HomeMy WebLinkAboutC2019-014 - 1/22/2019 - Approved INTERLOCAL AGREEMENT
BETWEEN THE CITY OF CORPUS CHRISTI, TEXAS AND
THE COUNTY OF NUECES, TEXAS
MetroCom Dispatch Center Enhancement Project
This agreement is made and entered into this 22 day of jah..uiL , 2019, by
and between the City of Corpus Christi, acting by and through its govning body,
the City Council ("CITY"), and the County of Nueces, acting by and through its
governing body, the Commissioners Court ("COUNTY"), both of Nueces County,
State of Texas, witness:
WHEREAS, this Agreement is made under the authority of Section 791.011(a),
Government Code; and
WHEREAS, each governing body, in performing governmental functions or in
paying for the performance of governmental functions hereunder, shall make that
performance or those payments from current revenues legally available to that
party; and
WHEREAS, each governing body finds that the performance of this Agreement is
in the best interests of both parties, that the undertaking will benefit the public,
and that the division of costs fairly compensates the performing party for the
services or functions under this agreement; and
WHEREAS, the COUNTY agrees to provide the CITY $146,671.59 in grant funds
for MetroCom Dispatch Center Enhancements project; and
WHEREAS, the CITY and COUNTY believe it to be in their best interests to
allocate the Grant funds for the Metrocom Dispatch Center Enhancement
Project.
C2019-014
1/22/19 Page 1 of 3
Ord. 031656
Nueces County
SCANNED
i`�oUir ' I/2
NOW THEREFORE, the COUNTY and CITY agree as follows:
Section 1.
COUNTY agrees to pay CITY$146,671.59 received from Homeland Security
Grant Program for MetroCom Dispatch Center Enhancements on a
reimbursement basis. City agrees to provide all necessary documentation and
invoice to the County when requesting reimbursement.
Section 2.
CITY agrees to use the $146,671.59 received from COUNTY under this
agreement for MetroCom Dispatch Center Enhancements in accordance to all
terms, conditions, statutes, rules outlined in Grantor's packet, Exhibit A.
City agrees to provide County all necessary data and documentation for reporting
requirements. County reserves its right to audit the project to ensure compliance
under the Grant requirements.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims
against COUNTY other than claims for which liability may be imposed by the
Texas Tort Claims Act.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims
against CITY other than claims for which liability may be imposed by the Texas
Tort Claims Act.
Section 5.
Each party to this Agreement will be responsible for its own actions in providing
services under this Agreement and shall not be liable for any civil liability that
may arise from the furnishing of the services by the other party.
Section 6.
The parties to this Agreement do not intend for any third party to obtain a right by
virtue of this Agreement.
Section 7.
Page 2 of 3
By entering into this Agreement, the parties do not intend to create any
obligations, express or implied, other than those set out in Exhibit A. Further, this
Agreement shall not create any rights in any party not a signatory hereto.
CITY OFC RP HRISTI C• NTY OF NUECES
kr /Y,f/J/IP 411".6L4/( .............
Samuel Keith Se man Barbara Canales 5\ONEAS'`'�,,
Interim City Manager County Judge ; \-.•
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ATTEST:
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ecca Huerta Kara Sands I
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City Secretary County Clerk
APPROVEDAS TO FORM: f
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Buck Brice Lau a Garza Jimene
Assistant City Attorney County Attorney
For City Attorney
Date Date
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Page 3 of 3
Office of the Governor
Statement of Grant Award(SOGA) EXHIBIT A
The Statement of Grant Award is the official notice of award from the Office of the Governor(000).This Grant Agreement
and all terms,conditions,provisions and obligations set forth herein shall be binding upon and shall inure to the benefit of the 1
Parties and their respective successors and assigns and all other State of Texas agencies and any other agencies,departments,
divisions,governmental entities,public corporations,and other entities which shall be successors to each of the Parties or
which shall succeed to or become obligated to perform or become bound by any of the covenants,agreements or obligations
hereunder of each of the Parties hereto. 1
The approved project narrative and budget for this award are reflected in eGrants on the`Narrative'and'Budget/Details'
tabs.By accepting the Grant Award in eGrants,the Grantee agrees to strictly comply with the requirements and obligations of
this Grant Agreement including any and all applicable federal and state statutes,regulations,policies,guidelines and
requirements.In instances where conflicting requirements apply to a Grantee,the more restrictive requirement applies. 1
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The Grant Agreement includes the Statement of Grant Award;the 000 Grantee Conditions and Responsibilities;the Grant t
Application in eGrants;and the other identified documents in the Grant Application and Grant Award,including but not
limited to:2 CFR Part 200,Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal a
Awards;Chapter 783 of the Texas Government Code,Title 34,Part 1,Chapter 20,Subchapter E,Division 4 of the Texas • 1
Administrative Code,and the Uniform Grant Management Standards(UGMS)developed by the Comptroller of Public 5
Accounts;the state Funding Announcement or Solicitation under which the grant application was made,and for federal 1
funding,the Funding Announcement or Solicitation under which the OOG was awarded funds;and any applicable documents Z
referenced in the documents listed above.For grants awarded from the U.S.Department of Justice,the current applicable t
version of the Department of Justice Grants Financial Guide and any applicable provisions in Title 28 of the CFR apply.For
grants awarded from the Federal Emergency Management Agency(FEMA),all Information Bulletins and Policies published
by the FEMA Grants Program Directorate apply.The 000 reserves the right to add additional responsibilities and 1
requirements,with or without advance notice to the Grantee. P
By clicking on the'Accept'button within the'Accept Award'tab,the Grantee accepts the responsibility for the grant project, t
agrees and certifies compliance with the requirements outlined in the Grant Agreement,including all provisions incorporated 4`
herein,and agrees with the following conditions of grant funding.The grantee's funds will not be released until the grantee P
has satisfied the requirements of the following Condition(s)of Funding and Other Fund-Specific Requirement(s),if any,cited 4
below:
Grant Number: 3588501 Award Amount: $146,671.59 1
Date Awarded: 10/23/2018 Grantee Cash Match: $0.00 I
Grant Period: 10/01/2018-09/30/2019 Grantee In Kind Match: $0.00 r
Liquidation Date: 12/29/2019 Total Project Cost: $146,671.59
Program Fund: HS-Homeland Security Grant Program(HSGP)
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Grantee Name: Nueces County
1.
Project Title: MetroCom Dispatch Center Enhancements
1
Grant Manager: Dorothy Caston 1
DUNS Number: 078495025 a
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CFDA: 97.067-Homeland Security Grant Program(HSGP)
Federal Awarding U.S.Department of Homeland Security,Federal Emergency Management Agency g
Agency:
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Federal Award 8/17/2018 t
Date: 1
Federal/State r
Award ID EMW-2018-SS-00022-S01 g..
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Number: it
Total Federal E
Award/State $89,859,753.00
Funds I
Appropriated:
Texas Office of the Governor—Homeland Security Grants Division(HSGD)
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Office of the Governor
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The purpose of the HSGP is to support state and local efforts to prevent terrorism and other
catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to
Federal/State the security of the United States, The HSGP provides funding to implement investments that build,
Award sustain,and deliver the 31 core capabilities essential to achieving the National Preparedness Goal(the
Description: Goal)of a secure and resilient Nation. The building,sustainment,and delivery of these core
capabilities are not exclusive to any single level of government,organization,or community,but rather,
require the combined effort of the whole community:
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Grantee Standard Conditions and Responsibilities Office of the Governor
About This Document
In this document,grantees(also referred to as subrecipients)will find state and federal requirements
and conditions applicable to grant funds administered by the Office of the Governor (OOG). These
requirements and conditions are incorporated Into the Grant Agreement accepted by a grant's
Authorized Official.
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These requirements are in addition to those that can be found on the eGrants system—including the
Grant Application and Grant Award—or in documents identified there,to which grantees agreed when
applying for and accepting the grant. Other state and federal requirements and conditions may apply
to your grant,including but not limited to:2 CFR Part 200,Uniform Administrative Requirements,Cost
Principles,and Audit Requirements for Federal Awards; Chapter 783 of the Texas Government Code;
Title 34, Part 1,Chapter 20,Subchapter E, Division 4 of the Texas Administrative Code; the Uniform
Grant Management Standards (UGMS) developed by the Comptroller of Public Accounts; the state
Funding Announcement or Solicitation under which the grant application was made; for federal
funding, the Funding Announcement or Solicitation under which OOG was awarded funds; and any
applicable documents referenced in the documents listed above. For grants awarded from the U.S.
Department of Justice (DOJ), the current applicable version of the Department of Justice Grants
Financial Guide and any applicable provisions in Title 28 of the CFR apply.For grants awarded from the
Federal Emergency Management Agency(FEMA), all Information Bulletins and Policies published by
the FEMA Grants Program Directorate apply.OOG reserves the right to add additional responsibilities
and requirements,with or without advance notice to the grantee.
It is Important for grantees to review all of these policies to successfully manage their grant, maintain
eligibility for funding,and avoid violating the terms of the Grant Agreement,any of which could result
in the revocation of funding or other actions.
For clarification or further information, please see the Guide to Grants and other support materia Is at
http://eGrants.Gov.Texas.Gov or contact the grant manager assigned to the relevant grant. If no grant
manager has been assigned,please contact the eGrants help desk via email at:eGrants@gov.texas.gov,
or via telephone at:(512)463-1919 or dial 7-1-1 for relay services.
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Grantee Standard Conditions and Responsibilities Office of the Governor 1
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Table of Contents I
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About This Document 1 1
1. Grant Agreement Requirements and Conditions 5 /
1.1 Applicability of Grant Agreement and Provisions 5 1
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1.2 Legal Authority to Apply 5
1.3 Amendments and Changes to the Grant Agreement 5 1
1.4 General Responsibility 6
1.5 Terms and Conditions - 6 F
1.6 Special Conditions6
1.7 Public Information 6 1
1.8 Remedies for Non-Compliance 7 1
1.9 False Statements by Grantee 8 f
1.10 Conflict of Interest Safeguards 8
1.11 Fraud,Waste,and Abuse 9 1
1.12 Dispute Resolution 10
1.13 Funds Limited by Agreement and Subject to Availability 11
1.14 Termination of the Agreement 11 q
1.15 Communication with Grantee 12
1.16 Limitation of Liability 12 g
1.17 Liability for Taxes 12 v
1.18 Force Majeure 13
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1.19 Debt to State 13 f
1.20 Grantee an Independent Contractor 13 ii
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1.21 No Assignment of Rights or Obligations.... 13 II
1.22 Funds Are for Sole Benefit of Grantee 13 '
1.23 Permission for Use of OOG Name and Labeling 14 I
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1.24 Acknowledgement of Funding and Disclaimer 14 ii
1.25 Royalty-Free License 14
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1.26 Project Period 15 i'
1.27 Project Commencement 15
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1.28 Project Close Out 15 I
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1.29 Federal Program Laws,Rules,and Guidelines , 15
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Grantee Standard Conditions and Responsibilities Office of the Governor
1.30 Applicability of Part 200 Uniform Requirements for Department ofJustice Awards 16
1.31 Required State Assurncms 17
2 Organizational Eligibility 17
1.
2.1 Good Standing for Eligible Grantees 17
2.2 Sy�eno{o/AwavdYNuna8ement(SAyW)Requ\remenb 18
2.3 Criminal History Reporting 18
2.4 Uniform Crime Reporting 18
2.5 Immigration Related Matters.. 18
2.6 E-Verify 19
2.7 Deceptive Trade Practices Violations 19
2.8 Hurricane Contract Violations 19 •
2.9 Terminated Contracts 20
2.10 Special Requirements for Units of Local Government 20
2.11 Special Requirements for Non-Profit Grantees 20
3 Civil Rights 21
3.1 Compliance with Civil Rights and Nondiscrimination Requirements 21 f.
3.2 Limited English Proficiency 22
3.3 Equal Employment Opportunity Plan 23
4 Personnel 23
4.1 Overtime 23
4.2 Notification of Grant-Contingent Employees 23
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5 Travel 24
5.1 Travel Policies 24
6 Cvntracmand Procuremam � 24
6.1 Procurement Practices and Policies 24
6.2 Subcontracting 24
6.3 Buy Texas 24
6.4 Contract Provisions Under Federal Awards 25 ti
7 Equipment Requirements 25
7.1 Property Management and Inventory 25
7.2 Maintenance and Repair 26
7.3 Automated License Plate Readers 26
8 Information Technology 26
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Grantee Standard Conditions and Responsibilities Office of the Governor
8.1 Accessibility Requirements 26 /
8.2 Criminal Intelligence System Operating Procedures 27
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8.3 Blocking Pornographic Material 27 i
9 Indirect Costs 27
9.1 Approved Indirect Cost Rate 27
9.2 De Minimis Rate 27 i
10 Audit and Records Requirements 28 1
10.1 Grantee Subject to Audits 28 2
10.2 Single Audit Requirements 28
10.3 Cooperation with Monitoring,Audits,and Records Requirements 28 1
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10.4 Requirement to Address Audit Findings 30 il
10.5 Records Retention 31
11 Prohibited and Regulated Activities and Expenditures 32
11.1 Inherently Religious Activities 32 ri
11.2 Political Activities 32
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11.3 Generally Prohibited Expenditures 33
11.4 Acorn 33
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12 Financial Requirements 33 4
12.1 Financial Status Reports 33 1
12.2 Approval of Financial Status Report 34 i
12.3 Reimbursements 34 a
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12.4 Generally Accepted Accounting Principles 34 I
12.5 Program Income 35 j
12.6 Refunds and Deductions 35
12.7 Liquidation Period 35
12.8 Duplication of Funding 35
12.9 Supplanting 35 •
13 Required Reports 36
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13.1 Measuring,Reporting,and Evaluating Performance 36
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13.2 Report Formats,Submissions,and Timelines 36
13.3 Failure to File Required Reports 36
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Grantee Standard Conditions and Responsibilities Office of the Governor
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1 Grant Agreement Requirements and Conditions a
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1.1 Applicability of Grant Agreement and Provisions g
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The Grant Agreement is intended to be the full and complete expression of and constitutes the entire
agreement between the parties hereto with respect to the subject matter hereof and all prior and
contemporaneous understandings,agreements,promises,representations,terms and conditions,both i
oral and written,are superseded and replaced by this Grant Agreement. g
If any term or provision of this Grant Agreement is found to be invalid or unenforceable, such
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construction shall not affect the legality or validity of any of Its other provisions.The invalid term or
invalid provision shall be deemed severable and stricken from the Grant Agreement as if it had never
been Incorporated herein, but all other provisions shall continue in full force and effect. 1
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Notwithstanding any expiration or termination of this Grant Agreement, the rights and obligations 1
pertaining to the grant close-out, maximum liability of 00G, cooperation and provision of additional
information,return of grant funds,audit rights, records retention,public information,disclaimers and f
limitation of liability, indemnification,and any other provision implying survivability shall remain In rt
effect after the expiration or termination of this Grant Agreement. #.
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1.2 Legal Authority to Apply t
The grantee certifies that it possesses legal authority to apply for the grant.A resolution, motion or V
similar action has been or will be duly adopted or passed as an official act of the applicant's governing f
body, authorizing the filing of the application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official representative, or their a
designee of the organization to act in connection with the application and to provide such additional
information as may be required.State agencies are not required to adopt a resolution.
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1.3 Amendments and Changes to the Grant Agreement
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006 and the grantee may agree to make adjustments to the grant budget and detailed budget as 4
documented in eGrants.Adjustments include, but are not limited to,modifying the scope of the grant
project, adding funds to previously un-awarded cost items or categories, or changing funds in any 1
awarded cost items or category or changing grant officials.006,at its sole discretion,and upon written is
notice by OOG to the grantee of any proposed adjustment,and after the grantee has had an opportunity i
to respond to the proposed adjustment, may adjust the grantee's Budget, Grant Narrative, Special
Conditions,and/or any other items as deemed appropriate by OOG,at any time,during the term of this
Grant Agreement. 4
The grantee has no right or-entitlement to reimbursement with grant funds- DOG and grantee agree
that any act, action or representation by either Party,their agents or employees that purports to waive
or alter the terms of the Grant Agreement or increase the maximum liability of 006 is void unless a 1
written amendment to this Grant Agreement is first executed and documented in eGrants.The grantee II
agrees that nothing in this Grant Agreement will be interpreted to create an obligation or liability of 00.6
in excess of the"Maximum Liability of the 006"as set forth in the Statement of Grant Award(SOGA).
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Any alterations, additions, or deletions to the terms of this Grant Agreement must be documented in
eGrants to be binding upon the Parties.
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Grantee Standard Conditions and Responsibilities Office of the Governor
1.4 General Responsibility
The grantee is responsible for the integrity of the fiscal and programmatic management of the grant I
project;accountability for all funds awarded;and compliance with 006 administrative rules, policies
and procedures,and applicable federal and state laws and regulations.
Grant funds may be used only for the purposes in the grantee's approved application. The recipient
shall not undertake any work or activities that are not described in the grant application,and that use
staff,equipment,or other goods or services paid for with grant funds, without prior written approval
from 00G.
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The grantee will maintain an appropriate grant administration system to ensure that all terms,
conditions and specifications of the grant are'met.The Texas Uniform Grant Management Standards
has more guidance on this topic.
1.5 Terms and Conditions
The grantee will comply with the terms and conditions as set forth and required in the funding
announcement under which the approved application was submitted, the application, and award in
eGrants. Notwithstanding the imposition of corrective actions, financial hold, and/or sanctions, the
grantee remains responsible for complying with these terms and conditions.Corrective action plans,
financial hold and/or sanctions do not excuse or operate as a waiver of prior failure to comply with the
grant agreement.The failure of 006 to insist upon strict performance of ahy of the terms or conditions
herein,irrespective of the length of time of such failure,shall not be a waiver of 00G's right to demand
strict compliance in the future.No consent or waiver,express or implied,to or of any breach or default
in the performance of any obligation under this grant agreement shall constitute a consent or waiver
to or of any breach or default in the performance of the same or any other obligation of this grant
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agreement.
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To the extent the terms and conditions of this grant agreement do not address a particular
circumstance or are otherwise unclear or ambiguous,such terms and conditions are to be construed
consistent with the general objectives, expectations and purposes of this grant agreement and in all
cases, according to its fair meaning. The parties acknowledge that each party and its counsel have
reviewed this grant agreement and that any rule of construction to the effect that any ambiguities are
to be resolved against the drafting party shall not be employed in the interpretation of this grant
agreement. Any vague, ambiguous or conflicting terms shall be interpreted and construed in such a
manner as to accomplish the purpose of the grant agreement.
