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SERVICE AGREEMENT NO. 1048
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185 Pump and:Motor Repair for Utilities Water Department
THIS Pump: and Motor Repair for Utilities Water Department Agreement
("Agreement") is entered into by and between the City of Corpus Christi, a Texas
home-rule municipal corporation ("City") and Smith Pump Company, Inc.
("Contractor"), effective upon execution by the City Manager or the City
Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Pump and Motor Repair in response
to Request for Bid/Proposal No. 1048 ("RFB/RFP":),::which RFB/RFP includes the
required scope of work ;and all specifications and which RFB/RFP and the
Contractor's bid or proposal response,. as applicable,. are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully
set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Pump and Motor Repairs ("Services") in
accordance with the attached Scope Of Work-, as shown in Attachment A,
the content of which is incorporated by reference into this Agreement as if
fully set out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for twelve months, with performance commencing
upon the date of issuance of a notice to proceed from the Contract
Administrator or Purchasing Division. This Agreement includes an option to
extend the term for up to twoadditional twelve-month periods ("Option
Period"), provided, the parties do so prior to expiration of the original term or
the then-current Option Period. The decision to exercise the option to extend
the term of this Agreement is, at all times,within.the sole discretion of the City
and is conditioned upon the prior written agreement of the Contractor and
the City Manager.
3. Compensation and Payment. The total value of this Agreement is not to
exceed $301;230..00,subject to approved extensions and changes. Payment
will be made for Services completed and accepted by the City within 30
days of acceptance, subject to receipt of an acceptable invoice. All pricing
must be in accordance with the attached Bid/Pricing Schedule, as shown in
Attachment B, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety. -
City of Corpus Christi_ - Page 1 of 8
2017-235
8/08/17
M2017-115
Smith Pump Company Inc.
INDEXED
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under
this Agreement, including deductions for non-performance and
authorizations for payment. The City's Contract Administrator for this
Agreement is as follows:
Name: Diana Zertuche Garza
Department: Utiliities
Phone: (361) 826-1827
Email: DianaG@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor
must deliver a certificate of insurance ("COI"), as proof of the required
insurance coverages, to the City's Risk Manager and the Contract
Administrator. Additionally, the COI must state that the City will be given at
least 30 days' advance written notice of cancellation, material change in
coverage, or intent not to renew any of the policies. The City must be named
as an additional insured. The City Attorney must be given copies of all
insurance policies within 10 days of the City Manager's written request.
Insurance requirements are as stated in Attachment C, the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety.
(B) In the event a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement
before performance can commence, the terms, conditions, and amounts
required in the bonds and appropriate surety information are as included in
the RFB/RFP or as may be added to Attachment C, and such content is
incorporated here in this Agreement by reference as if each bond's terms,
conditions, and amounts were fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to 'be
provided by the Contractor over a period of time, the City will exercise its
right to specify time, place and quantity of Services to be delivered in the
following manner: any City department or division may send to Contractor
a purchase release order signed by an authorized agent of the department
or division. The purchase release order must refer to this Agreement, and
Services will not be rendered until the Contractor receives the signed
purchase release order.
City of Corpus Christi Page 2 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
7. Inspection and Acceptance. Any Services that are provided but not
accepted by the City must be corrected or re-worked immediately at no
charge to the City. If immediate correction or re-working at no charge
cannot be made by the Contractor, a replacement service may be
procured by the City on the open market and any costs incurred, including
additional costs over the item's bid/proposal price, must be paid by the
Contractor within 30 days of receipt of City's invoice.
• 8. Warranty. The Contractor warrants that all products supplied under this
Agreement are new, quality items that are free from defects, fit for their
intended purpose, and of good material and workmanship. The Contractor
warrants that it has clear title to the products and that the products are free
of liens or encumbrances. In addition, the products purchased under this
Agreement shall be warranted by the Contractor or, if indicated in
Attachment D by the manufacturer, for the period stated in Attachment D.
Attachment D is attached to this Agreement and is incorporated by
reference into this Agreement as if fully set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the
Bid/Pricing Schedule are estimates only and do not obligate the City to order
or accept more than the City's actual requirements nor do the estimates
restrict the City from ordering less than its actual needs during the term of the
Agreement and including any Option Period. Substitutions and deviations
from the City's product requirements or specifications are prohibited without
the prior written approval of the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of
any fiscal year of the City,which fiscal year ends on September 30th annually,
is subject to appropriations and budget approval specifically covering this
Agreement as an expenditure in said budget, and it is within the sole
discretion of the City's City Council to determine whether or not to fund this
Agreement. The City does not represent that this budget item will be
adopted, as said determination is within the City Council's sole discretion
when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its
own manner and method, and under no circumstances or conditions will any
agent, servant or employee of the Contractor be considered an employee
of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the
work performed under this Agreement. When using subcontractors,
City of Corpus Christi Page 3 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
however, the Contractor must obtain prior written approval from the
Contract Administrator if the subcontractors were not named at the time of
bid or proposal, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors
and their employees to the same extent as if the Contractor and its
employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
14. Waiver. No waiver by either party of any breach of any term or condition of
this Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the
City Manager shall be provided proof of payment of these taxes within 15
days of such request.
16. Notice. Any notice required under this Agreement must be given by fax,
hand delivery, or certified mail, postage prepaid, and is deemed received
on the day faxed or hand-delivered or on the third day after postmark if sent
by certified mail. Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Diana Zertuche Garza
Title: Contracts/Funds Administrator
Address: 1301 Leopard Street, Corpus Christi, Texas 78410
Fax: (361)826-4488
IF TO CONTRACTOR:
Smith Pump Company, Inc.
Attn: Trent Brown
Title: Manager, Project Manager
Address: 301 M B Industrial, Woodway, Texas 76712
Fax: (254) 776-0023
City of Corpus Christi Page 4 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
17. CONTRACTOR AGREES TO INDEMNIFY, HOLD HARMLESS AND
DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS,
EMPLOYEES AND AGENTS ("INDEMNITEES') FROM AND AGAINST
ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS AND
CAUSES OF ACTION OF ANY NATURE WHATSOEVER ON ACCOUNT
OF PERSONAL INJURIES (INCLUDING DEATH AND WORKERS'
COMPENSATION CLAIMS), PROPERTY LOSS OR DAMAGE, OR ANY
OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL
EXPENSES OF. LITIGATION, COURT COSTS, ATTORNEYS' FEES AND
EXPERT WITNESS FEES WHICH ARISE OR ARE CLAIMED TO ARISE OUT
OF OR IN CONNECTION WITH THIS AGREEEMENT OR THE
PERFORMANCE OF THIS AGREEMENT, REGARDLESS OF WHETHER THE
INJURIES, DEATH OR DAMAGES ARE CAUSED OR ARE CLAIMED TO
BE CAUSED BY THE CONCURRENT OR CONTRIBUTORY NEGLIGENCE
OF INDEMNITEES, BUT NOT IF BY THE SOLE NEGLIGENCE OF
INDEMNITEES UNMIXED WITH THE FAULT OF ANY OTHER PERSON.
CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL
CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER
DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL
SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL CHARGES OF
ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND
ARISING FROM ANY SAID LIABILITY, DAMAGE, LOSS, CLAIMS,
DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS
AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure
to perform the work specified in this Agreement or to keep any required
insurance policies in force during the entire term of this Agreement. The
Contract Administrator must give the Contractor written notice of the breach
and set out a reasonable opportunity to cure. If the Contractor has not
cured within the cure period, the City Manager may terminate this
Agreement immediately thereafter.
City of Corpus Christi Page 5 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The
City Manager may also terminate this Agreement upon 24 hours written
notice to the Contractor for failure to pay or provide proof of payment of
taxes as set out in this Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any
right or interest contained herein, is effective unless the City Manager first
gives written consent to such assignment. The performance of this
Agreement by the Contractor is of the essence of this Agreement, and the
City Manager's right to withhold consent to such assignment is within the sole
discretion of the City Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable
and, if, for any reason, any provision or part of this Agreement is determined
to be invalid and contrary to applicable law, such invalidity shall not impair
the operation of nor affect those portions of this Agreement that are valid,
but this Agreement shall be construed and enforced in all respects as if the
invalid or unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies
between this Agreement, its attachments, and exhibits, such conflicts and
inconsistencies will be resolved by reference to the documents in the
following order of priority:
A. this Agreement and its attachments
B. the bid solicitation document, including addenda (Exhibit 1)
C. the Contractor's bid response (Exhibit 2)
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to
complete Form 1295 "Certificate of Interested Parties" as part of this
Agreement.
23. Governing Law. This Agreement is subject to all federal, State, and local laws,
rules, and regulations. The applicable law for any legal disputes arising out
of this Agreement is the law of the State of Texas, and such form and venue
for such disputes is the appropriate district, county, or justice court in and for
Nueces County, Texas.
24. Entire Agreement. This Agreement constitutes the entire agreement between
the parties concerning the subject matter of this Agreement and supersedes
City of Corpus Christi Page 6 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
all prior negotiations, arrangements, agreements and understandings, either
oral or written, between the parties.
(SIGNATURE PAGE FOLLOWS)
City of Corpus Christi Page 7 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
CONTRACTOR
Trent Brown
Signature: �� 2017.05.31 14:48:05-05'00'
Printed Name: TRENT BROWN
Title: MANAGER OF PROJECT MANAGEMENT
Date: 5/31/2017
CITY OF CORPUS CHRISTI
Signature:
a�e
Printed Name:
Title: �' o c- ✓ 4
Date: 0/1 / 01C7
ATTEST: Re.lae-A.Le.
REBECCA HUERTA
CITY SECRETARY
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance/Bond Requirements
Attachment D: Warranty Requirements 0 7 .9\ ' uInum—
SY MUNCH.Incorporated by Reference Only:
........- .....
Exhibit 1: RFB/RFP No. 1048 SECRETARY
Exhibit 2: Contractor's Bid/Proposal Response
City of Corpus Christi Page 8 of 8
Service Agreement Standard Form
Approved as to Legal Form 7/1/16
Attachment A - Scope of Work
1.1 General Requirements/Background Information
A. The Contractor shall provide pump and motor repairs, at all booster and
raw water pump stations for The City of Corpus Christi Water Department
(CCWD) O.N. Steven Water Treatment Plant.
1.2 Scope of work
General:
A. The Contractor's work performance will include but is not limited to, pre-
removal field testing, open and inspection, pump and motor repair, re-
manufacturing, and post repair field testing services on centrifugal,
submersible, and vertical turbine pumps and motors, to include horizontal
split case and vertical turbine designs from 125HP to 1500 HP in rating.
B. The Contractor shall repair motor to Original Equipment Manufacturer (OEM)
standards, in accordance with ANSI/EASA AR100-2010 recommended
practices for the repair of rotating electrical apparatus.
C. All materials and/or parts shall be OEM, or equivalent to or better
standards/quality, than original. These parts must be part of the Contractors
warranty period or greater if warranted by the manufacturer. If a part is
replaced on the contractors or manufacturer's warranty, there will be no
cost for labor or parts repair/labor.
D. Repairs will include, but are not limited to, the following:
1 . All repairs shall be in accordance with current pump and/or motor
nameplate data and conditions, drawings, standards and/or OEM
specification(s).
2. Alternative quotations for efficiency, other improvements, or for
alternate fabrication methods require written pre-approval by the
Contract Administrator.
3. Specialty shop services consists of the fabrication and machining of
parts and assemblies, and other machine work associated with pump
and motor repairs, such as motor parts and assemblies, brackets,
mounts, supports, etc.
RFB Template 10.10.16
4. On-site Field Support and Technical Services related to the removal,
re-installation, alignment and troubleshooting of the various pumping
systems.
5. General machine work and/or repair shall consist of, but is not limited
to, balancing, welding, straightening, grinding, custom part
manufacturing, shaft rebuilding & fabrication, sand blasting, coating
of pump/motor.
6. Typical repairs consist of, open and inspect, rebuilding or replacing
damaged items, such as, however not limited to:
• Problem diagnosis, to mean open, Teardown (Disassemble),
Inspect and Report (TIR). Providing analyzation and a written
estimate
• Replace/repair wear ring clearance, if not repairable
• Shaft sleeves
• Impeller
• Bearing(s)
• Seals
• Wearing rings
• Shaft(s)
• Gasket(s)
• Housing repair or replacement
• O-ring(s)
• Dynamic Balancing Testing, with written testing documentation
• Varnish
• Vacuum Pressure Impregnation (VPI)
• Rewind stator
• Packing
• Packing stuffing box
• Blast clean
• Re-paint
• Reassembly
• Check tolerance(s)
• Re-oil and/or grease
• Testing
7. For each repair, the Contractor shall provide a price estimate,
categorized by:
• Time to repair, to include delay time for parts/materials. If there is a
delay time the contractor must define the time and reason.
• Any shipping costs for parts/materials.
RFB Template 10.10.16
• Expediting costs for parts/materials, if requested and approved by
the City Contractor Administrator.
• Parts/components replacement and/or machine/fabrication
needs.
• Parts/material mark-up.
• Hourly labor costs by classification of position, to include Straight
Time (ST) and/or Overtime (OT). This must also define/separate
hourly rates by shop and field work.
• Shall submit the estimate report electronically in PDF format via
email or maintain a database of these documents accessible to
The Contract Administrator over the Internet. (Pricing estimates
shall utilize the pricing in Contractor's price sheet for labor and
materials.)
8. After repairs, the pump and/or motor unit shall be repainted to
manufacture's recommendation and specifications, in a color
approved by the Contract Administrator. If manufacturer
specification/recommendations are not available, interior and
exterior ferrous and cast iron parts shall be coated using an NSF 60
certified Fusion bonded Epoxy coating, 3M Scotchkote, TNEMEC Series
140 Pota Pox portable water epoxy, or similar product approved by
the Contract Administrator.
