HomeMy WebLinkAboutC2017-115 - 3/22/2017 - NA CITY OF CORPUS CHRISTI
AMENDMENT NO. 10
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Carollo Engineers, Inc.
("Consultant"), agree to the following amendments to the Contract for Professional Services for New Broadway
Wastewater Treatment Plant(Project No. 7293):
Original Contract December 1, 2006 Administrative Approval $24,915
Amendment No. 1 February 12, 2008 Motion No. 2008-033 $7,306,047
Amendment No. 2 September 18, 2009 Administrative Approval $34,801
Amendment No. 3 November 10, 2009 Motion No. 2009-314 $855,669
Amendment No. 4 February 3, 2010 Administrative Approval $45,000
Amendment No. 5 August 9_2011 Administrative Approval $48,750
Amendment No. 6 September 28, 2012 Administrative Approval $49,980
Amendment No. 7 November 16, 2015 Administrative Approval $49,980
Amendment No. 8 June 2, 2016 Administrative Approval $12,180
Amendment No. 9 September 26, 2016 i Administrative Approval $49,690
In the Original Contract, Exhibit A. Scope of Services, shall be amended as set forth in the attached Amendment
No.10, Exhibit A.
In the Original Contract, Exhibit A, Fees,shall be amended based on the modified scope of services in the attached
Amendment No. 10, Exhibit A for a fee not to exceed $42,750, for a total restated fee not to exceed $8,519,762.
All other terms and conditions of the December 1, 2006 Contract for Professional Services between the City and
Consultant,and of any amendments to that contract,which are not specifically addressed herein shall remain in full
force and effect
CITY OF CORPUS CHRISTI CAROLLO ENGINEERS, INC.
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�j/` g4any ay Jason Anderso
C�1� ' coir Into ca,awers
°a1e ' "r'0 e 03/09/2017
Margie C. Rose Date Ja on Anderson, P.E. Date
City Manager Associate Vice President
8911 Capital of Texas Hwy North, Suite 2200
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j//�� Austin, TX 78759
t;�/a / /2,/%7 (512) 882-0469 Office
Mark Van Vleck D to JAnderson@carollo.com
Assistant City Ma :g:r /
£111I . , $ 5/0'7/7
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V.Ve H. Gray, P.E. 'j 1�- 'iDate
Exe utive Direct. if • bl Wo s 7
APPROVED AS TO LEGAL FORM
I /)„Uw i Aimee Alcorn-Reed
({J( 2017.03.14 09:41:07-05'00'
Assistant City Attorney Date
2017-115
3/22/17
JATER\7293 NEW BROADWAY WWTP\CAROLLO\AMENDMENT NO 10\CONTRACT DOC REV 10/1115
Carollo Enginering Inc.
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ATTEST -f-�,
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Ci Secretary Date
Project Name New Broadway WWTP
Engineering Project Number 7293
Finance Project Number 190130
Accounting Unit 4249-064
Account 550950
Activity 190130-01-4249-EXP
Account Category 50950
Fund Name Wastewater 2012B RVBD
Amendment No. 13 for$42,750
K:\ENGINEERING DATAEXCHANGEUENNIFER\WASTEWATER\7293 NEW BROADWAY WWTP\CAROLLO\AMENDMENT NO.10\CONTRACT.DOC REV.10/1/15
•
Attachment A
AMENDMENT NO. 10- SCOPE OF SERVICES
CITY OF CORPUS CHRISTI
NEW BROADWAY WASTEWATER TREATMENT PLANT
PROJECT NO. 7293
BID OF UV CHANNEL MODIFICATIONS
1.0 BACKGROUND
The City of Corpus Christi (City) has retained Carollo Engineers, Inc. (ENGINEER)to provide
professional engineering services to prepare Bid Documents for modifications to the UV System
of the New Broadway Wastewater Treatment Plant(NBWWTP). This Amendment No. 10
provides for preparation of Drawings and Specifications to allow the City to bid the work
associated with the installation of new channel baffle deflector plates and associated channel
improvements to the existing UV Disinfection System.