1.6 Special Conditions
Special Conditions may be imposed by 006,at its sole discretion and at any time,without amending
this Grant Agreement.Failure by 006 to provide notice does not absolve grantee of compliance with
any special conditions. 006 may place grantee on immediate financial hold, without further notice,
• until all Special Conditions,if any,are met.
1.7 Public Information
Notwithstanding any provisions of this Grant Agreement to the contrary,the grantee acknowledges
that the State of Texas,006,and this Grant Agreement are subject to the Texas Public Information Act,
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Grantee Standard Conditions and Responsibilities Office of the Governor
Texas Government Code Chapter 552(the"PIA").The grantee acknowledges that OOG will comply with
the PIA,as interpreted by judicial opinions and opinions of the Attorney General of the State ofTexas.
The grantee acknowledges that information created or exchanged in connection with this Grant l;
Agreement, including all reimbursement documentation submitted to OOG, is subject to the PIA,
whether created or produced by the grantee or any third party,and the grantee agrees that information
not otherwise excepted from disclosure under the PIA,will be available in a format that Is accessible by 1
the public at no additional charge to OOG or State of Texas.The grantee will cooperate with OOG in
the production of documents or information responsive to a request for information.
Information provided by or on behalf of the grantee under,pursuant to,or in connection with this Grant 1
Agreement that the grantee considers proprietary,financial, trade secret, or otherwise confidential
information(collectively"Confidential Information")shall be designated as such when it is provided to
OOG or State of Texas or any other entity in accordance with this Grant Agreement.Merely making a
blanket claim that the all documents are protected from disclosure because they may contain some
proprietary or confidential information may not render the whole of the Information confidential.Any
information which is not clearly identified as proprietary or confidential is subject to release in
accordance with the Act. OOG agrees to notify the grantee in writing within a reasonable time from k
receipt of a request for information covering the grantee's Confidential Information.OOG will make a
determination whether to submit a Public Information Act request to the Attorney General.
The grantee agrees to maintain the confidentiality of information received from OOG or State of Texas
during the performance of this Grant Agreement, including information which discloses confidential
personal information particularly, but not limited to, personally identifying information, personal
financial information and social security numbers.
The grantee must immediately notify and provide a copy to OOG of any Public Information Request or
other third-party request for the disclosure of information it receives related to this Grant award.
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1.8 Remedies for Non-Compliance
If OOG determines that the grantee materially fails to comply with any term of this grant agreement,
whether stated in a federal or state statute or regulation,an assurance, in a state plan or application,
a notice of award,or any other applicable requirement,OOG,in its sole discretion and consistent with
any applicable OOG Administrative Rules,may take actions including:
1. Temporarily withholding cash payments pending correction of the deficiency or more severe
enforcement action byOOG;
2. Disallowing or denying use of funds for all or part of the cost of the activity or action not in
compliance;
3. Disallowing claims for reimbursement;
4. Wholly or partially suspending or terminating this grant;
5. Requiring return or offset of previous reimbursements;
6. Prohibiting the grantee from applying for or receiving additional funds for other grant programs
administered by OOG until repayment to OOG is made and any other compliance or audit
finding is satisfactorily resolved;
7. Reducing the grant award maximum liability of 00G;
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Grantee Standard Conditions and Responsibilities Office of the Governor
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8. Terminating this Grant Agreement; )
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9. Imposing a corrective action plan;
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10. Withholding further awards;or 2
11. Taking other remedies or appropriate actions. i
5.
The grantee costs resulting from obligations Incurred during a suspension or after termination of this e
grant are not allowable unless 00G expressly authorizes them in the notice of suspension or 2
termination or subsequently.
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OOG,at its sole discretion,may impose sanctions without first requiring a corrective action plan. 2
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1.9 False Statements by Grantee 1
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By acceptance of this grant agreement, the grantee makes all the statements, representations, f
warranties,guarantees,certifications and affirmations included in this grant agreement.If applicable, f
the grantee will comply with the requirements of 31 USC§ 3729, which set forth that no grantee of a
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federal payments shall submit a false claim for payment.
if any of the statements, representations, certifications, affirmations, warranties, or guarantees are
false or if the grantee signs or executes the grant agreement with a false statement or it is subsequently I
determined that the grantee has violated any of the statements, representations, warranties,
guarantees,certifications or affirmations included in this grant agreement,then OOG may consider this a
act a possible default under this grant agreement and may terminate or void this grant agreement for n
cause and pursue other remedies available to OOG under this grant agreement and applicable law.
False statements or claims made in connection with OOG grants may result in fines,imprisonment,and •.
debarment from participating in federal grants or contract, and/or other remedy available by law, 2
potentially including the provisions of 38 USC§§3801-3812,which details the administrative remedies
for false claims and statements made.
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1.10 Conflict of Interest Safeguards s
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The grantee will establish safeguards to prohibit Its employees from using their positions for a purpose e
that constitutes or presents the appearance of personal or organizational conflict of interest or personal
gain,whether for themselves or others,particularly those with whom they have family,business,or other
ties,'The grantee will operate with complete independence and objectivity without actual, potential,or
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apparent conflict of interest with respect to Its performance under this Grant Agreement. i
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The grantee must disclose,in writing,within fifteen(15)calendar days of discovery,any existing,actual
or potential conflicts of interest relative to its performance under this Grant Agreement. I
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The grantee is and shall remain in compliance during the term of this Grant Agreement with Texas kl
Government Code,Section 669.003,Contracting with Executive Head of State Agency;and Section 572, g
Employment of Former State Officer or Employee of State Agency. The grantee certifies that it is not
ineligible to receive this Grant Agreement under Texas Government Code,section 2155.004, regarding
the financial participation by a person who received compensation from OOG or another state agency to
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participate in preparing the specifications or request for proposals on which the bid or contract is based, 1
and acknowledges that this Grant Agreement may be terminated and payment withheld if this 2
certification is inaccurate. 2
The grantee has not given or offered to give, nor does the grantee intend to give at any time hereafter, 1
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Grantee Standard Conditions and Responsibilities Office of the Governor
any economic opportunity,future employment,gift,loan,gratuity,special discount,trip,favor,or service
to a public servant or employee of 0OG,at any time during the award of this grant or in connection with
this Grant Agreement, except as allowed under relevant state or federal law. The grantee nor its
personnel or entities employed in rendering services under this grant agreement have, nor shall they
knowingly acquire,any interest that would be adverse to or conflict in any manner with the performance
of the grantee's obligations under this grant agreement.
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1.11 Fraud, Waste,and Abuse
A. The grantee understands that OOG does not tolerate any type of fraud,waste, or misuse of funds
received from 006. OOG's policy is to promote consistent, legal, and ethical organizational 1
- behavior, by assigning responsibilities and providing guidelines to enforce controls.Any violations
of law, 006 policies,or standards of ethical conduct will be investigated,and appropriate actions
will be taken.The grantee understands and agrees that misuse of award funds may result in a range
of penalties, including suspension of current and future funds, suspension or debarment from
federal and state grants,recoupment of monies provided under an award,and civil and/or criminal
penalties. F
In the event grantee becomes aware of any allegation or a finding of fraud, waste, or misuse of
funds received from OOG that Is made against the grantee,the grantee is required to immediately
notify OOG of said allegation or finding and to continue to inform OOG of the status of any such on- 5
going investigations. The grantee must also promptly refer to OOG any credible evidence that a :f
principal, employee, agent, subrecipient, contractor, subcontractor, or other person has -- (1)
submitted a claim for award funds that violates the False Claims Act;or(2)committed a criminal or
civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct
involving award funds. Grantees must also immediately notify 006 in writing of any
misappropriation of funds,fraud,theft,embezzlement,forgery, or any other serious irregularities
indicating noncompliance with grant requirements. Grantees must notify the local prosecutor's
office of any possible criminal violations. Grantees must immediately notify 00G in writing if a
project or project personnel become involved in any litigation, whether civil or criminal, and the
grantee must immediately forward a copy of any demand, notices, subpoenas, lawsuits, or
indictments to 00G. If a federal or state court or administrative agency renders a judgement or
order finding discrimination by a grantee based on race,color,national origin,sex,age,or handicap,
the grantee agrees to Immediately forward a copy of the judgement or order to 00G. •
The grantee is expected to report any possible fraudulent or dishonest acts, waste, or abuse to
00G's Fraud Coordinator or Ethics Advisor at(512)463-1788 or in writing to: Ethics Advisor,Office •
of the Governor,P.O. Box 12428,Austin,Texas 78711.
B. Restrictions and certifications regarding non-disclosure agreements and related matters. No
grantee or subgrantee under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an
internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to
prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a state or federal department or agency
authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312(which relates to classified information),
Form 4414(which relates to sensitive compartmented information),or any other form issued by a
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Grantee Standard Conditions and Responsibilities Office of the Governor
4
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award,the recipient: 3
(
a. Represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently ii
restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,
fraud,or abuse as described above;and i
Pi
b. Certifies that, if it learns or is notified that it is or has been requiring Its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or 1
purport to prohibit or restrict), reporting of waste, fraud,or abuse as described above, it
will immediately stop any further obligations of award funds,will provide prompt written
notification to OOG, and will resume (or permit resumption of) such obligations only if t
expressly authorized to do so by that federal agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants") or' 1
procurement contracts,or both:
a. It represents that: g
i. It has determined that no other entity that the recipient's application proposes
may or will receive award funds (whether through a subaward ("subgrant"),
P
procurement contract, or subcontract under a procurement contract) either r
requires or has required internal confidentiality agreements or statements from y
employees or contractors that.currently prohibit or otherwise currently restrict(or z
purport to prohibit or restrict) employees or contractors from reporting waste,
fraud,or abuse as described above;and 3
ii. It has made appropriate Inquiry, or otherwise has an adequate factual basis, to
support this representation;and 11
I
b. It certifies that,if it learns or Is notified that any subgrantee,contractor,or subcontractor R
entity that receives funds under this award is or has been requiring its employees or 1
contractors to execute agreements or statements that prohibit or otherwise restrict (or 4
purport to prohibit or restrict), reporting of waste,fraud,or abuse as described above, it g
will immediately stop any further obligations of award funds to or by that entity, will
provide prompt written notification to 00G, and will resume (or permit resumption of) 1
such obligations only if expressly authorized to do so by 00G. 5
These provisions apply to all grantees and subgrantees or subcontractors. 1
t
1.12 Dispute Resolution
The Parties'representatives will meet as needed to implement the terms of this Grant Agreement and
A
will make a good faith attempt to informally resolve any disputes. zi
I
Notwithstanding any other provision of this Grant Agreement to the contrary, unless otherwise 3
requested or approved in writing by OOG,the grantee shall continue performance and shall not be
excused from performance during the period any breach of Grant Agreement claim or dispute is
pending.
The laws of the State of Texas govern this Grant Agreement and all disputes arising out of or relating to
this Grant Agreement,without regard to any otherwise applicable conflict of law rules or requirements.
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Venue for any grantee-initiated action,suit,litigation or other proceeding arising out of or in any way ,i
relating to this Grant Agreement shall be commenced exclusively in the Travis County District Court or I
the United States District Court,Western District of Texas-Austin Division.Venue for any 00G-initiated I
action,suit,litigation or other proceeding arising out of or in any way relating to this Grant Agreement F
may be commenced in a Texas state district court or a United States District Court selected by OOG in
its sole discretion.
f
t
The grantee hereby irrevocably and unconditionally consents to the exclusive jurisdiction of the courts F
referenced above for the purpose of prosecuting and/or defending such litigation.The grantee hereby
waives and agrees not to assert by way of motion, as a defense, or otherwise, in any suit, action or
proceeding,any claim that the grantee is not personally subject to the jurisdiction of the above-named t
courts; the suit, action or proceeding is brought in an inconvenient forum; and/or the venue is
improper. ii
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' 1.13 Funds Limited by Agreement and Subject to Availability g
n
The grantee agrees that nothing In this grant will be interpreted to create an obligation or liability of I
006 in excess of the funds delineated in this grant.The grantee agrees that funding for this grant is
subject to the actual receipt by 006 of grant funds(state and/or federal)appropriated to 006 for the n
grant program.The grantee agrees that the grant funds,if any,received from 006 may be limited by t
the term of each state biennium and by specific appropriation authority to and the spending authority
of 006 for the purpose of this grant.The grantee agrees that notwithstanding any other provision of
this grant,if 006 is not appropriated the funds or if COG does not receive the appropriated funds for t
this grant program,or if the funds appropriated to 006 for this grant program are required to be C
reallocated to fund other federal or state programs or purposes,006 Is not liable to pay the grantee
the maximum liability amount specified in the SOGA or any other remaining balance of unpaid funds. i
If OOG or the program fund becomes subject to legislative change, revocation of statutory authority, ' i
lack of appropriated funds,or unavailability of funds which would render performance under this
li
grant agreement impossible,this grant agreement may be immediately terminated without recourse, t.,
liability,or penalty against COG upon written notice to grantee.
S.
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1.14 Termination of the Agreement i
I
006 may,at its sole discretion,terminate this Grant Agreement,without recourse,liability or penalty f
against DOG,upon written notice to grantee. In the event grantee fails to perform or comply with an rit
obligation or a term,condition or provision of this Grant Agreement,OOG may,upon written notice to a
grantee, terminate this agreement for cause, without further notice or opportunity to cure. Such II
notification of Termination for Cause will state the effective date of such termination,and if no effective 1,1
date is specified,the effective date will be the date of the notification. a
1
t
006 and grantee may mutually agree to terminate this Grant Agreement. 006 in its sole discretion 3
will determine if, as part of the agreed termination, grantee is required to return any or all of the
disbursed grant funds.
I
Termination is not an exclusive remedy, but will be in addition to any other rights and remedies
provided in equity,by law,or under this Grant Agreement.Following termination by 00G,grantee shall
continue to be obligated to 006 for the return of grant funds In accordance with applicable provisions
of this Grant Agreement.In the event of termination under this Section,OOG's obligation to reimburse
grantee is limited to allowable costs incurred and paid by the grantee prior to the effective date of I
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Grantee Standard Conditions and Responsibilities Office of the Governor
termination, and any allowable costs determined by OOG in its sole discretion to be reasonable and
necessary to cost-effectively wind up the grant.Termination of this Grant Agreement for any reason or
expiration of this Grant Agreement shall not release the Parties from any liability or obligation set forth
in this Grant Agreement that is expressly stated to survive any such termination orexpiration.
1.15 Communication with Grantee
Notice may be given to the grantee via eGrants,email,hand-delivery,or United States Mail.Notices to
the grantee will be sent to the name and address supplied by grantee in eGrants.
1.16 Limitation of Liability
To the extent allowed by law,the grantee agrees to indemnify and hold harmless OOG,the State of
Texas and its employees,agents,officers,representatives,contractors,and/or designees from any and
all liability,actions,claims,demands or suits whatsoever,including any litigation costs,attorneys'fees,
and expenses, relating to tax liability, unemployment insurance and/or workers' compensation in
grantee's performance under this grant agreement. The grantee shall be liable to pay all costs of
defense including attorneys' fees. The defense shall be coordinated by grantee with OOG and the
Office of the Attorney General when 00G, the State of Texas or its employees; agents, officers, •
representatives,contractors and/or designees are named defendants in any lawsuit and grantee may
not agree to any settlement without first obtaining the concurrence from OOG and the Office of the
Attorney General.The grantee and OOG agree to furnish timely written notice to each other of any
such claims.
The grantee further agrees to indemnify and hold harmless,to the extent allowed by law,the OOG,the
State of Texas and its employees,agents,officers,representatives,contractors,and/or designees from
any and all liability, actions, claims, demands, or suits, whatsoever, including any litigation costs,
attorneys'fees,and expenses,that arise from any acts or omissions of grantee or any of Its officers,
employees,agents,contractors,and assignees,relating to this grant agreement regardless of whether
the act or omission is related to this grant agreement.The defense shall be coordinated by grantee,
OOG and the Office of the Attorney General when OOG,the State of Texas or its employees, agents,
officers, representatives, contractors and/or designees are named defendants in any lawsuit and
grantee may not agree to any settlement without first obtaining the concurrence from 00G and the
Office of the Attorney General. The grantee and OOG agree to furnish timely written notice to each
other of any such claims.
The grantee agrees that no provision of this Grant Agreement is in any way intended to constitute a
waiver by 006, Its officers, employees,agents,or contractors or the State of Texas of any privileges,
rights, defenses, remedies, or immunities from suit and liability that 006 or the State of Texas may
have by operation of law.
•
1.17 Liability for Taxes
The grantee agrees and acknowledges that grantee shall be entirely responsible for the liability and
payment of grantee's and grantee's employees'taxes of whatever kind,arising out of the performances
in this Grant Agreement.The grantee agrees to comply with all state and federal laws applicable to any
such persons, including laws regarding wages, taxes, insurance, and workers' compensation. 006
and/or the State of Texas shall not be liable to the grantee, its employees, agents, or others for the
• payment of taxes or the provision of unemployment insurance and/or workers'compensation or any
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Grantee Standard Conditions and Responsibilities Office of the Governor
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benefit available to a state employee or employee of O0G.
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1.18 Force Majeure
Neither the grantee nor OOG shall be required to perform any obligation under this Grant Agreement
or be liable or responsible for any loss or damage resulting from its failure to perform so long as
performance Is delayed by force majeure or acts of God, Including but not limited to strikes, lockouts
or labor shortages, embargo, riot, war, revolution, terrorism, rebellion, insurrection, flood, natural
disaster,or Interruption of utilities from external causes. Each Party must inform the other in writing,
with proof of receipt,within three(3)business days of the existence of such force majeure,or otherwise
waive this right as a defense,
it
1,19 Debt to State
The grantee agrees, to the extent grantee owes any debt (child support or other obligation) or
delinquent taxes to the State of Texas,any payments grantee Is owed under this Grant Agreement may
be applied by the Comptroller of Public Accounts toward any such debt or delinquent taxes until such
• debt or delinquent taxes are paid in full.
