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Home My WebLink AboutC2017-133 - 4/11/2017 - NA CITY OF CORPUS CHRISTI AMENDMENT NO.4 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi,Texas, a Texas home-rule municipal corporation('City")and LJA Enuineerino. Inc. ("Consultant'), agree to the following amendments to the Contract for Professional Services for McArdle Road Improvements Ennis Joann Road to Whitaker Dsive BOND 2Q12_(pact No. 812097&E120981: Original Contract January 29,2013 Motion No. M2013-019 $957,720.00 Amendment No. 1 October 8, 2013 Motion No. M2013-151 $155,520.00 Amendment No.2 February 19,2016 Administrative Approval $14,250.00 Amendment No.3 October 21,2016 Administrative Approval $19,700.00 In the Original Contract, Exhibit"A", Section I. Scope of Services shall be amended as set forth in the attached Amendment No.4,Exhibit W. In the Original Contract,Section III.Fees shall be amended based on the modified scope of services in the attached Amendment No. 4, Exhibit "A" for a fee not to exceed $14.000.00, for a total restated fee not to exceed $1.161.190.00. All other terms and conditions of the January 29,2013 Contract for Professional Services between the City and Consultant,and of any amendments to that contract,which are not specifically addressed herein shell remain in full force and effect C C iS . .r : , LJA E4 1 IN i . 11 p /Of.7 -CZ V: a H.Gray, '.E 'w ( D=te Patrick D. teto, .E. Date Executive Director •f Pu•lic o s ( Vice President 820 Buffalo Street Corpus Christi, TX 78401 361-887-8851 Office APPROVED AS TO LEGAL FORM A / Aimee Alcorn-Reed /�"� 2017.03.29 11:27:18-05'00' Assistant City Attorney Date ATTES tt? -).e,e-ek-L-4(.(_c r L-1-A y ADate Fund Name Accounting Unit Account No. Activity No. Account Category Amount Street CIP Bond 2012 3549-051 550950 E12097013549EXP 50950 $7,000.00 Street CIP Bond 2012 3549-051 650950 E12098013549EXP 50950 $7,000.00 Total $14,000.00 2017-133 EETiEt70117 E12C05 uuvmLE ROAD Baro 20121AMENOMENT 4 L1M20151001 AruetmueNT TO CONTRACT PROFEasiONAL 4/11/17 REV.1onn5 LJA Engineering Inc. INDEXED • LJA Engineering, Inc. 820 Buffalo St. Phone 361 8878851 Corpus Christi,TX 78401 Fax 361.887.8855 www Ijaengineering corn TBPE Nx F-1386 TBPLS Nc 10016600 March 13, 2017 City of Corpus Christi Engineering Services P. O. Box 9277 Corpus Christi, Texas 78469-9277 Attn: Mr. Chris Hale, P.E. Project Manager Re: Engineering Services Agreement Between City of Corpus Christi and LJA Engineering, Inc. McArdle Road Improvements — Ennis Joslin Road to Whitaker Drive City Project No(s) E12097 & E12098 Contract Amendment No. 4—Additional Construction Phase Services LJA Project No. C007-13002 Dear Mr. Hale: I. SCOPE OF WORK LJA executed Contract Amendment No. 3 for additional funds to extend our Construction Phase services through January 2017. We have expended those funds; however, the Project is expected to continue for another four (4) months per the Construction Inspection Department. We are requesting the City's approval of Contract Amendment No. 4 (CA4) to create Additional Service Line Item: Construction Phase Assistance (T&M) to provide LJA with additional funds to allow LJA to continue providing requested Construction Phase services. Per your request, we have established the T&M Not-to-Exceed budget at $14,000 (i.e. 4 x $3,500). Please note that we are currently $1,019.15 over budget after billing 100% of the original contract Construction Phase. The overage will be transferred to the new line item, so the amount available upon execution of this contract amendment will be $12,980.85. II. CONTRACT CONDITIONS With the execution of this contract amendment, the City releases LJA from all Construction Phase Services requirements of the Original Contract. Upon execution of this contract amendment, LJA will perform Construction Phase services on an as-requested, Time and Materials basis as established below. Any engineering efforts requested outside of the stated scope of work will require another amendment to the contract and additional fees. III. BASIS OF COMPENSATION LJA will provide the City with Construction Phase Assistance, as requested, on a Time and Materials basis with a Not-to-Exceed amount of$14,000 as shown on the attached "Summary of Fees" and described herein. Requests for services from the NE shall be submitted to the NE via AMD NO. 4 EXHIBIT'A' Page 1 of 4 Mr.Chris Hale P.E. City of Corpus Christi March 13, 2017 email from City