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Home My WebLink AboutC2017-065 - 1/25/2017 - NA TASK ORDER NO. 4 This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus Christi, Texas (City) and LNV, Inc. (Consultant) dated August 16, 2016 (Agreement). Consultant shall perform services on the project described below as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. TASK ORDER NO. 4 PROJECT NAME: Water and Wastewater Treatment On-Call Support 1. PROJECT DESCRIPTION—This project provides the Utility Department with on-call services to assist with any technical,operational, maintenance, diagnostic and design concerns for the City's O.N.Stevens Water Treatment Plant and six wastewater treatment plants. 2. SCOPE OF SERVICES —Water Systems Operations Monitoring and Support 3. COMPENSATION --The total amount not to exceed for Task Order No. 4 only is $167,588. This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement remain in full force and eff-ct. OFCITY OF CO' S RI=TI LNV, INC' , tore / ,,, i....7 J. . Edmonds, P.E. Date Dan S. eye .5(cker, P.E. ' Date Director of Engineering Services Preside 801 Navigation, Suite 300 Corpus Christi, TX 78408 (361) 883-1984 Office loganb@Invinc.com Task Order No. 4 Fund Name Accounting Unit Account No. Activity No. Amount Water 2013 RVBD 4093-062 550950 E16264-01-4093 EXP $167,588 2017-065 1/25/17 LNV Inc. INDEXED City Project No. E16264 Professional Services Contract City of Corpus Christi Water/Wastewater Treatment On-Call Support Task Authorization No. 4 - Water System Operations Monitoring and Support January 10, 2017 Task Order No. 4 Exhibit A Page 1 of 7 `o�Pus cyq LNV O r .n SS SCOPE OF WORK Project No.E16264 Water and Wastewater Treatment On-Call Support Task Authorization No. 4-Water System Operations Monitoring and Support PURPOSE In response to the water quality challenges that have persisted at the O.N. Stevens Water Treatment Plant(ONSWTP)and the distribution system,the City staff has implemented a variety of process modifications and operational changes with respect to the treatment and delivery of treated water to residents. Updated water quality objectives and operational goals have also been set to ensure that the changes that have been made result in providing high quality water on a consistent basis. The sensitivity of the various process modifications and the need to perform consistent water treatment and distribution require increased monitoring and data analysis. This task authorization will provide assistance to the City staff by providing licensed professional engineers (PEs) and additional water quality experts to monitor and analyze water quality data at ONSWTP and throughout the distribution system to assess the impact of the various changes that have been implemented by the City. Along with the monitoring and analysis proposed in this task authorization, the PEs and water quality experts will be authorized to provide required documentation (e.g., memorandums, presentation material, etc.)to the City staff for permitting and informational purposes. This task authorization will also allow the PEs and water quality experts to observe the manner in which the water treatment processes and distribution system are operated to ensure consistency among the ONSWTP operators and provide recommendations to address any deficiencies that may be encountered. SCOPE OF WORK ADDITIONAL SERVICES: ITEM 1—Project Management g The Engineer will perform the following: A. Daily Water Quality Review Meetings 1. Participate in daily reviews of water quality data with City staff 2. Schedule for review meeting participation: • August 15,2016- September 30, 2016: 6 weeks at 10 hours/week • November 1, 2016-December 31, 2016: 8 weeks at 4 hours/week B. Biweekly/Weekly Coordination Meeting Preparation and Attendance 1. Prepare agenda and project status updates for each meeting 2. Schedule for coordination meeting attendance and preparation • August 15, 2016- September 30, 2016: 6 weeks at 12 hours/week • November 1,2016-December 31,2016: 8 weeks at 8 hours/week C. City Council Presentation Development and Meeting Attendance 1 Task Order No. 4 Exhibit A Page 2 of 7 LNV �� t, _ I. Prepare presentations and correspondence for City staff in advance of City Council presentations 2. Attend City Council meetings at the direction of City staff to respond to technical and other engineering-related questions related to City's water quality actions 3. Schedule for City Council meeting attendance and preparation • Up to two (2)City Council meetings per month • Six(6)hours per meeting for attendance and preparation • Anticipated Completion Date: January 31,2017 D. Project Coordination Meetings 1. Attend meetings to coordinate recommended ONSWTP operations and modifications