HomeMy WebLinkAboutC2017-292 - 10/24/2017 - Approved•
Ci?---..11:7 16
SERVICE AGREEMENT NO. 1151
Bailiffs and Security Guard Services
. isez for the Corpus Christi Municipal Court
THIS Bailiffs and Security Guard Services for the Corpus Christi Municipal Court
Agreement ("Agreement") is entered into by and between the City of Corpus
Christi, a Texas home-rule municipal corporation ("City") and Sec-Ops, Inc.
("Contractor"), effective upon execution by the City Manager or the City
Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Bailiffs and Security Guard Services for
the Corpus Christi Municipal Court in response to Request for Bid/Proposal No. 1151
("RFB/RFP"), which RFB/RFP includes the required scope of work and all
specifications and which RFB/RFP and the Contractor's bid or proposal response,
as applicable, are incorporated by reference in this Agreement as Exhibits 1 and 2,
respectively, as if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Bailiffs and Security Guard Services for the Corpus
Christi Municipal Court ("Services") in accordance with the attached Scope of
Work, as shown in Attachment A, the content of which is incorporated by
reference into this Agreement as if fully set out here in its entirety, and in
accordance with Exhibit 2.
2. Term. This Agreement is for 12 months, with performance commencing upon
the date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to two additional 12-month periods ("Option Period(s)"), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City's extension authorization must be executed by
the City Manager or designee.
3. Compensation and Payment. The total value of this Agreement is not to exceed
$209,352.00, subject to approved extensions and changes. Payment will be
made for Services completed and accepted by the City within 30 days of
acceptance, subject to receipt of an acceptable invoice. All pricing must be
in accordance with the attached Bid/Pricing Schedule, as shown in Attachment
B, the content of which is incorporated by reference into this Agreement as if
fully set out here in its entirety.
Service Agreement Standard Form Page 7 of 7
Approved as fo Legal Form 9/18/17
2017-292
10/24/17
M2017-169
Sec-Ops Inc.
INDEXED
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Gilbert Hernandez, Diretor of Municipal Court
Municipal Court
Phone: 361-826-2515
Email: GilbertH@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional
insured. The City Attorney must be given copies of all insurance policies within
10 days of the City Manager's written request. Insurance requirements are as
stated in Attachment C, the content of which is incorporated by reference into
this Agreement as if fully set out here in its entirety.
(B) In the event a payment bond, a performance bond, or both, are required
of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in
the bonds and appropriate surety information are as included in the RFB/RFP or
as may be added to Attachment C, and such content is incorporated here in
this Agreement by reference as if each bond's terms, conditions, and amounts
were fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right
to specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. Any Services that are provided but not accepted
by the City must be corrected or re-worked immediately at no charge to the
City. If immediate correction or re-working at no charge cannot be made by
Service Agreement Standard Form Page 2 of 7
Approved as to Legal Form 9/18/17
the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty. The Contractor warrants that all products supplied under this
Agreement are new, quality items that are free from defects, fit for their
intended purpose, and of good material and workmanship. The Contractor
warrants that it has clear title to the products and that the products are free of
liens or encumbrances. In addition, the products purchased under this
Agreement shall be warranted by the Contractor or, if indicated in Attachment
D by the manufacturer, for the period stated in Attachment D. Attachment D is
attached to this Agreement and is incorporated by reference into this
Agreement as if fully set out here in its entirety.
9. Quality/QuantIty Adjustments. Any Service quantities indicated on the
Bid/Pricing Schedule are estimates only and do not obligate the City to order or
accept more than the City's actual requirements nor do the estimates restrict
the City from ordering less than its actual needs during the term of the
Agreement and including any Option Period. Substitutions and deviations from
the City's product requirements or specifications are prohibited without the prior
written approval of the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is
subject to appropriations and budget approval specifically covering this
Agreement as an expenditure in said budget, and it is within the sole discretion
of the City's City Council to determine whether or not to fund this Agreement.
The City does not represent that this budget item will be adopted, as said
determination is within the City Council's sole discretion when adopting each
budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its
own manner and method, and under no circumstances or conditions will any
agent, servant or employee of the Contractor be considered an employee of
the City.