)
1.20 Grantee an Independent Contractor
The grantee expressly agrees that it is an Independent contractor and under no circumstances shall any
owner, incorporator,officer,director, employee, or volunteer of grantee be considered an employee,
agent,servant,joint venturer,joint enterpriser or partner of OOG or the State of Texas.The grantee is
not a"governmental body"solely by virtue of this Grant Agreement or receipt of grant funds under this
Grant Agreement.All persons furnished,used,retained,or hired by or on behalf of the grantee or any
of the grantee's contractors shall be considered to be solely the employees or agents of the grantee or
the grantee's contractors.The grantee or grantee's contractors shall be responsible for ensuring that
any and all appropriate payments are made, such as unemployment, workers compensation, social
security,any benefit available to a state employee as a state employee,and other payroll taxes for such
persons, including any related assessments or contributions required by law. The grantee agrees to
take such steps as may be necessary to ensure that each contractor of the grantee will be deemed to
be an independent contractor and will not be considered or permitted to be an agent, servant,joint
venturer,joint enterpriser or partner of OOG or the State of Texas.The grantee is responsible for all
types of claims whatsoever due to actions or performance under this Grant Agreement,including, but
not limited to, the use of automobiles or other transportation, taken by its owners, incorporators,
officers, directors,employees,volunteers or any third parties.
1.21 No Assignment of Rights or Obligations
•
The grantee may not assign this Grant Agreement or any of its rights or obligations under this Grant 1.
Agreement to any third party or entity.Any attempted assignment without O0G's prior written consent
is void and may result in the termination of this Grant Agreement.
1.22 Funds Are for Sole Benefit of Grantee
It is expressly agreed that any solicitation for or receipt of funds of any type by the grantee is for the
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Grantee Standard Conditions and Responsibilities Office of the Governor
sole benefit of the grantee and is not a solicitation for or receipt of funds on behalf of 00G or the 1
Governor of the State of Texas. 1
1.23 Permission for Use of OOG Name and Labeling
Other than the required statements listed in this document,grantee shall not use OOG's name or refer q
to 00G directly or indirectly in any media release, public service announcement,or public service
disclosure relating to this Grant Agreement or any acquisition pursuant hereto,including in any
promotional or marketing materials,without first obtaining written consent from 00G.This Section is
3
not intended to and does not limit the grantee's ability to comply with its obligations and duties under
the Texas Open Meetings Act and/or the Texas Public Information Act.This Section is not intended to
and does not limit OOG's duties and obligations to report this Grant Agreement,any grant payments
made under this Grant Agreement,any contract compliance or performance information or other state
or federal reporting requirements applicable to 00G.
1.24 Acknowledgement of Funding and Disclaimer
All publications,including websites,produced in full or in part with grant funds awarded by OOG must
include an acknowledgement of the funding and a disclaimer of non-endorsement by the funding 6
agency.In general,no publication may convey OOG's or any federal funding agency's(i.e.DOJ or FEMA)
official recognition or endorsement of the recipient's project simply based on having received funding.
For websites, the acknowledgement should be present somewhere on all major entry pages.
Acknowledgement language for grants made through state fund sources is below and language for
grants made through specific federal fund sources is included within the fund specific conditions memo.
For any state grant program: "This [website/report/study/project/etc.] is funded [insert "in part", if
applicable] through a grant from the Public Safety Office of the Texas Office of the Governor. Neither
the Office of the Governor nor any of its components operate, control, are responsible for, or
necessarily endorse, this website (including, without limitation, its content,technical infrastructure,
and policies,and any services or tools provided)."
1.25 Royalty-Free License
Pursuant to 2 CFR 200.315(b),the grantee may copyright any work that is subject to copyright and was
developed, or for which ownership was acquired, under this award. OOG (and the federal funding
agency, if the work is funded with a federal grant) reserves a royalty-free, non-exclusive, and
irrevocable license to reproduce,publish,or otherwise use,and authorize others to use(in whole or in
part,including in connection with derivative works),for state(or Federal)purposes:
A. Any work subject to copyright developed under an award or subawa rd;and
B. Any rights of copyright to which a grantee or subgrantee or subcontractor purchases ownership
• with state(or Federal)support.
The recipient acknowledges that OOG(and the federal funding agency) have the right to:
A. Obtain, reproduce, publish, or otherwise use the data first produced under an award or
subaward;and
B. Authorize others to receive,reproduce,publish or otherwise use such data for state(or federal)
purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
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Grantee Standard Conditions and Responsibilities Office of the Governor
52.22714(Rights in Data-general).
It is the responsibility of the grantee(and of each subgrantee or subcontractor If applicable)to ensure
that this condition Is included in any subaward under this award.The grantee has the responsibility to
obtain from subgrantees,contractors,and subcontractors(if any)all rights and data necessary to fulfill
the recipient's obligations to the Government under this award.if a proposed subgrantee contractor,
or subcontractor refuses to accept terms affording the Government such rights,the grantee shall
promptly bring such refusal to the attention of the OOG program manager for the award and not
proceed with the agreement In question without further authorization from 00G. j
1.26 Project Period
The'performance period for this Grant is listed on the Statement of Grant Award. All goods must be
obligated and all services must be received within the performance period.006 will not be obligated
to reimburse expenses incurred after the performance period.
1.27 Project Commencement
The grantees must take reasonable steps to commence project activities upon receiving notice of a
grant award:
• Commencement within 60 days. If a project is not operational within 60 days of the original
start date of the award period or grant award date as noted on this memorandum,whichever
is later, the grantee must report by letter to OOG the steps taken to initiate the project, the
reasons for the delay,and the expected revised start date.
• Commencement within 90 days. If a project is not operational within 90 days of the original
start date of the award period or grant award date as noted on this memorandum,whichever
is later,the grantee must submit a second statement to OOG explaining the Implementation
delay.Upon receipt of the 90-day letter,OOG may cancel the project and redistribute the funds
to other project areas.006 may also,where extenuating circumstances warrant, extend the
implementation date of the project past the 90-day period.
1.28 Project Close Out
006 will close-out the grant award when it determines that all applicable administrative actions and
all required work of the Grant have been completed by the grantee,
a
ti
The grantee must submit all financial, performance, and other reports as required by the terms and
conditions of the grant award. Submission of the final Financial Status Report will initiate grant close
out with 006.
The grantee must promptly refund any balances of unobligated cash that 006 paid in advance or paid
and that are not authorized to be retained by the grantee for use in other projects.
1.29 Federal Program Laws,Rules,and Guidelines
The grantee must comply with applicable provisions of federal and state law and regulations,terms
and conditions applicable to the federal awards providing funding for the grant award,and any
applicable program guidelines,which may Include:
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A. Office of Juvenile Justice and Delinquency Prevention (OJJDP) Formula Grants Program
requirements as outlined in the Juvenile Justice and Delinquency Prevention Act of 2002, the
applicable guidelines,the OJJDP Certified Assurances,and the most recent OJJDP Formula Grants
Consolidated Regulation (28 CFR Part 31),to the extent that those regulations are not in conflict
with the grant agreement;
B. The Omnibus Crime Control and Safe Streets Act of 1968(as amended-42 U.S.0 3711 etseq.); J
C. Victims of Crime Act(VOCA)program guidelines,including VOCA Final Program Guidelines FY 1997
Victim Assistance Program or those finalized in 2015 and Included in 28 CFR 94, depending on
applicability and the federal award under which the grant was made;
D. Violence Against Women Act(VAWA) relevant statutory and regulatory requirements, including •
the Violence Against Women Act of 1994(P.L.,103-322),the Violence Against Women Act of 2000
(P.L. 106-336), the Violence Against Women and Department of Justice Reauthorization Act of
2005 (P.L. 109-162),the Violence Against Women Reauthorization Act of 2013 (P.L. 113-4),the
Office on Violence Against Women's(OVW) Implementing regulations at 28 CFR Part 90, OVW's
general terms and conditions available at http:(/www.iustice.gov/ovw/grantees (these do not
supersede any specific conditions in the grant agreement), and the financial and administrative
requirements set forth in the current edition of the Office on Violence Against Women (OVW)
Financial Grants Management Guide; 6
E. The provisions of the current edition of the Department of Justice Grants Financial Guide;
F. If the grantee uses grant funds to undertake research involving human subjects,the grantee may
be subject to Department of Justice(DOJ)Office of Justice(OJP)policies and requirements adopted
by OOG related to human subjects found In 28 CFR Part 46;
G. Section 2002 of the Homeland Security Act of 2002,as amended(Pl.107-296)(6 U.S.C.§603);
H. If grantee receives a grant award in excess of$150,000,it will comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act(42 U.S.C.§7401-7671q)and the Federal
Water Pollution Control Act as amended(33 U.S.C.§1251-1387). Violations must be reported to
the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA).
Any subgrants or contracts made by the grantee in excess of$150,000 must contain this provision.
I. All other applicable Federal laws,orders,circulars,orregulations.
1.30 Applicability of Part 200 Uniform Requirements for Department of Justice Awards
The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 CFR Part 200,
as adopted and supplemented by the Department of Justice (DOJ) in 2 CFR Part 2800(the "Part 200
Uniform Requirements")apply to any grants funded through Department of Justice awards made after
their adoption by DOJ on December 26,2014.They supersede, among other things,the provisions of
28 CFR Parts 66 and 70,as well as those of 2 CFR Parts 215, 220,225,and 230. If any grant Is funded
through an earlier Department of Justice award supplemented by an award made after December 26,
2014,the Part 200 Uniform Requirements apply with respect to all award funds(whether derived from
the initial award or a supplemental award)that are obligated on or after the acceptance date of the
supplemental award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform
Requirements, a time-limited grace period may be available under certain circumstances to allow for
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Grantee Standard Conditions and Responsibilities Office of the Governor
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transition from policies and procedures that complied with previous standards for procurements under
federal awards to policies and procedures that comply with the new standards (that is,to those at 2
CFR 200.317 through 200,326).
For more information on the Part 200 Uniform Requirements, including information regarding the
potentially-available grace period described above,see the Office of Justice Programs(O1P)website at
http://o)p.gov/funding/Part200UniformRequirements.htm. 1
In the event that an award-related question arises from documents or other materials prepared or
distributed by OW that may appear to conflict with, or differ in some way from, the provisions of the
Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification.
1.31 Required State Assurances
The grantee must comply with the applicable State Assurances Included within the State Uniform
Grant Management Standards(UGMS),Section III,Subpart B,_.14 which are incorporated here by
reference in the award terms and conditions.
2 Organizational Eligibility
A
2.1 Good Standing for Eligible Grantees •
A. The grantee is in good standing under the laws of the State in which It was formed or organized,
and has provided OOG with any requested or required documentation to support this certification.
B. The grantee agrees to remain in good standing with any state or federal governmental bodies
related to the grantee's right to conduct its business in Texas,including but not limited to the Texas
Secretary of State and the Texas Comptroller of Public Accounts,as applicable.
C. The grantee owes no delinquent taxes to any taxing unit of this State as of the effective date of this
Grant Agreement.
D. The grantee is non-delinquent in its repayment of any Federal debt. Examples of relevant debt
include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See
OMB Circular A-129 and form SF-424B,item number 17 for additional information and guidance,
E. The grantee has or will obtain all licenses,certifications,permits,and authorizations necessary to
perform its obligations under this Grant Agreement,without costs to00G.
F. The grantee is currently in good standing with all licensing, permitting or regulatory bodies that
regulate any or all aspects of grantee's business or operations.
G. The grantee agrees to comply with all applicable licenses,legal certifications,inspections,and any
other applicable local ordinance or state or federal laws.
H. The grantee shall comply with any applicable federal, state, county, local and municipal laws,
ordinances, resolutions, codes, decisions, orders, rules, and regulations, in connection with its
obligations under this Grant Agreement.
I. The grantee does not have any existing claims against or unresolved audit exceptions with the State
of Texas or any agency of the State of Texas.
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2.2 System for Award Management(SAM)Requirements
•
A. The grantee agrees to comply with applicable requirements regarding registration with the System
for Award Management(SAM)(or with a successor government-wide systemofficially designated
by OMB and, if applicable,the federal funding agency).These requirements include maintaining
current registrations and the currency of the information in SAM. The grantee will review and
update information at least annually until submission of the final financial report required under
the award or receipt of final payment,whichever is later,as required by 2 CFR Part 25.
B. Applicable to this Grant Agreement is the President's Executive Order(EO)13224,Executive Order
on Terrorist Financing-Blocking Property and Prohibiting Transactions With Persons Who Commit,
Threaten to Commit, or Support Terrorism, effective September 24, 2001, and any subsequent
changes made to it via cross-referencing respondents/vendors with the Federal General Services
Administration's System for Award Management(SAM), https:/fwww.sam.gov,which is inclusive
of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated
National(SDN)list.
C. The grantee will comply with Executive Orders 12549 and 12689 that requires "a contract award
(see 2 CFR 180.220)must not be made to parties listed on the government-wide exclusions in the
System for Award Management(SAM)",in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189)and 12689 (3 CFR part 1989
Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared Ineligible
under statutory or regulatory authority.The grantee certifies it will verify each vendor's status to
ensure the vendor is not debarred, suspended, otherwise excluded or declared ineligible by
checking the SAM before doing/renewing business with that vendor.
D. The grantee certifies that it and its principals are eligible to participate in this Grant Agreement and
have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal,state or local governmental entity and the grantee is in compliance with the State of Texas
statutes and rules relating to procurement and that the grantee is not listed on the federal
government's terrorism watch list as described in Executive Order 13224.
• 2.3 Criminal History Reporting
Counties or other governmental entities required to maintain and report criminal history records per
the Texas Code of Criminal Procedure,Ch. 60,must maintain compliance with that statute In order to
obtain or maintain eligibility for OOG grant funds.
2.4 Uniform Crime Reporting •
Local units of governments receiving funds from OOG must comply with all requirements for uniform
crime reporting and must ensure that prompt reporting will remain current throughout the grant
period.
2.5 immigration Related Matters
Compliance with 8 USC §§ 1373 & 1644 -- In order to foster state and local cooperation in the
enforcement of our nation's immigration laws, federal law provides that a government entity or
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official may NOT prohibit or otherwise restrict any government entity or official from exchanging
information with federal immigration authorities about the immigration or citizenship status of any
individual. •
Furthermore,no individual or entity may prohibit or otherwise restrict a government entity from:(1)
sending or receiving citizenship or immigration related Information to and from federal immigration
authorities;(2)maintaining the information;or(3)exchanging the information with any other federal,
state,or local government entity.Any grant applicant or recipient that has policies or practices(written
or unwritten)that contravene the restrictions outlined above is not eligible for a grant that is awarded (
by or through the Office of the Governor.
2.6 E-Verify
A. The grantee shall comply with the requirements of the Immigration Reform and Control Acts of
1986 and 1990("IRCA")regarding employment verification and retention of verification forms for 1
any individuals hired on or after November 6, 1986,who will perform any labor or services in the
United States of America under this Grant Agreement,if any,and the Illegal Immigration Reform
and Immigrant Responsibility Act of 1996("IIRIRA")enacted on September 30,1996. 1
B. The grantee certifies and ensures that it utilizes and will continue to utilize, for the term of this 5
Grant Agreement,the U.S.Department of Homeland Security's E-Verify system to determine the
eligibility of:
1. All persons employed to perform duties within Texas,during the term of the Grant;and
2. All persons employed or assigned by the grantee to perform work pursuant to the
Grant Agreement,within the United States of America.
If this certification is falsely made,the Grant Agreement may be terminated.
C. If applicable,grantee will comply with Executive Order RP-80 regarding the U.S. Department of
Homeland Security's E-Verify system.
2.7 Deceptive Trade Practices Violations
The grantee represents and warrants that it has not been the subject of allegations of Deceptive Trade
Practices violations under Chapter 17 of the Texas Business and Commerce Code,or allegations of any
unfair business practice in any administrative hearing or court suit and that the grantee has not been
found to be liable for such practices In such proceedings.The grantee certifies that it has no officers
who have served as officers of other entities who have been the subject of allegations of Deceptive
Trade Practices violations or allegations of any unfair business practices in an administrative hearing or
court suit,and that such officers have not been found to be liable for such practices in such proceedings.
The grantee shall notify OOG In writing within five(5)calendar days if grantee or any of its officers are
subject to allegations of Deceptive Trade Practices or are the subject of alleged violations of any unfair
business practices In an administrative hearing or court suit,and that the grantee or officers have been
found to be liable for such practices in such proceedings.
2.8 Hurricane Contract Violations
Texas law prohibits OOG from awarding a contract to any person who,in the past five years,has been
convicted of violating a federal law or assessed a penalty in connection with a contract involving relief
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for Hurricane Rita,Hurricane Katrina,or any other disaster,as defined by section 418.004 of the Texas
Government Code, occurring after September 24, 2005. Under section 2155.006 of the Texas
Government Code, the grantee is not ineligible from entering into this Grant Agreement and
acknowledges that this Grant Agreement may be terminated and payment withheld or return of grant 3
funds required if this certification is inaccurate orfalse. 5
2.9 Terminated Contracts
The grantee has not had a contract terminated or been denied the renewal of any contract for non-
compliance with policies or regulations of any state or federally funded program within the past five
(5)years nor is it currently prohibited from contracting with a governmental agency.lithe grantee does
have such a terminated contract,the grantee shall identify the contract and provide an explanation for
the termination. The granteeacknowledges that this Grant Agreement may be terminated and
payment withheld or return of grant funds required if this certification is inaccurate or false.
2.10 Special Requirements for Units of Local Government
Grant funds may not be expended by a unit of local government unless the following limitations and
reporting requirements are satisfied:
A. Texas General Appropriations Act, Art. IX, Parts 2 and 3, except there is no requirement for
increased salaries for local government employees;
• B. Texas Government Code Sections 556.004, 556.005, and 556.006, which prohibits using any
money or vehicle to support the candidacy of any person for office, influencing positively or -11
negatively the payment,loan,or gift to a person or political organization for a political purpose,
and using grant funds to influence the passage or defeat of legislation including not assisting
with the funding of a lobbyist, or using grant funds to pay dues to an organization with a
registered lobbyist;
•
C. Texas Government Code,Sections 2113.012 and 2113.101,which prohibits using grant funds to
compensate any employee who uses alcoholic beverages on active duty and grantee may not
use grant funds to purchase an alcoholic beverage and may not pay or reimburse any travel
expense for an alcoholic beverage;
D. Texas General Appropriations Act,Art. IX,Section 6.13,which requires grantee to make every
effort to attain key performance target levels associated with this Grant,including performance
milestones,milestone time frames,and related performance reporting requirements;and
E. General Appropriations Act, Ar. IX, Sections 7.01 and.7.02, and Texas Government Code §
2102.0091, which requires that this Grant may only be expended if grantee timely completes
and files its reports.