with work conducted by others for the following projects: • Raw Water Influent Improvements project(City Project No. 8643) • Facilities Feed Optimization Improvements project (City Project No. 8605) 2. Schedule for coordination meeting attendance and preparation • August 1, 2016 -January 31, 2017: Monthly meetings at 6 hours/month E. TCEQ Meeting Preparation and Attendance F. Water Quality Action Item List Development and Tracking 1. Tracking and compiling all action items associated with water quality improvements throughout the execution of this task authorization 2. Provide status updates and project recommendations to City staff G. Emergency Short-term Master List Budget Tracking and Analysis ITEM 9—General Engineering The Engineer will perform the following: A. On-site Operations Support and Data Analysis 1. Daily ONSWTP operations support and plant upgrade coordination including the following: i. On-site chemical dosing decision making ii. Tank operation decision making iii. Staff interviews iv. Project execution plan monitoring v. Evaluation of system upgrades performance vi. Vendor coordination vii. Instrumentation&Controls(I&C)support for HMI updates 2. On-site water quality sampling to confirm on-line instrumentation performance 3. 8-day chloramines residual decay testing 4. Field assessment of handheld water quality instruments 5. Operator training workshops for plant upgrades and operational changes B. Technical Memorandum Development and Revisions 1. Development and/or revisions of the following documents i. Free Chlorine as a Distribution System Disinfectant, along with associated workshop 2 Task Order No. 4 Exhibit A Page 3 of 7 pilus c, o q LNV At". • ..77.„ ii. High-Level Communications Graphic iii. Justification for Localized Boil Water Advisories iv. Summary of Actions Taken at Water Tanks v. Impact of Bromamines on Chloramines Stability vi. Staffing Level Impacts due to Water System Improvements and Operational Changes vii. ONSWTP Chlorine Gas System Improvements viii. Desktop Evaluation:Disinfection and DBP Control Alternatives ix. Free Chlorine Conversion Schedule x. Guidelines for Fire Hydrant Water Quality Sampling xi. Elevated Storage Tank Implementation Plan and Schedule 2. Provide an engineering report that summarizes all work associated with water quality analysis,system modifications,and operational changes C. Data Analysis 1. Analysis and graphing of elevated storage tank data trends 2. Analysis of ONSWTP water quality data from online instrumentation and grab sampling 3. Analysis and review of data from distribution system water quality site database 4. Analysis of nitrite, nitrate, and ammonia data in ONSWTP process and recycle streams D. Nitrification Action Plan(NAP)Revisions/Updates 1. Provide revised NAP targets and action levels 2. Conduct additional NAP workshop 3. Provide interpretation of necessary NAP actions for system operations and sampling frequencies DELIVERABLES Along with revising and finalizing various technical memoranda, as outlined in Task 9.B, the Engineer will provide a DRAFT engineering report that provides a comprehensive summary of li all actions taken and recommendations throughout the execution of this task authorization, along with a compilation of all technical memorandums and pertinent written communication associated with this project and City Project No. E16332 - Water System Assessment and Optimization. Upon receipt of comments from the City staff, the Engineer will provide one (1) hard copy and one (1) electronic copy of the final engineering letter report, signed and sealed by a professional engineer. 3 Task Order No. 4 Exhibit A Page 4 of 7 Pus cy 40 9� LNVva Desi SCHEDULE The Engineer's services shall be performed in a timely manner consistent with sound professional practices. These tasks outlined in the Scope of Work will be performed according to the following schedule: Activity Completion Date Execution of Task Authorization-Notice to Proceed (NTP) TBD ITEM 1—Project Management A. Daily Water Quality Review Meetings B. Biweekly/Weekly Coordination Meeting Preparation and Attendance C. City Council Presentation Development and Meeting Attendance D. Project Coordination Meetings January 31, 2017 E. TCEQ Meeting Preparation and Attendance F. Water Quality Action Item List Development and Tracking G. Emergency Short-term Master List Budget Tracking and Analysis ITEM 9—General Engineering A. On-site Operations Support and Data Analysis B. Technical Memorandum Development and Revisions February 28, C. Data Analysis and Dashboarding 2017 D. Nitrification Action Plan(NAP)Revisions/Updates The Engineer shall begin work immediately upon receipt of the executed Task Authorization and/or Notice to Proceed(written or emailed). FEE The services will be provided on a Time and Materials (T&M) basis as the project is moved towards completion.The anticipated amount for this task authorization is $167,588, as shown in ATTACHMENT A. If the level of effort exceeds this estimate,a separate task authorization will be requested. 