12. Subcontractors. Contractor may use subcontractors in connection with the
work performed under this Agreement. When using subcontractors, however,
the Contractor must obtain prior written approval from the Contract
Administrator if the subcontractors were not named at the time of bid or
proposal, as applicable. In using subcontractors, the Contractor is responsible
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form 9/18/17
for all their acts and omissions to the same extent as if the subcontractor and its
employees were employees of the Contractor. All requirements set forth as part
of this Agreement, including the necessity of providing a COI in advance to the
City, are applicable to all subcontractors and their employees to the same
extent as if the Contractor and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of
such request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified
mail. Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Gilbert Hernandez
Title: Diretor of Municipal Court
Address: P.O. Box 9277, Corpus Christi, Texas 78469
Fax: 361-826-2500
IF TO CONTRACTOR:
Sec-Ops, Inc.
Attn: Robert Lott
Title: President/Chief Executive Officer
Address: 5729 Leopard St. Bldg. 8, Corpus Christi, Texas 78408
Fax: 361-299-6769
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY
OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS ("INDEMNITEES")
FROM AND AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS,
AND CAUSES OF ACTION OF WHATEVER NATURE, CHARACTER, OR DESCRIPTION
Service Agreement Standard Form Page 4 of 7
Approved as to Legal Farm 9/18/17
ON ACCOUNT OF PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY
OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES, WHICH
ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH A BREACH OF
THIS AGREEMENT OR THE PERFORMANCE OF THIS AGREEMENT BY THE
CONTRACTOR OR RESULTS FROM THE NEGLIGENT ACT, OMISSION, MISCONDUCT,
OR FAULT OF THE CONTRACTOR OR ITS EMPLOYEES OR AGENTS. CONTRACTOR
MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO
THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON
WITH COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL CHARGES OF
ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND ARISING OR
RESULTING FROM ANY SAID LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS, SUITS,
OR ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER THIS
SECTION SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS
AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out
a reasonable opportunity to cure. If the Contractor has not cured within the
cure period, the City Manager may terminate this Agreement immediately
thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in
this Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives
written consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable
and, if, for any reason, any provision or part of this Agreement is determined to
be invalid and contrary to applicable law, such invalidity shall not impair the
Service Agreement Standard Form Page 5 of 7
Approved as to Legal Form 9/18/17
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between
this Agreement, its attachments, and exhibits, such conflicts and inconsistencies
will be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor's bid response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement.
23. Governing Law. This Agreement is subject to all federal, State, and local laws,
rules, and regulations. The applicable law for any legal disputes arising out of
this Agreement is the law of the State of Texas, and such form and venue for
such disputes is the appropriate district, county, or justice court in and for
Nueces County, Texas.
24. Entire Agreement. This Agreement constitutes the entire agreement between
the parties concerning the subject matter of this Agreement and supersedes all
prior negotiations, arrangements, agreements and understandings, either oral
or written, between the parties.
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form 9/18/17
CONTRACTOR
Signature:
Printed Name: Robert D. Lott
Title: CEO
Date: 9/19/17
CITY OF CORPUS CHRISTI rr
Signature: rlr—cti,�:� �F'll
`,—..
Printed Name: A--No_‘ l,.-t c---z___—
Title: Q ,--0 c_ ,_,_„ .i ,,-..u.-.
Date: I0 / .2_sfi7
AT(EST: ....
R • ._...4' ,
EBECCA HUERTA
Attached and Incorporated by Reference: CITY SECRETARY
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit 1 : RFB/RFP No. 1 151
Exhibit 2: Contractor's Bid/Proposal Response
142°0.—...IYA num
iY coUNCIL....._.bb Z 1
SECRETAV
V
I
Service Agreement Standard Form Page 7 of 7
Approved as to Legal Form 9/18/17
Attachment A: Scope of Work
1. General Requirements
A. The Bailiffs and Security Guards will be Security Officer Commissioned to carry a
firearm, commissioned by the Service Contractor, and will carry a weapon while
on duty at the Municipal Court.