9. Pump balancing, assembly, and application of coating for impeller
shall be completed in accordance with name plate
data/manufacturer recommendations. When manufacturer
recommendations and/or specifications are not available the
Contract Administrator will govern specifications.
10. Mechanical seals and stuffing boxes shall be repaired or fabricated to
the original design with same type material and to original clearances
unless otherwise pre-approved in writing by the Contract
Administrator.
11. Contractor shall replace all miscellaneous broken and/or rusted
hardware and chase the threads, such as nuts, bolts, and washers or
other fastener materials, as well as shall determine the strength
requirements of the fasteners, and verify that the new material is
sufficiently strong and meets manufacturer's specifications, to include
an adequate safety factor. All new hardware shall be part of the
warranty.
12. Contractor shall repair bearing(s) and bearing housing to original
concentric fit(s) and dimensions. If bearing housing re-casting is
required, Contractor shall notify The Contract Administrator
immediately. Anti-friction bearings will be replaced on all pumps and
RFB Template 10.10.16
motors unless the Contract Administrator determines replacement is
not required. Contractor shall also mark the bearing recommended
lubrication level on the pump housing.
13. Contractor shall replace oil rings and seals with same type unless
alternate design is pre-approved by the Contract Administrator.
14. For Babbitt bearings, the Contractor shall verify proper bonding of
Babbitt to the backing material using ultrasonic thickness (UT) or other
acceptable industry standard test. Test results to be provided to the
• Contract Administrator. Babbitt bearings shall be repaired or replaced'
with same type materials. Babbitt bearing repair using over spray or
pooling will not be accepted.
E. Name plate data:
1. Name plate with date shall be required if the Contractor modifies the
pump, motor, or its components from their original configuration, the
modification must be pre-approved by the Contract Administrator. If
modification is approved, a new nameplate shall be supplied and
affixed to the pump/motor, and a new pump curve shall be
developed to accurately reflect the new hydraulic conditions. If the
Name Plate is missing from a pump or motor the contractor shall
replace with a new data plate. Name plates shall be made of
corrosion resistant metal and have stamped or engraved lettering,
and shall include the following information:
• Equipment Station Name
• Model and Serial Number
• Manufacturer
• GPM / Head
• HP
• Impeller Diameter
• RPM
• Date of Repair
F. Hydraulic Pump Characteristics:
1. In the event that a pump's hydraulic characteristics are changed, The
Contract Administrator, may request hydraulic / performance testing either
at Contractor's facility or in-service at the Contract Administrator facility, to
verify changed characteristics and satisfy documented performance
RFB Template 10.10.16
specifications. When a performance test is required, the Contractor shall
provide the following upon completion of the test:
• Performance test results (electrical & hydraulic)
• Repaired pump documentation including changes to pump
curves, drawings, and/or operation and maintenance manuals.
• Documentation specifying improvement or upgrade to pump
or component(s)
• Vibration Analysis Results.
• Alignment Results.
G. Dynamic Balancing:
1. The Contractor shall provide Dynamic Balancing. Unless other
balancing criteria is specified by the Contract Administrator, the
impellers and rotation elements to include motors, shall be
dynamically balanced to an ANSI S-2.19 / ISO 1940 - 1986 Balance
Quality grade G2.5 or better.
2. Balance reports shall include the initial data entered to determine
tolerances for initial balance point, as well as the final "as assembled"
tolerance.
3. If adding weight is approved by the Contract Administrator as a
method for balancing rotating elements, balanced weight shall be
placed out of the flow stream and tapered to minimize potential for
damage or cavitation.
H. For Pump Tear Down, Inspection, Report and Quote:
1. Contractor shall inspect and measure bearings, oil rings and housings.
2. If pump or motor shaft journals or thrust pads are found to be outside
allowable tolerances, the Contractor shall immediately notify the
Contract Administrator via telephone or email, so a repair decision
can be made.
3. When directed by the Contract Administrator, on Vertical Turbine
Pumps, the Contractor shall perform non-destructive (ultrasonic,
magnetic-particle, liquid-penetrant, radiographic, or eddy-current)
RFB Template 10.10.16
testing on the connection point between the top bowl and the flange
attaching it to the pump column.
4. The Contractor shall complete a Teardown, Inspect and Report (TIR)
to note any problems, special conditions, and/or unusual wear or
corrosion. Furnish report with photos, inspection results, conclusions,
and recommendations with TIR.
5. Contractor shall provide TIR for pump repairs within 5-10 business days,
(no exception), after receipt of equipment.
6. An estimate for repair shall follow within 5 working days, (no
exception), after that. (The Contractor's price sheet for labor, material
and mark-up will be used for estimating price).
7. Repairs shall be completed within 10-15 working days after receipt of
the following:
• Release Order.
• Note if parts/materials will be delayed and will delay the repair the
City Contract Administrator shall approve any alternatives for
repairs or repair completion dates. The priority is minimal delays.
8. Contractor, shall provide projected completion and delivery dates
with each repair estimate.
Teardown, Inspect and Report (TIR) Work Scopes:
Pumps
1 . Contractor shall note any problems, special conditions, and/or
unusual wear or corrosion during a TIR. Furnish report with photos,
inspection results, conclusions, and recommendations.
2. Vertical Turbine Pumps (VTP):
• Prior to disassembly measure and record bowl assembly length,
column lengths, discharge head length, and other pertinent
dimensions and produce an as Found general arrangement
drawing of the pump.
• Disassemble each component of the pump and the bowl and
clean sufficiently to make accurate measurements of the
dimensions described below. Take digital photos during the
disassembly and inspection process.
RFB Template 10.10.16
• On bowl assembly components, measure and record wear ring
diameters and resulting clearances, bearing bore and shaft journal
diameters and resulting clearances, impeller diameter, impeller
bore and shaft diameter at bore, bowl shaft straightness, suction
bell and bowl register diameters and clearances. Note problems,
special conditions, and/or unusual wear or corrosion, determine if
bowl casting registers should be six pad welded and re-machined.
• On column and shafting components, measure and record
bearing bore and shaft journal diameters and resulting clearances,
shaft straightness, shaft to coupling fits, column flange register
diameters and clearances, and discharge head register diameters
and clearances. Note problems, special conditions, and/or
unusual wear or corrosion. Determine if column flange or discharge
head flange registers should be six pad welded and re-machined.
3. Horizontal Split Case Pumps (HSC):
• Prior to disassembly measure and record critical dimensions and
produce an as Found general arrangement drawing of the pump
rotating element showing position of impeller, sleeves, seals, and
bearings. If possible, measure and record wear ring clearances at
0°, 90°, and 180°.
• Remove rotating element from case and inspect wetted surfaces
of upper and lower casing halves.
• Inspect stuffing box and mechanical seals and record
observations.