1 4 Task Order No. 4 Exhibit A Page 5 of 7 LNV110 TASK AUTHORIZATION MANAGER The Task Authorization Manager will be the primary contact person during the performance of this work. All correspondence or inquiries should be addressed to the Task Authorization Manager. This work task will be coordinated by: Daniel Grimsbo, P.E. A.I.C.P. Interim Assistant Director of Utilities Department City of Corpus Christi Office: 361-826-1874 Fax: 361-826-1889 Email: DanGacctexas.com APPROVAL The undersigned has reviewed and approved this Task Authorization and authorizes LNV,Inc.to perform the work as presented: Authorized by: (Printed Name) (Date) Task Order No. 4 Exhibit A Page 6 of 7 ITEM 1 Project Management r`fti -....Description ITEM 1 A ,... x.,.., .-: Project Management Daily Water Quality Review Meetings $ 303.00 $ 1060_ 3BBOVIWrifr ---------- A Daily Water Quality Review Meetings1 5 2,830 $ 195 30 $ 5,700 5 4560 $ - 5 $ - Biweekly/Weekly Coordination Meeting Preparation and Attendance $ - 5 - $ - 5 4528 $ - 31 $ 5,89500 B Biweekly/Weekly Coordination Meeting Preparation and Attendance1 $ 5 195 24 $ 4,560 $ 1 818 5 - 5 6,792 $ - 5 - $ - 5 1,216 $ - 5 $ - 25 $ 4,755.00 C City Council Presentation Development and Meeting Attendance 6 $ 1,170 8 $ 1,520 $ 3,648 $ - 4 5 460 TCEQ Meeting Preparation and Attendance 5 - $ 303 5 - 5 283 5 - 18 5 3,150.00 D Project Coordination Meetings 1 5 195 24 5 4,560 $ 606 5 - 16 5 1,940 5 - 5 - 5 1216 $ - $ 5 - 41 5 6,595.00 E TCEQ Meeting Preparation and Attendance 1 $ 195 8 5 1,520 $ 1,216 $ - 4 5 460 5 - $ - 5 - 13 5 2,175.00 F Water Quality Action Item List Development and Tracking1 $ 195 8 $ 1,520 5 - 5 - 8 $ 920 $ - $ - 5 $ - 17 $ 2,635.00 G Emergency Short-term Master List Budget Tracking and Analysis 1 $ 195 8 5 1,520 $ 10944 5 - 8 5 920 Technical Memorandum Development and Revisions $ - 5 3030 $ - $ 6792 $ - 17 5 2,635.00 5 10944 120 $ 12,720 C Data Analysis and Dashboarding 5 - 4 5 1132 4 $ 648 16 $ 2432 8 $ 848 D Nitrification Action Plan (NAP) Revisions/Updates 4 ITEM 9 General Engineering $ 2,264 8 $ 1,296 16 5 2,432 8 5 848 A On-site Operations Support and Data Analysis 5 - 4 $ 760 $ - 54 5 6,210 5 - 5 - $ - 58 5 6,970.00 B Technical Memorandum Development and Revisions 2 $ 390 16 5 3,0402 5 330 60 $ 6,900 50 $ 5,250 42 $ 3,780 8 5 640 180 $ 20,330.00 C Data Analysis and Dashboarding 5 - 8 5 1,520 5 - 24 $ 2,760 5 - 5 - $ - 32 5 4,280.00 D Nitrification Action Plan (NAP) Revisions/Updates1 5 195 8 $ 1,520 5 - 16 $ 1,840 $ - 5 - $ - 25 5 3,555.00 Task Order No. 4 Exhibit A Page 7 of 7 • azen an • awyer11111:12=111111111111=12/2=Milii r`fti -....Description ITEM 1 A ,... x.,.., .-: Project Management Daily Water Quality Review Meetings $ 303.00 $ 1060_ 3BBOVIWrifr ---------- --...:,..:..- • ® 10 5 2,830 - 5 - 30 5 4560 - 5 B Biweekly/Weekly Coordination Meeting Preparation and Attendance - 5 - 16 5 4528 - 5 - 24 5 3,648 _ $ C City Council Presentation Development and Meeting Attendance 6 $ 1 818 24 5 6,792 5 - 8 5 1,216 5 D Project Coordination Meetings 4 $ 1,212 8 5 2,264 - 5 - 24 $ 3,648 - 5 E TCEQ Meeting Preparation and Attendance $ 303 a 5 283 - 5 - 8 5 1216 -® F Water Quality Action Item List Development and Tracking 2 $ 606 2 5 566 5 - 8 5 1216 - $ G Emergency Short-term Master List Budget Tracking and Analysis a 5 303 2 5 566 8 $ 1,216 $ ITEM General Engineering - 5 - - $ - -®-®- 5 A On-site Operations Support and Data Analysis 2 5 606 4 $ 648 72 $ 10944 -® B Technical Memorandum Development and Revisions 10 5 3030 24 $ 6792 23 $ 3,726 7z 5 10944 120 $ 12,720 C Data Analysis and Dashboarding 5 - 4 5 1132 4 $ 648 16 $ 2432 8 $ 848 D Nitrification Action Plan (NAP) Revisions/Updates 4 5 1,212 8 $ 2,264 8 $ 1,296 16 5 2,432 8 5 848 Task Order No. 4 Exhibit A Page 7 of 7 EXHIBIT B TASK ORDER SUMMARY MASTER SERVICE AGREEMENT WATER AND WASTEWATER ON-CALL SUPPORT PROJECT NO. E16264 NOT TO TASK EXCEED DESCRIPTION AMOUNT AMOUNT Original Contract(June 2, 2016) $35,000 Amendment No. 1 Master Service Agreement(August 16, 2016) $600,000 Maximum Contract Amount $635,000 TASK ORDERS: Task Order No. 1 $14,914 Greenwood Wastewater Treatment Plant Generator Sizing Task Order No. 2 $14,575 Whitecap Wastewater Treatment Plant South Clarifier Scum System Rehab Task Order No. 3 $24,350 Electrical Support for ONSWTP Intermediate Sludge Removal Phase 1 Task Order No.4 $167,588 Water System Operations Monitoring and Support Amount Remaining on Master Service Agreement $413,573 Task Order No.4 Exhibit B Page 1 of 1