B. The Contractor is expected to ensure that all Bailiffs and Security Guards
assigned to the Municipal Court possess a certified identification card. The
Contractor must provide proof of Crime Policy/Employee Dishonesty Bond and
deliver respective copies for all Bailiffs and Guards assigned to duty at the
Municipal Court. Failure to provide this information prior to Bailiff and or Security
Guards starting work will constitute a violation to this agreement. Trainees must
be commissioned to carry prior to starting their training and will only be allowed
to be posted alongside a Security Guard for training purposes, and only after
proper courtroom etiquette and security have been properly conveyed, will
they be allowed to be posted alongside Bailiffs.
C. The Bailiffs and Security Guards will conduct themselves in a professional,
businesslike manner at all times; and adhere to the provisions as set forth in the
---- -- Contractor's Violence in the Workplace Policy and Alcohol and Drug Abuse
Policy. The Contractor shall provide at least two passport size photographs of all
Bailiffs and Security Guards assigned to work at the Municipal Court upon each
designated Bailiff's and Security Guards first day of assignment. Bailiffs, Security
Guards, supervisors, and any employee of the Contractor shall be required to
wear a photo identification card at all times.
D. Coverage for all positions is expected at all times. The Contractor's plan for
handling scheduled and unscheduled absences must be documented and
submitted to the Contract Administrator, prior to the execution of the contract.
Additionally, plans for the on-going recruitment of qualified Bailiffs and Security
Guards must be discussed, documented, and submitted to the Contract
Administrator, prior to the execution of the contract.
E. The Contractor must become familiar with the Municipal Court Emergency
Procedures and provide Bailiffs and Security Guards knowledgeable of these
procedures.
Page 1 of 8
F. The Municipal Court is a "Smoke Free" building, therefore, no smoking in any
form is allowed by employees, contractors, vendors, visitors, or anyone within
the building including employees of the Contractor. The Bailiffs and Security
Guards will enforce this ordinance at the Municipal Court.
2. Scope of Work
A. Location - The services will be provided for the Corpus Christi Municipal Court
located at 120 N. Chaparral Street, Corpus Christi, Nueces County, Texas 78401.
B. Staffing Requirements - A total of three Bailiffs and three Security Guards are
required:
1. Two Security Guards are required for the check-in process at the first-floor
entrance of the Municipal Court by the metal detectors.
2. One Security Guard is required for surveillance of the premises in the
lobby areas, including the first floor main lobby area, courtroom lobby
areas, and the collection and compliance lobby area.
3. One Bailiff is required for each of the three Courtrooms during courtroom
proceedings. One of the Bailiffs shall be designated as the "Supervising
Bailiff" and shall oversee the remaining Bailiffs and Security Guards, and
all Contractor's Bailiff and Security Guard responsibilities.
Any and all changes to the above must be approved by the Contract
Administrator, in advance.
C. Hours of Operation -The Contractor will not schedule more than 240 hours per
week for the three Bailiffs and three Security Guards. The Corpus Christi
Municipal Court is open to the public Monday through Friday, during normal
business hours (8:00 a.m. to 5:00 p.m.) and during the hours of 8:00 a.m. until 7:00
p.m. on Tuesday. The Contractor is required to have coverage during these
hours of operation.
D. Essential Duties and Responsibilities - The essential duties and responsibilities for
the Bailiffs and Security Guards include, but are not limited to, the following:
Page 2 of 8
1. The Bailiffs will provide security and decorum to all courtrooms at the
Municipal Court.
2. The Bailiffs will ensure that the courtrooms are open and prepared for
court sessions.
3. The Bailiffs will adhere to courtroom decorum, while providing safety in
the courtrooms, including responding to emergencies and taking
necessary action.
4. The Bailiffs will assist the Judge in maintaining order in the courtroom and
will provide instructions to spectators, jurors, and prospective jurors
regarding their conduct in the courtroom.
