Loading...
HomeMy WebLinkAboutC2017-565 - 11/29/2017 - NA • momomumw. • • • • fi CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES RENEWAL NO.2,AMENDMENT NO. 3 The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Alan Plummer Associates, Inc. ("Consultant"), agree to enter into this Renewal No. 2, Amendment No. 3 to the Contract for Professional Services for Wastewater Permit Assistance (Project No. El 5208): Original Contract December 8,2015 Administrative Approval $29,000 Amendment No. 1 January 26, 2016 Motion No. M2016-011 $178,000 Renewal No. 1,Amendment No.2 January 30, 2017 Administrative Approval $160,000 Scope of Services shall be amended as set forth in the attached Amendment No.3, Exhibit A. Fees shall be amended based on the modified scope of services in the attached Amendment No.3,Exhibit A for a fee not to exceed$160,000, for a total restated fee not to exceed $527,000. All other terms and conditions of the Contract for Professional Services between the City and Consultant, and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect. CITY 0 CO- ' fS C - TI ALAN PLUM ER ASSOCIATES,INC. .46, //9 f7 ZD 1� Jeff. H. Edmonds, P.E. to Rex H. Hunt, P.E. te Director of Engineering Services Principal 5934 South Staples Street, Suite 220 Corpus Christi,TX 78413 (361)356-8413 Office APPROVED AS TO LEGAL FORM (361)452-2325 Fax 2017.11.29 08:59:05 rhunt@apaienv.com -06'00' Assistant City Attorney Date ATTEST / Rebecca Huerta Date City Secretary Project Number E15208 Accounting Unit 4200-33000-064 Account 530000 Activity El 5208-01-4200-EXP Account Category 30000 Fund Name Wastewater Operating 2017-565 11/29/17 STEWATEME15208 WW PERMIT ASSISTANCE'RENEWAL NO 2.AMENDMENT NO 31CONTRACT DOC REV 10,1 Alan Plummer Associates Inc. INDEXED • EXHIBIT A CITY OF CORPUS CHRISTI, TEXAS WASTEWATER PERMIT ASSISTANCE RENEWAL NO. 2, AMENDMENT NO. 3 PROJECT NO. E15208 SCOPE OF SERVICES A. BASIC SERVICES For the purpose of this contract amendment, BASIC SERVICES includes the following phases: • Phase I: Texas Pollutant Discharge Elimination System Permit Renewal and Amendment for Fiscal Year 17/18 • Phase II: General Regulatory Support • Phase III: Multi-Sector General Permit Regulatory Support These services will apply to each of the CLIENT's permitted facilities, in accordance with their respective schedules for permit renewal. Activities and tasks for each phase are described following. Phase I: Texas Pollutant discharge Elimination System Permit Renewal and Amendment for Fiscal Year17/18 The renewal and amendment processes for each of the CLIENT's permits includes the following BASIC SERVICES activities: Activity A: Prepare Application for the Permit and Provide Administrative Review Support Activity B: Assist in Processing the Permit Application through the Texas Commission on Environmental Quality Each activity has specific tasks, which are described in the following sections. For purposes of the BASIC SERVICES scope, it is assumed that the renewal of TPDES permits for the CLIENT's wastewater treatment plants(W WTPs)includes straight renewal only(i.e., no anticipated changes to the permit being sought that would result in a need for a significant modification or amendment of the permit),with the exception of the New Broadway Wastewater Treatment Plant(NBW WTP). The CLIENT has requested a major amendment of the NBW WTP permit to add an outfall. If modification or amendment of a permit are desired by the CLIENT or required by the TCEQ, such will be considered as ADDITIONAL SERVICES and the ENGINEER will provide supplemental scope and budget to apply for and support the additional permitting requirements associated with the request or requirement. The ENGINEER will proceed with the additional permitting requirements only after authorization to proceed is received from the CLIENT. AMEND.NO. 3 EXHIBIT A Page 1 of 6 Revised October 30.2017 • Activity A: Prepare permit Application and Provide Administrative Review Support This initial activity includes four tasks. These tasks are described below. Task 1: Obtain and Review Information ENGINEER will review the information available from the previous permit application for the relevant WWTP and will determine what additional information is needed. ENGINEER will prepare, and submit to CLIENT, a request for information. Requested information will include, but not be limited to effluent quality data, soils data for overland flow site, and industrial pretreatment program information. ENGINEER will review the information to verify that it meets TCEQ requirements. If necessary, additional information will be requested by ENGINEER. CLIENT is responsible for the costs associated with all effluent analyses. Task 2: Prepare Permit Application ENGINEER will prepare a renewal permit application. Relevant information obtained in Task 1 will be entered into the appropriate TPDES permit application form by ENGINEER. The application forms required are the Domestic Administrative and Technical Reports. Required attachments to the application will be prepared. Attachments required by the TPDES permit application include, but are not limited to,two original USGS topographic maps with details labeled, and a Supplemental Permit Information Form. In the case of the NBWWTP amendment, other relevant attachments include map and list of adjacent landowners, design calculations/comparison to design standards. Two copies of the application will be provided to CLIENT for review. After receipt of comments from the CLIENT, the application will be revised by ENGINEER, as appropriate. An original and six copies of the final application will be provided to CLIENT. Per TCEQ requirements,the original and three copies of the application must be submitted to the TCEQ. If requested to do so, ENGINEER will