• Measure and record wear ring diameters and resulting clearances,
bearing housing bores, sleeve diameters, and impeller diameter.
Review case wear ring roundness in lower casing half, and it their
free states.
• Remove sleeves and impeller from shaft. Record impeller bore and
shaft diameter at the impeller. Visually inspect key seats and keys,
and report condition.
• Check shaft for straightness.
4. Vertical Overhung Bearing Pumps (VOP):
• Prior to disassembly measure and record critical dimensions and
produce an as Found general arrangement drawing of the pump
rotating element showing position of impeller,sleeve, and bearings.
RFB Template 10.10.16
If possible, measure and record wear ring clearances at 0°, 90°,
and 180°.
• Remove rotating element from volute and inspect all wetted
surfaces for pitting from corrosion or erosion.
• Inspect stuffing box and record observations.
• Measure and record wear ring diameters, clearances, and
condition. Record bearing housing bores, sleeve diameters, and
impeller diameters.
• Remove impeller and sleeve from shaft. Record impeller bore and
shaft diameter at the impeller. Visually inspect key-seats and keys,
and report condition.
• Check shaft for straightness.
5. Vertical Submersible Pumps (SUBM):
• Prior to disassembly measure and record critical dimensions and
produce an as Found general arrangement drawing of the pump
rotating element showing position of impeller,sleeve, and bearings.
• Remove rotating element from volute and inspect all wetted
surfaces for pitting from corrosion or erosion.
• Inspect seals and seal area and record observations.
• Measure and record wear ring diameters, clearances, and
condition. Record bearing housing bores, sleeve diameters, and
impeller diameters.
• Remove impeller and sleeve from shaft. Record impeller bore and
shaft diameter at the impeller. Visually inspect key seats and keys,
and report condition.
• Check shaft/rotor for straightness.
Motors
1 . Vertical & Horizontal Motors:
• Receive, unload, visually inspect, and document as received
conditions including digital photos.
RFB Template 10.10.16
• Perform no load run and test at full voltage, and record vibration
and electrical data.
• Perform offline motor test including surge, hi-pot, PI, megger,
resistance, impedance, inductance, phase angle, current,
voltage, frequency.
• Disassemble motor complete.
• Clean components as needed and perform incoming inspections
and static testing.
• Measure and record dimensions of bearing bores for proper
diametrical clearance or interference fits.
• Measure and record shaft journal and shaft seal dimensions.
• Measure and record dimensions of bearings, bearing housings,
and seals.
• Measure and record rotor total indicated runout at coupling,
bearing journals, and rotor end rings.
• Visually inspect stator ties, wedges, coils, leads, lugs, and bracing
system.
•. Visually inspect for loose or broken rotor bars.
• Visually inspect end rings for signs of cracking.
• Inspect and test stator temperature detectors and bearing
temperature detectors if equipped.
• Inspect and test space heaters.
• Record results. Note any problems, special conditions, and/or
unusual wear or corrosion.
• Furnish report with photos, inspection results, conclusions, and
recommendations within 10 working days of receiving the pump.
J. Standard Repair Work Scopes
Pumps
1 . Vertical Turbine Pump (VTP):
RFB Template 10.10.16
• Clean, polish, and straighten bowl shaft to 0.003" TIR or better at
the top, middle, and bottom of shaft. Face line shaft end
perpendicular to shaft centerline.
• Perform one or two plane dynamic balance on impeller(s) to
meet ISO Grade G2.5 or better balance grade.
• Remove bearing from suction bell. Grit blast bell to SSPC-SP-10
Near White. Coat the interior and exterior of the suction bell with
TNEMEC Series 140 Pota-Pox potable water epoxy to a dry film
thickness of 12 mils dft. Top coat color to be Tank White. Make a
new bronze suction bell bearing and install.
• Remove bearing from bowl(s). Remove the case wear ring(s)
from the bowl(s). Grit blast bell to SSPC-SP-10 Near White. Coat
the interior and exterior of bowl(s) with TNEMEC Series 140 Pota-
Pox potable water epoxy to a dry film thickness of 12 mils dft. Top
coat color to be Tank White. Make a new bronze bowl bearing
and install. Make a new bronze case wear ring and install.
• Assemble bowl assembly.
• Clean, polish, and straighten line shafts and head shaft to 0.003"
TIR or better at the top, middle, and bottom of shafts. If journals
are worn, plan to flip shafts end for end to establish a new journal
area. Face both ends of each line shaft and the bottom end of
head shaft to be perpendicular to shaft centerlines.
• Remove column bearings. Grit blast each column to SSPC-SP-10
Near White. Coat inside and outside of each column in the non-
machined areas with TNEMEC Series 140 Pota-Pox potable water
epoxy to a dry film thickness of 12 mils dft. Top coat color to be
Tank White.
• Replace line shaft bearings with like material. If bearings are
rubber, use nitrile "low-swell" compound.
• Remove stuffing box bearing from stuffing box.
• Grit blast stuffing box and discharge head to SSPC-SP-10 Near
White. Coat inside and outside of discharge head and stuffing
box in the non-machined areas with TNEMEC Series 140 Pota-Pox
potable water epoxy to a dry film thickness of 12 mils dft. Top
coat color to be Tank White.
• Make and install new bronze stuffing box bearing.
RFB Template 10.10.16
• Assemble unit and install stuffing box. Use RAINS-FLO GFM tin
based packing system.
2. Horizontal Split Case Pump (HSC):
• Clean, polish, and straighten pump shaft to 0.003" TIR anywhere
on the shaft.
• Perform one or two plane dynamic balance on impeller(s) to
meet ISO Grade G2.5 balance grade or better.
• Grit blast cases to SSPC-SP-10 Near White. Coat the interior and
exterior of the cases with TNEMEC Series 140 Pota-Pox potable
water epoxy to a dry film thickness of 12 mils dft. Top coat color
to be Tank White on interior. Match original coating and color on
exterior.
• Replace bearings, lip seals and/or bearing protectors, o-rings, and
gaskets.
• Replace impeller wear rings.
• Replace packing. If mechanical seal, re-manufacture seal with
replacement rotating and stationary faces and elastomers.
• Assemble rotating assembly and install in case.
• If pump has mechanical seals, hydro-test casing to the greater of
200% of B.E.P. head or 150% of S.O.H for 5 minutes without leaks.
3. Vertical Overhung Bearing Pump (VOP):
• Clean, polish, and straighten pump shaft to 0.003" Teardown,
Inspect and Repair (TIR) anywhere on the shaft.
• Perform one or two plane dynamic balance on impeller(s) to
meet ISO Grade G2.5 balance grade or better.
• Grit blast volute, stuffing box housing, and bearing housing to
SSPC-SP-10 Near White. Coat the interior and exterior of the cases
with TNEMEC Series 140 Pota-Pox potable water epoxy to a dry
film thickness of 12 mils dft. Top coat color to be Tank White on
interior. Match original coating and color on exterior.
