HomeMy WebLinkAboutC2017-280 - 7/11/2017 - Approved • 4 • • •
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City of Corpus Christi
Engineering Servicesle
Change Order
CHANGE ORDER NO.: 4 CHANGE ORDER DATE: 4/28/2017
PROJECT: Williams Drive Improvements Ph 3-Staples to Airline(Bond 2012) PROJECT NUMBER: El 1116 •
CONTRACTOR: Reytec Construction Resources-Inc CONTRACT TIME: 450 CD
ENGINEER: RVE,Inc
Make the following additions,modifications or deletions to the work described in the Contract Documents:
Part I)-Drainage Improvements
Add the following items to the contract
1)40 Drainage 140- AT&T Conflict Resolution- Time&Material Cost 1 LS @$58.040 75 $58,040 75
1)41 Drainage D41- AT&T Conflict Resolution•Idle Equipment Cost I LS c 566,231 76 $66,231 76
1342 Drainage D42- AT&T Conflict Resolution-Box Coring I LS 44 541.818 74 $41,818 74
Deduct the following quantity from the bid item
1)39 Drainage Unanticipated Utility Allowance-partial payment on AT&T Conflict 09284306 LS 0$50,000 ($46,421 53)
E30 Nater/mpr. Unanticipated Utility Allowance-partial payment on AT&T Conflict 04231388 LS @S25.000 ($10,578 47)
Sub-Total S110,091.25
Add the following items to the contract
D39 Drainage Unanticipated Utility Allowance-refurbishing Utility Allowance I LS @ 546,422 $46,422 00
E30 Waterlmpr. Ilnanticipated titdily Allowance-refurbishing Utility Allowance ILS i:810.5'S $10,57800
Net Total of This Change Order $166,091.25
Why was this Change necessary:
Contractor hit a major duct bank for AT&T which was not shown on the contract drawings and were most likely not marked in the field during locates This change was
required to keep the contractor working and to avoid any further delays in determining who was at fault The legal department is involved in investigating the facts
surrounding this incident and any future Iceal action
Hon can similar changes be asoided in the(Mare?
Mote thorough Subsurface polits Exploration(S U E)and Utility Coordination Studies would have most likely avoided this major duct bank from not appearing on the
contract drawings
The compensation agreed upon in this Change Order is full,complete and final payment for all costs the Contractor mar incur as a result of or relating to this change
whether said costs are known,unknown,foreseen or unfasten at this time,including without limitation,any cost for delay,extended overhead,ripple or impact cost,or
any other effect on changed or unchanged work as a result of this Change Order.
Original Contract Amount S 8.698,78350
Previously Approved Change Order Amount $ 99,198.60
Proposal Change Order Amount 8166,091.25
Revised Contract Amount S 8,964,073.35
Percent of Total Change Orders(including this CO1 3.05%
Previous Change Order Contract Time 465 CD
Additional Time on This Change Order 76 Cl)
Revised Contract Time 541 CD
Recommended by Approved by
[CONSULTING FIRM( [CONTRACTOR!
By N/A By J/- 1
Date Dat
CITY OF CORPUS CHRISTI
Recommended by: 41?0,.,./. < /7 n
Wayne Ott ,P :. at
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Recommended . _ I Ir�lt�I. 7 Z / 7IC:
Approved by: , v T -114-3(,�
j s rey Edmonds,P.F. Da e �• ie H.Gray,P.E
Date Director of Engineering Services I i uuve Direct110 of is W•res
Recommended by: Electronic Approval 5/15/17 Approved by: CV' _ T Y?
Eddie lloulihan,Director Date Mark Van leek (late
Manib7
agement and Budget Ass'tant('its Manager mat.
/'i,,,,, Aimee Alcorn Reed
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Recommended by: ',t'.c..,,�- """" �x.) 2077.05.7217:1934-05'00' Approved by: � ���--J
Aimee Alcorn-Reed Date Margie C.R se Irate
Cas Attorney 1` 1- di s 1 ti City Manager
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M2O17-090 I CITY SECRETARY
Reytec Construction INDEXED
Engineering Services Department
Change Order Summary Sheet
Williams Drive Phase 3 from Staples Street to Airline Road
Project No. E11116
Contractor Reytec Construction
Total Contract Amount $8,698,783.50 Approved Sep. 29, 2015. Ordinance No. 030630.
