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185% SUPPLY AGREEMENT NO. 1072
Liquid Aluminum Sulfate for Water Treatment
THIS Liquid Aluminum Sulfate for Water Treatment Supply Agreement
("Agreement") is entered into by and between the City of Corpus Christi, a Texas
home-rule municipal corporation ("City") and Chemtrade Chemicals US LLC
("Supplier ), effective for all purposes upon execution by the City Manager or the
•
City Manager's designee ("City Manager").
WHEREAS; Supplier has bid to provide Liquid Aluminum Sulfate for Water
Treatment in response to Request for Bid No. 1072 ("RFB"),which RFB includes the
required scope of work and all specifications and which RFB and the Supplier's
bid response are incorporated by reference in this Agreement as Exhibits 1 and Z
respectively, as if each were fully set out here in its entirety.
NOW,THEREFORE, City and Supplier agree as follows:
1. Scope. Supplier will provide Liquid Aluminum Sulfate in accordance with the
attached Scope of Work, as shown in Attachment A,'the'content of which is
incorporated by reference into this Agreement as if fully set out here in its
entirety. "Goods," "products", and "supplies", as used in this Agreement,
refer to and have the same meaning.
2. Term. This Agreement is for 12 months. This Agreement includes an option to
extend the term for up to two additional 12-month periods ("Option Period"),
provided, the parties do so prior to expiration of the original term or the then-
current Option Peribd. The.decision tb exercise the option to extend the term
of this Agreement is, at all times, within the,sole discretion of the City and is
conditioned upon the prior written agreement of the Supplier and the City
Manager.
3. Compensation and Payment. The totaF value of this Agreement is not to
exceed $1,532180.00, subject to approved extensions and changes.
Payment will be made for goods delivered and accepted by the City within
30 days of acceptance, subject to receipt of an acceptable invoice. All
pricing must be in accordance with the attached Bid/Pricing Schedule, as
shown in Attachment B, the content of which is incorporated by reference
into this Agreement as if fully set out here,in its entirety.
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance dnd operations under
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Chemtrade Chemicals US LLC
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this Agreement, including deductions for non-performance and
authorizations for payment. The City's Contract Administrator for this
Agreement is as follows:
Name: Diana Zertuche Garza
Department: Utilities Treatment, Water Utility Support Svc Group
Phone:(361) 826-1827.
Email:DianaG@cc.texas.com
5. Insurance. Before performance can begin under this Agreement, the
Supplier must deliver .a certificate of insurance ("COI"), as proof of the
required insurance coverages, to the City's Risk Manager and the Contract
Administrator. Additionally, the COI must state that the City will be given at.
least 30 days' advance written notice of cancellation, material change in
coverage,or intent not to renew any of the policies. The City must be named
as an additional insured. The City Attorney must be given copies of all
insurance policies within 10 days of the City Manager's written request.
Insurancerequirements are as stated in Attachment C; the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety.
6. Purchase Release Order. For multiple-release purchases of products to be
provided by the Supplier over a period of time, the City will exercise its right
to specify time, place and quantity of products to be delivered in the
following manner: any City department or division may send to Supplier a
purchase release order signed by an authorized agent of the department or
division. The purchase release order must refer to this Agreement, and
products will remain with the Supplier until such time as the products are
delivered and accepted by the City.
7. Inspection and Acceptance. Any products that are delivered but not
accepted by the City must be corrected or replaced immediately at no
charge to the City. If immediate correction or replacement at no charge
cannot be made by the Supplier, a replacement product may be bought
by the City on the open market and any costs incurred, including additional
costs over the item's bid price, must be paid by the Supplier within 30 days of
receipt of City's invoice.