submit the original and three copies of the application to the TCEQ on behalf of CLIENT. The application must include a copy of a check payable to the TCEQ. TPDES permitting fees will be the responsibility of CLIENT. Task 3: Provide Support for Administratively Complete Application The TCEQ will perform an administrative review of the permit application. The administrative review may also include a limited technical review. The TCEQ will advise CLIENT of the results of the administrative review. If required, ENGINEER will assist CLIENT in preparing a response to the administrative review comments. Once the TCEQ is satisfied that all of the required information has been included,the TCEQ will declare the permit application to be administratively complete. CLIENT will be instructed to publish a notice of intent to obtain a permit. The notice is required to be published in one or more local newspapers, and possibly in an alternative language newspaper. The determination of whether the alternative language publication is required for the renewal will be made during Task 1 of this activity. Publication of the notice and associated fees will be the responsibility of CLIENT. AMEND.NO.3 EXHIBIT A Page 2 of 6 Revised October 30,2017 • ACTIVITY B: Assist in processing the permit Application through the Texas Commission on Environmental Quality This activity includes two tasks. The amount of work required to complete Activity B cannot be determined precisely. Activity B, therefore, provides for a reasonable level of effort to complete the permit renewal without changes. If required to provide more support than anticipated by the budget for Activity B, ENGINEER will be entitled to additional compensation. Activity B tasks are described below. Task 1: Provide Technical Support During Application Processing ENGINEER will provide support during the completion of the TCEQ technical review and processing of the permit application. Support may include telephone conversations with TCEQ staff during the review process to answer questions regarding the application. When all technical reviews are completed, TCEQ will prepare an initial draft permit and provide a copy to CLIENT for review. ENGINEER will review the draft and assist CLIENT in the preparation of a written response to the TCEQ. This scope is based on one draft permit review cycle for permit renewals and two cycles for the NBWWTP amendment. If additional cycles of draft permit review are required to complete the permitting process, it may be necessary to amend the scope and budget. The ENGINEER will inform the CLIENT if a modification of the scope and/or budget are necessary. CLIENT will be required to publish a notice of the draft permit in one or more local newspapers, and possibly in an alternative language newspaper. The determination of whether the alternative language publication is required for the renewal will be made during Task 1 of Activity A. Publication of the second notice and associated fees will be the responsibility of CLIENT. Task 2: Communications During Application Processing This task includes occasional telephone communications between ENGINEER and the TCEQ to discuss the status of the agency's review. It also includes conference calls with CLIENT during the technical review process to discuss application status and, as necessary, to develop strategies for responding to permit provisions proposed by TCEQ in the draft permit. ENGINEER will prepare for, and participate in one meeting with the CLIENT and TCEQ to discuss appropriate provisions for the next permit. The budget prepared for this task assumes this meeting will be conducted in Austin. Phase II: GENERAL REGULATORY SUPPORT From time to time the CLIENT may be faced with specific regulatory issues at one WWTP or another or regulatory issues within the collection system associated with the WWTPs. At the CLIENT's request, ENGINEER will provide support to respond to such issues. It is not possible to anticipate all the requirements this phase of services may entail. Potential general regulatory issues will be performed at the direction of the CLIENT and include, but are not limited to, the following: • Telephone conference calls or meetings with CLIENT's representatives to discuss regulatory or compliance issues, including new regulations or implementation procedures, water quality standards changes, potential impact on the CLIENT of proposed new regulations or standards, enforcement actions of the TCEQ or EPA, etc. AMEND.NO.3 EXHIBIT A Page 3 of 6 Revised October 30,2011 • Telephone calls or meetings with TCEQ representatives or other regulatory agencies regarding regulatory or compliance issues • Assisting with review or evaluation of water quality documents related to the CLIENT's receiving water bodies, including researcher reports, Total Maximum Daily Load (TMDL) reports or implementation plans, or other relevant documents that could impact the City's wastewater system directly or indirectly. • Assisting the CLIENT with review of TCEQ inspection reports, responses to TCEQ correspondence related to the wastewater treatment plants, or other related actions from regulatory agencies. • Assisting the CLIENT with other planning, design, or other issues related to regulatory compliance within the CLIENTS wastewater collection or treatment system. The ENGINEER will only provide these services as requested and directed by the CLIENT. Phase II services will generally be short-term requests for assistance. If the CLIENT's request for regulatory assistance is likely to result in significant effort on the part of the ENGINEER, a separate scope will be prepared as ADDITIONAL SERVICES at the request of the CLIENT. Phase III: Multi-Sector General Permit Support The ENGINEER will assist the CLIENT