HomeMy WebLinkAboutC2017-444 - 9/21/2017 - NA CITY OF CORPUS CHRISTI
RENEWAL NO. 1
CONTRACT FOR CONSTRUCTION PHASE AND OBERSERVATION PHASE SERVICES
The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Engineering &
Construction Management Services,LLC.("Consultant"),agree to the following amendments to the Contract for
Construction Phase and Observation Phase Services for IDIQ Minor Street Improvements FY 2017-Renewal
No. 1 (Project No. E17048):
Original Contract I May 24, 2016 I Motion No. M2016-055 $176,880 1
In the Original Contract, Exhibit"A", Section I. Scope of Services shall be amended as set forth in the attached
Renewal No. 1, Exhibit"A".
In the Original Contract,Section Ill. Fees shall be amended as set forth in the attached Renewal No. 1,Exhibit"A"
for a fee not to exceed $94,380, for a total restated fee not to exceed$271,260.
All other terms and conditions of the May 24, 2016 Contract for Construction Phase and Observation Phase
Services between the City and Consultant, and of any amendments to that contract, which are not specifically
addressed herein shall remain in full force and effect.
CITY OF CORPUS CHRI I ENGINEERING&CONSTRUCTION
MANAGEMENT SERVICES,LLC.
•
rt- os/„..04.
Je H. Edmonds, P.E. Da Felix H. Ocanas Jr., P.E. Date
Director of Engineering Services President
5001 Oakmont
Corpus Christi, TX 78413
361-549-4576
ecros@att.net
APPROVED AS TO LEGAL FORM
2017.09.20 08:20:45-05'00'
Assistant City Attorney Date
ATTEST
Project No. El 7048
\ 'Leke" / ,�/ Accounting Unit: 1041-12430-051
lDate Account: 530215
Rebecca Huerta /� Activity' E17048011041EXP
City Secretary 1 i/ Account Category: 30215
Fund Name- Street Fund
Encumbrance No. —.
2017-444
9/21/17REV ICiVIS
,70481RENEWAL OF CONTRACT PROFESSIONAL SERVICES.DOC
Engineering & Construction
INDEXED
EXHIBIT"A"
CITY OF CORPUS CHRISTI,TEXAS
IDIO Minor Street Improvements-FY17
Protect Number E17048(Renewal 1 to E16252/E16253)
I. SCOPE OF SERVICES
A. Basic Services.
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roquired towardo the award of the construction contract.
2. Construction Phase. The NE will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents.This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractors price and are not contrary to the general interest of the City under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a"multimedia format"
suitable for viewing with Microsoft's Internet Explorer,version 3.0. As a minimum the
Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. Use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image-viewing software available on the City's computer -
Imaging for Win95(Wang)and Microsoft Imaging Composer. Deliver the manuals
on a CD-ROM, not on floppy disks.
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EXHIBIT"A"
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i. Review construction"red-line"drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans)and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings within two (2) months of final
acceptance of the project. All drawings will be CADD drawn using dwg format in
AutoCAD,and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form. All
electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services(ALLOWANCE)
This section defines the scope(and ALLOWANCE)for compensation for additional services that
may be included as part of this contract, but the NE will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The A/E will, with written authorization by the Director of
Engineering Services, do the following:
1. Construction Observation Services. Provide a project representative(PR)to provide
periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field checks
of materials and equipment by the PR and assistants,the NE shall endeavor to provide
further protection for the CITY against defects and deficiencies in the work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of NE,and will confer
with NE regarding PR's actions. PR's dealings in matters pertaining to the
Contractor's work in progress shall in general be with NE and Contractor, keeping
the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other project-
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the direction
of NE
4. Interpretation of Contract Documents:Report when clarifications and interpretations
of the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
11%01y ContractAblecycie GAG F1E4282 EXHIBIT Auace 1010 RW...E I A.Ona doc RENEWAL NO. 1
EXHIBIT"A"
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C. Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has
not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will
not produce a completed Project that conforms to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project, or has
been damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise City and A/E of that part of work in
progress that PR believes should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,Field
Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, NE's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor,and other Project related documents.