8. Warranty. The Supplier warrants that all products supplied under this
Agreement are new, quality items that are free from defects, fit for their
intended purpose, and of good material and workmanship. The Supplier
warrants that it has clear title to the products and that the products are free
of liens or encumbrances. In addition; the products purchased under this
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Agreement shall be warranted by the Supplier or, if indicated in Attachment
D by the manufacturer, for the period stated in Attachment D. Attachment
D is attached to this Agreement and is incorporated by reference into this
Agreement as if fully set out here in its entirety:
9. Quality/Quantity Adjustments. Any quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept
more than the City's actual requirements nor do the estimates restrict the
City from ordering less than itsactual needs during the term of the
Agreement and including any Option Period. Substitutions and deviations
from the City's product requirements or specifications are prohibited without
the prior written approval of the Contract Administrator
10: Non-Appropriation. The continuation of this Agreement after the close of
any fiscal year of the City,which fiscal year ends on September 30th annually,
is subject to appropriations and budget approval specifically covering this
Agreement as an expenditure in said budget, and :it is within the, sole
discretion of the City's .City Council to determinewhether or not to fund this
Agreement. The City does not represent that this budget item will be
adopted, as said determination is within the City. Council's sole discretion
when adopting each budget.
11. Independent Contractor. Supplier will perform the work required by this
:Agreement as ah independent contractor and will furnish such products in
its own manner and method, and under no circumstances or conditions will
any agent,servant or employee of the Supplier be considered an employee
of.the City. .
12: Subcontractors. Supplier may use subcontractors in connection with the
work performed under this Agreement. When using subcontractors,
however, the Supplier must obtain prior written approval from the Contract
Administrator if the subcontractors were not named at the time of bid. In
using subcontractors,the Supplier is responsible for all their acts and omissions
to the same extent as if the subcontractor and its employees were
employees of the Supplier. All requirements set forth as part of this
Agreement, including the necessity of providing a 001 in advance to the
City, are applicable to all subcontractors and their employees to the same
extent as if the Supplier and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
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14. Waiver.. No waiver by eitherparty of any breach of any term or condition of
this Agreement waives any subsequent breach of the same.
15. Taxes. The.Supplier covenants to pay payroll "taxes, Medicare taxes, FICA
taxes; unemployment taxes and all other related taxes. Upon request, the
City Manager shall be provided proof:of payment of these taxes within 15
days of such request.
16. Notice. Any notice required under this Agreement must. be given by fax,
hand delivery, or certified mail,-postage prepaid, and is deemed received.
on the day faxed or hand-delivered or on the third day after postmark if sent
by certified mail. Notice must be sent as follows::
IF TO CITY:
City of f Corpus Christi
Attn: Diana Zertuche
Contract Administrator/Funds Administrator
13101 Leopard St., Corpus Christi,Texas 78410
Fax: (361) 826-4488
IF TO SUPPLIER:
Chem_ trade Chemicals US LLC
Attn: Parul Kachhia -Patel
Marketing Specialist
90 East Halsey Road, Parsippany, NJ 07054
Fax: (973) 515-4461
17. SUPPLIER AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE.
CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL
LIABILITY, LOSS; CLAIMS, DEMANDS, SUITS AND CAUSES OF ACTION
OF ANY NATURE WHATSOEVER ON ACCOUNT OF PERSONAL
INJURIES (INCLUDING DEATH AND WORKERS' COMPENSATION
CLAIMS), PROPERTY LOSS OR DAMAGE, OR ANY OTHER KIND OF
INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS
FEES WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN
CONNECTION WITH THIS AGREEEMENT OR THE PERFORMANCE OF
THIS AGREEMENT, REGARDLESS OF WHETHER THE INJURIES, DEATH
OR DAMAGES ARE CAUSED OR ARE CLAIMED TO BE CAUSED BY THE
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CONCURRENT OR CONTRIBUTORY NEGLIGENCE OF INDEMNITEES,
BUT NOT IF BY THE SOLE NEGLIGENCE OF INDEMNITEES UNMIXED
WITH THE FAULT OF ANY OTHER PERSON. SUPPLIER MUST, AT ITS OWN
EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO
THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS
BASED THEREON WITH COUNSEL SATISFACTORY TO THE CITY
ATTORNEY, AND PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER
• COSTS AND EXPENSES OF ANY KIND ARISING FROM ANY SAID
LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS.