with continued implementation of the MSGP and associated Storm Water Pollution Prevention Plans (SWPPPs) for each wastewater treatment plant. Such activities will be at the direction of the CLIENT, and may include, but are not limited to, the following: • Providing updates to SWPPPs, as needed • Providing training to wastewater staff regarding storm water management basics, compliance with the MSGP and SWPPP, monitoring techniques and requirements, and other relevant topics. • Providing assistance with permit-required storm water facility inspections. • Providing assistance with monitoring storm water events. • Providing coordination with TCEQ regarding regulatory issues or alleged violations of the MSGP. • Providing coordination with the CLIENT's Municipal Separate Storm Sewer System(MS4) permit requirements. • Assisting with planning, design, or other issues related to storm water regulatory compliance. The ENGINEER will provide these services as requested and directed by the CLIENT. If the CLI ENT's request for regulatory assistance is likely to result in significant effort on the part of the ENGINEER, a separate scope will be prepared as ADDITIONAL SERVICES at the request of the CLIENT. AMEND. NO.3 EXHIBIT A Page 4 of 6 Revised October 30,2017 II. SCHEDULE Because the TPDES permits for the six plants expire at unique times, the applications that must be submitted for routine renewals are likewise due at different times (i.e., six months prior to permit expiration). In the case of an amendment of a TPDES permit, the schedule is determined with the CLIENT. The ENGINEER will prepare permit renewal applications and amendment applications (i.e., Phase I, Activity A services) according to the following schedule: Plant Anticipated Start Date for Anticipated Application Preparation of the Submission Date Application Allison Permit processing underway at this time. Initial work on the renewal application began under Amendment No. 2 for this contract. Greenwood Permit processing underway at this time. Initial work on the renewal application began under Amendment No. 2 for this contract. Laguna Madre May 1, 2019 October 3, 2019 New Broadway' Permit amendment underway at this time. Initial work on preparation of the application was incorporated into the FY16/17 contract amendment(Amendment No. 2)for this contract.* Oso Permit amendment underway at this time and previously covered under a separate contract Whitecap Permit processing underway at this time. Initial work on the renewal application began under Amendment No. 2 for this contract. -An amendment for the NBWWTP was not originally anticipated for Amendment No. 2;but was requested in September 2017 by the CLIENT. Adjustments to the scope were made to Amendment No.2 by shifting budgets for phases in order to cover the preparation of the permit application for the amendment. Activity B (support during permit application processing) will begin once the submitted application is declared by the TCEQ to be Administratively Complete. The time required for Activity B cannot be anticipated because processing is done by the TCEQ and generally out of the control of the CLIENT or ENGINEER. However, a nine-to 12-month period for processing a renewal application is typical. Based on this schedule,TPDES applications will be prepared and processed on the following fiscal year (FY) schedule: Plant Activity A Activity B Allison In Process FY16/17** Complete FY17/18 Greenwood Completed FY16/17 Complete FY17/18 Laguna Madre FY18/19 FY18/19 & FY19/20 New In Process FY16/17* FY17/18 Broadway Oso Not anticipated at this time(under separate contract) Whitecap Completed FY16/17 Complete FY17/18 It is anticipated that the application will be submitted to the TCEQ by mid November 2017 and declaration of Administrative Completion will be achieved by the end of 2017. "The application will be submitted to the TCEQ in early November. It is anticipated that the application will be declared Administratively Complete by the end of 2017. Phase II services do not have a specific contract schedule as they are provided on an as needed and as-requested basis. AMEND.NO. 3 EXHIBIT A Page 5 of 6 Revised October 30.2017 Phase III services (e.g., assistance with training, inspections, monitoring, etc.) do not have a specific contract schedule as they are provided on an as-requested basis. III. FEES The anticipated budget for FY17/18 is based on the required schedule for the year, which includes the following: • Continued TPDES permit processing support for NBWWTP, Greenwood WWTP, and Whitecap WWTP (Phase I, Activities A and B services) • A budgeted amount for general regulatory support (Phase II services) • Continued storm water permit support for all six plants (Phase III services) The FY17/18 budget (i.e., the third amendment to the original contract) is as follows: Plant(s) Phase I Services (TPDES Phase II Phase III Permitting) Services Services Activity A Activity B (General (General Permit Regulatory for Storm Support) Water) Allison 6,000.00 $15,000.00 Greenwood -- $10,000.00 Laguna Madre -- -- New Broadway $47,000.00 $40,000.00 Oso -- -- Whitecap -- $7,000.00 All Plants -- -- $20,000.00 $15,000.00 Phase/Activity Totals $53,000.00 $72,000.00 $20,000.00 $15,000.00 Renewal No. 2, $160,000.00 Amendment No. 3 Total This is a time and material budget for this project, based on the anticipated scope previously described. Future fiscal year budgets will be established in accordance with a schedule determined by the CLIENT and ENGINEER and based on permitting and regulatory needs of the CLIENT. Future amendments to this contract to add BASIC SERVICES related to regulatory support for the CLIENT's wastewater plants will be negotiated each year. AMEND. NO. 3 EXHIBIT A Page 6 of 6 Revised October 30.2017