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Home My WebLink AboutC2017-391 - 8/3/2017 - NA AMENDMENT NO. 1 TO TASK ORDER NO. 2 The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Garver, LLC. ("Consultant"), agree to the following amendments to Task Order No. 2 issued under a Master Services Agreement for Professional Services for CCIA Runway Airport Operations Perimeter Fence Replacement (Project No. E15221): In the Original Task Order, Exhibit A, Scope of Services, shall be amended as set forth in the attached Amendment No. 1, Exhibit A and Exhibit B. Upon execution, this Task Order Amendment shall supplement the Agreement as it pertains to the project described above. The total compensation agreed to for Task Order No. 2 shall remain $346,964. All other terms and conditions of Task Order No. 2 issued on October 21, 2016, and of the February 16, 2016, Master Services Agreement for Professional Services between the City and Consultant, and of any amendments to either, which are not specifically addressed herein shall remain in full force and effect. CITY OF CO- . - RIS GARVER, LLC. lAilellh6... - ii& `6 3 i / �� /' 7/Z67/7 7 .H. Edmonds, P.E. Dat• Frank Mclllwain, P.E. Date Director of Engineering Services 3010 Gaylord Parkway, Ste 190 Frisco, TX 75034 (972)377-7540 Office TASK ORDER NO. 2, Amendment No. 1 Fund Name Accounting Account Activity No. Amount Unit No. Airport Grant 3020-274 550970 E152211543020C -23,365.08 Airport CIP 3018-274 550970 E152211543018C -2,596.18 Airport Grant 3020-274 550920 E152211543020C 23,365.08 Airport CIP 3018-274 550920 E152211543018C 2,596.18 Total $0.00 2017-391 8/03/17 Garver LLC INDEXED GARVER APPENDIX A SCOPE OF SERVICES CITY OF CORPUS CHRISTI CORPUS CHRISTI, TEXAS (ADMINISTRATIVE AMENDMENT NO. 1) 2.1 General Generally, the scope of services includes construction phase services and project close out duties for the installation of new perimeter fence and gates, and infrastructure improvements related to access control, lighting, and closed circuit television at the Corpus Christi International Airport. 2.2 Construction Phase Services During the construction phase of work, Garver will accomplish the following: 1. Prepare for and attend the preconstruction meeting. 2. Prepare for and attend utilities coordination meetings. 3. Attend progress/coordination meetings with the Owner/Contractor. 4. Evaluate and respond to construction material submittals and shop drawings. Corrections or comments made by Garver on the shop drawings during this review will not relieve Contractor from compliance with requirements of the drawings and specifications. The check will only be for review of general conformance with the design concept of the project and general compliance with the information given in the contract documents. The Contractor will be responsible for confirming and correlating all quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating his work with that of all other trades, and performing his work in a safe and satisfactory manner. Garver's review shall not constitute approval of safety precautions or constitute approval of construction means, methods, techniques, sequences, procedures, or assembly of various components. When certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, either directly or implied for a complete and workable system, Garver shall be entitled to rely upon such submittal or implied certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. 5. Consult with and advise the Owner during the construction period. Garver will submit, when requested by the Owner, written reports to the Owner on the progress of the construction including any problem areas that have developed or are anticipated to develop. In addition, Garver shall supply to Owner such periodic reports and information as may be required by the FAA. 6. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications (respond to RFIs) regarding the construction contract documents. 