THE INDEMNIFICATION OBLIGATIONS OF SUPPLIER UNDER THIS
SECTION SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION
OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Supplier's failure to
perform the work specified in this Agreement or to keep any required
insurance policies in force during the entire term of this Agreement. The
Contract Administrator must give the Supplier written notice of the breach
and set out.a reasonable opportunity to cure. If the Supplier has not cured
within the cure period, the City Manager may terminate this Agreement
immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Supplier. The City
Manager may also terminate this Agreement upon 24 hours written notice to
the Supplier for failure to pay or provide proof of payment of taxes as set out
in this Agreement.
19. Assignment. No assignment of this Agreement by the Supplier, or of any
right or interest contained herein, is effective unless the City Manager first
gives written consent to such assignment. The performance of this
Agreement by the Supplier is of the essence of this Agreement, and the City
Manager's right to withhold consent to such assignment is within the sole
discretion of the City Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable
and, if, for any reason, any provision or part of this Agreement is determined
to be invalid and contrary to applicable law, such invalidity shall not impair
the operation of nor affect those portions of this Agreement that are valid,
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but this Agreement shall be construed and enforced in all respects as if the
invalid or unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies
between this Agreement, its attachments, and exhibits, such conflicts and
inconsistencies will be resolved by reference to the documents in the
following order of priority:
•
A. this Agreement and its attachments
B. the bid solicitation document, including addenda (Exhibit 1)
C. the Supplier's bid response(Exhibit 2)
22. Certificate of Interested Parties. Supplier agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to
complete Form 1295 "Certificate of Interested Parties" as part of this
Agreement.
23. Governing Law.This Agreement is subject to all federal,State, and local laws,
rules, and:regulations. The applicable law for any legal disputes arising out
of this Agreement is the law of the State of Texas, and such form and venue
for such disputes is the appropriate district, county, or justice court in and for.
Nueces County,Texas.
24. Entire Agreement.This Agreement constitutes the entire agreement between
the parties concerning the subject matter of this Agreement and supersedes
all priornegotiations, arrangements, agreements and understandings, either
oral or written, between the.parties.
(SIGNATURE PAGE FOLLOWS)
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Supply Agreement Standard Form
Approved as to Legal Form 7/1/16
SUPPLIER C MT AD /" i CA S L
Signature:
Printed Name: PARUL KACHHIA-PATEL
Title: MARKETING SPECIALIST
Date: MAY 3, 2017
CITY OF CORPUS CHRISTI
Signature: _ 1 '-- p —
Printed Name: 1 - i w•-•c,_
Title: !�nn
r 0 c(f e .Y1C +--,r, ^.___
Date: . 611/ /7
ATTEST: -14
REBECCA HUERTA
CITY SECRETARY
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B:. Bid/Pricing Schedule
Attachment C: Insurance Requirements.
Attachment D: Warranty Requirements
Incorporated by Reference Only: J4 . L.Q7 i nutoi
IlY COUNCIL 5.1. ?JJ
Exhibit 1: RFB No. 1072
Exhibit 2: Supplier's Bid Response / ,; .
SECRETARv
I
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Supply Agreement Standard Form
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Attachment A: Scope of Work
1.1 General Requirements/Background Information
It is the intent of this specification to describe liquid aluminum sulfate to be
used for as a primary coagulant for water treatment. Coagulants cause
very fine particles to clump together into larger particles that will either
settle out in the sedimentation basins or will be removed by the filters.
The annual requirement for Liquid Aluminum sulfate_is 13,000 tons using an
Aluminum Sulfate solution based on a solution that contains 8.0 percent as
AI203. The quantity required is based on the last years' dosage of 300 .
pounds liquid per million gallons and treating 27;500,000,000 gallons of
water.
1.2 Product Specifications
Liquid Aluminum Sulfate must contain water soluble aluminumof not less
than 4.23 % nor more than 4.5 % as Al or, not less than 8.0 %.nor more than
8.5% as A1203; contains no substances in quantities capable of producing
deleterious or injurious effects on the health of those consuming water
that has been properly treated with it contains total iron, as Fe203 of not
more than 0.027%; contains insoluble matter of not more than 0.2%; does
not contain Arsenic in excess of 1.00 mg/kg.