2.11 Special Requirements for Non-Profit Grantees
Each non-profit corporation receiving funds from 006 must obtain and have on file a blanket fidelity
bond that indemnifies OOG against the loss or theft of the entire amount of grant funds, including
matching funds.The fidelity bond should cover at least the 0O6 grant period.
By accepting funds under this award,any non-profit grantee certifies and affirmatively asserts that It is
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a non-profit organization and that it keeps on file,and is available upon audit,either:
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A. A copy of the recipient's 501(c)(3)designation letter; E
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B. A letter from the State of Texas stating that the recipient is a non-profit organization operating
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• within Texas;or
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C. A copy of the grantee's Texas certificate ofincorporation that substantiates its non-profitstatus. f
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Grantees that are local non-profit affiliates of state or national non-profits should have available proof I
of(1), (2), or(3), and a statement by the state or national parent organization that the recipient is a
local non-profit affiliate. )
. I
Non-profit recipients of Victims of Crime Act(VOCA)funding that are not a 501(c)(3)organization finally
certified by the Internal Revenue Service must make their financial statements available online.
Non-profit recipients of funds provided under the Juvenile Justice and Delinquency Prevention Act must
have 501(c)(3)status recognized by the Internal Revenue Service.
Church, mosque, and synagogue recipients of Nonprofit Security Grant Program funding are not
required to apply for and receive a recognition of exemption under section 501(c)(3). Such (
organizations are automatically exempt if they meet the requirements of section 501(c)(3). 1
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3 Civil Rights
3.1 Compliance with Civil Rights and Nondiscrimination Requirements 1
A. The grantee-will comply with all State and Federal statutes relating to civil rights and I
nondiscrimination and ensure, in accordance with federal civil rights laws, that the grantee shall i
not retaliate against individuals for taking action or participating in action to secure rights protected I
by these laws. 1
B. The grantee will comply, and all its contractors and subgrantees will comply, with all federal 3
statutes and rules relating to civil rights and nondiscrimination.These include but are not limited
to:
1. Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the
basis of race,color or national origin; 1
z
1
2. Title IX of the Education Amendments of 1972,as amended(20 USC§§1681-1683,and 1685- g
1686),which prohibits discrimination on the basis of sex; s
3. Section 504 of the Rehabilitation Act of 1973,as amended (29 USC§794),which prohibits
ii
• discrimination on the basis of handicaps and the Americans With Disabilities Act of 1990(42 K
:J
USC§12131-34); A
4. The Age Discrimination Act of 1974, as amended (42 USC§§ 6101-6107), which prohibits iit
discrimination on the basis of age; 4
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5. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 1
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6. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and g
Rehabilitation Act of 1970(P.L. 91-616), as amended, relating to the nondiscrimination on
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the basis of alcohol abuse or alcoholism; f
7. Sections§§523 and 527 of the Public Health Service Act of 1912(42 USC 290 dd-3 and 290
ee-3),as amended,relating to confidentiality of alcohol and drug abuse patientrecords;
8. Title VIII of the Civil Rights Act of 1968 (42 USC § 3601 et seq.), as amended, relating to
(
nondiscrimination in the sale,rental or financing of housing;
9. Any other nondiscrimination provisions in the specific statute(s) or the state or federal
solicitation or funding announcement under which application for grant funds is being made,
including but not limited to:
i. Section 809(c)of Title I of the Omnibus Crime Control and Safe Streets Act of
1968(codified at 34 U.S.C.10228(c);see also 34 U.S.C. 11182(b)),
ii. Section 1407(e) of the Victims of Crime Act of 1984 (codified at 34 U.S.C. gr
20110(e))
iii. Section 40002(b)(13) of the Violence Against Women Act of 1994(codified at a
34 U.S.C.12291(b)(13)) f
C A nondiscrimination provision that deals with discrimination in employment on the basis of religion
is read together with the pertinent provisions of the Religious Freedom Restoration Act of 1993. As
a result, even if an otherwise-applicable nondiscrimination provision states that a recipient or
subreciplent may not discriminate in employment based on religion,an OJP recipient or subrecipient
that is a faith-based organization may consider religion in hiring, provided it satisfies particular
requirements. Additional information on those requirements can be found at
https://ojp.gov/fu nding/Explore/LegalOverview/CivilRights Requirements.htm#4.
D. Collectively,these federal laws prohibit a grantee from discriminating either in employment(subject
to the exemption for certain faith-based organizations discussed in C.above")or in the delivery of
services or benefits on the basis of race, color, national origin, sex, religion, or disability. More
information on Civil Rights and Nondiscrimination requirements for grantees receiving funding
originating from the Department of Justice can be found at https://ojp.gov/about/ocr/statutes.htm.
E. In the event any federal or state court or federal or state administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race,color, religion, national origin
(including limited English proficiency),or sex against the grantee, or the grantee settles a case or
matter alleging such discrimination,the grantee must forward a copy of the complaint and findings
to OOG and, as applicable,the Office of Justice Programs Office for Civil Rights (OCR),or the DHS
awarding office and the DHS Office of Civil Rights and Civil Liberties.
F. All recipients of Department of Justice Grants must review the Information on Civil Rights for CJD
grantees posted on the eGrants website available at:
https://egrants.gov.texas.gov/FileDirectory/Civil Rights Presentation 11-2013.pdf.
3.2 Limited English Proficiency
The grantee will comply with Title VI of the Civil Rights Act of 1964, which prohibits grantees from
discriminating on the basis of national origin in the delivery of services or benefits, entails taking
reasonable steps to ensure that persons with limited English proficiency(LEP)have meaningful access
to funded programs or activities.An LEP person is one whose first language is not English and who has
a limited ability to read,write, speak, or understand English. Meaningful access may entail providing
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Grantee Standard Conditions and Responsibilities Office of the Governor
language assistance services,including oral interpretation and written translation,where necessary.In
order to facilitate compliance with Title VI,grantees are encouraged to consider the need for language
services for LEP persons served or encountered in developing program budgets. More information can
be found at http://www.LEP.gov.
(
3.3 Equal Employment Opportunity Plan
All recipients of Department of Justice grants must 1) develop and file an Equal Employment
Opportunity Plan (EEOP)with the Department of Justice;AND/OR 2)file a certification of exemption
from EEOP requirements,if eligible.The Department of Justice released a new EEOP Certification Form
in late 2015.
Every recipient of a federal grant must now complete an EEOP Certification Form,even those that are
exempt from filing an ESOP.
If a grantee is required to submit an EEOP, that grantee must also file a Certification Form declaring
that submission.The grantee must keep a copy of both the EEOP and the Certification Form on-file and
available at any time upon request from 00G.If a grantee is claiming an exemption from filing an EEOP,
that grantee must complete the federal Certification Form for that exemption in order to be eligible for
federal funds. Grantees must keep a copy of the Certification Form on-file and available at any time
upon request from OOG.
EEOP guidance and the Certification Form for both filers and those claiming an exemption is available
at: http://olp.gov/about/ocr/eeop,htm. EEOP submissions must be prepared and filed electronically
through the EEOP Reporting Tool available at the site referenced in this paragraph.
The grantee acknowledges that failure to submit an acceptable EEOP(if recipient is required to submit
one),that is approved by the Office for Civil Rights,is a violation of the Grant Agreement and may result
In suspension or termination of funding,until such time as the recipient is In compliance.
4 Personnel
4,1 Overtime
Overtime is allowable to the extent that it is included in the 00G-approved budget,the grantee agency
has an overtime policy approved by its governing body,and both grant-funded and non-grant funded
personnel are treated the same with regards to the application of overtime policy(ies). In addition, in V
no case is dual compensation allowable, That is, an employee of a grantee agency may not receive
compensation for hours worked (including paid leave)from his/her agency AND from an award for a >E
single period of time, even though such work may benefit both activities. Overtime payments Issued
outside of these guidelines are the responsibility of the grantee agency.
4.2 Notification of Grant-Contingent Employees
Staff whose salaries are supported by this award must be made aware that continued funding is
contingent upon the availability of appropriated funds as well as the outcome of the annual application
review conducted by 00G.
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5 Travel
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5.1 Travel Policies
The grantee must follow their established policies and good fiscal stewardship related to travel
expenses.If the grantee does not have established written policies regarding in-state and out-of-state
travel,grantee must use the travel guidelines established for state employees.
}
6 Contracts and Procurement
1
6.1 Procurement Practices and Policies
The grantee•must follow applicable Federal and State law,Federal procurement standards specified in
regulations governing Federal awards to non-Federal entities, their established policy, and best
practices for procuring goods or services with grant funds.Contracts must be routinely monitored for
delivery of services or goods.
A. Procurement (contract) transactions should be competitively awarded unless circumstances
preclude competition,
B. When any contractual or equipment procurement is anticipated to be in excess of $150,000,
grantees must submit a Procurement Questionnaire https://eGrants.gov.texas.gov/updates.aspx a
to 006 for approval prior to procurement. Grantees must ensure these contracts address
administrative, contractual, or legal remedies in instance where contractors violate or breach
contract terms and provide for such sanctions and penalties as appropriate.
C. When contractual or equipment procurement is anticipated to be in excess of$10,000,grantees
must address termination for cause and for convenience by the grantee including the manner by
which it will be affected and the basis forsettlement.
6.2 Subcontracting
The grantee may not subcontract any of its rights or duties under this Grant Agreement without the
prior written approval of 00G. It is within 000's sole discretion to approve any subcontracting, In the
event 006 approves subcontracting by the grantee, the grantee will ensure that its contracts with •
others shall require compliance with the provisions of this Grant Agreement to the extent compliance
is needed to support the grantee's compliance with this Grant Agreement. The grantee, in
subcontracting for any performances specified herein, expressly understands and agrees that it is not
relieved of its responsibilities for ensuring that all performance is in compliance with this Grant
Agreement and that OOG shall not be liable in any manner to any grantee subcontractor,
6.3 Buy Texas
If applicable with respect to any services purchased pursuant to this Grant Agreement,the grantee will •
buy Texas products and materials for use in providing the services authorized herein when such
products and materials are available at a comparable price and within a comparable period of time
when compared to non-Texas products and materials.
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6.4 Contract Provisions Under Federal Awards I
,
All contracts made by a grantee under a federal award must contain the provisions outlined in 2 CFR I
200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, Appendix II to Part 200 Contract Provisions for Non-Federal Entity Contracts Under Federal
a
Awards.
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7 Equipment Requirements ,
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7.1 Property Management and Inventory (
1
The grantee must ensure equipment purchased with grant funds Is used for the purpose of the Grant i
and as approved by 00G.The grantee must develop and implement a control system to prevent loss, f
damage or theft of property and investigate and document any loss, damage or theft of property
funded under this Grant. i
n
The grantee must account for any real and personal property acquired with grant funds or received t
from the Federal Government in accordance with 2 CFR 200.310 Insurance coverage through 200,316 4
Property trust relationship and 200.329 Reporting on real property. This documentation must be g
e
maintained by the grantee, according to the requirements listed herein, and provided to OOG upon r
request,if applicable. 1
When original or replacement equipment acquired underthis award by the grantee is no longer needed 1
for the original project or program or for other activities currently or previously supported by the '1
federal awarding agency or 00G,the grantee must make proper disposition of the equipment pursuant 1
to 2 CFR and/or the Uniform Grant Management Standards(UGMS),as applicable. 1
The grantee shall not give any security Interest, lien or otherwise encumber any item of equipment 0
purchased with grant funds g
The grantee will maintain specified equipment management and inventory procedures for equipment P
(including replacement equipment), whether acquired in whole or in part with grant funds, until 4
disposition takes place, with a per-unit cost of$5,000 or greater, any firearms, any items on the 0
Prohibited or Controlled Expenditures list,and the following equipment with costs between$500 and 4
$4,999: sound systems and other audio equipment, still and video cameras, TVs, video 4
players/recorders,desktop computers,laptop computers,data projectors,smartphones,tablets,other 4
a
hand held devices, and mobile/portable radios. (See Texas Government Code, Sec. 403.271(b) for 5
further information.Users of these standards should contact the Texas Comptroller of Public Accounts' 4
property accounting staff or review the Comptroller's State Property Accounting User Manual,available Id
on the internet,for the most current listing.)The equipment and inventory proceduresinclude:
A. The grantee must keep an inventory report on file containing equipment purchased with any 1111
grant funds during the grant period.The inventory report must agree with the approved grant
budget and the final Financial Status Report and shall be available to OOG at all times upon
request. .
B. At least every two (2)years,grantee must take a physical inventory and reconcile the results
with property records. 1
C. The grantee must maintain property/inventory records which, at minimum, include a
description of the property, a serial number or other identification number, the source of
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property, who holds title, the acquisition date, the cost of the property, the percentage of
Federal participation in the cost of the property, the location, use and condition of the
property, and any ultimate disposition data including the date of disposal and sale price ofthe
{
property.
a
D. The grantee shall permanently identify all such equipment by appropriate tags or labels affixed
to the equipment.
Upon termination of this Grant Agreement,title, use,and disposal of equipment by the grantee shall be
(
in conformity with the UGMS;however,as between OOG and the grantee title for equipment will t
remain with the grantee,unless UGMS requires otherwise.
7.2 Maintenance and Repair
The grantee will maintain,repair,and protect all equipment purchased In whole or in part with grant
funds so as to ensure the full availability and usefulness of such equipment.In the event the grantee is 3
indemnified, reimbursed,or otherwise compensated for any loss of,destruction of,or damage to the
equipment purchased under this Grant Agreement, the grantee shall use the proceeds to repair or a
replace said equipment.
7,3 Automated License Plate Readers
Any grantee requesting funds for Automated License Plate Readers(ALPR)must have a written policy
regarding use of the ALPR and related data retention.Subrecipients also must enter into a User
Agreement with the Texas Department of Public Safety(DPS),Crime Records Division to gain access to
the Texas Automated License Plate Reader(LPR)Database so that data may be shared among all 6
participating local,state,and federal agencies.DPS Crime Records Division will provide written
certification of your jurisdiction's participation upon request.Grantees must provide OOG with a copy
of the certification received from DPS Crime Records Division.
.
8 information Technology
8.1 Accessibility Requirements •
If applicable,the grantee will comply with the State of Texas Accessibility requirements for Electronic
and Information Resources specified In Title 1, Chapter 213 of the Texas Administrative Code when
such products are available In the commercial marketplace or when such products are developed in
response to a procurement solicitation. Likewise, if applicable, the grantee shall provide the Texas
Department of Information Resources (DIR) with the URL to Its Voluntary Product Accessibility
Template (VPAT) for reviewing compliance with the State of Texas Accessibility requirements (based
on the federal standards established under Section 508.of the Rehabilitation Act),or indicate that the
product/service accessibility information is available from the General Services Administration "Buy
Accessible Wizard" (http://www.buyaccessible.gov). A company not listed with the "Buy Accessible
Wizard" or supplying a URL to their VPAT must provide DIR with a report that addresses the same
accessibility criteria in substantively the same format. Additional information regarding the "Buy
Accessible Wizard"or obtaining a copy of the VPAT is located at http://www.section508.gov/.
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8,2 Criminal Intelligence System Operating Procedures
Any information technology system funded or supported by these funds must comply with 28 CFR Part
23, Criminal Intelligence Systems Operating Policies. Any grant-funded individual responsible for
entering information into or retrieving information from an intelligence database must complete
continuing education training on operating principles described by 28 CFR Part 23 at least once for each
continuous two-year period that the person has responsibility for entering data into or retrieving data
from an intelligence database.
8.� Blocking Pornographic Material
The recipient understands and agrees that-(a)No award funds may be used to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging of
pornography,and(b)Nothing in subsection(a)limits the use of funds necessary for any Federal,State,
tribal, or local law enforcement agency or any other entity carrying out criminal investigations,
prosecution,or adjudication activities.
f
9 Indirect Costs
9.1 Approved Indirect Cost Rate
If indirect costs are allowable under an award,the Indirect Cost Budget Category will be available-on
the Budget tab,With the exception of grantees of federal awards who have never received a
negotiated indirect cost rate as described in 2 CFR§200.414(f),grantees choosing to apply indirect 1
costs to the award must have an approved indirect cost rate agreement with their cognizant agency.A
copy of the approval letter from the cognizant agency must be uploaded to the grant application for
the grantee to be eligible for the indirect cost rate for the associated award_
Indirect cost rates are not generally allowed for state-funded grants,but may be approved by OOG at
its sole discretion.
The indirect cost rate cited in the budget denotes the approved indirect rate at the time the grant was
awarded.It is the grantee's responsibility to ensure the appropriate indirect rate is charged throughout
the term of the grant award even if the approved indirect rate expires or changes during the grant
period. Indirect costs are subject to monitoring and the grantee must be able to produce evidence of
an approved indirect cost rate upon request.
9.2 De Minim is Rate
In accordance with 2 CFR§200.414(f),grantees of federal funds that have never received a negotiated
indirect cost rate may elect to charge a de minimis rate of 10% of modified total direct costs,which
may be used indefinitely.A grantee that is eligible to use the de minimis indirect cost rate,and that
elects to use the de minimis indirect cost rate, must advise OOG in writing, in the grant application,
before any such funds are obligated of both its eligibility and its election, and must comply with all
associated requirements in 2 CFR§200.414(f).
1
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10 Audit and Records Requirements
10.1 Grantee Subject to Audits
The grantee understands and agrees that grantee is subject to relevant audit requirements present in
state or federal law or regulation or by the terms of this award. For federally funded grants, audit
requirements can be found in 2 CFR Part 200 or OMB Circular A-133. For state funded awards, audit
requirements can be found in the Uniform Grant Management Standards. 3
10.2 Single Audit Requirements
Any grantee expending more than a certain level of federal funds in a fiscal year are subject to Single
Audit Requirements in 2 CFR, Part 200,Subpart F—Audit Requirements, at http://www.ecfr.gov/cgi-
bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200 main 02.tpl, For grantees receiving a grant from a
federal award whose effective date falls within a grantee's fiscal year that begins on or after December
26, 2014,that level is$750,000. For grantees receiving a grant from a federal award whose effective
date falls within a grantee's fiscal year that begins before December 26,2014,that level is$500,000.
