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Home My WebLink AboutC2017-348 - 6/9/2017 - NA TASK ORDER NO. 5B This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus Christi, Texas (City) and LNV. Inc. (Consultant) dated August 16, 2016 (Agreement). Consultant shall perform services on the project described below as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. PROJECT NAME/NUMBER: Water and Wastewater Treatment On-Call Support, E16264 1. PROJECT DESCRIPTION—This project provides the Utility Department with on-call services to assist with any technical,operational, maintenance,diagnostic and design concerns for the City's O.N.Stevens Water Treatment Plant and six wastewater treatment plants. 2. SCOPE OF SERVICES—Public Communication on City-Wide Water Quality 3. COMPENSATION —The total amount not to exceed for Task Order No. 5B only is $10,996. This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement remain in full force and effect. CITY OF CORPUS ' ' LNV, INC. Jeff H. Edmonds, P.E. D e Ian S. Leyerfde er, P.E. Date Director of Engineering Services President 801 Navigation, Suite 300 Corpus Christi, TX 78408 (361)883-1984 Office loganb@Invinc.com Fund Name Accounting Unit Account No. Activity No. Amount Water 2015 CIP _ 4096-062 550950 E16264-01-4096 EXP $10,996 2017-348 6/09/17 LNV Inc. INDEXED PPUS CN LNV r � J�n SCOPE OF WORK Project No. E16264 Water and Wastewater Treatment On-Call Support Supplemental Task Authorization No. 5 B- Public Communication on City-wide Water Quality BACKGROUND AND SCOPE OF WORK COMPLETED UNDER TASK AUTHORIZATION NO. 5 With the recent water quality challenges that the City of Corpus Christi has experienced,the City staff has begun a comprehensive outreach campaign to ensure that the public has accurate information regarding water quality throughout the City. Under Task Authorization No. 5, a communication document was produced with the purpose of spreading awareness regarding water quality in Corpus Christi.This document provides the public with an overview of the water treatment system in Corpus Christi, water quality management practices and monitoring techniques implemented by the City. The document also highlights important issues concerning the water system such as disinfection residuals and boil water notices. PURPOSE OF SUPPLEMENTAL TASK AUTHORIZATION NO. 5 B To achieve the original goal, it has been decided that the public communication document submitted on February 20, 2017 needs to be divided into smaller modules and further edited and simplified to make it easily understandable to the general public. The purpose of this supplemental task authorization is to further refine the document submitted under Task Authorization No. 5.This supplemental task authorization looks to simplify the language used,clearly define technical terms and add and/or edit graphics where necessary. It also aims to make the documents more aesthetically appealing with the content and graphics laid out in a professional and easy to understand manner. SCOPE OF WORK UNDER SUPPLEMENTAL TASK AUTHORIZATION NO. 5 B ADDITIONAL SERVICES: ITEM 9—General Engineering The Engineer will perform the following: A. Revision of communication document prepared under Task Authorization No.5 1. Divide the document into separate modules following a FAQ format and make the content of each module independent of the others. 2. Change the title of the modules and provide!replace photos on the cover page from the City's photo database. 3. Add graphic for"Contaminants Regulated in Drinking Water"and edit the graphics on"History of Chlorination","History of BWNs in Corpus Christi"and"Disinfection Residual Regulations in Different US States". 