Loading...
HomeMy WebLinkAboutC2017-126 - 4/6/2017 - NA AMENDMENT NO. 1 TO CONTRACT FOR SERVICES Whereas, on July 26, 2016 the Corpus Christi Tax Increment Reinvestment Zone No. 3 (the "TIRZ #3") authorized a Contract for Services between the City of Corpus Christi (the "City"), as an agent of the TIRZ #3 and Walker Parking Consultants(the"Contractor")for a Parking Management Study and Strategic Plan for Downtown Corpus Christi (the "Agreement"); Whereas, Section 2 of the Agreement provided for a termination date of December 31, 2016; Whereas, the City would like to engage the Contractor to perform additional services related to the Agreement; NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1) Section 1 of the Agreement is hereby amended to add additional services to the scope as set for in the attached Amendment No. 1, Exhibit "A." 2) Section 2 of the Agreement is hereby amended to reflect an expiration date of August 31, 2017. 3) Section 3 of the Agreement is hereby amended as set forth in the attached Amendment No. 1, Exhibit "A" for a fee not to exceed $13.480, for a total restated fee not to exceed 113.427.50. 4) All other terms and conditions of the previously executed Agreement between the parties which are not inconsistent herewith shall continue in full force and effect. This Amendment becomes effective upon execution by all parties. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 2017-126 4/06/17 Walker Parking Consultants INDEXED EXECUTED IN DUPLICATE ORIGINALS by the authorized representative of the parties. City of Corpus Christi Contractor: Walker Parking on Behalf of the TIRZ #3 Consultants eileAuL) e: Margie C. Rose itle: =KW City Manager Date: r, _ Date: i`D, 7 Attest: Lie k ebecca Huerta City Secretary pproved as to Legal Form on CO of Ptpr , 20 (� Aimee Alcorn-Reed, Assistant City Attorney Attorney for TIRZ#3 .� . , !t, Amendment No. 1, Exhibit A WALKER WALKER PARKING CONSULTANTS V. 2525 Boy Area Blvd_Ste.400 PARKING CONSULTANTS Houston TX 77062 Voice: 281.280.0068 Fax: 281.280.0373 www.walkerparking.corn March 24,2017 (Sent via email to:AlvssaBCgcctexas.com Ms.Alyssa Barrera Business liaison-City Manager's Office City of Corpus Christi 1201 Leopard Street Corpus Christi,TX 78401 Re: Proposal for Parking Management Study and Strategic Plan Update for Expanded Stakeholder Engagement City of Corpus Christi,Texas Ms.Barrera: Walker Parking Consultants(Walker)is pleased to submit for your review our proposal to provide expanded stakeholder services and a refinement of the strategic implementation plan for the City of Corpus Christi, Texas. The following outlines our understanding of this additional scope of work, proposed schedule, fee, and general conditions of agreement for consideration and discussion. PROJECT UNDERSTANDING In 2016, the City of Corpus Christi (Client) and TIRZ #3 engaged Walker to prepare a Parking Management Study and Strategic Plan for the City of Corpus Christi.The scope of services included the following tasks: • Task 1 -Conduct Public and Internal Stakeholder Outreach; • Task 2-Develop Downtown Parking Supply Database; • Task 3-Develop a Parking Demand Assessment; • Task 4-Develop a Strategic Implementation Plan;and • Task 5-Presentations of Final Products to the City and Prepare an Executive Summary of Findings Walker initiated the project with public and internal stakeholder meetings during the week of August 22, 2016. Tasks 2 through 4 were completed over the next 90-days, however final presentations to the Client and TIRZ #3 were delayed due to November 2016 City Council elections and new leadership transitions.The final presentations were delivered during the week of January 23,2017. Subsequent internal City discussions have ensued since the January 2017 presentations and the Client would like to engage the additional services of Walker to prepare a refined strategic implementation plan, lead an expanded stakeholder meeting, and present the refined plan to the TIRZ #3 Board in June or July. To assist with this plan, Walker has prepared the following scope of services. WALKER Ms,Alyssa Barrera PARKING CONSULTANTS Proposal for Parking Consulting Services March 24,2017 Page 2 SCOPE OF SERVICES 1. Meet with the Client representatives to confirm the study objectives, review project goals,discuss timeline of activities and update the project schedule. 2. Conduct on expanded stakeholder engagement meeting with various stakeholder groups to be identified by the client. 3. Based on the outcome of the stakeholder meeting and the direction of the Client, prepare a refined Strategic Implementation Plan for adoption by the stakeholder groups and Tirz#3 Board and City Council. 4. Present refined Strategic Implementation Plan to TIRZ#3 Board and City Council. SCHEDULE Walker Parking Consultants is prepared to commence work upon receiving written notice to proceed. Project milestones will include an expanded stakeholder engagement meeting on Thursday, April 13, 2017; completion of refined Strategic Implementation Plan for stakeholder adoption by May 15, 2017; and presentation to TIRZ#3 Board and City Council for adoption in June or July 2017. PROFESSIONAL FEES Walker proposes to perform the Scope of Services described above for a lump sum fee of Thirteen Thousand Four Hundred Eighty Dollars ($13,480), including all reimbursable expenses in accordance with the attached General Conditions of Agreement. Two meetings are included in this scope of services; any additional meetings, site visits or services requested and approved by the Client will be billed at our hourly rates. Walker is fully committed to meeting your requirements for this project and looks forward to working with you to address your challenges and bring this project to a successful conclusion for the benefit of all concerned parties. Sincerely, WALKER PARKING CONSULTANTS Jaime Windfont,CAPP Jim Corbett,CAPP Parking Consultant Parking Consultant Enclosure: General Conditions of Agreement for Consulting Services WALKER Ms.Alyssa Barrera PARKINC,CONSUL rANTS Proposal for Parking Consulting Services March 24,2017 Page 3 AUTHORIZATION Trusting that this proposal meets with your approval, please sign in the space below to