5. The Bailiffs will assist the judges in administering courtroom procedure
such as, but not limited to:
a. Ensuring all parties and counsel involved in a case, are present before
proceedings begin;
b. Calling defendants' names to determine failure to appear and
calling witnesses to the stand;
c. Escorting jurors to and from the jury box; and
d. Attending to the needs of the jurors during deliberations
6. The Bailiffs will escort persons found in contempt of court from the
Courtroom and hold them in custody until the person in custody is picked
up by a City Marshal.
7. The Bailiffs may conduct appropriate follow-up activities with
defendants, including taking fingerprints.
8. The Bailiffs and Security Guards will meet periodically regarding
courthouse safety and security.
9. The Supervising Bailiff will ensure that all duties are performed and all rules
and regulations followed by all the Contractor's employees reporting for
work at the Municipal Court. The Supervising Bailiff will meet with the
other two Bailiffs and three Security Guards, periodically and as needed,
regarding safety and security policy and procedures and courtroom
processes. The Supervising Bailiff will be available at all times to provide
Page 3 of 8
clarification to Bailiffs and Security Guards on security issues, matters of
protocol, and to provide disciplinary actions for the Bailiffs and Security
Guards on duty.
lo.The Security Guards will monitor and operate the metal detectors at the
entrance of the Municipal Court building and survey the premises in the
lobby areas, including the first floor main lobby area, courtroom lobby
areas, and the collection and compliance lobby area. All persons
entering the Municipal Court must be processed through the metal
detectors.
E. Reporting - The Contractor will prepare and have available the following
reports:
1. Daily Log - this report will be a running summary of activities during each
work shift. At a minimum, the following items will be noted by the Bailiffs
and Security Guards and recorded in the daily log.
a. Name and rank of Bailiff or Security Guard
b. Time on duty and time off duty
c. Area Bailiff or Security Guard is assigned to cover
d. Acknowledgment that oncoming Bailiff or Security Guard has read
and understands all special instructions for the Municipal Court
e. Any violation of established security rules and any outstanding or
significant incidents
f. Any staff or patron complaints reported to Bailiff or Security Guard
2. Incident Report - this report is a detailed accounting of accidents or
incidents on Municipal Court premises. An incident report is to be
promptly completed and provided to the Contract Administrator. Such
a report will be completed, in full, by the Bailiff and/or Security Guard on
duty at the time of the incident. Unreported incidents will be deemed a
violation of the service provider contract and will be treated accordingly.
Page 4 of 8
3. Uniforms, Equipment and Accessories
A. The Contractor shall provide Bailiffs and Security Guards with uniforms and is
responsible for ensuring that uniforms are kept neat, clean, and properly ironed
when worn for duty at the Municipal Court.
B. The Contractor shall provide Bailiffs and Security Guards with portable UHF
radios and hand-held metal detectors.
C. Except for those items expressly noted as provided by the City, the Contractor
shall furnish all supplies and equipment required for the execution of the
contracted services shall include, but not limited to, two two-way portable
radios, cellular phone(s), and weapons.
D. Contractor-furnished equipment shall be subject to the inspection and
approval of the Contract Administrator prior to being placed in service and
during the term of this contract.
4. Training
A. The Contractor will provide certification training for each Bailiff and Security
Guard in the area of Courtroom Security and Bailiff Duties in the Courtroom.
Contractors are encouraged to contact the Texas Municipal Court Education
Center (TMCEC) for more information.
B. AH Bailiffs and Security Guards assigned to duty at the Municipal Court shall be
trained and the Contractor shall provide periodic refresher training in the
following areas:
1. Red Cross Certified First Aid procedures and resuscitation procedures
including the use of cardio-pulmonary resuscitation (CPR) and the Heimlich
maneuver. Proof of training for each assigned Bailiff and Security Guard must
be submitted before to start of services. Proof that this certification is being
kept current must be submitted to the Contract Administrator within 10 days
of the expiration.
2. Communication procedures including the use of portable two-way radio
equipment and cellular telephones.
3. Police procedures in public relations, facility security, personal safety,
emergency management, personal assaults, disorderly conduct, public
intoxication,juvenile delinquency, patrolling and surveillance, and reporting
techniques.