A. Water treating chemicals must conform to:
1. American National Standards Institute/National (ANSI)
Sanitation Foundation Institute Standard for Drinking Water
- Treatment Chemical - Health Effects, ANSI/NSF 60.
2. American National Standards Institute/American Water Works
Association standard for Aluminum Sulfate (Liquid)
ANSI/AWWA B403-03.
3. The liquid aluminum sulfate solution shall be watery clear
white to clear in color and shall not have any hue (red, green,
yellow, blue, black, or brown).
4. Per AWWA requirements the liquid aluminum sulfate solution
shall have a total organic carbon (TOC) content of 30 mg/L
or less.
5. The liquid aluminum sulfate solution shall be free from all
odors.
6. Any deviation from the following shall be grounds for returning
the material to the supplier at their cost.
1.3 Delivery and Weighing Requirements
A. Each shipment shall be in approximately 4,000-gallon tank truck lots.
B. Each chemical shipment must be weighed by local certified
weighers before delivery to and after unloading at the O.N. Stevens
Water Treatment Plant. The truck driver must promptly deliver
chemical shipment weight "ticket" or legible copies to the City of
Corpus Christi, Contract Administrator; 13101 Leopard St., Corpus
Christi, Texas 78469-9277.
C. Deliveries will be made Monday through Friday, 8 A. M. to 5 P. M.
only, unless an emergency arises, then the Contract Administrator
may approve after hour deliveries. .
D. The: Supplier must provide a chemical analysis for each chemical
shipment; and the chemical analysis must include the A1203
percentage, specific gravity, pH, Fe mg/1 iter, turbidity NTU and
attach a copy of the form for providing the chemical analysis.
E. The City will take a sample .of each chemical shipment prior to
unloading of the.chemical. Any chemical shipment that has an odor
or a hue (red, green,. yellow, blue, black, or brown) will be rejected.
Amber green is acceptable.
F. If any chemical shipment has a total organic carbon (TOC) content
of more than 30 mg/1 or any other contaminants, the Supplier must:
remove all chemical from the tank into which the chemical with
more than 30mg/1 TOC or any other contaminants was unloaded;
clean the tank and properly dispose of all removed chemical; and
provide a new chemical shipment at its sole cost.
1.4 Ownership
City's ownership of the Liquid Aluminum Sulfate begins, upon completion of
unloading of the chemical at the O. N. Stevens Water Treatment Plant.
1.5 Supplier Quality Control and Superintendence
The Supplier shall establish and maintain a complete Quality Control
Program that is acceptable to the Contract Administrator to assure that the
requirements of the Contract are provided as specified. The Supplier will
•
also provide supervision of the work to insure it complies with the contract
requirements.
1.6 Billing
The Supplier must base billing and pay quantity for each chemical shipment
on 'local" certified weight tickets for delivery of Liquid Aluminum Sulfate.
The City may reject any chemical shipments containing less than 8.0
percent Or more than 8.5 percent as not meeting specifications for A1203.
Attachment B: Bid/Pricing Schedule
CITY OF CORPUS CHRISTI
N
BID FORM .
kj PURCHASING DIVISION
0 WO. a
RFB No 1072 Liquid Aluminum Sulfate for Water Treatment
PAGE 1 QF 1
Date: MARCH 8, 2017
•
CHEMTRADE CHEMICALS US Authorized 7)
Bidder / _
Signature:
LLC PARUL KACHHIA-PATEL
.MARKETING SPECIALIST
1. Referto"Instructions to.Bidders"and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each Item.
3. In submitting this:bid,Bidder certifies that:
a. the prices in this bid have been arrived at independently,without consultation.
communication, or agreement with any other Bidder or competitor for the
purpose of restricting competition with regard to prices:
b. Bidder is an Equal Opportunity Employer and the Disclosure of Interest information
on file with City's purchasing office,:purSuaht to the Code of Ordincinces,is current
and true.
c. Bidder is current with all taxes due and company is In good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
Item -•" UNIT QTY ' Unit Pike Total Price
1: liquid Aluminum Sulfate Wet 13.000 1$117.86 $1,532,180.)0
Coagulant tons
'FOR CONVERSION PURPOSES ONLY, PRICE EQUATES TO $243.00
PER DRY TON. SAMPLE SENT UNDER SEPARATE ENVELOPE ON MARCH 10TH.