2.0 PURPOSE
This Amendment No. 10 establishes the Scope of Work, the Time of Performance, and the
Engineering Services Budget for Design, Bid Phase, and Construction Phase Services to be
provided by the ENGINEER for the City. The engineering services will consist of the following:
• Task 100—Project Management and Meetings
• Task 200—Quality Management
• Task 500— Final Design Services (Drawing and Specification Production)
• Task 700— Bid Phase Services
• Task 800—Construction Phase Services
3.0 PROJECT ELEMENTS
The scope of services presented herein is based on a project that consists of the major
elements summarized below:
1. Bid Document Preparation:
a. Convert existing Drawings originally prepared for construction as a work change
directive to an existing contract to Drawings suitable for bid as a new and separate
project.
b. Develop new Division 0 front-end Specifications from the City Standard Front-end
Specifications.
c. Convert existing Technical Specifications originally prepared for construction as a
work change directive to an existing contract to Technical Specifications suitable for
bid as a new and separate project.
March 3, 2017 Amendment No. 10
pw://CarollolDocuments/Client/TX/Corpus Christi/_Proposals/Amendment No.10 Exhibit A
Page 1 of 9
d. Develop an Opinion of Probable Construction Cost(Class 1 Estimate as defined by
the American Association of Cost Engineers).
2. Bid Phase Services:
a. Attend Pre-Bid meeting.
b. Respond to Bidder inquiries on the project.
c. Prepare Addenda as needed, and provide an evaluation of the apparent low bidder.
3. Construction Phase Services:
a. Coordinate with City inspectors.
b. Respond to RFIs.
c. Review submittals.
d. Provide final punch list.
e. Record Drawings.
f. Maintain Construction Document Management Site (EADOC).
4.0 SCOPE OF SERVICES
TASK 100 PROJECT MANAGEMENT AND MEETINGS
Task 101 - Project Management, Planning and Reporting
Plan, organize, staff, direct, manage, coordinate, and report work tasks of project team including
subconsultants. Manage project budget, schedule, and invoicing.
Deliverables:
a. Monthly Status Report.
b. Monthly Invoices.
Task 102- Design and Contract Document Coordination Meetings
Prepare for, conduct, and perform follow-up actions for one design coordination meeting with
the City via conference call. The purpose of the meeting will be to review the Bid Documents
with the City.
Deliverables:
a. Agenda, and meeting minutes.
Amendment No. 10
March 3, 2017 Exhibit A
pw://Carollo/Documents/Client/TX/Corpus Christif_Proposals/Amendment No.10 Page 2 of 9
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TASK 200 QUALITY MANAGEMENT
Task 201 -Independent Review Team
Perform quality management activities on Bid Documents including technical review, document
review, quality assurance/quality control activities, and checking.
TASK 300 SUBCONSULTANT SERVICES
No services by subconsultants are anticipated.
TASK 400 PRELIMINARY DESIGN
No preliminary design services are required.
TASK 500 FINAL DESIGN
Task 501 - Drawing and Specification Production
501.1 Convert existing Drawings originally prepared for construction as a work change
directive to an existing contract to Drawings suitable for bid as a new and separate
project.
501.2 Develop new Division 0 front-end Specifications from the City Standard Front-end
Specifications.
501.3 Convert existing Technical Specifications originally prepared for construction as a work
change directive to an existing contract to Technical Specifications suitable for bid as a
new and separate project.
Task 502-Opinion of Probable Construction Cost
Prepare opinion of probable construction cost for the UV Modifications Project final deliverable
package. Issue to City along with Bid ready Contract Documents. Cost opinion will be a Class 1
Estimate as defined by the American Association of Cost Engineers (AACE).
Task 503 -Deliverables
503.1 Prepare 90% plans and specifications for the UV Modifications Project bid package.
Issue to City for review and comment as a PDF document.
503.2 Prepare"Bid ready" plans and specifications for use in bidding project as a Certified PDF
document.
TASK 600 PERMITTING, AND AGENCY COORDINATION
No permitting efforts are anticipated.
March 3, 2017 Amendment No. 10
pw://Carollo/Documents/Client/TX/Corpus Chnstil_Proposals/Amendment No.10 Exhibit A
Page 3 of 9
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TASK 700 BID PHASE SERVICES
Task 701 -Pre-bid Meeting
The Engineer will assist the City to plan, schedule, conduct, and prepare notes and attendees
list for a pre-bid conference. Purpose of the meeting will be to review project with potential
bidders and answer questions. It is assumed that the meeting will last up to two hours, and will
be conducted at City facilities. A site visit will be held in conjunction with the meeting.
Deliverables:
a. Pre-bid meeting agenda, minutes, list of attendees.
Task 702- Respond to Bidder Inquiries
During bid phase, the Engineer will respond to inquiries from potential bidders and suppliers.
