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Home My WebLink AboutC2017-570 - 12/8/2017 - NA • • CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES RENEWAL NO. 3 The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and pipeline Analysis, Li& ("Consultant"), enter into this Renewal No. 3 Contract for Professional Services for Wastewater Staff program Support(Project No. E140381: Ori inal Contract December 16,2014 Motion No. M2014-173 $1,200,000 Renewal No. 1 February 4, 2016 Administrative A..roval $1,200,000 Renewal No. 2 January 6,2017 Administrative Approval $1,200,000 Scope of Services shall be amended as set forth in the attached Renewal No. 3, Exhibit A. Fees shall be amended based on the modified scope of services in the attached Renewal No.3,Exhibit A for a fee not to exceed $1,200,000, for a total restated fee not to exceed $4,800.000. All other terms and conditions of the December 16,2014 Contract for Professional Services between the City and Consultant, and of any amendments, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORP 't -ISTI PIPELINE ANALYSIS,LLC / ‘1 Jeff.' . Edmonds, P.E. a e Jam II. es, Jr., P.E Date Director of Engineering Services 1115 Main et Garland,TX 75040 (972)479-0655 Office (972)479-0659 Fax APPROVED�� AS TO LEGAL FORM jforbes@pipelineanalysis.com „A/ • - 12-5-17 Assistant City Attorney Date ATTEST Ci Secretary Date 1,3-/I1 l t 1 Project Number E14038 Accounting Unit 4200-33400-042 Account 530235 Activity E14038-01-4200-EXP Account Category 30235 Fund Name Wastewater Operating 2017-570 12/08/17 '.ASTEWATERlE14038 WW STAFF PROGRAM SUPPORTV2ENFWAI NO 31CONVRAC'O)C REV 10Y1/15 Pipeline Analysis LLC INDEXED r PIPELINE ANALYSIS' WASTEWATER COLLECTION ENGINEERS October 20, 2017 J.H. Edmonds, P.E. Director of Capital Programs City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 Re: Wastewater Staff Support Program City Project No. E14038 Request for Contract Renewal No. 3 of 4 Dear Mr. Edmonds. The City of Corpus Christi Wastewater Staff Support Program project was awarded by the City Council on December 16, 2014 by Motion No. M2014-173. The contract was authorized by City Council to provide Professional Services over a 1-year base contract period with four (4) optional 1-year renewals for a total of five (5) years. The following table summarizes the previous project renewals: EA CONTRACT _ DATE APPROVAL PROCESS Year 1 -Base December 30, 2014 City Council-M2014-173 Year 2-Renewal No.1 of 4 February 4, 2016 Administrative Year 3-Renewal No. 2 of 4 December 7, 2016 Administrative Per the contract documents, renewal is based on the needs of the City of Corpus Christi in achieving its project objectives related to the review and correction of deficiencies in the wastewater collection system, along with improvements to the performance and compliance of the wastewater collection and treatment systems. Table 1 outlines the work that has been conducted to date and additional short term tasks yet to be authorized. Projected needs exceed funding and staff is currently prioritizing these needs. This renewal will be necessary to continue providing requested services. Pipeline Analysis LLC requests a 1-year contract renewal at a cost not to exceed $1,200,000.00. We would agree to a renewal to provide requested Professional Services with the adjustment to the current 2017 hourly rates (see Table 3) by category as allowed in the contract documents. This renewal would bring the total contract cost to $4,800,000, as outlined in Table 2 and add 365 calendar days to the contract time from the Notice to Proceed date. Per the contract documents, the fees for each task will be negotiated with staff based on an approved man-hour breakdown and the hourly rates currently in force at the time of the task authorization. The fees will be authorized through multiple task authorizations which detail the scope of work and the schedule of work, along with the negotiated fee. Renewal No. 3 Exhibit A Page 1 of 5 1115 Main Street • Garland, Texas 75040 • 800-637-0164 or 972-479-0655 • fax: 972-479-0659 www.pipelineanalysis.com • If you have any questions or need additional information, please contact me at(800) 837-0164. Sincerely, Pipeline Analysis, LLC. TBPE Firm No. F-6538 James H. Forbes, Jr., P.E. President CC: Daniel Deng, P.E. Dan Grimsbo Renwal No. 3 Exhibit A Page 2 of 5 Table 1: Summary of Task Authorizations Task Authorization Summary City of Corpus Christi Project No. E14038 _ Total Task Authorization Description Services TA1—Basic Services;Maximo Software Upgrade Assessment Upgrade Maximo City-wide for Consent Decree tracking Project Mgt Meetings; and reporting $ 396,491 • TA2—Lift