• Replace bearings, lip seals and/or bearing protectors, 0-rings,
and gaskets.
RFB Template 10.10.16
• Re-machine case and/or impeller wear rings.
• Replace packing. If mechanical seal, re-manufacture seal with
replacement rotating and stationary faces and elastomers.
• Assemble rotating assembly and install in case.
• If pump has mechanical seals, hydro-test casing to the greater of
200% of B.E.P. head or 150% of S.O.H for 5 minutes without leaks.
Motors
1. Vertical & Horizontal Motors:
• Clean and oven dry stator and rotor.
• Dip, perform VPI process and bake winding if necessary.
• Coat winding and rotor with insulating paint.
• Dynamically balance rotor to ISO G2.5 precision grade
balance or better.
• Replace bearing, lip seals, and/or bearing protectors.
• Reassemble motor for running test.
• Perform running test at rated voltage, no load.
• Monitor and record electrical data.
• Monitor and record temperatures (bearings and windings).
• Monitor and record vibration amplitudes (filtered and
unfiltered).
• Match coating and color on motor exterior.
• Prepare for return freight.
K. Field, Service, Component, and Material Requirements:
1 . Replacement components shall be fabricated to the original
design unless otherwise specified by the Contract Administrator.
2. Components shall be checked for concentricity and trueness.
RFB Template 10.10.16
3. Modifications to components or materials shall not be proposed
that would decrease a pump's performance, thermal or
mechanical durability, or negatively impact the pump
operation.
4. Contractors, may be required to fabricate custom parts not
readily available from the original manufacturer, however, City
of Corpus Christi, prefers OEM parts if available.
5. Contractor shall clean associated lubrication systems and cover
oil exposed piping, cavities or reservoirs with plastic and tape or
other alternative effective measures to prevent moisture and
containments from entering the system during storage and
transport.
6. During re-assembly, Contractor shall coat fastener threads with
a durable anti-corrosion / anti-seize compound unless otherwise
specified by the City Contract Administrator.
7. Contractor may use high-pressure water to clean surface in
preparation for inspection.
8. Contractor shall contact the City Contract Administrator for
approval prior to using another blast media.
9. The Contractor's facilities may be subject to inspection at any-
time by a representative of the City of Corpus Christi.
10. Contractor must be able to provide field and technical support.
11 . The Contractor must have the ability to provide on-site training
as may be required by the City of Corpus Christi.
12. Authorization for work, (Release Order), will be sent by Contract
Administrator to Contractor via e-mail.
L. City of Corpus Christi reserves the right to inspect pump and / or motor at
any time during the course of the repair.
RFB Template 10.10.16
M. City of Corpus Christi reserves the right to audit contractor's project costs at
any time during contract duration.
N. City of Corpus Christi reserves the right to use third party inspection services
when deemed appropriate, however the City will pay for these services.
O. City of Corpus Christi equipment in Contractor's possession must be properly
stored and secured at all times; as well as loading / unloading must be done
by Contractor's personnel.
P. For warranted work the Contractor must make arrangements to pick up
equipment within five working days, (No Exceptions), after notification and
return the equipment to the City within 10 working days, (No Exceptions),
after receipt and installation of all parts necessary to perform the repair.
Q. Overtime hours for labor must be authorized in writing by the Contract
Administrator prior to commencement.
R. If the Contractor finds that the total cost of repairs for labor and parts would
exceed 60% of the equipment replacement cost, the City Contractor
Administrator shall be notified prior to repairs commencing in order for a
decision to be made to repair or replace. If repairs are approved, this will
be completed in writing by the Contract Administrator.
S. The Contractor will make a reasonable attempt to obtain parts at the lowest
price possible.
T. For parts and material with a unit price of greater than $250.00 the
Contractor must submit supporting documentation of pricing to include
shipping charges and any mark-up costs as allowed by contract.
U. Shipment preparation shall include the following:
1. Contractor shall ship the equipment empty (free of lubricants) but shall
tag all lubrication points on equipment to indicate the lubricant must
be added prior to running the equipment.
2. Unprotected metal surfaces shall be protected against corrosion.
Pump and components shall be secured and supported to prevent
damages during shipping.
3. All pump openings shall be covered adequately to protect pump
during shipment.
RFB Template 10.10.16
4. Contractor shall contact The Contract Administrator, at earliest
opportunity of completion of work, to coordinate delivery and allow
at least two working days for The Contract Administrator to arrange
scheduling.
5. All equipment shall be shipped FOB Destination. The Contract
Administrator may refuse to unload and/or accept equipment
damaged in transit.
6. Contractor shall be liable for all return shipping costs resulting from
damages in transits and is solely responsible for pursing all damage
claims from transport services provider.
1.3 Work Site Locations and Conditions
O.N. Stevens WFP / Booster Pump Station Larcie Volume Pump Inventory
A. Below is a list of the Water Treatment Plant Equipment, which includes the
raw water pump stations and the various booster pump stations and Pumps
within O.N. Stevens Water Filtration Plant and Raw Water Complex (Nueces
River).