25% Limit Amount $2,174,695.88
Change Order No. 1 $56,246.10 Approved July 20, 2016.
Change Order No. 2 $42,952.50 Approved January 5, 2017
Change Order No. 3 $0.00 Approved February 1, 2017
Change Order No. 4 $166,091.25 THIS ITIEM
Total All Change Orders $265,289.85 3.05% < 25%
New Contract Amount $8,964,073.35
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-210487
Reytec Construction Resources, Inc.
Houston,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/19/2017
being filed.
CityC '' U
of Corpus Christi Date Ac nowle ged:
i11 11
3 Provide the identification number used by the governmental entity or state agency to track or identify the co ract,a d provide a
description of the services,goods,or other property to be provided under the contract.
E11116 Williams Dr. Phase 3
Williams Dr.Phase 3 from Staples Street to Airline Road Change Order#4 e
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Reyes,Gregg T. Houston,TX United States X
Reyes, Rebecca Houston,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury.that the above disclosure is true and correct.
4a:'P;.,, LAURA G. LEAL
T
;< "Y Notary Public,State of Texas
as,�,, ice` My Commission Expires
.':14;:°:..,.;' August 26,2018 _,241 --
Signature of authorized a nt of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE re VIL,6 �IA`
Sworn to and subscribed before me,by the said I GG 1 " ,this the0 day of t\1\ ,
20 11 ,to certify which,witness my hand and seal of office.
111
‘ A.A,A.,bk.,LC) .s.Citi2 Litur4 &. inkt 1•1
Signature of officer administering oath Printed name of officer administering oath Title of of officer oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
�tyas iN
AGENDA MEMORANDUM
lase Future Item for the City Council Meeting of June 20, 2017
Action Item for the City Council Meeting of July 11, 2017
DATE: May 25, 2017
TO: Margie C. Rose, City Manager
THRU: Mark Van Vleck, Assistant City Manager
markvv@cctexas.com
(361) 826-3082
FROM: Valerie H. Gray, P.E., Executive Director of Public Works
valerieg @cctexas.corn
(361) 826-3729
Jeff H. Edmonds, P.E., Director of Engineering Services
jeffreye@cctexas.com
(361) 826-3851
---- ---- Chance Order No. 4
Williams Drive Phase 3 from Staples Street to Airline Road
BOND 2012
CAPTION:
Motion authorizing the City Manager, or designee, to execute Change Order No. 4 with Reytec
Construction Resources, Inc. of Houston, Texas in the amount of $166,091.25 for a total
restated contract amount of $8,964,073.35 for Williams Drive Improvements Phase 3 from
Staples Street to Airline Road. (BOND 2012).
PURPOSE:
The purpose of this Agenda Item is to obtain authority to execute Change Order No. 4 with
Reytec Construction Resources, Inc. for the Williams Drive Phase 3 from Staples Street to
Airline Road project. (BOND 2012)
BACKGROUND AND FINDINGS:
On September 29, 2015 City Council awarded the Williams Drive Phase 3 project to Reytec
Construction. This is a joint TxDOT/City project with 80/20 cost share that includes full-depth
reconstruction and widening of the existing 2-lane Hot-Mix-Asphalt-Concrete (HMAC) road to a
new 4-lane Portland Cement Concrete (PCC) road.
During construction in the Airline & Williams intersection, a main AT&T duct bank was
encountered that was in conflict with the new 12' x 6' concrete box culverts. As required by the
contract and public law, the design engineer and contractor had both contacted "Texas 811 Call
Before You Dig". AT&T did not mark the duct bank in response to either 811 call.
•
•
To minimize the construction schedule impacts at the Williams/Airline Intersection, Engineering
Services issued a Change Order that would compensate the contractor on a time and material
basis for the actual cost impacts due to the utility conflict. The original change order was funded
utilizing contract contingency line items since that approach minimized schedule impact and
allowed the City to process monthly pay requisitions prior to determination of the final cost
impact.