The grantees expending more than $750,000 in state funds in a fiscal year are subject to the
requirements in the Texas Single Audit Circular,
at http://comptroller.texas.gov/procurement/catrad/ugms.pdf. 6
The audit must be completed and the data collection and reporting package described in 2 CFR 200.512
must be submitted to the Federal Audit Clearinghouse (FAC)within 30 calendar days after receipt of
the auditor's report(s),or nine months after the end of the audit period,whichever is earlier.
Grantees who are not required to have an audit for the grantee's fiscal year in which the state or federal
awards were made or expended,shall so certify in writing to 00G.The grantee's chief executive officer
or chief financial officer shall make the certification within 60 days of the end of the grantee's fiscal
year.
10.3 Cooperation with Monitoring,Audits,and Records Requirements
A. In addition to and without limitation on the other audit provisions of this Grant Agreement,pursuant
to Section 2262.154 of the Texas Government Code,the State Auditor's Office or successor agency,
may conduct an audit or investigation of the grantee or any other entity or person receiving funds
from the State directly under this Grant Agreement or indirectly through a subcontract under this
Grant Agreement. The acceptance of funds by the grantee or any other entity or person directly
under this Grant Agreement or Indirectly through a subcontract under this Grant Agreement acts as
acceptance of the authority of the State Auditor's Office,under the direction of the Legislative Audit
Committee,to conduct an audit or investigation in connection with•those funds.Under the direction
of the Legislative Audit Committee,the grantee or another entity that is the subject of an audit or
investigation by the State Auditor's Office shall provide the State Auditor's Office with prompt access
to any information the State Auditor's Office considers relevant to the investigation or audit. The
grantee further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit
or investigation, including providing all records requested. The grantee shall ensure that this
paragraph concerning the authority to audit funds received indirectly by subcontractors through the
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Grantee Standard Conditions and Responsibilities Office of the Governor
grantee and the requirement to cooperate is included in any subcontract it awards. The State
Auditor's Office shall at any time have access to and the right to examine, audit, excerpt, and
transcribe any pertinent books, documents, working papers, and records of the grantee related to
this Grant Agreement.This Grant Agreement may be amended unilaterally by 00G to comply with
any rules and procedures of the State Auditor's Office in the implementation and enforcement
Section 2262.154 of the Texas Government Code.
a
B. The grantee agrees to comply with the grant monitoring guidelines, protocols, and procedures
established by DOG and any federal funding agency,and to cooperate with 00G and any relevant
federal agency generally,including on any compliance review or complaint investigation conducted
by the Federal sponsoring agency or 006 and on all grant monitoring requests,including requests 4
related to desk reviews and/or sitevisits.
C. The grantee shall maintain adequate records that enable OOG and any relevant federal agency to Ir
complete monitoring tasks,including to verify all reporting measures,requests for reimbursements,
and expenditure of match funds related to this Grant Agreement.The grantee shall maintain such
records as are deemed necessary by 00G,the State Auditor's Office,other auditors of the State of
Texas,the federal government or such other persons or entities designated or authorized by 006
to ensure proper accounting for all costs and performances related to this GrantAgreement.
D. DOG may request documented proof of payment.Acceptable proof of payment includes,but is not
necessarily limited to,a receipt or other documentation of a paid invoice,a general ledger detailing
the specific revenue and expenditures, a monthly bank statement evidencing payment of the
specific expenditure,bank reconciliation detail,copies of processed checks,or a printed copy of an •
electronic payment confirmation evidencing payment of the specific expenditure to which the
reimbursement relates.
E. The grantee authorizes 006,the State Auditor's Office,the Comptroller General,and any relevant
federal agency, and their representatives, the right to audit, examine, and copy all paper and
electronic records, books, documents, accounting procedures, practices, and any other requested
•
records, in any form; relevant to the grant, the operation and management of the grantee, and •
compliance with this grant agreement and applicable state or federal laws and regulations;and will
make them readily available upon request. The grantee will similarly permit access to facilities,
personnel,and other individuals and information as may be necessary.
F. If requested,the grantee shall submit to 006 a copy of its most recent independent financial audit.
If requested, the grantee shall submit to 006 any audited financial statements, related
management letters and management responses of grantee, and financial audit documents or
portions thereof that are directly related to the grantee's performance of its obligations under this
Grant Agreement.
G. 006 may make unannounced monitoring visits at any time but will, whenever practical as
determined at the sole discretion of DOG, provide the grantee with up to five (5) business days
advance notice of any such examination or audit. Any audit of records shall be conducted at the
grantee's principal place of business and/or the location(s)of the grantee's operations during the
grantee's normal business hours. The grantee shall provide to 006 or its designees, on the
grantee's premises (or if the audit is being performed of a subcontractor, the subcontractor's
premises if necessary) private space, office furnishings (including lockable cabinets), telephone
services and Internet connectivity, utilities, and office-related equipment and duplicating services
as 006 or its designees may reasonably require to perform the audits described in this Grant
Agreement.
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Grantee Standard Conditions and Responsibilities Office of the Governor
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H. In addition to the Information contained in the required reports,other information may be required 1
as requested by OOG, including 006 asking for more information regarding project performance
or funds expenditures.In the event OOG requires additional information regarding the information
or data submitted,the grantee will promptly provide the additional information.The grantee also
agrees to assist OOG in responding to questions and assisting in providing information responsive
to any audit,legislative request, or other inquiry regarding the grant award. Upon the request of
00G, the grantee must submit to 006 any additional documentation or explanation 006 may •
desire to support or document the requested payment or report submitted under this Grant
Agreement.
I. If after a written request by 006 or a relevant federal agency,the grantee fails to provide required
'reports,information,documentation,or other information within reasonable deadlines set by 006
or the relevant federal agency, as required by this Grant Agreement, or fails to fulfil any
requirement in this section,then 006 may consider this act a possible default under this Grant
Agreement,and the grantee may be subject to sanctions including but not limited to,withholdings
and/or other restrictions on the recipient's access to grant funds;referral to relevant agencies for
audit review;designation of the recipient as a high-risk grantee;or termination ofawards,
J. The grantee agrees to hold any subcontractors or subgrantees to the provisions of this section and
to require and maintain the documentation necessary to complete monitoring tasks performed by
any subcontractor or subgrantee. The grantee shall ensure that this section concerning the
authority to audit funds received'indirectly by subcontractors through grantee and the requirement
to cooperate is included in any subcontract it awards related to this grant.The grantee will direct
any other entity, person, or contractor receiving funds directly under this Grant Agreement or
through a subcontract under this Grant Agreement to likewise permit access to,inspection of,and fi
reproduction of all books, records, and other relevant information of the entity, person, or
contractor that pertain to this Grant Agreement.
10,4 Requirement to Address Audit Findings
If any audit, financial or programmatic monitoring, investigations, review of awards, or other
compliance review reveals any discrepancies, inadequacies, or deficiencies which are necessary to
correct in order to maintain compliance with this Grant Agreement, applicable laws, regulations, or
the grantee's obligations hereunder,the grantee agrees to propose and submit to 006 a corrective
action plan to correct such discrepancies or inadequacies within thirty (30) calendar days after the
grantee's receipt of the findings.The grantee's corrective action plan is subject to the approval of 006.
OOG,at its sole discretion, may impose remedies as part of a corrective action plan,Including,but not
limited to: increasing monitoring visits; requiring that additional or more detailed financial and/or
programmatic reports be submitted; requiring prior approval for expenditures; requiring additional •
technical or management assistance and/or making modifications in business practices; reducing the
grant award amount; and/or terminating this Grant Agreement. The foregoing are not exclusive
remedies,and 006 may Impose other requirements that 006 determines will be in the best interest
of the State.
The grantee understands and agrees that the grantee must make every effort to address and resolve
all outstanding issues,findings, or actions identified by OOG(and/or, in the case of federally funded
grant,a relevant federal agency)through the corrective action plan or any other corrective plan.Failure
to promptly and adequately address these findings may result in grant funds being withheld, other
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Grantee Standard Conditions and Responsibilities Office of the Governor
related requirements being imposed,or other sanctions and penalties.The grantee agrees to complete
any corrective action approved by OOG within the time period specified by OOG and to the satisfaction
of COG, at the sole cost of the grantee. The grantee shall provide to 00G periodic status reports
regarding the grantee's resolution of any audit,corrective action plan,or other compliance activity for •
which the grantee is responsible.
10,5 Records Retention
A. The grantee shall maintain appropriate audit trails to provide accountability for all expenditures
of grant funds, reporting measures, and funds received from OOG under this Grant Agreement.
Audit trails maintained by the grantee will,at a minimum,identify the supporting documentation
prepared by the grantee to permit an audit of its accounting systems and payment verification 1
with respect to the expenditure of any funds awarded under this Grant Agreement.The grantee's
automated systems, if any, must provide the means whereby authorized personnel have the 1
ability to audit and to verify performance and to establish individual accountability for any action
that can potentially cause access to,generation of,or modification of payment information.
8. The grantee must maintain fiscal records and supporting documentation for all expenditures
resulting from this Grant Agreement pursuant to 2 CFR 200.333,UGMS,and state law.
1. The grantee must retain these records and any supporting documentation for a minimum of 5
three (3)years from the later of the completion of this project's public objective, submission
of the final expenditure report,any litigation,dispute,or audit. •
2. Records related to real property'and equipment acquired with grant funds shall be retained
for three(3)years after final disposition.
3. For all training and exercises paid for by this Grant, grantee must complete, deliver to the
appropriatesource, and then retain copies of all after-action reports and certificates of
training completion for the time period specified in this Section.
4. OOG or the Federal Funding Agency may direct a grantee to retain documents for longer
periods of time or to transfer certain records to 00G or federal custody when OOG or the •
Federal Funding Agency determines that the records possess long term retention value.
5. The grantee must give the Federal Funding Agency,the Comptroller General of the United
States,the Texas State Auditor's Office,OOG,or any of their duly authorized representatives,
access to and the right to examine all books, accounts, records, reports,files, other papers,
things or property belonging to or in use by grantee pertaining to this Grant including records
concerning the past use of grant funds. Such rights to access shall continue as long as the
records are maintained.
The grantee must include the substance of this Section in all subcontracts.
C. If the grantee collects personally identifiable information,it will have a publically-avallable privacy
policy that describes what information it collects, how it uses the information,whether it shares
the information with third parties, and how individuals may have their information corrected
where appropriate. The grantee shall establish a method to secure the confidentiality of any
records related to the grant program that are required to be kept confidential by applicable
federal or state law or rules.This provision shall not be construed as limiting OOG's access to such
records and other information under any provision of this Grant Agreement.
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Grantee Standard Conditions and Responsibilities Office of the Governor
11 Prohibited and Regulated Activities and Expenditures
11.1 Inherently Religious Activities
A grantee may not use grant funding to engage in inherently religious activities,such as proselytizing,
scripture study,or worship. Grantees may,of course,engage in inherentlyreligious activities;
however,these activities must be separate in time or location from the federally assisted program.
Moreover,grantees must not compel program beneficiaries to participate in inherently religious
activities. Grantees must also not discriminate against a program beneficiary or prospective program
beneficiary on the basis of religion or religious belief in the delivery of services or benefits funded by
the grant.These requirements apply to all grantees,not just faith-based organizations.
11.2 Politico!Activities
Grant funds may not be used in connection with the following acts by agencies or individuals employed
by grant funds:
A. Unless specifically authorized to do so by federal law,grant recipients or their subgrantees or
contractors are prohibited from using grant funds directly or indirectly for political purposes,
including lobbying or advocating for legislative programs or changes; campaigning for,
endorsing, contributing to, or otherwise supporting political candidates or parties; and voter
registration or get-out-the-vote campaigns. Generally,organizations or entities which receive
federal funds by way of grants,contracts,or cooperative agreements do not lose their rights as
organizations to use their own,private,non-federal resources for"political"activities because
of or as a consequence of receiving such federal funds.These recipient organizations must thus
use private or other non-federal money, receipts, contributions, or dues for their political
activities,and may not charge off to or be reimbursed from federal contracts or grants for the
costs of such activities.
B. Grant officials or grant funded employees may not use official authority or influence or permit
the use of a program administered by the grantee agency of which the person is an officer or
employee to interfere with or affect the result of an election or nomination of a candidate or
to achieve any other political purpose.
C. Grant-funded employees may not coerce, attempt to coerce, command, restrict, attempt to
restrict, or prevent the payment, loan, or contribution of anything of value to a person or
political organization for a political purpose.
D. Grant funds will not be used, either directly or indirectly, in support of the enactment, repeal,
modification,or adoption of any law,regulation or policy,at any level of government,without
the express prior approval of OOG and applicable federal funding agencies. if any non-grant
funds have been or will be used In support of the enactment,repeal,modification,or adoption
of any law, regulation or policy, at any level of government, it will notify OOG to obtain the
appropriate disclosure form.
E. Grant funds may not be used to employ, as a regular full-time or part-time or contract
employee,a person who is required by Chapter 305 of the Government Code to register as a
lobbyist.Furthermore,grant funds may not be used to.pay,on behalf of the agency or an officer
or employee of the agency, membership dues to an organization that pays part or all of the
salary of a person who is required by Chapter 305 of the Government Code to register as a
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Grantee Standard Conditions and Responsibilities Office of the Governor
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lobbyist.
F. Grant funds--whether expended by the grantee or by any subgrantee or subcontractor will
not be used for political polling.This prohibition regarding political polling does not apply to a
poll conducted by an academic institution as a part of the institution's academic mission that
is not conducted for the benefit of a particular candidate or party.
G. As applicable, the grantee will comply with 31 USC § 1352,which provides that none of the
funds provided under an award may be expended by the grantee to pay any person to
influence,or attempt to influence an officer or employee of any agency,a Member of Congress,'
an officer of employee of Congress, or an employee of a Member of Congress in connection
with any Federal action concerning the award or renewal.
The grantee will include the language of this section In the award documents for all subawards at all
tiers and will require all subrecipients to certify accordingly.
ti
11.3 Generally Prohibited Expenditures
The following items and activities are specifically prohibited from being funded under this Grant
Agreement:
A. Costs of advertising and public relations designed solely to promote the governmental unit;
B. Costs of international travel;
C. Costs of entertainment, including amusement, diversion, and social activities and any costs
directly associated with such costs(such as tickets to shows or sports events, meals, lodging,
rentals,transportation,and gratuities);
D. Fundraising;
E. Lobbying;
F. Alcoholic beverages;
G. Costs to support any activity that has as its objective funding of sectarian worship,instruction,
or proselytization;and
H. Promotional items and memorabilia,including models,gifts,and souvenirs.
11.4 Acorn
The grantee understands and agrees that it cannot use any federal funds,either directly or indirectly,in
support of any contract or subaward to either the Association of Community Organizations for Reform
Now(ACORN)or its subsidiaries,without the express prior written approval of 006.
12 Financial Requirements
12.1 Financial Status Reports
Financial Status Reports must be submitted to 006 via eGrants. Unless otherwise specified by 006,
Reports may be submitted monthly but must be submitted at least quarterly. Reports are due after
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Grantee Standard Conditions and Responsibilities Office of the Governor
each calendar quarter regardless of when the grant was awarded. Due dates are: 6
1. April 22(January-March quarter)
2. July 22(April-June quarter)
3. October 22(July-September quarter)
4. January 22(October-December quarter)
A grant liquidation date will be established in eGrants. The final Financial Status Report must be
submitted to 006 on or before the liquidation date or the grant funds may lapse and 006 will provide
them as grants to others who need the funding. Payments will be generated based on expenditures
reported in the reports. Upon 006 approval of the report, 006 will issue a payment through direct
deposit or electronic transfer.
12.2 Approval of Financial Status Report
Grant payments will be generated based on expenditures as reported in the Financial Status Reports in
eGrants or, if authorized by 006, through Advance Payment Requests. Upon 006 approval of a
Financial Status Report or Advance Payment Request, a payment will issue through direct deposit or
electronic transfer, though additional documentation may be required and this statement does not
override other rules, laws or requirements. It is the policy of 006 to make prompt payment on the
approval of a properly prepared and submitted Financial Status Report and any other required
documentation.
12.3 Reimbursements •
006 will be obligated to reimburse the grantee for the expenditure of actual and allowable allocable
costs incurred and paid by the grantee pursuant to this Grant Agreement. Each item of expenditure
shall be specifically attributed to the eligible cost category as identified in the Grant Budget.The Grant
Budget is established as provided in eGrants and is the approved budget for the planned expenditure
of awarded grant funds,with expenditures identified by approved cost category.006 is not obligated
to pay unauthorized costs or to reimburse expenses that were Incurred by the grantee prior to the
commencement or after the termination of this Gra nt Agreement.
By submission of a Financial Status Report,the grantee is warranting the following:(1)all invoices have
been carefully reviewedto ensure that all invoiced services or goods have been performed or delivered;
(2)that the services or goods have been performed or delivered In compliance with all terms of this
Grant Agreement; (3) that the amount of each new Financial Status Report added together with all
previous Financial Status Reports do not exceed the Maximum Liability of 006;and(5)the charges and
expenses shown on the Request for Reimbursement are reasonable and necessary.
12.4 Generally Accepted Accounting Principles
The•grantee shall adhere to Generally Accepted Accounting Principles (GAAP) promulgated by the
American Institute of Certified Public Accountants, unless other recognized accounting principles are
required by the grantee.The grantee shall follow 006 fiscal management policies and procedures in
processing and submitting requests for reimbursement and maintaining financial records related to this
Grant Agreement.
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12.5 Program Income
"Program income"means gross income received by the grantee or subgrantee directly generated by a
grant supported activity,or earned only as a result of the grant agreement during the grant period.
Unless otherwise required under the terms of this Grant Agreement,any program income shall be used
by the grantee to further the program objectives of the project or activity funded by this grant,and the
program income shall be spent on the same project or activity in which it was generated, Program
income shall be used to offset the grant award.The grantee shall identify and report this income in
accordance with OOG's reporting instructions.The grantee shall expend program income during the 1
term of this Grant Agreement;program income not expended during the term of this Grant Agreement f
• shall be refunded to 00G.