B. Raw Water Building One (Nueces Raw Water Complex):
Motors
Raw Water Motor 3 General Electric VSS motor, 400 HP, 885
RPM, 4160V / 3PH
Raw Water Motor 4 General Electric VSS motor, 400 HP, 885
RPM, 4160 V / 3PH
Raw Water Pumps
Raw Water Pump 3 Byron Jackson Vertical Turbine /
36RXM-1 Stage
Raw Water Pump 4 Byron Jackson Vertical Turbine /
36RXM-1 Stage
C. Raw Water Building Two:
Motors
Raw Water Motor 7 Westinghouse Vertical Solid Shaft
Motor, 800 HP, 592 RPM, 4160 V/3 PH
Raw Water Motor 8 Westinghouse Vertical Solid Shaft
Motor, 800 HP, 592 RPM, 4160 V/3 PH
RFB Template 10.10.16
Raw Water Motor 9 Westinghouse Vertical Solid Shaft
Motor, 800 HP, 592 RPM, 4160 V/3 PH
Raw Water Motor 10 Teco Vertical Solid Shaft Motor, 800 HP,
590 RPM, 4160 V/3 PH
Raw Water Pumps
Raw Water Pump 7 Fairbanks Morse 24" X 30" 5712 Vertical
Overhung Dry pit Pump, Rated
Condition: 22000 GPM @ 115 FT TDH
Raw Water Pump 8 Fairbanks Morse 24" X 30" 5712 Vertical
Overhung Dry pit Pump, Rated
Condition: 22000 GPM @ 115 FT TDH
Raw Water Pump 9 Fairbanks Morse 24" X 30" 5712 Vertical
Overhung Dry pit Pump, Rated
Condition: 22000 GPM @ 115 FT TDH
Raw Water Pump 10 Fairbanks Morse 24" X 30" 5712 Vertical
Overhung Dry pit Pump, Rated
Condition: 22000 GPM @ 115 FT TDH
D. High Service Building One (Plant / Treated Water):
Motors
High Service 1 Motor 1 General Electric VSS Motor, 700 HP,
1185 RPM, 4160 V/3 PH
High Service 1 Motor 2 General Electric VSS Motor, 500 HP,
1185 RPM, 4160 V/3 PH
High Service 1 Motor 3 General Electric VSS Motor, 700 HP,
1185 RPM, 4160 V/3 PH
High Service 1 Motor 4 General Electric VSS Motor, 500 HP,
1185 RPM, 4160 V/3 PH
High Service 1 Motor 5 General Electric VSS Motor, 500 HP,
1185 RPM, 4160 V/3 PH
High Service 1 Motor 6 General Electric VSS Motor, 500 HP,
1185 RPM, 4160 V/3 PH
High Service 1 Motor 7 General Electric VSS Motor, 500 HP,
1185 RPM, 4160 V/3 PH
Pumps
High Service 1 Pump 1 BJ 32 RXL-2 Stage Vertical Turbine
Pump, Rated Condition: 11,000 GPM
@ 230 FT TDH
High Service 1 Pump 2 BJ 28 KXL-2 Stage Vertical Turbine
Pump, Rated Condition: 7100 GPM @
230 FT TDH
RFB Template 10.10.16
High Service 1 Pump 3 BJ 32 RXL-2 Stage Vertical Turbine
Pump, Rated Condition: 1 1,000 GPM
@230FTTDH
High Service 1 Pump 4 BJ 28 KXL-2 Stage Vertical Turbine
Pump, Rated Condition: 7100 GPM @
230 FT TDH
High Service 1 Pump 5 BJ 28 KXL-2 Stage Vertical Turbine
Pump, Rated Condition: 7100 GPM @
230 FT TDH
High Service 1 Pump 6 BJ 28 KXL-2 Stage Vertical Turbine
Pump, Rated Condition: 7100 GPM @
230 FT TDH
High Service 1 Pump 7 BJ 28 KXL-2 Stage Vertical Turbine
Pump, Rated Condition: 7100 GPM @
190 FT TDH
E. High Service Building Two (Plant / Treated Water):
Motors
High Service 2 Motor 8 Teco Westinghouse Horizontal
Induction Motor, 1500 HP, 890 RPM,
4160 V/3 PH
High Service 2 Motor 9 Teco Westinghouse Horizontal
Induction Motor, 1500 HP, 890 RPM,
4160 V/3 PH
High Service 2 Motor 10 Teco Westinghouse Horizontal
Induction Motor, 1500 HP, 890 RPM,
4160 V/3 PH
High Service 2 Motor 11 Teco Westinghouse Horizontal
Induction Motor, 1500 HP, 890 RPM,
4160 V/3 PH
Pumps
High Service 2 Pump 8 Flowserve 400LNN800 Horizontal Split
Case Pump, Rated Condition: 17,000
GPM @ 240 FT TDH
High Service 2 Pump 9 Flowserve 400LNN800 Horizontal Split
Case Pump, Rated Condition: 17,000
GPM @ 240 FT TDH
High Service 2 Pump 10 Flowserve 400LNN800 Horizontal Split
Case Pump, Rated Condition: 17,000
GPM @240 FT TDH
High Service 2 Pump 11 Flowserve 400LNN800 Horizontal Split
Case Pump, Rated Condition: 17,000
GPM @ 240 FT TDH
F. Low Lift Pumps (Raw Water/ Pre-Sed Basin):
RFB Template 10.10.16
Motors
Low Lift Motor 1 US VHS Motor, 125 HP, 885 RPM, 460
V/3 PH
Low Lift Motor 2 US VHS Motor, 125 HP, 885 RPM, 460
V/3 PH
Low Lift Motor 3 US VHS Motor, 125 HP, 885 RPM, 460
V/3 PH
Pumps
Low Lift Pump 1 Cascade 24P, 1 Stage Vertical
Turbine Pump, Rated Condition:
15,200 GPM @ 21 .9 FT TDH
Low Lift Pump 2 Cascade 24P, 1 Stage Vertical
Turbine Pump, Rated Condition:
15,200 GPM @ 21 .9 FT TDH
Low Lift Pump 3 Cascade 24P, 1 Stage Vertical
Turbine Pump, Rated Condition:
15,200 GPM @ 21.9 FT TDH
G. Wash Water Pumps (Plant / Treated Water- Filter Backwash):
Motors
Wash Water Motor 3 GE VSS Motor, 200 HP, 1190 RPM, 4160
V/3 PH
Wash Water Motor 5 GE VSS Motor, 200 HP, 1190 RPM, 4160
V/3 PH
Wash Water Motor 7 GE VSS Motor, 200 HP, 1190 RPM, 4160
V/3 PH
Pumps
Wash Water Pump 3 Peerless 24HH-OH-1 Stage Vertical
Turbine Pump, Rated Condition: 9000
GPM @ 71 FT TDH
Wash Water Pump 5 Peerless 24HH-OH-1 Stage Vertical
Turbine Pump, Rated Condition: 9000
GPM @ 71 FT TDH
Wash Water Pump 7 Peerless 24HH-OH-1 Stage Vertical
Turbine Pump, Rated Condition: 9000
GPM @ 71 FT TDH
H. Wash Water Return Pit Submersible Pumps (Recycle Water from Backwash):
Flygt Submersible 341 185 HP, RPM 1780, Rated Condition:
3440 GPM
Flygt Submersible 330 110 HP, RPM 1185, Rated Condition:
2740 GPM
RFB Template 10.10.16
Flygt Submersible 340 110 HP, RPM 1185, Rated Condition:
2740 GPM
I. Recycle Pond Submersible Pumps (Recycle Lagoon to Pre-Sed Basin):
Flygt Submersible 525 HP, 1165 RPM, 57 TDH, Rated
Condition: 1500 GPM
Flygt Submersible 525 HP, 1165 RPM, 57 TDH, Rated
Condition: 1500 GPM
Flygt Submersible 525 HP, 1165 RPM, 57 TDH, Rated .