Page 5 of 8
4. Writing and maintenance of daily reports of activities or problems at
Municipal Court as well as accident or incident reports covering mishaps,
unusual events, and the like.
5. Courtroom Bailiff and Building Security procedure training.
5. Drug Testing
Contractor must use a drug testing laboratory certified by the Federal Substance
Abuse & Mental Health Services Administration of the United States Department of
Health and Human Services and must follow United States Department of
Transportation Procedures identified in 49 Code of Federal Regulation, Part 40.
Moreover, chain-of-custody procedures will be followed to account for the
integrity of each specimen by tracking its handling and storage from point of
specimen collection to final disposition of the specimen. Each specimen submitted
for testing will be assayed for the presence of the following compounds:
DRUG GROUP Emit Screen GC/MS Confirmation
Detection Level ng/ml* Detection Level ng/ml*
Amphetamines 1000 500
Barbiturates 300-1000** 200
Benzodiazepines 300 200
Cocaine Metabolites 300 150
Marijuana Metabolites 50 15
Methadone 300 200
Methaqualone 300 200
Opiate Melabolites 300 300
Phencyclidine 25 25
Propoxyphene 300 200
* Nanograms/milliliter
**The limit of detection varies according to the specific drug and/or metabolite(s)
present.
Contractor shall conduct drug testing prior to assignment and placement and will
conduct random drug tests, in compliance this scope of work, on all Bailiffs and
Security Guards assigned to duty. Contractor shall review all drug tests. Any
employee of the Contractor failing a drug test shall not be assigned to duty.
Contractor will provide the written results of any drug test within 24 hours of City's
request for same.
6. Background and Credit Investigation
Page 6 of 8
As a prerequisite to placement, Contractor shall perform background and credit
investigations on every Bailiff and Security Guard and furnish the results to the
Contract Administrator, or designee, who will determine each prospective Bailiff
and Security Guard eligibility for placement at the Municipal Court. For those
prospective Bailiffs and Security Guards who have resided solely in the State of
Texas for the ten years immediately preceding their placement at the Municipal
Court, the Contractor need only conduct a State of Texas background check
which shall consist of a search for criminal convictions at the state level and in those
counties in which the prospective Bailiff and Security Guard has resided. All credit
investigations shall be conducted on a national basis and shall reflect "Actual"
credit history. For those prospective Bailiffs and Security Guards who have resided
outside of the State of Texas at any time and for any duration during the ten years
immediately preceding their placement at the Municipal Court, the Contractor
shall conduct a national background check which shall consist of a search of the
following for criminal convictions:
A. Federal records and records of the states and counties/parishes in which said
prospective Bailiff, Bailiff or Security Guard Trainee, and Security Guard has
resided in the ten years immediately preceding placement with the Municipal
Court.
B. All background checks shall search for criminal convictions and Also-Known-As
(AKA)
Contractor's failure to provide written proof, acceptable to the Contract
Administrator, that the above-described background and credit checks were
conducted for each Bailiff, Security Guard, and Back-up personnel prior to
placement and are favorable for placement, shall result in the City deducting $500,
for each such unauthorized placement, from the invoice applicable to the month
in which such unauthorized placement(s) was/were made.
7. City Contract Administrator
The City's Contract Administrator is the Director of Municipal Court who shall
approve all phases of performance and operations under this Contract, including
authorization for payment. The Contract Administrator shall be the single point of
contact for the Contractor for all matters.
8. Pre-Performance Conference
Prior to commencing work under the Contract, the Contractor shall meet in
conference with the Contract Administrator to develop mutual understandings
relative to this contract and to provide for a smooth assumption of duties.
9. Equipment provided by the City
The City will provide the Contractor a walk-thru metal detector at the main
entrance to the Municipal Court. Magnetic access cards for each Bailiff/ Security
Page 7 of 8
Guard and one set of keys will be issued to the Contractor. It shall be the
Contractor's responsibility to ensure the keys are safeguarded and that the
Municipal Court is secured at the end of each business day, at the time specified
by the Contract Administrator. The Contractor will be liable for the re-keying,
replacing, or otherwise altering of locks and security systems should these locks or
systems become compromised as a result of the Contractor's negligence,
including, but not limited to, the loss of keys or magnetic access cards.