B. Prepare a daily report utilizing approved City format,recording Contractor's hours
on the Site, weather conditions, data relative to questions of Change Orders,
Field Orders,Work Change Directives,or changed conditions,Site visitors,daily
activities,decisions,observations in general, and specific observations in more
detail as in the case of observing test procedures; and send copies to NE and
the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
B. Report immediately to the CITY and NE the occurrence of any Site accidents,
any Hazardous Environmental Conditions, emergencies, or acts of God
endangering the work, and property damaged by fire or other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B. Participate in a final inspection in the company of NE,the CITY,and Contractor
and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
2. Start-up Services. Provide on-site services and verification for all start-up procedures
during actual start up of major Project components,systems,and related appurtenances
if needed and required.
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3 Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain,repair,fix, restore,patch,or replace improvement under the maintenance guaranty
terms of the contract. Document the condition and prepare a report for the City staff of the
locations and conditions requiring action,with its recommendation for the method or action
to best correct defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty(60)days prior to the end of the maintenance guaranty
period.
4 Provide the services above authorized in addition to those items shown on Exhibit"A-1"
Task List,which provides supplemental description to Exhibit"A". Note: The Exhibit"A-1"
Task List does not supersede Exhibit"A".
2. SCHEDULE
Day Date Activity
Friday July 21, 2017 Contract Award/NTP
Tuesday July 25, 2017 Begin Construction
Wednesday July 25, 2018 Complete Construction
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above,and for all expenses incurred in performing these services. The fee for this
project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A.1-4,NE will submit monthly statements for basic services rendered. In Section
I.A.1-3, the statement will be based upon NE's estimate (and City concurrence) of the
proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4,the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to A/E's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B."Additional Services,"the City will pay the NE a not-to-exceed
fee as per the table below:
Summary of Fees
I Basic Services Fees
..,
r—,-.�.;arT,-.,o=oPhase N/A
Phase N/A
3---Bid Phase N/A
4. Construction Phase 12x2241.75x$90 $41,580
Subtotal Basic Services Fees $41.580
Additional Services Fees(Allowance)
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4,-Perfnit-Preparatien N/A
N/A
N/A
N/A
5. Construction Observation Services(12x22x4x$90) $52,800
6,--Stairt-up-SenAses N/A
7. Warranty Phase Included in 5
Above
Sub-Total Additional Services Fees Authorized $52,800
Total Authorized Fee $94,380
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EXHIBIT "A-1" TASK LIST
(Provides supplemental description to Exhibit"A". Exhibit"A-1"Task List does not supersede Exhibit"A.")
CITY OF CORPUS CHRISTI, TEXAS
IDIQ Minor Street Improvements-FY17
Project Number-E17048(Renewal 1 to El 6252/16253))
Basic Services (See Exhibit "A")
Additional Services:
CONSTRUCTION OBSERVATION SERVICES
1) Provide construction observation services as authorized by the City in
accordance with Exhibit'A' of the Contract for Professional Services.
2) Conduct daily site visits to the project site during construction.
3) Prepare monthly reports and submit to City staff as required.
4) Provide detailed coordination with City staff during construction.
5) Coordinate construction activities with materials testing laboratory.
PUBLIC INVOLVEMENT PHASE
1) Assist the City in preparing notices, handouts and exhibits for public information
meetings.
2) Assist the City in conducting the public information meetings.
3) Assist the City with follow-up and response to citizen comments.
4) Revise contract drawings to address citizen comments, as directed by the City.
WARRANTY PHASE
Upon receiving authorization from the City to proceed,conduct a maintenance guaranty
inspection toward the end of the one-year period after acceptance of the project. Note
defects requiring contractor action to maintain, repair, fix, restore, patch, correct or
replace improvements under the maintenance guaranty terms of the construction
contract. Document the condition and prepare a report for the City staff of the locations
and conditions requiring action.
RENEWAL NO. 1
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