Condition: 1500 GPM
Booster Pump Station Complexes (Outside of ONS -Throughout City)
A. Staples Booster Pump Station (Treated Water):
Motors
Motor 1 Marathon Horizontal Induction
Motor, 200 HP, 1785 RPM, 460 V/3 PH
Motor 2 Marathon Horizontal Induction
Motor, 200 HP, 1785 RPM, 460 V/3 PH
Pumps
Pump 1 Fairbanks Morse 2823A Horizontal
Split Case Pump, Rated Condition:
3475 GPM @ 155 FT TDH
Pump 2 Fairbanks Morse 2823A Horizontal
Split Case Pump, Rated Condition:
3475 GPM @ 155 FT TDH
B. Navigation Booster Pump Station (Treated Water):
Motors
Motor 1 US Motor Horizontal Induction Motor,
350 HP, 890 RPM, 460 V/3PH
Motor 2 US Motor Horizontal Induction Motor,
350 HP, 890 RPM, 460 V/3PH
Motor 3 US Motor Horizontal Induction Motor,
350 HP, 890 RPM, 460 V/3PH
Pumps
Pump 1 Flowserve 350LNN725 Horizontal Split
Case Pump, Rated Condition: 7000
GPM @ 140 TDH
RFB Template 10.10.16
Pump 2 Flowserve 350LNN725 Horizontal Split
Case Pump, Rated Condition: 7000
GPM @ 140 TDH
Pump 3 Flowserve 350LNN725 Horizontal Split
Case Pump, Rated Condition: 7000
GPM @ 140 TDH
C. Sand Dollar Booster Pump Station (Treated Water):
Motors
Motor 1 Marathon Horizontal Induction
Motor, 300 HP, 1785 RPM, 460 V/3PH
Motor 2 Marathon Horizontal Induction
Motor, 300 HP, 1785 RPM, 460 V/3PH
Motor 3 Teco-Westinghouse, 300HP, 1765
RPM, 460 V/3PH
Pumps
Pump 1 Flowserve 10LR-17B Horizontal Split
Case Pump
Pump 2 Flowserve 10LR-17B Horizontal Split
Case Pump
Pump 3 Flowserve 10LR-17B Horizontal Split
Case Pump
D. Holly Booster Pump Station (Treated Water):
Motors
Large Induction Motor / 250 HP, 1 180 RPM
Horizontal #2
Large Induction Motor / 300 HP, 1180 RPM
Horizontal #3
Pumps
Allis Chalmers, HSC, #2 5000 GPM, TDH 140
Allis Chalmers, HSC, #3 7000 GPM, TDH 140
1.4 Contractor Quality Control and Superintendence
A. The Contractor shall establish and maintain a complete Quality Control
Program that is acceptable to the Contract Administrator to assure that the
requirements of the Contract are provided as specified.
B. Contractor shall quality inspect Pump and Motor Repairs, Re-Manufacturing
Services, and Post Repair Field Testing prior to return to the City.
RFB Template 10.10.16
C. Quality Assurance package will be required with each repair.
Documentation for Quality Control (QC). A tear-down and inspection report
(TIR), support with dimensions, clearances, alignments, fits, OEM tolerances
and photographs shall accompany each estimate.
D. Upon completion of each repair, the Contractor shall submit a final Repair
Report/QC documents. This can be an electronic copy in Adobe PDF format
or Contractor maintains a database of repair reports on Adobe PDF format,
accessible to The Contract Administrator over the internet.
E. Contractor shall provide this QC report no later than thirty (30) calendar days
after completion of each repair. The final repair report shall, at a minimum
document the work performed including, but not limited to the following:
1. As-received running and test reports
2. As-received TIR, including possible root causes of failure if they can be
established.
3. Dimensional as-received checks
4. Description of all work performed
5. Description of parts installed
6. Description of modified, redesigned or repaired parts.
7. Babbit bearing test reports
8. Results of any testing performed
9. Pump performance curves, when available
10. Final balance report
11 . Shop and fabricate drawings
12. Digital photographs of relevant as-found conditions, after cleaning
and during final assembly
13. SDS as required
14. Material Certifications
F. Contractor shall submit a monthly status report, no later than 10 calendar
days after the last day of each month in Adobe PDF format or maintain a
database of status report in Adobe PDF format, accessible to The Contract
Administrator over the internet.
1. This report shall be in tabular/log format using MS Project, MS Excel or
MS Word, listing all active and completed work, and shall contain the
following information for each repair:
• Date Contractor was notified of repair.
RFB Template 10.10.16
• Date the component was picked up at jobsite, and received at
the Contractor's facility.
• Date the repair recommendation and estimate was provided
to The Contract Administrator.
• Date the Contractor received The Contract Administrator
response, indicting Contract Administrator's acceptance or
decline for repairs.
• Date PO number was received, authoring execution of work
• Repair estimate amount.
• • Projected and actual repair completion and delivery dates
• Invoiced amount.
• Date of invoice.
• Date payment was received for completed work.
• If the existing pump nameplate is illegible, a new nameplate
shall be supplied. Nameplates shall be made of corrosion
resistant metal and have stamped or engraved lettering.
1.5 Special Instructions
A. Contractors invoice for payment for work performed must follow the instructions
provided by the City. The following instructions are minimal requirements and can
be changed based on the City's accounting needs. Contractor's standard
invoicing format may be used if it meets all the City's requirements.The invoice must
contain the follow information:
1. Release Order number
2. Pump/Motor station name, model and serial numbers
3. Invoice number
4. Invoice date
5. Description of service
6. Bill of materials
7. Invoice total
8. Contractor's name and address
9. Contractor's contact with phone number and email address
10. Contractor will be required to attach copies of all invoices for parts
and materials (to include % of mark-up) to each repair invoice.
11. Other items required for invoicing for payment for the contract:
• Date of Order, Completion Date, Billing Date.
• Name(s) of the Contract Administrator representative ordering
repair.
• Location of service (Shop or where in the field)
RFB Template 10.10.16
• Equipment worked on and Serial Number (S/N)
• Position, hourly rate (as per the bid), and total hours used. This
should be broken down by Open and Inspect, repairs, install or
disassembly charges,
• Any shipping costs
• Total cost
12. Note that payment may be withheld by the Contract Administrator
or until all of the above information is received and verified.
B. Pricing shall include: costs to pick up, repair, and deliver or equipment back
to The Contract Administrator. Service calls during the warranty period shall
also be at no charge, unless the problem does not pertain to defect in
workmanship and/or materials.
RFB Template 10.10.16
Attachment B -Bid Pricing/Schedule
°° _sc ' CITY OF CORPUS CHRISTI
O r_ a
r�a�
? a>~- BID FORM
0 ( PURCHASING DIVISION
4P-1RFB No. 1048, Pump and Motor Repair for
�E
1852 Utilities Water Department
Date: May 9,2017 PAGE 1 OF 1
Authorized 6.5.
Bidder: Smith Pump Company,mac. Signature:
1 . Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices;
b. Bidder is an Equal Opportunity Employer;and the Disclosure of Interest information
on file with City's purchasing office, pursuant to the Code of Ordinances,is current
and true.
c. Bidder is current with all taxes due and company is in good standing with all
required governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
Item Description Unit Qty. --r Total Price
Parts/Materials Estimated Markup
Parts
1 Parts/ Materials Markup
* EA $87,000.00 % '�Q $ ICA-1400
2 ; Shipping Allowance for
pp� 9
parts/materials EA $50,000.00 ' $50,000.00
Labor Unit Price Total Price
3 I Shop Mechanic (ST) HRS f 690 $ "i'(0•aci $ .5114443.664 Shop Mechanic (OT) HRS 7. 80 $ 114,E $ ° 13i�
1i °° -
5 Field Service (ST) HRS 480 ________AA044° 1 $ A
6 Field Service(OT) HRS 100 $ 13p°° $ 00 _
7 Engineer, Shop (ST) HRS 280 $ 9%O° $ (�°�
8 Engineer, Shop (OT) HRS 10 54 O°
9 Engineer, Field (ST) HRS 60 00
45 91°° $ 5 44ca
10 Engineer, Field (OT) HRS 10 $ (NOS ' $ t ?(DS,°O
Total I $301,1 °° ._
*Total Price will be $87,000.00 plus markup.