Questions and responses will be documented on inquiry logs.
Deliverables:
b. Documentation of bidder inquiries and responses for bid period.
Task 703 -Prepare Addenda/Bid Evaluation
As necessary, addenda drawings and specifications will be prepared and issued to clarify and
modify the bid package. Up to two addenda will be prepared for the bid package.
The Engineer will review the bid package and provide an opinion of the qualifications of the
potential low bidder. A letter of assessment will be prepared and issued to the City.
Deliverables:
a. Up to two Addenda.
b. Letter documenting Engineer's assessment of qualifications of assumed low bidder for
bid.
TASK 800 CONSTRUCTION PHASE SERVICES
Task 801 -Field Inspection Coordination
The Engineer will coordinate with City inspectors and be available to answer questions that
arise in the field.
Task 802 -RFIs
The Engineer will prepare written responses to Requests for Information (RFIs) produced by the
Contractor. It is assumed that up to 4 RFI responses will be prepared.
March 3, 2017 Amendment No. 10
pw://Carollo/Documents/Client/TX/Corpus Christi/_Proposals/Amendment No.10 Exhibit A
Page 4 of 9
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Task 803-Submittal Review
The Engineer will review shop drawings and technical submittals for general conformance with
the intent of the Contract Documents and will prepare written responses for each review. It is
assumed that up to 3 submittals, including resubmittals, will be reviewed and commented on.
Task 804-Close-out
The Engineer will perform a final walk-through of the installed facilities with the City and
Contractor and develop a punch list of activities to complete prior to Final Completion of the
project.
Deliverables:
c. Shop drawing review comments, RFI responses, punch list
Task 805- Record Drawings
The bid documents will be updated in accordance with redline drawings generated by the
Contractor during the construction phase by incorporating changes directly into the documents
so that a single Record Drawing set is prepared without the need to reference the conformed
set. The Engineer will prepare the Record Drawings according to the redline Drawings received
from the Contractor. The Record Drawings will be available to the City within 60 days of receipt
of all data in its entirety from the Contractor.
Deliverables:
a. Ten sets of half-size Record Drawings
b. Final Record Drawing CAD Files in AutoCAD format
c. Half-size and Full-size Final Record Drawing CAD files in PDF format
Task 806-Web-Based Project Document Management System
The Engineer will provide a web-based Project Document Management System as provided by
EADOC, LLC. Training on the use of the System will be provided to the COA, Contractor, and
Engineer's Subconsultants.
ASSUMPTIONS AND CITY RESPONSIBILITIES
In addition to specific assumptions presented within Tasks 100 through 700 above and the
following major assumptions apply to the scope of services:
1. Schedule: It is assumed the Work will be completed within two months of Notice to
Proceed.
March 3, 2017 Amendment No. 10
Exhibit A
pw://CarolloiDocuments/Client/TX/Corpus Christi/_Proposals/Amendment No.10
Page 5 of 9
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2. File Management: ProjectWise®will serve as the file management system for all project
documentation. All drawings and specifications will be saved to the ProjectWise®files
created specifically for this project.
3. Site and Project Elements: The scope of services will be limited to those sites and project
elements identified under the Project Elements listed above.
4. Deliverables: PDF files of all deliverables will be provided to the City. Final drawing sets
will be produced by the City. All deliverables will also be posted to ProjectWise®.
5. Changes in Laws or Regulations: In the event that changes in Laws or Regulations after
the effective date of the authorization impose taxes,fees, or costs on Engineer's services,
the costs shall be in addition to the Engineer's estimated total fee presented herein.
6. It is assumed that all structures, equipment, piping, valves, and appurtenances required
for the UV System have been properly installed and maintained as per the Contract
Documents, and are in proper condition for installation and operation in order to fully
evaluate the performance of the system.
7. Project Management and Meetings (Task 100):
a. Meetings will be limited to the number of meetings listed under the base services.
8. Quality Management(Task 200):
a. Internal Quality Management: Carollo will designate a quality management team to
perform overall project review, and quality assurance/quality control of Carollo's
tasks.
9. Bid Phase Services (Task 700):
a. Construction of the UV Channel Modifications Project will be bid in a single bid
package.
b. The scope does not include costs for rebidding or bid protests.
c. It is assumed the City will distribute electronic media copies of Contract Documents
to Bidders. The cost to provide additional bond copies will be paid by plan holders.