10.Contractor furnished Supplies and Equipment
The Contractor is responsible for taking action to protect City supplies and
equipment and the personal property of its employees from loss, theft, damage, or
tampering. The Bailiffs and Security Guards will take care not to allow any damage
or destruction to the equipment furnished by the Municipal Court. The Bailiffs and
Security Guards are to document any and all incidents to enable prompt and
thorough reporting of any damage or destruction that may occur to equipment
furnished by the Municipal Court. The Bailiff Supervisor must contact the Contract
Administrator immediately upon determining that the equipment furnished by the
Municipal Court has malfunctioned and/or is in need of repair.
11.Invoicing Instructions
The Contractor's invoices will be submitted to the City's Account Payable
Department within five working days following the end of each calendar month in
which services are performed. On verification of the work performed and charges,
the Contract Administrator will process the invoices for payment.
12.Holidays
The City of Corpus Christi recognizes seven holidays which services will not be
provided. These are New Year's Day; Memorial Day; Independence Day (July 4th(;
Labor Day; Thanksgiving Day; the Friday after Thanksgiving Day; and Christmas
Day.
13.Emergency Procedures
The Contractor shall be thoroughly familiar with the Municipal Court Emergency
Procedures which requires that for all security and medical emergencies the Bailiff
and or Security Guard on duty shall immediately notify the Corpus Christi Police
Department by calling 911, reporting the type of emergency and requesting the
assistance required. Immediately after calling 911, the Bailiff and or Guard will
notify the Contract Administrator. Under non-emergency circumstances, when
police assistance is required, the Bailiff or Guard shall notify the Contract
Administrator. It is the responsibility of the Contract Administrator to notify the
Corpus Christi Police Department and request the necessary assistance.
Page 8 of 8
Attachment B: Bid/Pricing Schedule
SEC Proposal Response to RFP 1151
Ops City of Corpus Christi
Bailiff and Security Guard
Pricing Form (Seventh Item)
Services for Municipal Courts
1kr
CITY OF CORPUS CHRISTI
- ; 1j Pricing Form
PURCHASING DIVISION
/
�8ara__
RFP No. 1151
Bailiff and Security Guard Services for Municipal Courts
DATE: June 10.2017
.- kl
Sec-Ops,Inc. c` kV,.it-' ( C FCl
PROPOSER AUTHORIZED SIGNATURE
1. Refer to "Instructions to Proposers" and Contract Terms and Conditions before completing
proposal.
2. Provide your best price for each Item.
3. In submitting this proposal, Proposer certifies that:
a. the prices in this proposal have been arrived at independently, without consultation,
communication,or agreement with any other Proposer or competitor,for the purpose
of restricting competition with regard to prices:
b. Proposer is an Equal Opportunity Employer:and the Disclosure of Interest Information
on file with City's purchasing office, pursuant to the Code of Ordinances,Is current
and true.
c. Proposer has incorporated any changes issue through Addenda to the RFP in this
pricing
Item Description QTY UNIT UNIT PRICE TOTAL PRICE
1 Supervising Commissioned Municipal Bailiff 2.080 HRS $17.55 5 30.504.00
2 Commissioned Municipal Bailiffs 4,160 HRS $10.50 $ 09,888.00
3 Commissioned Security Guards 6.240 HRS $lo.50 $ 102.900.00
TOTAL $ 209.352.00
• . . . . . . ��
Page 1 of 1
Attachment C: Insurance Requirements
A. CONTRACTOR'S LABILITY INSURANCE
1. Contractor must not commence work under this contract until all insurance required has
been obtained and such insurance has been approved by the City. Contractor must
not allow any subcontractor to commence work until all similar insurance required of
any subcontractor has been obtained.