•
ATTACHMENT C: INSURANCE REQUIREMENTS
I. CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all
insurance required has been obtained. and such insurance has been
approved by the City. .Contractor must not allow any subcontractor, to
commence work until all similar insurance required of the subcontractor
has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract
Administrator one (1) copy of Certificates of Insurance with applicable
policy endorsements showing the following minimum coverage by an
insurance company(s) acceptable to the City's Risk Manager. The City
must be listed as an additional insured on the General liability and Auto
Liability policies by endorsement, and a waiver of subrogation
endorsement is required on all applicable policies. Endorsements must be
provided with Certificate of Insurance. Project name and/or number must
be listed in Description Box of Certificate of Insurance.:
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material Per occurrence- aggregate
change or termination required on all
certificates and policies.
COMMERCIAL GENERAL LIABILITY
$1,000,000 Per Occurrence
including: $2,000,000 Aggregate
1. Commercial Broad Form
2. Premises-Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury-Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II of
(All States Endorsement if Company is not this
domiciled in Texas) Exhibit.
Employer's Liability .
•
$500,000/$500,000/$500,000
POLLUTION LIABILITY $1,000,000 Per Incident Limit
(Including Cleanup and remediation) $1,000,000 Aggregate
C. In the event of accidents of any kind related to this contract, Contractor
must furnish the Risk Manager with copies of all reports of any accidents
within 10 days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees,. Contractor must ° obtain workers'
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by
the Texas Department of .Insurance. The workers' compensation
coverage provided must be in statutory amounts according to the Texas
Department of Insurance, Division of Workers' Compensation. An All
States Endorsement shall be a required if Contractor is not domiciled in the
State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the
duration of this Contract, and .any extension hereof, at Contractor's sole
expense, insurance coverage written on an occurrence basis by
companies authorized and admitted to do business in the State of Texas
and With an A.M. Best's rating of no less than A-VII.
C. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of
the policy expiration dates. All notices under this Exhibit shall be given to
City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi,TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
• List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regardto operations, completed
Operations, and activities of or on behalf of the named insured performed
under contract with the. City, with: the exception of the workers'
compensation policy;
• Provide for an- endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
• Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of
any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written
notice for nonpayment of premium:.
E. Within five (5) calendar days of a cancellation, non-renewal, material
change or termination of coverage, Contractor shall provide a
replacement Certificate of Insurance and applicable endorsements to
City. City shall have the option to suspend Contractors performance
should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute
a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain.any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the right
to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Contractor hereunder until Contractor
demonstrates compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor's performance of the work covered under this contract.
H. It is agreed that Contractors insurance shall be deemed primary and.
non-contributory with respect to any insurance or self insurance carried by
the City of Corpus Christi for liability arising out of operations under this
contract.
It is understood and agreed that the insurance required is in addition to
and separate from any other obligation contained in this contract.
2017 Insurance Requirements
City of Corpus Christi-Purchasing Division
Liquid Aluminum Sulfate Delivery
03/03/17 sw Risk Management
L
Attachment D: Warranty
Warranty requirements are not needed for the Supply Agreement
1
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-201668
CHEMTRADE CHEMICALS US LLC
Parsippany,NJ United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/03/2017
being filed.
CITY OF CORPUS CHRISTI Date Ackn ledged:'r
�r v
3 Provide the identification number used by the governmental entity or state agency to track or identifyth�tract,and provide a
description of the services,goods,or other property to be provided under the contract.
1072
SUPPLY OF LIQUID ALUMINUM SULFATE
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,o affirm under penalty of p 'ury,that the above di re is true and correct.
v tG
6.44/
Signature of authorized agent of contracting business entity
PARUL KACCHIA-PATEL, MARKETING SPECIALIST
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said PARUL KACHHIA-PATEL ,this the 3RD day of MAY ,
20 17 ,to certify which,witness my hand and seal of office.
Mary R Culver
Notary Publics
New Jersey
My Oarpallaglon Exoires 10.2141
Signat)z7f officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883