly. Additional meetings will be held
at the discretion of the Contract Administrator, but not less often than monthly. A
mutual effort will be made to resolve all problems identified.
Exhibit A
CITY RECOGNIZED HOLIDAYS
1. The first day of January (New Year's Day).
2. The last Monday of May (Memorial Day).
3. The fourth day of July (Independence Day).
4. The first Monday of September (Labor Day).
5. The fourth Thursday and Friday of November (Thanksgiving Day).
6. The twenty-fifth day of December (Christmas Day).
When a holiday listed above falls on a Sunday, the following business day shall be considered
a holiday. When any holiday listed above falls on a Saturday, the preceding Friday shall be
considered a holiday. In addition to the above, any day may be designated a holiday
by proclamation of the Mayor, upon approval of the City Council. The Contractor must get
an approval from the Contract Administrator for a skeleton crew to work holidays.
Exhibit B
RESTRICTED AREAS
Cleaning Occurs -Monday thru Friday, 8:00am to 5:00pm excluding City holidays.
1st Floor: Property Warehouse
2nd Floor: Director of Municipal Courts
4th Floor: Forensics -offices and labs
5th Floor: Chief of Police (clean at 8:00 A.M.)
Assistant Chief of Police (3 offices)
Room 525
GOUS Ci
AAli ATTACHMENT B - BID/PRICING SCHEDULE
'� CITY OF CORPUS CHRISTI
�r BID FORM
'"C °° PURCHASING DIVISION
1852
RFB No. 170
Custodial Services for Police Department
Date: November 16,2016
Authorized
Bidder: ABM Janitorial Services-South Central, inc. Signature: ���I x{11 if-e-
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before completing
bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the purpose of
restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer; and the Disclosure of Interest information on
file with City's purchasing office, pursuant to the Code of Ordinances, is current and
true.
c. Bidder is current with all taxes due and company is in good standing with all required
governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
Description QTY Unit Unit Price Total Price
Custodial Services-Main Police Building
(Main Police Station and Municipal 12 MO $ 7,750.00 $93,000.00
Court)
ATTACHMENT C - INSURANCE REQUIREMENTS
CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance required has
been obtained_and such insurance has been approved by the City. Contractor must
not allow any subcontractor, to commence work until all similar insurance required of
any subcontractor has been obtained.
B. Contractor must furnish to the City's Risk Manager and Chief of Police one (1) copy of
Certificates of Insurance with applicable policy endorsements showing the following
minimum coverage by an insurance company(s) acceptable to the City's Risk
Manager. The City must be listed as an additional insured on the General liability and
Auto Liability policies by endorsement, and a waiver of subrogation endorsement is
required on GL, AL and WC if applicable. Endorsements must be provided with
Certificate of Insurance. Project name and/or number must be listed in Description Box
of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material Per occurrence - aggregate
change or termination required on all
certificates and policies.
COMMERCIAL GENERAL LIABILITY $1,000,000 Per Occurrence
including: $2,000,000 Aggregate
1. Commercial Broad Form
2. Premises - Operations
3. Products/ Completed
Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this
not Exhibit.
domiciled in Texas)
Employers Liability $500,000/$500,000/$500,000
CRIME POLICY $50,000 per occurrence
C. In the event of accidents of any kind related to this contract, Contractor must furnish
the Risk Manager with copies of all reports of any accidents within 10 days of the
accident.
U. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The
workers' compensation coverage provided must be in statutory amounts according to
the Texas Department of Insurance, Division of Workers' Compensation. An All States
Endorsement shall be required if Contractor is not domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Contractor's sole expense, insurance coverage
written on an occurrence basis by companies authorized and admitted to do business
in the State of Texas and with an A.M. Best's rating of no less than A- VII.
C. Contractor shall be required to submit renewal certificates of insurance throughout the
term of this contract and any extensions within 10 days of the policy expiration dates.
All notices under this Exhibit shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, and volunteers, as additional insureds
by endorsement with regard to operations, completed operations, and activities of or
on behalf of the named insured performed under contract with the City, with the
exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to suspend
Contractor's performance should there be a lapse in coverage at any time during this
contract. Failure to provide and to maintain the required insurance shall constitute a
material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to provide
and maintain any insurance or policy endorsements to the extent and within the time
herein required, the City shall have the right to order Contractor to stop work hereunder,
and/or withhold any payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to which
Contractor may be held responsible for payments of damages to persons or property
resulting from Contractor's or its subcontractor's performance of the work covered
under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory
with respect to any insurance or self insurance carried by the City of Corpus Christi for
liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this contract.
2016 Insurance Requirements
CCPD
Custodial Services
08/31/2016 my Risk Management
ATTACHMENT C- BOND REQUIREMENTS
No Bond Requirement is necessary for this Service Agreement.
ATTACHMENT D- WARRANTY REQUIREMENTS
No warranty is required for the Service Agreement.
wpr-
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
2017-152958
ABM Janitorial Services-South Central, Inc.
San Antonio,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/11/2017
being filed.
City of Corpus Christi Dateckno ledged:
ti�u�2G 1
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Service Agreement No. 817
janitorial services
q Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
,yam,, KATHERINE G FAZ
Notary Pub Stats of Tas /
MY Commisalort#1307ez72tce
TTTTTT"e" Bty Comm Exp_Au0
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE `� '71.1'‘-clay
n
Sworn/to nd subscribed before me,by the said Xj(CYi f Q Aei 1. ,this the 7t r . day of �K/i�L
20 / / ,to certify which,witness my hand and seal of office.
fr
Cf ke /"[4
Si
nature of officer ri g te ng ath Printed name of officer administering oath Title of officer adm ifh steriering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277