7. Review the Contractor's progress payment requests based on the actual quantities of contract items completed and accepted, and will make a recommendation to the Owner regarding payment. Garver's recommendation for payment shall not be a representation that Garver has made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2) to review billings from Subcontractors and material suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor. 8. Maintain a set of working drawings and prepare and furnish record drawings. Appendix A- Scope of Services 1 of 4 Airport Operations Area Perimeter Fence Garver Project No. 15181171 Exhibit A Page 1 of 4 CARVER 9. Provide full-time resident construction observation services for the 325-calendar-day construction contract performance time and the 30 days after substantial completion for a total of 355 calendar days. The proposed fee is based on an average of 52 hours per week, during the construction contract performance time (51 weeks) with an additional 48 hours for post construction activities, excluding $24,961.20 (366 RPR hours) that is to be moved administratively to Construction Materials Testing. If the construction time extends beyond the time established in this agreement or if the Owner wishes to increase the time or frequency of the observation, the Owner will pay Garver an additional fee agreed to by the Owner and Garver. 10. When authorized by the Owner, prepare change orders or supplemental agreements, as appropriate, for ordering changes in the work from that originally shown on the Plans and Specifications. If re-design or substantial engineering is required in the preparation of these documents, payment for extra services involved will be made in addition to the payment provided in basic engineering services. 11. Participate in a final project inspection, prepare punch list, review final project closeout documents, and review the Contractor's final pay request. 12. Attend the one-year warranty follow up meeting, on-site. Construction observation services will be provided by Garver's Resident Project Representative. who will provide or accomplish the following: • Consult with and advise the Owner during the construction period. • Coordinate with the firm providing construction materials quality assurance testing under separate contract with the Owner. Coordinate with this firm to insure that all material tests required for construction are scheduled and accomplished in a manner that will not delay the Contractor unnecessarily and will meet specification requirements as to location and frequency. • Maintain a file of quantities incorporated into the work, test reports. certifications, shop drawings and submittals, and other appropriate information. • Maintain a project diary which will contain information pertinent to each site visit. • Prepare requests for monthly and final payments to the Contractor. • Provide information for preparation of record drawings of the completed project. • Submit FAA Form 5370-1, Construction Progress and Inspection Report, or equivalent form to the appropriate FAA field office. as necessary. The frequency of submittal shall be established at the preconstruction conference. • Administer the 'Construction Management Plan" prepared by Garver. • Prepare a Construction Materials Quality Control Summary to be submitted weekly/monthly to the FAA. At a minimum, the summary shall include a list of all tests performed showing the date, location, pass or fail, results of retests, and whether or not the test is eligible or ineligible under the A.I.P. program. The Summary will include a certification that all testing was completed in accordance with the"Construction Management Plan." • Assist the Owner in the observation of Contractor's operations for proper classification of workers, and review of Contractor's payrolls as necessary to determine compliance with the prevailing wage rates. In performing construction observation services, Garver will endeavor to protect the Owner against defects and deficiencies in the work of the Contractor(s); but Garver does not guarantee the performance of the Contractor(s), nor is Garver responsible for the actual supervision of construction operations. Garver does not guarantee the performance of the contracts by the Contractors nor assume any duty to supervise safety procedures followed by any Contractor or subcontractor or their Appendix A- Scope of Services 2 of 4 Airport Operations Area Perimeter Fence Garver Project No. 15181171 Exhibit A Page 2 of 4 GARVER respective employees or by any other person at the job site. However, if at any time during construction Garver observes that the Contractor's work does not comply with the construction contract documents, Garver will notify the Contractor of such non-compliance and instruct him to correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the observance, the discussion, and the actions taken. If the Contractor continues without satisfactory corrective action, Garver will notify the Owner immediately, so that appropriate action under the Owner's contract with the Contractor can be taken. As a minimum, Garver's project manager, project engineer, or his/her qualified representative will visit the site of the work on the average of once per month. These visits should be scheduled to coincide with each new phase of construction, scheduled FAA inspections, and other times when his/her presence is desirable. Garver's project manager, project engineer, or his/her qualified representative will be available at all times work is in progress for telephone contact by the resident project representative. Garver's project manager shall direct, supervise, advise, and counsel the resident project representative in the accomplishment of his/her duties. 