2. Contractor must furnish to the City's Risk Manager and Director of Municipal Court, two
(2) copies of Certificates of Insurance with applicable policy endorsements showing the
following minimum coverage by an insurance company(s) acceptable to the City's Risk
Manager. The City must be listed as an additional insured on the General liability and
Auto Liability policies, and a waiver of subrogation is required on all applicable policies.
Endorsements must be provided with Certificate of Insurance. Project name and/or
number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material Per occurrence - aggregate
change or termination required on all
certificates and policies.
---- Commercial General Liability $1,000,000 Per Occurrence
including:
1 . Commercial Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4.Contractual Liability
5.Independent Contractors
6. Personal Injury- Advertising Injury
POLICE PROFESSIOAL LIABILITY $1,000,000 Per Occurrence
WORKERS'S COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this Exhibit.
not domiciled in Texas)
---------- -- ----
Employer's Liability $500,000/$500,000/$500,000
3. In the event of accidents of any kind related to this contract, Contractor must furnish
the Risk Manager with copies of all reports of any accidents within 10 days of the
occident.
B. ADDITIONAL REQUIREMENTS
1. Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The
Page 1 of 3
workers' compensation coverage provided must be in an amount sufficient to assure
that all workers' compensation obligations incurred by the Contractor will be promptly
met. An All States Endorsement shall be required if Contractor is not domiciled in the
State of Texas.
2. Contractor shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Contractor's sole expense, insurance coverage
written on an occurrence basis by companies authorized and admitted to do business
in the State of Texas and with an A.M. Best's rating of no less than A- VII.
3. Contractor shall be required to submit a copy of the replacement Certificate of
Insurance to City at the address provided below within 10 days of any change made
by the Contractor or as requested by the City. Contractor shall pay any costs incurred
resulting from said changes. All notices under this Exhibit shall be given to City at the
following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4. Contractor agrees that, with respect to the above required insurance, all Insurance
policies are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, and volunteers, as additional insureds
by endorsement with regard to operations, completed operations, and activities of or
on behalf of the named insured performed under contract with the City, with the
exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
5. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to suspend
Contractor's performance should there be a lapse in coverage at any time during this
contract. Failure to provide and to maintain the required insurance shall constitute a
material breach of this contract.
6. In addition to dny other remedies the City may have upon Contractor's failure to provide
and maintain any insurance or policy endorsements to the extent and within the time
Page 2 of 3
herein required, the City shall have the right to order Contractor to stop work hereunder,
and/or withhold any payments) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
7. Nothing herein contained shall be construed as limiting in any way the extent to which
Contractor may be held responsible for payments of damages to persons or property
resulting from Contractor's or its subcontractor's performance of the work covered
under this contract.
8. It is agreed that Contractor's insurance shall be deemed primary and non-contributory
with respect to any insurance or self insurance carried by the City of Corpus Christi for
liability arising out of operations under this contract.
9. It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this contract.
2017 Insurance Requirements
Municipal Court - Bailiff and Security Guard Services
04/11/2017 gms Risk Management
Page 3 of 3
Attachment C: Bond Requirements
Section 5. (B) is null for this Service Agreement.
Page 1 of 1
Attachment D: Warranty Requirements
Section 8. Warranty is null for this Service Agreement.
Page I of 1
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 oft
Complete Nos.1-4 and6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1.2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-262672
Sec-Ops, Inc.
Corpus Christi,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/19/2017
being filed.
City of Corpus Christi Oa A knowle e
W v�iw I I
3 Provide the identification number used by the governmental entity or state agency to track or identify th con ract,and provide a
description of the services,goods,or other property to be provided under the contract.
1151
Bailiff and Security Guard Services for Municipal Courts
a Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is No Interested Party. ❑
B AFFIDAVIT
I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
�'- III ROM A ROBLES HERRERA r
I ^�" My Commission I,2019
Expirm ' ,�
- I
June 1,2019 �.
5 \ate/ Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said Robert D. Lott .this the 19th day of September
20 17 ,to cediry which,witness my hand and seal of office.
e.r....t ¢.. ..,
? t,y_r,..,____, Rose Herrera-Robles Notary-HR Manager
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx us Version V1.0.3337