Station Condition Assessment checklist LS/ARV/FM Developed Checklist as Required by Consent Decree Performed 15 Lift Station Assessments,force main Inspections inspections and ARV inspections as Pilot Study $ 190,017 TA2A—Supplemental ARV Inspections Performed additional ARV Inspections per Consent Decree Requirement $ 15,316 TA3—Clean and CCN Small Diameter Specification for Prepared for future Consent Decree bid package outsourcing(<or equal to 18') $ 11,994 TA3—Clean and CCN Large Diameter Specification for Prepared for future Consent Decree bid package 15,538 outsourcing(>18") $ TA4—Manhole Inspection and Smoke Testing Year 1 Performed per Consent Decree-Year 1 Neighborhoods Complete $ 610,733 TA5—Design Standards Updated for Consent Decree future remedial measures $ 40,270 TA6—Williams FM Evaluation Options Early Consent Decree Remedial Measures $ 5,193 TA7-Park Rd.LS Hydraulic Model Support Requested in support of Park Road Lift Station Design and model update $ 7.335 TA8-MAXIMO 7.6 Implementation City-wide Maximo upgrade $ 652,783 TA9 Remedial Measures Assistance Prepare I01Q contract documents for Consent Decree Remedial Measures $ 118,300 TA10-Active G Upgrade Maximo City-wide for Consent Decree tracking and reporting/GIS Mapping applications $ 162,400 TA11-Odor Control APAI Requested by Temple Williamson to address system odors $ 36,539 Requested cost estimate based on model for future TA12-Cost Estimating-South of Oso development area South of Oso $ - 11,740 Consent Decree Field Verification Work Plan TA13-Capacity Assessment/Field Verification Plan Development $ 77,753 TA14-On-going Hydraulic Modeling Support Special Hydraulic Modeling Requests $ 80,020.00 TA15-PACP Coding/Training Training in PACP required by Consent Decree $ 12,979 Total to Date $ 2,445,401 Estimated Identified Future Task Authorizations Description Cost I TA13A-Field Verification Implementation Consent Decree Field Verification of Potential Capacity $ 2,845,680 Constraints/Model Update TA 16 Lift Station Condition Assessments Consent Decree Condition Assessment 102 Lift Stations $ 255,000.00 TA 16A Lift Station Calibrations Consent Decree Requirement TBD TA18 Consent Decree Data Management/Reporting Assessment Review current data management practices and identify $ 52 89000 gaps for consent decree reporting Identified Future Task Authorizations $ 3,153,570 Renewal No. 3 Exhibit A Page 3 of 5 • Table 2: Breakdown of Fees per Contract Period Approved Approved Requ;;slad Approved Base Services Renewal No 1 Renewal No.2 Renewal NJo.3 Total Contract 2015 2016 2017 2018 Basic $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,000,000 Additional $ 950,000 $ 950,000 $ 950,000 $ 950,000 $ 3,800,000 Total $ 1,200,000 $ 1,200,000 $ 1,200,000 S 1,200,000 $ 4,800,000 Participating Firms Pipeline Analysis, LLC LNV Inc. Alan Plummier Associates Inc. Starboard LJA,Inc. Garza Bury Active G Blue Cypress Consulting Renwal No. 3 Exhibit A Page 4 of 5 Table 3 - 2018 HOURLY RATES SCHEDULE OF HOURLY RATES EFFECTIVE November 1,2017 Pipeline • Blue UA Engr. Starboard Classification Analysis, WV,Inc. Inc. Cons. Cypress LLC. Consulting I— L Engineering/Planning/Professional Principal/VP $180 $205 $210 $250 $250 Senior Project Manager,PE $180 $189 $185 $225 Project Manager,PE $150 $173 $160 $225 MAXIMO Functionllrain/QALead • $210 MAXIMOTechnical Lead - $195 MAXIMO Application Developer - - $175 MAXIMOSupport Specialist - - $100 Senior Engineer,PE $150 $ 163 - • Project Engineer II,PE $130 $ 152 - • Project Engineer I,PE $ 142 - Engineer IV,EIT - $ 131 • - Engineer III,EIT • $ 121 $140 Engineer II,EIT - $ 115 $120 - Engineer I,EIT $ 105 $100 - Senior CADDISurvey/GISTech $ 100 $105 $125 CADDIGIS Technician $85 $ 89 $90 • Technician $45 - - Construction Mgmtfnspection Construction Superintendent '$ 105 - Construction Obs II • $ 90 $100 • Construction Obs 1 $ 80 - • Field Operations Field Operations Manager $145 • - • SuperviseriCrew Leader $64 • - • CCTV Operator _ $64 - • CCTVTechnician $45 - - Survey!Field Operations RPLS - $140 - Superviser/Crew Leader - $115 - 2-Man Field Crew - $155 - 3-Man Field Crew - $180 - GPS Equipment($Iday) — - - GenerallClerlcal Clerical $65 $68 $60 $79 Senior Admin Staff - - Expenses Overtime 150% 150% 150% - Mileage(simile) $0.60 $0.75 - Per Diem($/day) - $25 - $50 - Expense Multiplier 1 10 1 10 1.10 1.10 nes: 1. Above rates are for work performed on an hourly basis and include overhead and profit 2 During the term of this agreement,rates may be adjusted by up to 4%annually 3 All work will be authorized through multiple task orders,as required. 4 UA Engineering Inc.formerly Coym,Rehmet Gutierrez lP Renewal No. 3 Exhibit A Page 5 of 5