acknowledge your acceptance of the terms contained herein,and return one signed original of this agreement for our records. CITY OF CORPUS CHRISTI Accepted by(Signature) Printed Name: Company Title: Date GENERAL CONDITIONS OF AGREEMENT WALKER FOR CONSULTING SERVICES 0,0S CONSIArAtS SERVICES Walker Parking Consultants ("WALKER") will provide the CLIENT professional services that are limited to the work described in the attached letter ("the services") Any additional services requested will be provided at our standard hourly rates or for a mutually agreed lump sum fee. The services are provided solely in accordance with written information and documents supplied by the CLIENT,and are limited to and furnished solely for the specific use disclosed to us in writing by the CLIENT. No third-party beneficiary is contemplated. All documents prepared or provided by WALKER are its instruments of service,and any use for modifications or extensions of this work, for new projects, or for completion of this project by others without WALKER'S specific written consent wiA be at CLIENT's sole risk. PAYMENT FOR SERVICES WALKER will submit monthly invoices based on work completed. Payment is due upon receipt of invoice. If for any reason the CLIENT does not deliver payment to WALKER within thirty(30) days of date of invoice, WALKER may, at its option,suspend or withhold services.The CLIENT agrees to pay WALKER a monthly late charge of one and one half percent (I%%) per month of any unpaid balance of the invoice plus attorney's fees and other costs incurred to collect the unpaid sum. STANDARD OF CARE WALKER will perform the services in accordance with generally accepted standards of the profession using applicable building codes in effect at time of execution of this Agreement. WALKER's liability caused by its acts, errors or omissions shall be limited to the fee or$10,000, whichever is greater. Any estimates or projections provided by WALKER will be premised in part upon assumptions provided by the CLIENT. WALKER will not independently investigate the accuracy of the assumptions. Because of the inherent uncertainty and probable variation of the assumptions, actual results will vary from estimated or projected results and such variations may be material. As such,WALKER makes no warranty or representation,express or implied,as to the accuracy of the estimates or projections. PERIOD OF SERVICE Services shall be complete the earlier of(I) the date when final documents are accepted by the CLIENT or(2)thirty(30)days after final documents are delivered to the CLIENT. 3s- Com` GC p AgAc "" �l� ' SIGNATURE REQUEST v ^7 4conpORoo 1852 MEMORANDUM To: Margie C. Rose, City Manager From: Alyssa Barrera, Business Liaison a .. Thru: Keith Selman, Assistant City Manager Date: March 28, 2017 Subject: Parking Management Study and Strategic Plan Update for Expanded Stakeholder Engagement Explanation of Request: After discussion of the Parking Management Study & Strategic Plan with the TIRZ #3 Board, Staff & DMD recognized the need to expand Stakeholder engagement and create an adoptable document for implementation. To do so, Staff needs continued engagement with Walker Parking Consultants. Staff requested a proposal from Walker for the necessary scope, which is attached. Walker initially quoted a $23,900 cost, but after further conversations modified the scope and cost down to a total of $13,480. In the FY 2017 TIRZ #3 Budget, we have $50,000 budgeted for further work as necessary. We have identified April 13th as an appropriate Stakeholder Meeting date and would like to proceed with arrangements as soon as possible. Prior Approvals Signature from City Manager* is: City Council Required X City Attorney Desired but not required Department Head Routine & Reoccurring ACM Special Circumstances Other I If special circumstance, please explain: *City Manager is Executive Director of TIRZ#3 Gs Us CI l O� .... A INFORMAL STAFF REPORT .sI Uw ikeONPOPP1° 1852 MEMORANDUM To: Tax Increment Reinvestment Zone #3 Board Through: Margie C. Rose, Executive Director Keith Selman, Assistant City Manager From: Alyssa M. Barrera, Business Liaison aiVVI& Date: April 4, 2017 Subject: Parking Management Study and Strategic Plan — Additional Work Issue The additional Parking Study work discussed at the March 28th TIRZ #3 Board Meeting requires an amendment to the Parking Study Contract with Walker Parking Consultants in an amount of $13,480. City Policy allows amendments of this size to be approved administratively. However, upon routing the documents for approval we recognized there was no precedence as to whether this City Policy automatically transfers to our TIRZ #3 activity. Background City Council has delegated authority to the TIRZ #3 Board to approve contracts and expenditures of funds in accordance with the Project Plan. The Parking Study Contract for $99,940.50 was approved by the TIRZ #3 Board on July 8, 2016. Walker's initial proposal for the Study was $122,420.00, but we negotiated to fit within our $100,000 FY 16 budget. The FY 17 budget contains $50,000 for FY 17 for the next phase of implementation. The Study was completed in January 2017. Given the TIRZ #3 Board discussions and complexity of the plan, greater stakeholder engagement and policy refinement is needed in the next phase of implementation. On March 28th, staff proposed to expand stakeholder engagement and develop a strategic document for adoption by appropriate City Boards & Committees. Feedback was positive. We shared the scope with Walker, who then received special approval from their upper management to give us preferred rates, including travel, for $13,480. Our legal determined a contract amendment as the appropriate vehicle to proceed, at which time we realized we had not established formally that the City Policy automatically applies to TIRZ #3. Conclusion We considered to delay the project, but decided to move forward as 1) we told the Board that we would engage stakeholders during April, and 2) this contract amendment can be done administratively under City Policy. However, we will bring back a formal action item on April 25th to adopt the City's Policy as TIRZ #3 policy and eliminate confusion moving forward.