1 Task Order No. 5B Exhibit A Page 2 of 5 PpVS ch `O CNV Y J�h 4. Replace several technical terms like "residuals", "E. Coli", "turbidity""pathogens" and "microorganisms" by simpler terminology to make the document easy to comprehend. 5. Provide definitions for technical terms used in each module. 6. Further simplify the language used in the document and shorten the length of answers where possible. 7. Represent survey data collected from other utilities in a more visually appealing manner or remove the data altogether. 8. Provide a summary at the end of the modules highlighting the fact that water in Corpus Christi is safe for consumption. DELIVERABLES The Engineer will prepare DRAFT Public Communication Modules on Understanding the Water System in Corpus Christi, Disinfection, Regulations Regarding Water Quality and Boil Water Notices. Upon receipt of comments, the Engineer will incorporate the comments into the FINAL Public Communication Modules and provide one (I) hard copy and one (1) electronic copy to the City's designated Task Authorization Manager specified under this authorization. The Engineer will also submit one (1) electronic copy of all figures, tables and graphics used in the modules in jpeg format to the City's designated Task Authorization Manager specified under this authorization. SCHEDULE The Engineer's services shall be performed in a timely manner consistent with sound professional practices. The anticipated completion date for this work is May 26, 2017. The Engineer shall begin work immediately upon receipt of the executed Task Authorization and/or Notice to Proceed (written or emailed). FEE The services will be provided on a Time and Materials (T&M) basis. The original amount assigned for Task Authorization No. 5 was $33,524. An additional anticipated amount for this supplemental task authorization is$10,996,as shown in ATTACHMENT A,which amounts to a new total fee of$44,520. If the level of effort exceeds this estimate,a separate task authorization will be requested. 2 Task Order No. 5B Exhibit A Page 3 of 5 City Project No. E16264 Professional Services Contract City of Corpus Christi Water/Wastewater Treatment On-Call Support Supplemental Task Authorization No. 5 B - Public Communication on City-wide Water Quality April 27, 2017 LIMA, Task Order No. 5B Exhibit A Page 1 of 5 • F1\c7 p.a IQjt. TASK AUTHORIZATION MANAGER The Task Authorization Manager will be the primary contact person during the performance of this work All correspondence or inquiries should be addressed to the Task Authorization Manager. This work task will be coordinated by: Daniel Grimsbo, P.E. A.I.C.P. Interim Assistant Director of Utilities Department City of Corpus Christi Office: 361-826-1874 Fax: 361-826-1889 Email: DanG acctexas.com APPROVAL The undersigned has reviewed and approved this Task Authorization and reco,.. ends LNV, Inc.to perform the work as presented: Recountfnded by: / ,d _ :a yze �7 C- ((Printed Name) 025" Att9iz f L X97 "7 (Date) Task Order No. 5B Exhibit A Page 4 of 5 Attachment A Task Authorization No. 5 and Supplemental Task Authorization No.5B Man-hour and Fee Analysis Table 1: Original Man-hour and Fee Analysis for Task Authorization No. 5 Yipal/VP Project Mgr. Project Engineer 11 EIT IV TIT II $ 195.00 5 190.00 $ 165.00 5 115.00 5 105.00 Hrs. Subtotal Hrs. Subtotal Hrs. Subtotal Hrs. Subtotal Hrs. Subtotal Sr CAD Tech 5 90.00 Hrs. Subtotal Hrs. 1Subtotal Total W Permitting and Regulatory Nationwide Review of Water Quality Regulatory Requirements $ 195 4 5 760 6 $ 990 20 5 2,300 24 $ 2,520 5 55 $ 6,765.00 Statewide Review of Water Quality Regulatory Impacts $ 195 4 $ 760 6 $ 990 16 $ 1,840 12 $ 1,260 5 39 $ 5,045.00 General Engineering Development of Educational Materials for Water Quality, Treatment, and Distribution 5 195 4 $ 760 4 5 660 6 5 690 12 5 1,260 $ 27 $ 3.565.00 Development of Educational Materials for Re :ulato Framework 5 195 4 $ 760 4 5 660 10 $ 1,150 4 $ 420 Hazen and Sawyer description Regional Mgr/VP Vice President Associate Engineer Sr Principal/Engineer Project Mgr. Assistant/ER $ 303.00 5 283.00 $ 162.00 Clerical 5 15200 $ . 