2.3 Project Closeout Services After the completion of the construction phase of work, Garver will accomplish the following: 1. Coordinate with the Owner's staff for grant closeout services. 2. Prepare FAA Sponsor Certifications 3. Develop SF-271, Final Outlay Report and SF-425, Final Federal Financial Report. 4. Create and submit to the airport a distribution of construction costs summary sheet. 5. Prepare a summary of DBE utilization including a statement from the subcontractors. 6. Prepare one (1) project closeout manual for submittal to the FAA by the Owner. 2.4 Project Deliverables The following will be submitted to the Owner, or others as indicated, by Garver: 1. One (1)digital copy of approved shop drawings/submittals from the Contractor to the City of Corpus Christi Department of Aviation. 2. One (1)full size paper copy, one (1) half size paper copy, and one (1)digital copy of the Record Drawings to the City of Corpus Christi Department of Aviation and FAA. 3. One (1)project closeout manual to the City of Corpus Christi Department of Aviation. 4. Electronic files as requested. 2.5 Extra Work The following items are not included under this agreement but will be considered as extra work: 1. Redesign for the Owner's convenience or due to changed conditions after previous alternate direction and/or approval, or beyond that furnished in the Final Design submittal. 2. Submittals or deliverables in addition to those listed herein. 3. Design of any utility requiring relocation. 4. Retaining walls or other significant structural design. 5. Preparation of a Storm Water Pollution Prevention Plan (SWPPP), including filing of a notice of intent or notice of termination. The construction contract documents will require the Contractor Appendix A- Scope of Services 3 of 4 Airport Operations Area Perimeter Fence Garver Project No. 15181171 Exhibit A Page 3 of 4 it GARVER to prepare, maintain, and submit a SWPPP to TCEQ. Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner and Garver. 2.6 Schedule Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed from the Owner. Appendix A- Scope of Services 4 of 4 Airport Operations Area Perimeter Fence Garver Project No. 15181171 Exhibit A Page 4-674-4 APPENDIX B CITY OF CORPUS CHRISTI AIRPORT OPERATIONS AREA PERIMETER FENCING ADMINISTRATIVE AMENDMENT NO. 1 FEE SUMMARY Title II Services Original Contract Fees Construction Materials Testing(Rock Engineering) S47,265.20 Resident Project Representative(JOT Inspection Services) S159,178.80 Construction Support Services $130,520.00 Project Close Out Services $10.000.00 Subtotal for Title I Services $346,964.00 The revised total estimated fees above have been adjusted by the following reallocations: Item Re-Allocation Amount Construction Support Services Civil Manager Increase Fee By $980.00 Survey Control Reduce Fee By ($1,000.00) Misc. Increase Fee By $20.00 Construction Materials Testing Increase Fee By $24,961.20 Resident Project Representative Reduce Fee By ($24,961.20) $0.00 tlgarverinc.Iocaltgdala\Prolects\2015115181171-CCIA Operations Area Penmeter Fence\conIracts1CIent\DrafltMSA Task Order 2(CPS and Closeout Services)APPENDIX B-15181171 Garver Fee Spreadsneel(TO 2-Amend 1)2017.06-27-Rev.1 Exhibit A-1 Page 1 of 1 • EXHIBIT B Master Services Agreement KSA Engineers DESCRIPTION NOT TO EXCEED AMOUNT Maximum Contract Amount $1,500,000.00 Task 1—Design and Bid Phase Services for the Perimeter Fence Replacement and Improvements Project $298,716.00 Task 2— Construction Phase&Close out Phase Services for the Perimeter Fence Replacement and Improvements Project $346,964.00 Task 2,Amendment 1-Decrease Resident Project Rep and increase Construction Materials testing,No Value $0.00 Task 3—Surveying,Design and Bid Phase Services for Rehab of Taxiway Kilo $166,400.00 Task 4—Surveying,Design and Bid Phase Services for Air Carrier Ramp and East GA Apron $279,100.00 Task 5— Construction Phase&Close out Phase Services for Taxiway Kilo $361,774.00 Task 6—TBD TBD Amount Remaining on Master Services Agreement $47,046.00