The contractor was required to prepare a detailed time impact analysis that has been approved
by both Engineering Services and TxDOT. Change Order No. 4 provides a final reconciliation
for the costs related to the AT&T conflict and replenishes the contingency line items that were
previously used to allow partial payments to the contractor for the AT&T conflict resolution work.
The situation that led to the utility conflict is neither the fault of the City or contractor. The Legal
Department will be approaching potentially responsible parties to seek recovery for these costs.
OTHER CONSIDERATIONS:
None
ALTERNATIVES:
1. Authorize execution of Change Order No. 4. (Recommended)
2. Do not authorize execution of Change Order No. 4. (Not Recommended)
CONFORMITY TO CITY POLICY:
Complies with statutes regarding construction procurement criteria; and complies with City
Fiscal Policy.
EMERGENCY! NON-EMERGENCY:
Not applicable
DEPARTMENTAL CLEARANCES:
Street Department
FINANCIAL IMPACT: Capital Budget
Project to Date
Fiscal Year Expenditures Current Year Future TOTALS
2016-2017 (CIP only) Years
Budget 10,854,941.71 166,091.25 11,021,032.96
Encumbered/
Expended 9,945,949.23 9,945,949.23
Amount
This item 166,091.25 166,091.25
(change order)
Future
Anticipated 908,992.48 908,992.48
Expenditures
BALANCE 0.00 0.00 0.00
Fund(s): Storm Water CIP
•
RECOMMENDATION:
Engineering Services recommends approval of Change Order No. 4 with Reytec Construction
Resources, Inc. of Houston, Texas in the amount of $166,091.25 for Williams Drive Phase 3
from Staples Street to Airline Road BOND 2012.
LIST OF SUPPORTING DOCUMENTS:
Project Budget
Location Map
Presentation
Change Order No. 4
Form 1295— Reytec Construction Resources, Inc.
•
•
PROJECT BUDGET ESTIMATE
Williams Drive Phase 3 from Staples Street to Airline Road
FUNDS AVAILABLE:
Street CIP 2,938,038
Texas Department of Transportation (80%of Street and Storm Water Construction) 3,760,000
Storm Water CIP... .._......_._. ._.. ........... ......._.................................. 3,226,644
WaterClP._.......... .. ............. ...__..._._.... ............. _...__..._..._.. .._............ .., 566,887
Wastewater CIP 509,464
Gas CIP 20,000
TOTAL 11,021,033
FUNDS REQUIRED:
Construction Fees:
Construction Total (Reytec Construction Resources, Inc.) 8,964,073
Initial Construction Contract..„.........._..................._.._......._....... _... 8,698,784
Change Order No. 1 . . . 56,246
Change Order No. 2 42,953
ChangeOrder No. 3.......................................... _..._ 0
Sub-total Construction 8,797,982
Change Order No.4(THIS ITEM):
StormWater..........._..._..._._._....................................._....._..._.. 166,091
Sub-total Change Order No.4 166,091
.,onYayenda; 631,117
Design Fees:
" Engineer(LJA Engineering)Original and Amendment Nos. 1 and 2..............._..._..........._......._...._. 962,995
Engineer(R. H. Shackelford)...... ........... ....._..._.... ................. ......_._....... 108,543
Engineer(L. Gurley) 12,499
Engineer(AGCM)........._...._._...,...._..._......................_....._..._....._.............................._._ 18,615
Testing Fees:
Geotechnical Services(Rock Engineering) ....................................._..._..._..........._..............._ 10,700
Construction Materials Testing (Rock Engineering) 34,615
Reimbursements:
Contract Administration (Capital Programs/Capital Budget/Finance)( 1.0% . 109,150
Engineering Services (Project Mgt/Constr Mgt/Traffic Mgt Services) (1.5%) . 163,725
Misc. (Printing,Advertising, etc.) 5,000
TOTAL 11,021,033
ESTIMATED PROJECT BUDGET BALANCE 0
*Construction Observation Services are included in this contract.
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LOCATION MAP
.144 NOT TO SCALE Project Number: E11116
Williams Drive Phase 3 CITY COUNCIL EXHIBIT
Staples St to Airline Rd CITY OF CORPUS CHRISTI TEXAS
Bond 2012 Prop 1 DEPARTMENT OF ENGINEERING SERVICES