106A0 5 Hrs. Subtotal Hrs. Subtotal Hrs. Subtotal Hrs. Subtotal ' Hrs. Subtotal Permitting and Regulatory Hrs. Subtotal Hrs. subtotal Hrs. Subtotal Nationwide Review of Water Quality Regulatory Requirements 1 $ 303 2 $ 566 3 $ 486 10 $ 1,520 14 $ 1.484 Statewide Review of Water Quality Regulatory Impacts 1 $ 303 2 5 566 1 $ 162 6 5 912 10 5 1,060 $ 6,520.03 - Subtotals 2 5 370 10 $ 1,550 0 5 40 General Engineering 4,600 0 $ - 0 Development of Educational Materials for Water Quality, Treatment, and Distribution 1 5 303 2 5 566 2 5 324 6 5 912 16 5 1,696 Development of Educational Materials for Regulatory Framework 1 5 303 2 $ 566 2 5 324 6 5 912 16 $ 1,696 Sub -totals 4 $ 1,212 $ $ 8,264 8 0 1,296 28 5 4,256 56 5 5,936 $ 23 $ 3,185.00 Expenses Sub -total TOTALS Total Hrs. Total Fee $ 30 5 4,359 00 $ 20 $ 3,003.00 5 27 3,801.00 5 27 5 3.801.00 Table 2: Man-hour and Fee Analysis for Supplemental Task Authorization No. 5B Task LNV Inc. Description Sub -total Principal/VP Regional Mgr/VP Project Mgr. Project Engineer ER IV Sr Principal/Engineer Sr. CADD/GIS Tech Clerical Eapensns 5 $ 18500 5 $ 155.00 5 125.00 $ 115.00 $ 152.00 $ 85.00 $ 60.00 Total Hrs. Hrs. Subtotal Hrs. Subtotal Hrs. subtotal Hrs. Subtotal Hrs. Subtotal Hrs. Subtotal Sub -total 1 Genc I Fn.' im.s.i _ 3�2 2, - .—. _ ... _ 7 20 411.2 , Sub -totals 52 $ 6,520.03 - Subtotals 2 5 370 10 $ 1,550 0 5 40 5 4,600 0 $ - 0 Task Hazen and Sawyer Description Sub -total Total Hrs. Regional Mgr/VP Vice President Associa a Engineer Sr Principal/Engineer 60 Graphics Department 5 303.00 5 283.00 5 162.00 $ 152.00 5 145.00 Hrs Subtotal Hrs. Sub -total Hrs. Subtotal Hrs. Sub -total HIS. Subtotal 1 GeneralEng neering _ ... 7 20 _. Sub -totals 05 - 0 5 - 0 5 18 $ 2,736 12 5 1,740 Expenses TOTALS Sub -total Total Hrs. Total Fee .1.771 00 5 60 5 4,476.00.. Task Order No. 5B Exhibit A Page 5 of 5 $ 10,996.00 EXHIBIT B TASK ORDER SUMMARY MASTER SERVICE AGREEMENT WATER AND WASTEWATER ON-CALL SUPPORT PROJECT NO. E16264 TASK NOT TO ORDER EXCEED DESCRIPTION AMOUNT AMOUNT Original Contract(June 2,2016) $35,000 Amendment No. 1 Master Service Agreement(August 16,2016) $600,000 Maximum Contract Amount $635,000 TASK ORDERS: Task Order No. 1 $14,914 Greenwood Wastewater Treatment Plant Generator Sizing Task Order No. 2 $14,575 Whitecap Wastewater Treatment Plant South Clarifier Scum System Rehab Task Order No. 3 $24,350 Electrical Support for ONSWTP Intermediate Sludge Removal Phase 1 Task Order No. 4 $167,588 Water System Operations Monitoring and Support Task Order No. 5 $33,524 Public Communication on City-Wide Water Quality Task Order No.5B $10,996 Public Communication on City-Wide Water Quality Task Order No. 6 $21,373 Monthly Water Quality Mtgs and Alt ONSWTP Residuals Mgmt Evaluation Task Order No. 7 $45,792 Implementation and Administration of General Engineering Services Task Order No.8 TBD Task Order No.9 $7,052 ONSWTP Facilities Optimization Plan Update Task Order No. 10 $13,332 Distribution System Control Strategy Task Order No. 11 $7,090 Foundation Design&Windstorm Inspection/Certification for FRP Bldg at ONSWTP Task Order Total $360,586 Amount Remaining on Contract $274,414