12.6 Refunds and Deductions
If 006 determines that the grantee has been overpaid any grant funds under this Grant Agreement,
including payments made inadvertently or payments made but later determined to not be actual and
allowable allocable costs, the grantee shall return to 006 the amount identified by OOG as an
overpayment.The grantee shall refund any overpayment to 006 within thirty(30)calendar days of the
receipt of the notice of the overpayment from OOG unless an alternate payment plan is specified by
00G,
12.7 Liquidation Period
The liquidation date is ninety(90)calendar days after the grant end date,unless otherwise noted in the
original grant award or a grant adjustment.Funds not obligated by the end of the grant period and not
expended by the liquidation date will revert to 00G.
12.8 Duplication of Funding
If grantees receive any funding that is duplicative of funding received under this grant,they will notify
00G as soon as possible. OOG may issue an adjustment modifying the budget and project activities to
eliminate the duplication. Further, the grantee agrees and understands that any duplicative funding
that cannot be re-programmed to support non-duplicative activities within the program's statutory
scope will be de-obligated from this award and returned to 00G.
12.9 Supplanting
Awarded funds must be used to supplement existing funds for program activities and not replace
(supplant) funds that have been appropriated, allocated or disbursed for the same purpose. Grant
monitors and auditors will look for potential supplanting during reviews. Violations may result in a
range of penalties, including suspension of future funds, suspension or debarment from receiving
federal or state grants,recoupment of monies provided under the grant,and civil or criminal penalties.
For additional information on supplanting, refer to the Guide to Grants at
https://eGrants.eov,texas.gov/u pdates,aspx.
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Grantee Standard Conditions and Responsibilities Office of the Governor
13 Required Reports
13.1 Measuring,Reporting,and Evaluating Performance •
Grantees should regularly collect and maintain data that measure the performance and effectiveness
of activities under this award, in the manner, and within the timeframes specified in the program
solicitation, or as otherwise specified by 00G. This evaluation includes a reassessment of project
activities and services to determine whether they continue to be effective.
Grantees must submit required reports regarding grant information, performance, and progress
towards goals and objectives in accordance with the instructions provided by OOG or its designee. If
requested by 00G,the grantee shall report on the progress towards completion of the grant project
and other relevant information as determined by 00G.To remain eligible for funding,the gra ntee must
be able to show the scope of services provided and their impact, quality,and levels of performance
against approved goals, and that their activities and services effectively address and achieve the
project's stated purpose.
13.2 Report Formats,Submissions,and Timelines
The grantee shall provide to OOG all applicable reports in a format specified by 00G.The grantee will
submit reports in eGrants as instructed by 00G.The grantee shall ensure that it submits each report or
document required by OOG in an accurate,complete,and timely manner to OOG or the Federal
sponsoring agency,as specified.by this Grant Agreement or OOG,and will maintain appropriate backup
documentation to support the reports.Unless filing dates are given herein,all other reports and other
documents that the grantee is required to forward to OOG shall be promptly forwarded.
13.3 Failure to File Required Reports
Failure to comply with submission deadlines for required reports, Financial Status Reports, or other
requested information may result in 00G, at its sole discretion, placing the grantee on immediate
financial hold without further notice to the grantee and without first requiring a corrective action plan. •
No reimbursements will be processed until the requested information is submitted. If the grantee is
placed on financial hold,00G,at its sole discretion,may deny reimbursement requests associated with •
expenses incurred during the time the grantee was placed on financial hold.
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Fund Specific Conditions and Responsibilities(HSGP) Office of the Governor
About This Document
In this document,grantees(also referred to as subrecipients)will find fund specific federal requirements
and conditions applicable to the grant award administered by the Office of the Governor(006).These
requirements and conditions are incorporated into the Grant Agreement accepted by a grant's
Authorized Official.
These requirements are in addition to those that can be found on the eGrants system—including the 1
Grant Application and Grant Award—or in documents Identified there,to which grantees agreed when
applying for and accepting the grant.Other state and federal requirements and conditions may apply to
your grant, including but not limited to: 2 CFR Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards; Chapter 783 of the Texas Government Code;
Title 34,Part 1,Chapter 20,Subchapter E,Division 4 of the Texas Administrative Code;the Uniform Grant
Management Standards (UGMS) developed by the Comptroller of Public Accounts; the state Funding
Announcement or Solicitation under which the grant application was made; for federal funding, the
Funding Announcement or Solicitation under which 006 was awarded funds; and any applicable
documents referenced in the documents listed above. For grants awarded from the U.S. Department of
Justice(DO)),the current applicable version of the Department ofJustice Grants Financial Guide and any 1
applicable provisions in Title 28 of the CFR apply. For grants awarded from the Federal Emergency
Management Agency (FEMA), all Information Bulletins and Policies published by the FEMA Grants .
Program Directorate apply. 00G reserves the right to add additional responsibilities and requirements,
with or without advance notice to the grantee.
Any rights or privileges reserved or attributed to the federal awarding agency are also reserved or
attributed to 006,which may exercise them at its discretion.
It is important for grantees to review all of these policies to successfully manage their grant, maintain
eligibility for funding,and avoid violating the terms of the Grant Agreement,any of which could result In
the revocation of funding or other actions.
For clarification or further information, please see the Guide to Grants and other support materials at
http://eGrants.Gov.Texas.Gov or contact the grant manager assigned to the relevant grant.If no grant
manager has been assigned,please contact the eGrants help desk via email at eGrants@gov.texas.gov,
or via telephone at:(512)463-1919 or dial 7-1-1 for relay services.
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Fund Specific Conditions and Responsibilities(HSGP) Office of the Governor
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Table of Contents 1
About This Document 1
Article I. Disposition of Equipment.. 3
Article Ii. Procurement of Recovered Materials 3 1
Article III. Whistleblower Protections 3
a.
Article IV. Use of DHS Seal,Logo and Flags 3
Article V. USA Patriot Act of 2001 3
k
Article VI. Civil Rights and Nondiscrimination 3 ii
Article VII. Trafficking Victims Protection Act of 2000 5 1
Article VIII. Terrorist Financing 5
Article IX. SAFECOM 5 k
Article X. Debarment and Suspension 5
r
Article XI. Copyrights 5 r,
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Article XII. Personally Identifiable Information 5 s
2
Article XIII. Activities Conducted Abroad 5
Article XIV. DHS Specific Acknowledgements and Assurances 6 ri
Article XV. Patents and Intellectual Property Rights 6
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Article XVI. Notice of Funding Opportunity 6 g.
Article XVII. Non-Supplanting Requirement.. 7
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Article XVIII. National Environmental Policy Act 7
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Article XIX. Lobbying 7
Article XX. Hotel and Motel Fire Safety Act of 1990 7 F
Article XXI. Fly America Act of 1974 7
Article XXII. Text Messaging While Driving...... 7 :
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Article XXIII, Federal Debt 8 y
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Article XXIV. False Claims Act 8 II
Article XXV. Energy Policy and Conservation Act 8
Article XXVI. Duplication of Benefit 8 a
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Article XXVII.Environmental and Historic Preservation Review 8 Ii
Article XXVIII. National Incident Management System 9 r
Article XXIX. Operation Stonegarden 9 f.
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Article I. Disposition of Equipment
When original or replacement equipment acquired under this award by the recipient or its subrecipients
is no longer needed for the original project or program or for other activities currently or previously
supported by DHS/FEMA,the state must request instructions from DHS/FEMA to make proper
disposition of the equipment pursuant to 2 C.F.R.Section 200.313. Subrecipients should contact HSGD
for instructions. 1
i
Article II. Procurement of Recovered Materials 1
Recipients and subreciplents must comply with Section 6002 of the Solid Waste Disposal Act,as 1
amended by the Resource Conservation and Recovery Act.The requirements of Section 6002 include 1
procuring only items designated in guidelines of the Environmental Protection Agency(EPA)at 40 C.F.R. i
Part 247 that contain the highest percentage of recovered materials practicable,consistent with g
maintaining a satisfactory level of competition.
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Article III. Whistleblower Protections t
Recipients and subrecipients must comply with the statutory requirements for whistleblower
protections(if applicable)at 10 U.S.0 Section 2409,41 U.S.C.4712,and 10 U.S.C.Section 2324,41 U.S.C. a
Sections 4304 and 4310. ii
Article IV. Use of DHS Seal, Logo and Flags
Recipients and subrecipients must obtain permission from their DHS FAO,prior to using the DNS seal(s), 1
logos,crests or reproductions of flags or likenesses of DHS agency officials,Including use of the Unitedt.
States Coast Guard seal,logo,crests or reproductions of flags or likenesses of Coast Guard officials. i
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Article V. USA Patriot Act of 2001
Recipients and subrecipients must comply with requirements of the Uniting and Strengthening America fi
by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act(USA PATRIOT Act), 1
which amends 18 U.S.C.Sections 175-175c. 1
5
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Article VI. Civil Rights and Nondiscrimination i
Section 6.01 Civil Rights Act of 1964 1
Recipients and subreciplents must comply with the requirements of Title VI of the Civil Rights Act of A
1964(42 U.S.C.Section 2000d et seq.),which provides that no person in the United States will,on the q
grounds of race,color,or national origin,be excluded from participation in,be denied the benefits of,or 11
be subjected to discrimination under any program or activity receiving federal financial assistance.DHS
implementing regulations for the Act are found at 6 C.F.R.Part 21 and 44 C.F.R.Part 7. 1
Section 6.02 Limited English Proficiency
Recipients and subrecipients must comply with the Title VI of the Civil Rights Act of 1964(42 U.S.C.
Section 2000d et seq.)prohibition against discrimination on the basis of national origin,which requires
that recipients of federal financial assistance take reasonable steps to provide meaningful access to
persons with limited English proficiency(LEP)to their programs and services.For additional assistance I.
and information regarding language access obligations,please refer to the DHS Recipient Guidance
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Fund Specific Conditions and Responsibilities(HSGP) Office of the Governor
https://www.dhs.gov/guidance-published-help-depa rtment-supported-organizations-provide-
meaningful-access-people-limited and additional resources on http://www.lep.gov.
Section 6.03 Civil Rights Act of 1968
Recipients and subrecipients must comply with Title VIII of the Civil Rights Act of 1968,which prohibits
recipients from discriminating in the sale,rental,financing,and advertising of dwellings,or in the =j
provision of services in connection therewith, on the basis of race,color,national origin, religion,
disability,familial status,and sex(See 42 U.S.C.Section 3601 et seq.),as implemented by the
a
Department of Housing and Urban Development at 24 C.F.R. Part 100.The prohibition on disability
discrimination Includes the requirement that new multifamily housing with four or more dwelling units-
i.e.,the public and common use areas and individual apartment units(all units in buildings with
elevators and ground-floor units in buildings without elevators)-be designed and constructed with it
certain accessible features.(See 24 C.F.R,Section 100.201.)
Section 6.04 Rehabilitation Act of 1973
Recipients and subrecipients must comply with the requirements of Section 504 of the Rehabilitation
Act of 1973,(29 U.S.C.Section 794),as amended,which provides that no otherwise qualified
handicapped individuals in the United States will,solely by reason of the handicap,be excluded from
participation in, be denied the benefits of,or be subjected to discrimination under any program or
activity receiving federal financial assistance.
Section 6.05 Education Amendments of 1972
Recipients and subrecipients must comply with the requirements of Title IX of the Education
Amendments of 1972(20 U.S.C.Section 1681 et seq,),which provide that no person in the United States
will,on the basis of sex, be excluded from participation in,be denied the benefits of,or be subjected to
discrimination under any educational program or activity receiving federal financial assistance.DHS
implementing regulations are codified at 6 C.F.R.Part 17 and 44 C.F.R.Part 19.
Section 6.06 Americans with Disabilities Act of 1990
Recipients and subrecipients must comply with the requirements of Titles I,II,and Ill of the Americans
with Disabilities Act,which prohibits recipients from discriminating on the basis of disability in the
operation of public entities,public and private transportation systems,places of public accommodation,
and certain testing entitles.(42 U.S.C.Sections 12101-12213).
Section 6.07 Age Discrimination Act of 1975
Recipients and subrecipients must comply with the requirements of the Age Discrimination Act of 1975
(Title 42 U.S.Code,Section 6101 et seq.),which prohibits discrimination on the basis of age in any
program or activity receiving federal financial assistance.
Section 6.08 " Nondiscrimination in Matters Pertaining to Faith-Based Organizations
it is DHS policy to ensure the equal treatment of faith-based organizations in social service programs
administered or supported by DHS or its component agencies, enabling those organizations to
participate in providing important social services to beneficiaries.All recipients and subrecipients must
comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other
applicable statutes,regulations,and guidance governing the participations of faith-based organizations
in individual DHS programs.
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Article VII. Trafficking Victims Protection Act of 2000
Recipients and subrecipients must comply with the requirements of the government-wide award term
which implements Section 106(g)of the Trafficking Victims Protection Act of 2000,(TVPA)as amended
by 22 U.S.C.Section 7104.The award term is located at 2 C.F.R.Section 175.15,the full text of which is 2
incorporated here by reference.
Article VIII. Terrorist Financing
Recipients and subrecipients must comply with E.O. 13224 and U.S.law that prohibit transactions with,
and the provisions of resources and support to,individuals and organizations associated with terrorism.
Recipients are legally responsible to ensure compliance with the Order and laws.
Article IX. SAFECOM
Recipients and subrecipients receiving federal financial assistance awards made under programs that
provide emergency communication equipment and its related activities must comply with the SAFECOM
Guidance for Emergency Communication Grants,including provisions on technical standards that ensure
and enhance interoperable communications.
A
Article X. Debarment and Suspension
Recipients and subrecipients are subject to the non-procurement debarment and suspension regulations
implementing Executive Orders(E.O.)12549 and 12689,and 2 C.F.R.Part 180.These regulations restrict
federal financial assistance awards,subawards,and contracts with certain parties that are debarred,
suspended,or otherwise excluded from or ineligible for participation in federal assistance programs or
activities.
Article XI. Copyrights
Recipients and subrecipients must affix the applicable copyright notices of 17 U.S.C.Sections 401 or 402
and an acknowledgement of U.S. Government sponsorship(including the award number)to any work ,g
first produced under federal financial assistance awards.
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Article XII. Personally Identifiable Information
Recipients and subrecipients who collect PII are required to have a pubtically-available privacy policy
that describes standards on the usage and maintenance of P11 they coiled.DHS defines personally
p
identifiable information (P11)as any information that permits the identity of an individual to be directly
or indirectly inferred,including any information that is linked or linkable to that individual.Recipients
may also find the DHS Privacy Impact Assessments:Privacy Guidance and Privacy template as useful
5
resources respectively. i.
Article XIII. Activities Conducted Abroad
Recipients and subrecipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate licenses,
permits,or approvals are obtained.
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Fund Specific Conditions and Responsibilities(HSGP) Office of the Governor .
Article XIV. DHS Specific Acknowledgements and Assurances
All recipients,subrecipients,successors,transferees,and assignees must acknowledge and agree to
comply with applicable provisions governing DHS access to records,accounts,documents,information,
facilities,and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted
by DHS.
2. Recipients must give DHS access to,and the right to examine and copy, records, accounts, and
other documents and sources of information related to the federal financial assistance award and
permit access to facilities,personnel,and other individuals and information as may be necessary,
as required by DHS regulations and other applicable laws or program guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate OHS officials
and maintain appropriate backup documentation to support the reports. •
4. Recipients must comply with all other special reporting, data collection, and evaluation
requirements,as prescribed by law or detailed in program guidance. .
5. if,during the past three years, recipients have been accused of discrimination on the grounds of
race,color,national origin(including limited English proficiency(LEP)),sex,age,disability,religion,
or familial status, recipients must provide a list of all such proceedings, pending or completed,
including outcome and copies of settlement agreements to the DHS FAO and the DHS Office of
Civil Rights and Civil Liberties(CRCL)by e-mail at crcl@hq.dhs.gov or by mail at U.S. Department
of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190
Washington, D.C.20528.
6. In the event courts or administrative agencies make a finding of discrimination on grounds of race,
color, national origin (including LEP), sex, age, disability, religion, or familial status against the
recipient, or recipients settle a case or matter alleging such discrimination, recipients must
forward a copy of the com plaint and findings to the OHS FAO and the CRCL office by e-mail or mail
at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
Article XV. Patents and Intellectual Property Rights
Unless otherwise provided by law,recipients and subrecipients are subject to the Bayh-Dole Act,Pub.L.
No.96-517,as amended,and codified in 35 U.S.0.Section 200 et seq•All recipients are subject to the
specific requirements governing the development, reporting, and disposition of rights to inventions and
patents resulting from financial assistance awards located at 37 C.F.R.Part 401 and the standard patent
rights clause located at 37 C.F.R.Section 401.14.
Article XVI. Notice of Funding Opportunity
All of the instructions,guidance, limitations,and other conditions set forth in the federal Notice of
Funding Opportunity(NOFO)for this program are incorporated here by reference in the award terms
and conditions.All recipients and subreclpients must comply with any such requirements set forth in the
federal program NOFO.
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Article XVII. Non-Supplanting Requirement
Recipients and subrecipients receiving federal financial assistance awards made under programs that i
prohibit supplanting by law must ensure that federal funds do not replace(supplant)funds that have I
been budgeted for the same purpose through non-federal sources.
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Article XVIII. National Environmental Policy Act I
Recipients and subrecipients must comply with the requirements of the National Environmental Policy
6
Act(NEPA)and the Council on Environmental Quality(CEO)Regulations for Implementing the
5.
Procedural Provisions of NEPA,which requires recipients to use all practicable means within their
authority,and consistent with other essential considerations of national policy,to create and maintain 5.
conditions under which people and nature can exist in productive harmony and fulfill the social,
economic,and other needs of present and future generations of Americans. i
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Article XIX. lobbying 4
Recipients and subrecipients must comply with 31 U.S.C.Section 1352,which provides that none of the r
funds provided under an federal financial assistance award may be expended by the recipient to pay any )
f
person to influence,or attempt to influence an officer or employee of any agency,a Member of a
Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection
with any federal action related to a federal award or contract,including any extension,continuation, 2
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renewal,amendment,or modification. i
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Article XX. Hotel and Motel Fire Safety Act of 1990
I
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990,(15 U.S.C.Section 2225a), i
recipients and subrecipients must ensure that all conference,meeting,convention,or training space I,
funded in whole or In part with federal funds complies with the fire prevention and control guidelines of r
5
the Federal Fire Prevention and Control Act of 1974,as amended, (15 U.S.C. Section 2225).