10. Construction Services (Task 800):
a. Costs are based on construction duration of 3 months. Inspection services are not
included, and are assumed to be provided by the City.
Amendment No. 10
March 3, 2017 Exhibit A
pw:llCarollo/Documents/ClientTXJCorpus ChdstV_Proposals/Amendment No.10 Page 6 of 9
COMPENSATION
Compensation for the above Scope of Services shall be on a lump sum basis with payment
made monthly on the basis of progress achieved. The Engineer shall prepare a schedule of
values for review by the City. Upon acceptance, the schedule of values will be used to establish
monthly progress payments versus percent complete.
The projected cost for this amendment has been calculated and is defined in Attachment B. The
total compensation for the above Scope of Services, including allowances, shall be forty-two
thousand seven-hundred fifty dollars ($42,750) and shall not be exceeded without prior written
authorization from the City.
Amendment No. 10
March 3, 2017 Exhibit A
pw://Carollo/Documents/Client/TX/Corpus Christi/_Proposals/Amendment No.10 Page 7 of 9
This page intentionally left blank.
Amendment No. 10
March 3, 2017 Exhibit A
pw://Carollo/Documents/Client/TX/Corpus Christi/_Proposals/Amendment No.10 Page 8 of 9
ATTACHMENT B - FEE DEVELOPMENT
3/3/2017
Task No.
Description
Proj
Principal
Mng Eng VI
(QM)
PM/PE
EIT I
CADD Tech
V
Admin Spec
I
Total Hrs
( Carollo )
Cost
Carollo
( )
Reimb Exp
Other Direct
Costs
Total Cost per
Task
100
PROJECT MANAGEMENT AND MEETINGS
2
0
10
4
0
0
16
$ 3,810
$ -
$ -
$ 3,810
101
Project Management, Planning and Reporting
8
8
$ 2,070
102Design
and Contract Document Coordination Meetings
2
2
4
8
$ 1,740
200 `
QUALITY MANAGEMENT
0
4
0
0
0
0
4
$ 1,040
$ -
$ -
$ 1,040
201
Independent Review Team
4
4
$ 1,040
300
SUBCONSULTANT SERVICES
0
0
0
0
0
0
0
$ -
$ -
$ -
$ -
400
PRELIMINARY DESIGN
0
0
0
0
0
0
0
$ -
$ -
$ -
$ -
500
FINAL DESIGN
2
0
28
22
18
48
118
$ 20,000
$ -
$ -
$ 20,000
501
Drawing and Specification Production
20
10
10
40
80
$ 13,040
502
Opinion of Probable Construction Cost
4
4
8
$ 1,700
503
Deliverables
2
0
4
8
8
8
30
503.1
90% Submittal
1
2
4
4
4
15
$ 2,630
503.2
Bid Documents
1
2
4
4
4
15
$ 2,630
600
PERMITTING, AND AGENCY COORDINATION
0
0
0
0
0
0
0
$ -
$ -
$ -
$ -
700
BID PHASE SERVICES
0
0
14
8
4
4
30
$ 6,110
$ 250
$ -
$ 6.360
701
Pre-bid Meeting
8
8
$ 2,070
$ 250
702
Respond to Bidder Inquiries
2
4
6
$ 1,180
703
Prepare Addenda / Bid Evaluation
4
4
4
4
16
$ 2,860
800
CONSTRUCTION PHASE SERVICES
0
0
34
8
4
4
50
$ 11,290
$ 250
$ -
$ 11,540
801
Field Inspection Coordination
4
4
$ 1,040
802
RFIs (4 total)
6
6
$ 1,550
803
Submittal Review (3 submittals, including resubmittals)
12
12
$ 3,110
804
Close-out
8
8
$ 2,070
$ 250
805
Record Drawings
4
4
4
12
$ 1,820
806
EADOC Construction Document Management
4
4
8
$ 1,700
TOTAL DESIGN HOURS
4
4
86
42
26
56
218
TOTAL DESIGN COST
$ 1,130
$ 1,040
$ 22,270
$ 6,930
$ 4,710
$ 6,160
$ 42,250
$ 500
$ -
$ 42,750
RATE PER HOUR
$ 283
$ 259
$ 259
$ 165
$ 181
$ 110
TOTAL LABOR COST $ 42,250
TOTAL REIMBURSABLE EXPENSES AND ODC'S $ 500
TOTAL COST I $ 42,250 I $ 500 I $ - I $ 42,750
Amendment No. 10
Exhibit A
Page 9 of 9