Attachment C -Insurance Requirements
CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the
City. Contractor must not allow any subcontractor, to commence work until
all similar insurance required of any subcontractor has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract Administer
one (1) copy of Certificates of Insurance with applicable policy
endorsements showing the following minimum coverage by an insurance
company(s) acceptable to the City's Risk Manager. The City must be listed
as an additional insured on the General liability and Auto Liability policies by
endorsement, and a waiver of subrogation endorsement is required on all
applicable policies. Endorsements must be provided with Certificate of
Insurance. Project name and/or number must be listed in Description Box of
Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property
cancellation, non-renewal, material Damage
change or termination required on all Per occurrence - aggregate
certificates and policies.
COMMERCIAL GENERAL LIABILITY $1,000,000 Per Occurrence
including: $2,000,000 Aggregate
1. Commercial Broad Form
2. Premises - Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1 . Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this
not Exhibit.
domiciled in Texas)
Employers Liability $500,000/$500,000/$500,000
RFB Template 10.10.16
C. In the event of accidents of any kind related to this contract, Contractor
must furnish the Risk Manager with copies of all reports of any accidents
within 10 days of the accident.
ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers'
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by the
Texas Department of Insurance. The workers' compensation coverage
provided must be in statutory amounts according to the Texas Department
of Insurance, Division of Workers' Compensation. An All States Endorsement
shall be required if Contractor is not domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration
of this Contract, and any extension hereof, at Contractor's sole expense,
insurance coverage written on an occurrence basis by companies
authorized and admitted to do business in the State of Texas and with an
A.M. Best's rating of no less than A- VII.
C. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the
policy expiration dates. All notices under this Exhibit shall be given to City at
the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
• List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations,
completed operations, and activities of or on behalf of the named
insured performed under contract with the City, with the exception of the
workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
• Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
RFB Template 10.10.16
• Provide thirty (30) calendar days' advance written notice directly to City
of any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days' advance written
notice for nonpayment of premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material
change or termination of coverage, Contractor shall provide a replacement
Certificate of Insurance and applicable endorsements to City. City shall
have the option to suspend Contractor's performance should there be a
lapse in coverage at any time during this contract. Failure to provide and to
maintain the required insurance shall constitute a material breach of this
contract.
F. In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to the
extent and within the time herein required, the City shall have the right to
order Contractor to stop work hereunder, and/or withhold any payment(s)
which become due to Contractor hereunder until Contractor demonstrates
compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent
to which Contractor may be held responsible for payments of damages to
persons or property resulting from Contractor's or its subcontractor's
performance of the work covered under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the
City of Corpus Christi for liability arising out of operations under this contract.
It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this contract.
2017 Insurance Requirements
Utilities
Pump and Motor Repair
01/04/17 cg Risk Management
RFB Template 10.10.16
Attachment C- Bond Requirements
No bond requirements necessary for this service agreement; Section
5. (B) is null for this service agreement.
Attachment D -Warranty Requirements
Warranty: Smith Pump Company ("SPCO") warrants new equipment or parts to be free from defects in
materials and workmanship for a period of eighteen (18) months from the date of shipment or twelve
(12) months from the date of startup or initial use, whichever comes first: SPCO SHALL NOT BE
RESPONSIBLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL OR LIQUIDATED DAMAGES. NO
EXPRESSED OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE
SHALL APPLY. Repairs performed by SPCO are warranted against defects in workmanship and/or
materials for a period of twelve(12) months from the date of shipment.SPCO will not be responsible for
any removal or reinstallation charges or transportation charges in cases where equipment has failed
under these warranty conditions. SPCO's sole obligation and the City's sole remedy under this warranty
is repair or replacement at SPCO's election.The City agrees to provide SPCO reasonable and clear access
to any equipment covered by this warranty which may include removal or materials or structures as well
as supplying any equipment, materials or structures which are necessary to provide reasonable access
to the equipment being repaired or replaced. Costs to remove and/or reinstall equipment for warranty
purposes shall be the responsibility of the City.
Replacement parts or repairs furnished under this warranty shall be subject to warranty provisions
herein for the remaining warranty period. All equipment repaired or replaced will be re-warranted only
for the remainder of the original warranty period. SPCO does not warrant new equipment supplied or
any repair/replacement part against the effects of erosion, corrosion, or normal wear and tear due to
operation or the environment.The warranty and remedies set forth herein are conditioned upon proper
storage, installation, use and maintenance of the equipment covered by this quotation in all material
respects, and in accordance with SPCO's written recommendations. The City must notify SPCO in
writing of any warranty claim during the warranty period or within thirty(30)days thereafter.
SPCO will not be liable under this warranty if warranted goods have been exposed or subjected to any
(1) maintenance, repair, installation, handling, packaging, transportation, storage, operation, or use
which is improper or otherwise not in compliance with SPCO's instructions, (2) alteration, modification
or repair by anyone other than SPCO or those specifically authorized by SPCO, (3) accident,
contamination, foreign object damage, abuse, neglect, or negligence after shipment to the City, (4)
damage caused by failure of an SPCO supplied product not under warranty or by any hardware or
software not supplied by SPCO, (5) use of counterfeit or replacement parts that are not manufactured
by the manufacturer of goods provided by SPCO or approved by SPCO for use in goods provided by
SPCO, or (6) goods which are normally consumed in operation or which have normal life inherently
shorter than the warranty period including, but not limited to, consumables (e.g. lamps, batteries,
storage capacitors).
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-215218
Smith Pump Company, Inc.
Waco,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/30/2017
being filed.
City of Corpus Christi 2eiAcklowledyfl:I 7
3 Provide the identification number used by the governmental entity or state agency to track or identify theontntrct,and provide a
description of the services,goods,or other property to be provided under the contract.
RFB No.1048
Pump and Motor Repair for Utilites Water Department
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Cox,Jay San Antonio,TX United States X
Smith,Granger Waco,TX United States X
Brown,Trent Waco,TX United States X
5 Check only if there is NO Interested Party. U
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
( a..0.1Y-1.44, LEIGH S. CLARK
' Notary Public
C a,;.8 p�;0 My Comm.TE OExp.0EXAS )
7.2 19
Signature orized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said )t!nf / /' b£11? this the ED�X day of ��
20 1 ! ,to certify which,witness my hand and seal of office. y
iZe .5.-/ -5"."(;/7r.P ga4,:I) kc-/
Signatylb of officer administenng oath Printed na f officer administerin oath Title of officer 9 e administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883