Article XXI. Fly America Act of 1974 s
Recipients and subrecipients must comply with Preference for U.S.Flag Air Carriers(air carriers holding
certificates under 49 U.S.C.Section 41102)for international air transportation of people and property to I<
the extent that such service is available, in accordance with the International Air Transportation Fair 3
Competitive Practices Act of 1974(49 U.S.C.Section 40118)and the interpretative guidelines issued by
the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Is
Decision B-138942. '
Article XXII. Text Messaging While Driving 1
it
All recipients and subrecipients are encouraged to adopt and enforce policies that ban text messaging a
while driving as described in E.O.13513,including conducting initiatives described in Section 3(a)of the )
Order when on official government business or when performing any work for or on behalf of the 1
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federal government. x
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Fund Specific Conditions and Responsibilities(HSGP) Office of the Governor 1
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Article XXII1.Federal Debt I
Recipients and subrecipients are required to be non-delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes,audit disallowances,and benefit I
overpayments. (See OMB Circular A-129.)
Article XXIV. False Claims Act 1
Recipients and subreciplents must comply with the requirements of The False Claims Act(31 U.S.C.
Section 3729-3733)which prohibits the submission of false or fraudulent claims for payment to the 1
federal government.(See 31 U.S.C.Section 3801-3812 which details the administrative remedies for g
false claims and statements made.) t
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Article XXV. Energy Policy and Conservation Act g
Recipients and subrecipients must comply with the requirements of The Energy Policy and Conservation
Act(42 U.S.C.Section 6201)which contain policies relating to energy efficiency that are defined in the r
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state energy conservation plan issued in compliance with this Act. s
Article XXVI. Duplication of Benefit
F
Any cost allocable to a particular federal financial assistance award provided for In 2 C.F.R.Part 200, g
Subpart E may not be charged to other federal financial assistance awards to overcome fund
deficiencies,to avoid restrictions imposed by federal statutes,regulations,or federal financial assistance
award terms and conditions,or for other reasons,However,these prohibitions would not preclude
recipients from shifting costs that are allowable under two or more awards in accordance with existing • a
federal statutes,regulations,or the federal financial assistance award terms and conditions. s
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Article XXVII. Environmental and Historic Preservation Review F
The subrecipient must assess federally funded projects for potential impact to environmental resources i
and historic properties and submit any required screening form(s)as soon as possible within the j
•
deadlines established by HSGD.Timelines for the Environmental Planning and Historic Preservation 3
(EHP) review process will vary based upon the complexity of the project and the potential for • 1
environmental or historical impact.Subreciplents must include sufficient review time to comply with
EHP requirements. Initiation of any activity prior to completion of FEMA's EHP review will result in a z
non-compliance finding and HSGD may decide not to authorize or release grant funds for non-compliant I
projects. s
As soon as possible upon receiving this Grant,the subrecipient must provide information to HSGD to
Is,
assist with the legally-required EHP review and to ensure compliance with applicable EHP laws and 0
Executive Orders(EO)currently using the FEMA EHP Screening Form OMB Control Number 1660- g
j
0115/FEMA Form 024-0-1 and submitting it,with all supporting documentation,to HSGD for review. u
t
These EHP requirements include but are not limited to the National Environmental Policy Act,the 0
National Historic Preservation Act,the Endangered Species Act,E0 11988—Floodplain Management,EO
11990—Protection of Wetlands,and EO 12898—Environmental Justice.Subrecipients must comply with
all Federal,State,and local EHP requirements and obtain applicable permits and clearances.See FEMA
Policy Number 108-023-1.
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Fund Specific Conditions and Responsibilities(HSGP) Office of the Governor
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The subrecipient shall not undertake any activity from the project that would result in ground
disturbance,facility modification,or purchase and use of sonar equipment without the prior approval of
FEMA.These include but are not limited to communications towers,physical security enhancements
involving ground disturbance,new construction,and modifications to buildings.Subrecipients must
comply with all mitigation or treatment measures required for the project as the result of FEMA's EHP
• review.Any changes to an approved project description will,require re-evaluation for compliance with
EHP requirements before the project can proceed.Subreciplents must ensure monitoring of ground
disturbance and if any potential archeological resources are discovered the subrecipient must
immediately cease construction in that area and notify FEMA and the appropriate State Historical
Preservation Office.
Article XXVIII. National Incident Management System
During the performance period of this Grant,the subrecipient must implement the NIMS in a manner
consistent with the NIMS Implementation Objectives outlined by FEMA at o
http://www.fema.gov/national-incident-management-system.As subrecipients of Federal preparedness t
(non-disaster)grant awards,jurisdictions and organizations must achieve or be actively working to V
achieve all of the NIMS Implementation Objectives. 1
Article XXIX.Operation Stonegarden •
The subrecipient is prohibited from drawing down Operation Stonegarden(OPSG)funding provided
through this award until each unique,specific or modified county level,tribal or equivalent Operations
Order and/or Fragmentary Order(Frago)has been reviewed by FEMA/GPD and Customs and Border
Protection/United State Border Patrol(CBP/USBP). HSGD will receive the official notification of approval
from FEMA/GPD and then notify the subrecipient.
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eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE NI)
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Agency Name:Nueces County
Grant/App: 3588501 Start Date: 10/1/2018 End Date:9/30/2019
Project Title:MetroCom Dispatch Center Enhancements
Status: Pending Final Approval
Eligibility Information
Your organization's Texas Payee/Taxpayer ID Number:
17460005857003
Application Eligibility Certify: P
Created 0n:1/30/2018 3:52:03 PM By:Chrlstopher Boyce
Profile Information
Applicant Agency Name:Nueces County
Project Title:MetroCom Dispatch Center Enhancements
Division or Unit to Administer the Project:Office of Emergency Management
Address Line 1:901 Leopard ST
Address Line 2:303
City/State/Zip:Corpus Christi Texas 78401-3602
Start Date: 10/1/2018
End Date:9/30/2019
Regional Council of Goverments(COG)within the Project's Impact Area:Coastal Bend Council of Governments
Headquarter County:Nueces
Counties within Project's Impact Area:Aransas,Bee,Braoks,Duval,Jlm Wells,Kenedy,Live Oak,Nueces,Refugio,San Patrldio,Vlctorla
Grant Officials:
Authorized Official
Name:Samuel Neal
Email:claudia.lobelf@co.nueces.tx.us
Address 1:901 Leopard, Room 303
Address 1:
City:Corpus Christi,Texas 78401
Phone:361-888-0444 Other Phone:
Fax:361-888-0445 in
Title:The Honorable a
Salutation:Judge
Position:County Judge
ti
proiect Director
Name:Christopher Boyce
Email:chrlstopher.boyce@nuecesco.com
Address 1:901 Leopard St
Address 1:Room 303
City:Corpus Chrlstl,Texas 78401
Phone:361-888-0513 Other Phone: 361-533-2355
Fax: 361-888-0445
Title:Mr.
Salutation:Mr.
Position:EMC
Financial Official
Name:Dale Atchley
Email:anna.velazquez@co.nueces.tx.us
Address 1:901 Leopard Room 304
Address 1:
City:Corpus Christi,Texas 78401
Phone:361-888-0556 Other Phone: 361-888-061.2
Fax:361-888-0584
Title:Mr.
Salutation:Mr.
Position:County Auditor
Grant Writer
Name:Christopher Boyce
Email:christopher.boyce@nuecesco.com
Address 1:901 Leopard St
Address 1:Room 303
eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE I!I)
City:Corpus Christi,Texas 78401
Phone:361-888-0513 Other Phone:361-533-2355
Fax:361-888-0445
Title: Mr.
Salutation:Mr.
Position:EMC
(
Grant Vendor Information
Organization Type:County
Organization Option:applying to provide homeland security services
Applicant Agency's State Payee Identification Number(e.g.,Federal Employer's Identification(PEI)Number or Vendor ID):
17460005857003
Data Universal Numbering System(DUNS):078495025
Narrative Information
Overview
The purpose of the Homeland Security Grant Program(HSGP)Is to support state and local efforts to prevent terrorism and other
catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States.
HSGP provides funding to implement investments that build,sustain,and deliver the 32 core capabilities essential to achieving the
National Preparedness Goal(the Goal)of a secure and resilient Nation.The building,sustalnment,and delivery of these core capabilities
are not exclusive to any single level of government,organization,or community, but rather,require the combined effort of the whole
community, HSGP supports core capabilities across the five mission areas of Prevention,Protection,Mitigation,Response,and Recovery
based on allowable costs.
Primary Mission and Purpose
State Homeland Security Program(SHSP):Supports state,Tribal and local preparedness activities that address high-priority preparedness
gaps across all core capabilities where a nexus to terrorism exists.All investments must be consistent with capability targets set during
the Threat and Hazard Identification and Risk Assessment(THIRA)process,and gaps identified in the State Preparedness Report(SPR).
Many activities which support the achievement of target capabilities related to terrorism preparedness may simultaneously support
enhanced preparedness for other hazards unrelated to acts of terrorism.However, all SHSP projects must assist grantees in •
achieving target capabilities related to preventing,preparing for,protecting against,or responding to acts of terrorism.
Eligibility Requirements
National Incident Management System(NIMS)Implementation
Grantees are required to implement NIMS.The NIMS uses a systematic approach to integrate the best existing processes
and methods into a unified national framework for incident management across all homeland security activities including
prevention,protection,response,mitigation,and recovery.Grantees must use standardized resource management concepts
for resource typing,credentialing,and an inventory to facilitate the effective identification,dispatch,deployment,tracking
and recovery of resources.
Emergency Management Plans(Intermediate Level)
Cities and counties must have a current emergency management plan or be a legally established member of an inter-
jurisdictional emergency management program with a plan on file with the Texas Department of Public Safety,Texas
Division of Emergency Management(TDEM).Plans must be maintained throughout the entire grant performance period and
must be at least at the Intermediate Level.If you have questions concerning your Emergency Management Plan
(preparedness)level,contact your Emergency Management Coordinator(EMC)or your regional Council of Governments
(COG).For questions concerning plan deficiencies,contact'DEM at tdem.plans@dps.texas.gov.
Criminal History Reporting Entities receiving funds from HSGD must be located in a county that has an average of 900/0 or
above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the
Texas Department of Public Safety(DPS)as directed in the Texas Code of Criminal Procedure,Chapter 60.The disposition
completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has
been subsequently reported and entered into the computerized criminal history system.
Uniform Crime Reporting(UCR)Eligible applicants operating a law enforcement agency must be current on reporting Part I
violent crime data to the Texas Department of Public Safety(DPS)for inclusion in the annual Uniform Crime Report(UCR).
To be considered eligible for funding,applicants must have submitted a full twelve months of accurate data to DPS for the
most recent calendar year.
Program Requirements
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eGrants -Project Summary(MAKE SURE YOU CLOSE THIS PAGE H!) 3
Building and Sustaining Core Capabilities
Funding should be used to sustain core capabilities.New capabilities should not be built at the expense of maintaining t
current and critically needed core capabilities.New capabilities must be aligned with capability targets and gaps identified ,
through the THIRA/SPR process.
Mission Areas
The National Preparedness Goal organizes the core capabilities into the five mission areas: l
I
• Prevention. Prevent,avoid or stop an imminent,threatened or actual act of terrorism.
• Protection. Protect our citizens,residents,visitors,and assets against the greatest threats and hazards in a manner
that allows our interests,aspirations,and way of life to thrive.
• Mitigation.Reduce the loss of life and property by lessening the impact of future disasters.
• Response.Respond quickly to save lives,protect property and the environment,and meet basic human needs in the t
aftermath of a catastrophic incident.
• Recovery.Recover through a focus on the timely restoration,strengthening and revitalization of infrastructure,
housing and a sustainable economy,as well as the health,social,cultural,historic and environmental fabric of w
communities affected by a catastrophic incident. )
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Program Income 1
Applicant agrees to comply with all federal and state rules and regulations for program income and agrees to report all
program income that is generated as a result of the project's activities.Applicant agrees to report program income through
a formal grant adjustment and to secure HSGD approval prior to use of the program income.Applicant agrees to use i
program income for allowable costs and agrees to expend program Income Immediately after HSGD's approval of a grant
adjustment and prior to requesting reimbursement of funds. a
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Deduction Method-Program income shall be deducted from total allowable costs to determine the net allowable costs.
°
Program income shall be used for current costs unless HSGD authorizes otherwise. Program income which the grantee did =
not anticipate at the time of the award shall be used to reduce the HSGD award and grantee match rather than to increase J
the funds committed to the project. sa
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Asset Seizures and Forfeitures-Program income from asset seizures and forfeitures is considered earned when the
property has been adjudicated to the benefit of the plaintiff(e.g.,law enforcement entity). a
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Certification a
Each applicant agency must certify to the specific requirements detailed above as well as all requirements within the HSGD 1
Funding Announcement,the eGrants application,the OOG's Guide to Grants,and the OOG's Grantee Conditions and
Responsibilities to be eligible for this program. • 1
X I certify to; j of the application content and requirements. 1
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Project Summary : i
Briefly summarize the project, including proposed activities and intended impact. i
Our proposed project will consist of:purchasing software and reference materials;installing essential software;training staff; 1
certifying staff as Emergency Police AND Medical Dispatchers by the International Academies of Emergency Dispatch(IAED);
completing the 40 points of accreditation for MetroCom to become an Accredited Center of Excellence through IAED for both
Medical and Police Dispatch;and implementing: 1) Priority Dispatch System Software(ProQA),2)Medical Priority Dispatch
System(MPDS),3) AQUA Evolution,and 4)Police Priority Dispatch System (PPDS).Completion of this project will streamline I
emergency dispatchers'ability to appropriately and promptly provide the best practices, National Academies of Emergency I
Dispatch-Protocols for medical and law enforcement scenarios to include terrorist attacks,natural disasters,active shooters,•and
other multi-jurisdictional mass casualty situations.If the Law Enforcement and Medical Priority Dispatch System project is €
funded,it will allow a more consistent and standardized method for dispatchers providing pre-arrival instructions in critical
situations.This will enhance the potential of saving lives and increasing productivity by effectively expediting resources to our I
customers and preserving the safety and welt-being of the citizens in our community and first responders;thus,furthering our !
dispatchers'ability to provide the critical components of safety and consistent service to all our participants including the
community we serve and the first responders we support. i.
Problem Statement : [
Provide a detailed account of the issues,threats or hazards that your project will target.For federal Homeland Security Grants,
include specific references to the regional or state Threat and Hazard Identification and Risk Assessment(THIRA),as applicable.
Being our 9-1-1 Dispatchers are normally the first emergency responders to be privy to of a large-scale incident in our
community,this project will allow them to quickly and efficiently gather and disseminate information to our community and the
"boots-on-the ground"emergency responders.The Law Enforcement and Medical Priority Dispatch System Project will target
numerous issues, threats,and hazards Including various ones specified in the Coastal Bend Council of Governments Threat and {
Hazard Identification and Risk Assessment(CCG-THIRA).Having these tools at hand will aid MetroCom in providing standardized, j
timely,accurate,detailed response to numerous threats to include any physical terrorist attack and 3 of the specified target 1
threats on pages one through three on the CCG-THIRA(Hurricane,Hazmat Release-Chemical,and Explosive Device).The Law II
Enforcement and Medical Priority Dispatch System Project will also aid in the following Core Capabilities listed in the CCG-THIRA:
1.Planning-page 3 through 5 2.Public Information and Warning-pages 6 and 7 3.Operational Coordination Core Capability- II
Page 8 4. Intelligence and Information Sharing- Page 11 and 12 5. Risk and Disaster Resilience Assessment-page 22 6.
Environmental Response/Health and Safety-page 25 7.Infrastructure Systems-page 28 8.Logistic and Supply Chain
Management-page 29 9.Mass Care Services-page 30 10.Mass Search and Rescue Operations-page 31 11.Operational
Communications-page 33 12.Public Health,Healthcare,and Emergency, Medical Services-page 34 13.Situational Assessment
-page 35
Existing Capability Levels ; I
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Describe the existing capability levels,including resources that are currently in place to support this project prior to the use of
grant funds.
Currently,MetroCom dispatchers are certified Emergency Medical Dispatch(EMD)and utilize APCO's Emergency Medical Dispatch
program with physical,flip chart,guide cards.Our quality assurance(QA)system is conducted by two Dispatch Supervisors who
listen to random calls or sections of radio traffic for each,Individual dispatchers.They utilize Eventide Mediaworks to score and
track the QA results.No Law Enforcement pre-and post-arrival instruction are in place at this time.Nexus to terrorism-Priority s
Dispatch is not currently available for medical nor law enforcement this process will aid in the reporting of suspicious activity or i
events and aid in the repose to an attack by providing a consistent process to the reporting,initial aid to victims via phone and
coordination of EMS/LE response.
Capability Gaps;
Describe the capability gaps which will beaddressed by the project.For federal Homeland Security Grants,include specific
references to the regional or statewide State Preparedness Report(SPR). ii
Operational Coordination Core Capability•Mission Areas:All• Description:Establish and maintain a unified and coordinated
operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core
capabilities.Priority High Capability Gap:Organization Where feasible,align written doctrine with that of other coastal Bend area i
agencies to ensure standardized response procedures.Need operational solutions CBCOG SPR Pg 10.Currently our staff are
trained in Emergency Medical Dispatch(END),but the questions they ask,the priority they choose for the call,and the pre-arrival
instructions are based only on the caller's information,the dispatcher's discretion and training.This leaves the process open for i
human error.For example,a caller calls in and states his friend has been shot.The dispatcher goes through the questions and 1
medical protocol for a gun-shot wound,but does not inquire if the shooter is still active.It's not until the EMS arrive and report @
hearing active gun shots,that protocol for active shooters is begun.The guide cards leave room for human error as a dispatcher
must decide which set of questions to utilize.The physical guide cards are also cumbersome and time-consuming.There is a card •
rack at each console and the dispatcher has to physically flip through each card to obtain the questions and information.Error I
could happen if the cards stick together or missing and it takes more time to turn/find each card instead of having everything on
screen. Lastly,we currently do not have a law enforcement priority dispatch system at all.Standardized pre-arrival instructions a
for active shooters,bomb threats,terrorist threats,burglaries,domestic violence situations,etc.;do not exist.Standardized 1
information gathering questions also do not exist.With the Law Enforcement Priority Dispatch system,information gathering
questions are built in. Dispatcher will be prompted to collect detailed descriptions of the suspect,vehicles,weapons,etc.and i
instantaneously relayed to the Police,Fire,EMS responder,immediately and more accurately,and saved in the call file,becoming
a permanent part of the case data archive.Dispatchers can rapidly send critical on-scene information to the appropriate
emergency responders and update them in real time.Event location and callback information is also verified.The Law
Enforcement and Medical Priority Dispatch System Project will also aid in the following Core Capabilities listed in the Regional
SPR: 1.Planning-pages 2 through 5 2.Public Information and Warning-pages 6 through B 3.Operational Coordination- pages I
9 through 11 4.Intelligence and Information Sharing-pages 14 through 16 5.Risk and Disaster Resilience Assessment-pages g
38 through 40 6.Environmental Response/Health and Safety- pages 45 through 47 7.Infrastructure Systems-pages 52 and 53 F
8. Logistic and Supply Chain Management-pages 54 and 55 9. Mass Care Services-pages 56 and 57 10.Mass Search and
Rescue Operations-pages 58 and 59 11.Operational Communications-pages 63 through 65 12.Public Health, Healthcare,and
Emergency, Medical Services-pages 66 through 68 13.Situational Assessment- pages 69 and 70 ).