staff(Construction Inspection or Engineering Services)and shall include Calendar Meeting Requests. Verbal requests for services must be followed by an email to the NE prior to action being taken by the NE. Receipt of email requests, including Meeting Requests, from City Staff shall be considered by the NE as Authorization to Proceed on the requested services. Services provided under this line item shall be invoiced to the City monthly based upon the attached Table 1 -Rate Schedule and shall include time spent during the invoicing period. If it is apparent that additional efforts will be required beyond the estimated Contract budget after 75% of the estimated budget for this Line Item has been spent, LJA will coordinate with the City and prepare a Contract Amendment, if desired, for additional fees based upon an estimate of the amount of effort remaining to complete the Project. Work will not proceed beyond the approved budget. IV. SCHEDULE OF PAYMENT Invoices shall be prepared, submitted and paid on a monthly basis in accordance with the original contract. Invoices will be based upon engineering efforts spent at the time of invoicing. Contract Amendment No. 4 documents are attached. We appreciate the opportunity to provide these engineering services to you. If you have any questions regarding this Contract Amendment, or need any additional information, please do not hesitate to contact me at(361) 887-8851 Best Regards, I � 41111_,41 JAK 3-/3-17 D cott • es, P.E. Date Corpus Christi Offic• Manager (9 3 - 14- t-] Patrick . e to, P.E. Date Vice President DSJ/PDV/dcr Attachments AMD NO. 4 EXHIBIT'A R:\CLIENTS\CITY OF CC-7\13002- McArdle Road Improvements\Engineering Contract Page 2 of 4 Amendments\Amendment No.4 TABLE 1 RATE SCHEDULE Classification Billing Rate Engineer VII (P.E.)25+Yrs Experience $225.00 -285.00/hr Engineer VI (P.E.) 15+Yrs Experience $175.00 -225.00/hr Engineer V(P.E.) 10+ Yrs Experience $135.00 -175.00/hr Engineer IV(P.E.) 5+ Yrs Experience $115.00 -135.00/hr Engineer III (E.I.T.)2+Yrs Experience $ 95.00 -115.00/hr Engineer II (E.I.T.)0-2 Yrs Experience(MSCE) $ 75.00 -95.00/hr Engineer I (E.I.T.)0-2 Yrs Experience $ 55.00 -75.00/hr CAD Designer/Tech $ 75.00 -115.00/hr R.P.L.S $ 105.00 -175.00/hr Survey Technician $ 45.00-75.00/hr Clerical Assistant $ 40.00- 80.00/hr Reimbursable expenses such as reproduction, telephone, travel expenses and other non-labor charges directly related to the project will be billed at cost plus 15% in addition to the fees agreed upon for services rendered. Vehicle mileage will be charged at the current IRS mileage rate per mile. Subconsultants will be billed at cost plus 15%. Add 50% surcharge for weekends and/or for over 40 hrs/week. AMD NO. 4 EXHIBIT'A' Page 3 of 4 �— �14 i 01/2017 • McARDLE ROAD IMPROVEMENTS ENNIS JOSLIN ROAD TO WHITAKER DRIVE (Project No.E12097/E12098) SUMMARY OF FEES ORIGINAL AMD.NO.1 AMD.NO.2 AMD.NO.3 AMD.NO.4 TOTAL CONTRACT Basic Services Fees 1. Preliminary Phase $110,700.00 $0.00 $0.00 $0.00 $0.00 $110,700.00 2. Design Phase $422,655.00 $122,780.00 $0.00 $0.00 $0.00 $545,435.00 3. Bid Phase $30,225.00 $1,440.00 $0.00 $0.00 $0.00 $31,665.00 4. Construction Phase $80,850.00 $31,300.00 $0.00 $19,700.00 $0.00 $131,850.00 Subtotal Basic Services Fee $644,430.00 $155,520.00 $0.00 819,700.00 $0.00 $819,650.00 Additional Services(Allowance) 1. Permitting(TxDOT)(Authorized) $10,290.00 $0.00 $0.00 $0.00 $0.00 $10,290.00 2. Permitting(TDLR)(Authorized) $3,230.00 $0.00 $0.00 $0.00 $0.00 $3,230.00 3. Topographic Survey and ROW Verification(Authorized) $126,380.00 $0.00 $0.00 $0.00 $0.00 $126,380.00 4. SUE Exploration(Hydro Excavation)(Authorized) $62,500.00 $0.00 $0.00 $0.00 $0.00 $62,500.00 Public Meetings (2 Meetings) & Oversight Committee 5. Presentation(Authorized) $18,750.00 $0.00 $0.00 $0.00 $0.00 $18,750.00 6. Construction Observation Services(To Be Determined) TBD 7. Drainage Analysis of Existing Storm Infrastructure (Authorized) $88,840.00 $0.00 $0.00 $0.00 $0.00 $88,840.00 8. Warranty Phase(Authorized) $3,300.00 $0.00 $0.00 $0.00 $0.00 $3,300.00 9. Requested Additional Services(Authorized) $0.00 $0.00 $14,250.00 $0.00 $0.00 $14,250.00 10. Construction Phase Assistance(T&M)(Authorized) $0.00 $0.00 $0.00 $0.00 $14,000.00 $14,000.00 Subtotal Additional Services Fee $313,290.00 80.00 814,250.00 $0.00 $14,000.00 $341,540.00 Total Fees 8957,720.00 $155,520.00 814,250.00 819,700.00 814,000.00 $1,161,190.00 AMD.NO.4 EXHIBIT"A" Page 4 of 4