Impact Statement : l
Describe the project goals/objectives and how this project will maintain capabilities or reduce capability gaps.
The Law Enforcement and Medical Priority Dispatch System Project will allow MetroCom's 9-1-1 Dispatchers to provide the f<
nationally standardized,best practices,National Academies of Emergency Dispatch-Protocols for both medical and law E
enforcement scenarios to include terrorist attacks,natural disasters,active shooters, and other multi-jurisdictional,mass I
casualty situations.Once implemented,this project will immediately enhance our current systems for meeting the demand for (
public health and medical surge capacity by increasing our Dispatchers'ability to provide pre-and post-arrival Instructions in 11
critical situations expediting resources to our 361,350 customers in Corpus Christi and Nueces County. Liability risk will be i
reduced due to standardization and center certification.These tools will allow MetroCom to provide streamlined information t
sharing,instruction,guidance,and prioritization to all our customers; both the public health agencies we support and the citizens i
we serve in any catastrophic event.It will help mitigate the loss of life and property;allow rapid response to save live lives, i
protect property and the environment;and will help first responders in providing basic human needs on the aftermath of any x
mass casualty event,including terrorism.
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Homeland Security Priority Actions:
Identify the Texas Homeland Security Priority Action most closely aligned with this project.Each Priority Action is linked with an
Objective from the Texas Homeland Security Strategic Plan(HSSP).List the Priority Action by number and text(e.g.1.2.3 Expand 1
and enhance the network of human sources that can provide detailed and relevant information on known or suspected terrorist
and criminal enterprises.)
4.4.4 Enhance current systems and develop new systems for meeting the demand for public health and medical surge capacity.
Target Group : i
Identify the target group and population expected to benefit from this project.
MetroCom is the Public Safety Answering Point(PSAP)for:Corpus Christi Police Department,Nueces County Sheriff,Corpus
Christi Fire Department,Nueces County Emergency Services Districts, Flour Bluff Fire Department,Annaville Fire Department,
Bluntzer Volunteer Fire Department,Agua Duke Volunteer Fire Department.On a daily basis,we serve all of the previously g
mentioned public safety organizations and our primary community of Corpus Christi and Nueces County;population 361,350. g
However,in the event of catastrophic failure,we are the default PSAP for:Alice Police Department,Aransas Public Safety Center,
Beeville Police Department,Bee County Sheriff,Brooks County Sheriff, Duval Sheriff,Freer Police Department,Ingleside Police 4
Department,Sim Wells County Sheriff,Kingsville Police Department,Kleberg County Sheriff, Live Oak County Sheriff,Mathis
Police Department,Port Aransas Police Department,Refugio County Sheriff,Robstown Police Department,San Patricio County
Sheriff,and Victoria County Sheriff;and serve a population of approximately 690,801 citizens(PSAP 361,350 and DEFAULT °
329,451).
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Long-Term Approach:
Describe how the applicant agency will maintain the capabilities supported by this project without additional federal or state
funds,If sustainment is dependent upon federal or state grants,describe the ongoing need for future grants,as applicable.
eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE 1 10 I
Once this project is implemented tMetroCom will provide the yearly maintenance fee,training, and recertification costs within our
current budget. 1
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Project Activities Information .
HSGP Instructions for Project Activity Selection
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Homeland Security Grant Program(HSGP)applicants should only select one project activity.The°Grants system will allow 1
multiple selections,but each HSGP subreciplent project must fit into one and only one of the Investment Categories that are i
listed as project activities under the"Activity List".
Selected Project Activities: l
ACTIVITY PERCENTAGE` DESCRIPTION 1
The project will consist of: purchasing software and reference materials;installing essential software; i
Operational training staff; certifying staff as Emergency Police AND Medical Dispatchers by the International Academies 1
100.00 of Emergency Dispatch(IAED).; Enhancing existing dispatch center/emergency operations center to provide 1
Coordination incident notification,coordination and awareness for local jurisdictions.Establishing and maintaining a
unified and coordinated operational structure and process that Integrates critical stakeholders.
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Measures Information
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F
Objective Output Measures I
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OUTPUT MEASURE TARGET t
LEVEL #
Number of exercises conducted. 0
Number of individuals participating In exercises. 0
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Number of operational coordination programs '
(EOGs/EOG systems or other incident Command 1 g
structures)created,maintained or enhanced.
t
Number of people trained. 86
Number of tralnings conducted. 16p.
0
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Objective Outcome Measures
OUTCOME MEASURE TARG T li
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Percent(A)of responders at the appropriate Incident 0
command structure(ICS)training level(s). hil
0 ii• 1
PS
Custom Output Measures
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CUSTOM OUTPUT MEASURE TARGET LEVEL_ t
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I1
2
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eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE !!!)
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Custom Outcome Measures i
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CUSTOM OUTCOME MEASURE TARGET LEVEL 6
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Resolution from Governing Body
Applications from nonprofit corporations,local units of governments,and other political subdivisions must include a (
resolution that contains the following:
1. Authorization by your governing body for the submission of the application to 00G/HSGD that dearly identifies the I
name of the project for which funding is requested; I
2, A commitment to provide all applicable matching funds; @
3. A designation of the name and/or title of an authorized official who is given the authority to apply for,accept,reject,
alter,or terminate a grant(Note:If a name is provided,you must update HSGD should the official change during the i
grant period.);and
4. A written assurance that,in the event of loss or misuse of grant funds,the governing body will return all funds to
HSGD.
Upon approval From your agency's governing body,upload the approved resolution to eGrants by going to the Upload.Flies
tab and following the instructions on Uploading eGrants Files. k
Contract Compliance
Will HSGD grant funds be used to support any contractual or professional services? I
Select the Appropriate Response: a
X Yes I
_No i
I
For applicant agencies that selected Yes above,describe how you will monitor the activities of the sub-contractor(s)for c
compliance with the contract provisions(including equipment purchases),deliverables,and all applicable statutes,rules, t
regulations,and guidelines governing this project. I
Enter a description for monitoring contract compliance: i
Contracted services will be procured using local and state procurement requirements/law and best practices.
Lobbying i
For applicant agencies r equesting grant funds in excess of$100,000,fiave any federally appsopriaied funds been paid or
B
will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a member of 11
Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with the awarding of 6
any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative
agreement,and the extension,continuation,renewal,amendment,or modification of any federal contract,grant loan,or 0
cooperative agreement? l
Select the Appropriate Response: ;
_Yes
XNo P.
_N/A si
For applicant agencies that selected either No or N/A above,have any non-federal funds been paid or will be paid to any V
person for Influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer or
employee of Congress in connection with this federal contract,loan,or cooperative agreement?
_Yes g
XNo I,
_N/A i
11Ii
Fiscal Year
Provide the begin and end date for the applicant agency's fiscal year(e.g.,09/01/20xx to 08/31/20xx).
Enter the Begin Date[mm/dd/yyyy]:
10/1/2018 g
yy
Enter the End Date[mm/dd/yy]: ti
t
9/30/2019
Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the
following sources; a
Enter the amount($)of Federal Grant Funds: l
3667945
Enter the amount($)of State Grant Funds: •
3341188 I
Single Audit 1
i
.
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eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE T!T)
Applicants who expend less than$750,000 in federal grant funding or less than$750,000 in state grant funding are exempt
from the Single Audit Act and cannot charge audit costs to a HSGD grant However, HSGD may require a limited scope audit l
as defined in 2 CFR Part 200,Subpart F-Audit Requirements.
Has the applicant agency expended federal grant funding of$750,000 or more,or state grant funding of$750,000 or more I
during the most recently completed fiscal year? 1
)(Yes i
_No
Applicant agencies that selected Yes above,provide the date of your organization's last annual single audit,performed by
an independent auditor in accordance with the State of Texas Single Audit Circular;or CFR Part 200,Subpart F-Audit
Requirements. 4
Enter the date of your last annual single audit:
3/29/2017
Debarment R
a
Each applicant agency will certify that it and its principals(as defined in 2 CFR Part 180.995): '(
i
• Are not presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal
benefits by a State or Federal Court,or voluntarily excluded from participation in this transaction by any federal department s(
or agency; F
• Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against i
them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a
public(federal,state,or local)transaction or contract under a public transaction;violation of federal or state antitrust
statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false
statements,or receiving stolen property;or
• Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal,state,or local)
with commission of any of the offenses enumerated in the above bullet;and have not within a three-year period preceding
this application had one or more public transactions(federal,state,or local)terminated for cause or default. i
Select the appropriate response:
X I Certify
_Unable to Certify
• Enter the debarment justification:
FFATA Certification g
Certification of Recipient Highly Compensated Officers-.The Federal Funding Accountability and Transparency Act(FFATA)
requires Prime Recipients(HSGD)to report the names and total compensation of each of the five most highly compensated r
officers(a.k.a.positions)of each sub recipient organization for the most recently completed fiscal year preceding the year
in which the grant is awarded if the subreciplent answers YES to the FIRST statement but NO to the SECOND statement 4
listed below. i
In the sub recipient's preceding completed fiscal year,did the sub recipient receive: (1)80 percent or more of its annual
gross revenue from Federal contracts(and subcontracts),loans,grants(and subgrants)and cooperative agreements;AND
(2) $25,000,000 or more in annual gross revenue from Federal contracts(and subcontracts),loans,grants(and subgrants)
and cooperative agreements? l
_Yes
(No
u
Does the public have access to information about the compensation of the senior executives through periodic reports filed 1
under Section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C,78m(a),780(d))or Section 6104 of the t
Internal Revenue Code of 1986?
X Yes r
2
No t
f
If you answered YES to the FIRST statement and NO to the SECOND statement,please provide the name and total
compensation amount of each of the five most highly compensated officers(a.k.a.positions)within your agency for the
current calendar year.If you answered NO to the first statement you are NOT required to provide the name and li
compensation amounts. NOTE:"Total compensation"means the complete pay package of each of the sub recipient's G
compensated officers,including all forms of money, benefits,services,and in-kind payments(see SEC Regulations: 17 CCR
229.402).
Position 1-Name:
Position 1-Total Compensation($): 1
O f
Position 2-Name: h
Position 2-Total Compensation ($):
0
Position 3-Name: a
Position 3-Total Compensation($): 6
r.
O o
Position 4-Name: 1
Position 4-Total Compensation($): i
O i
Position 5-Name:
Position 5-Total Compensation($):
0
1
eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE 11!)
Homeland Security Information
E
FUND SOURCE INFORMATION AND REQUIREMENTS
DHS Project Type: Enhance integration of metropolitan area public health/medical and emergency management capabilities
(
Capabilities
Core Capability:Operational Coordination
Identify if this investment focuses on building new capabilities or sustaining existing capabilities.: New Capabilities(Build)
Are the assets or activities Deployable or Shareable:Shareable
Check if this Investment requires new construction or renovation,retrofitting,or modification of existing structures
Check if these funds will support a project that was previously funded with HSGP funding
Proiect Management Step Involved:
Check the step that most closely resembles the phase of the project activities to be completed during the grant period.
Step:Execute
(
Description:The period within the project lifecycle during which the actual work of creating the project's deliverables is carried R
out. 4
Process:Involves directing,accomplishing,managing,and completing all phases and aspects of work for a given project.
Milestones �` I
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Milestone:Purchase Software;Completion Date:02-01-2019
Milestone:Installation of Software;Completion Date:04-01-2019
Milestone:Training on software;Completion Date:05-01-2019
Milestone:Go live-run program;Completion Date:07-01-2019
NIMS Resources
Check If this project supports a NIMS typed resource
Enter the name of the typed resources from the Resource Type Library Tool:
Enter the ID of the typed resources from the Resource Type Library Tool:
Fiscal Capability Information
Section 1: Organizational Information
Enter the Year in which the Corporation was Founded:
Enter the Date that the IRS Letter Granted 501(c)(3)Tax Exemption Status:
Enter the Employer Identification Number Assigned by the IRS:
Enter the Charter Number assigned by the Texas Secretary of State:
Section 2: Accounting System
The grantee organization must Incorporate an accounting system that will track direct and indirect costs for the
organization(general ledger)as well as direct and indirect costs by project(project ledger).The grantee must establish a
time and effort system to track personnel costs by project.This should be reported on an hourly basis,or In Increments of
an hour.
Is there a list of your organization's accounts identified by a specific number(i.e.,a general ledger of accounts).
Select the appropriate response:
Yes •
No
Does the accounting system include a project ledger to record expenditures for each Program by required budget cost
categories? •
Select the appropriate response:
_Yes
No
eGrants -Project Summary(MATE SURE YOU CLOSE THIS PAGE !!!)
Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee ,
and his or her supervisor? i
Select the appropriate responses
_Yes
_No i
If you answered'No'to any question above in the Accounting System section,In the apace provided below explain what
action will be taken to ensure accountability.
Enter your explanation:
i
Section 3: Financial Capability i
Grant agencies should prepare annual financial statements.At a minimum,current internal balance sheet and income I
statements are required.A balance sheet is a statement of financial position for a grant agency disclosing assets,liabilities, r
and retained earnings at a given point in time.An income statement is a summary of revenue and expenses for a grant 1
agency during a fiscal year. B
Mas the grant agency undergone an independent audit?
Select the appropriate response:
_Yes 1
_No 4
•
Does the organization prepare financial statements at least annually?
Select the appropriate response:
_Yes i=
_No
V
According to the organization's most recent Audit or Balance Sheet,are the current total assets greater than the liabilities? i
Select the appropriate response: f
Yes 4
No li
If you selected'No'to any question above under the Financial Capability section,in the space provided below explain what ,
action will be taken to ensure accountability. I
Enter your explanation: i
Section 4: Budgetary Controls 1
Grant agencies should establish a system to track expenditures against budget and/or funded amounts, i
Are there budgetary controls in effect(e.g.,comparison of budget with actual expenditures on a monthly basis)to include 4
drawing down grant funds in excess of: ;
a)Total funds authorized on the Statement of Grant Award?
_Yes i
_No (
b)Total funds available for any budget category as stipulated on the Statement of Grant Award?
_Yes
_No
If you selected'No'to any question above under the Budgetary Controls section,in the space provided below please explain
what action will be taken to ensure accountability. !
Enter your explanation: !
Section 5: Internal Controls !
Grant agencies must safeguard cash receipts,disbursements,and ensure a segregation of duties exist.For example,one
l
person should not have authorization to sign checks and make deposits. 5
Are accounting entries supported by appropriate documentation(e.g.,purchase orders,vouchers,receipts,invoices)?
Select the appropriate response:
_Yes
_No
i
Is there separation of responsibility In the.receipt,payment,and recording of costs?
Select the appropriate response:
_Yes !
_No
If you selected'No'to any question above under the Internal Controls section,in the space provided below please explain !
what action will be taken to ensure accountability. jII
Enter your explanation: l
Budget Details Information !
Budget Information by Budget Line Item:
UB CASH -
CATEGORY CATEGORY DESCRIPTION OOG MATCH MA KIND GPI TOTAL UNIT/%
$68,131.59 $0.00 $0.00 $0.00 $68,131.59 0
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eGrants-Project Summary (MAKE SURE YOU CLOSE THIS PAGE 111)
Contractual '04AP-09-ALRT Purchase 48 p
and Systems,Public Software
Professional Notification and Licenses for
Services Warning dispatch and I
supported EOC
including:.
ProQA Police is
11 (total number i
of computers in
Call-Taking).
ProQA Medical
is 11 (total
number of
computers in {.
Call-Taking).
Back-Up Police
is 11 (total t
number of
computers in
Call-Taking).
Back-up Medical
is 11 (total
number of
. computers in 5
Call-Taking).
Training license
for ProQA Police
is 2.Training
license for
ProQA Medical
is 2.
Software user
05NP-00-SEIM Cardsets/Guides
Equipment System,Security for dispatchers to •
$10,890.00 $0.00 $0.00 $0.00 $10,890.00 11
Event/Incident utilize for
Management training and
operational use.
Travel and In-State Training on $67,650.00 $0.00 $0.00 $0.00 $67,650.00 0
Training Registration Fees software and
(Training) certification of
dispatchers in its
use.The
trip/travel
expenses cover
the airfare,hotel,
rental car •
expenses for
PDC to send 6
different
instructors
separately to
certify 80
Dispatchers,2
QA Specialists, .
and IT staff in
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eGrants-Project Summa (MAKE SURE YOU CLOSE THIS PAGE l!!)
Summary l
EMD/EPD, !
Quality
Assurance,and
Settings I
Administration, I
That charge also i
coverts travel
expense for PDC r
staff to perform
installation of
software,as E
wells as CAD
calibration. 1 is
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Y
b
Source of Match Information
Detail Source of Match/GPI: °
DESCRIPTION MATCH TYPE AMOUNT 1
ii
%
Summary Source of Match/GPI:
Total Report Cash Match In Kind GPI Federal Share GPI State Share
$0.00 $0.00 $0.00 $0.00 $0.00 i
4
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Budget Seminary Information g
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Budget Summary Information by Budget Category: 1
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CATEGORY OOG CASH MATCH IN-KIND MATCH GPI TOTAL 6
Contractual and Professional Services $68,131.59 $0.00 $0.00 $0.00 $68,131.59 i
Equipment $10,890.00 $0.00 $0.00 $0.00 $10,890.00
Travel and Training $67,650.00 $0.00 $0.00 $0.00 $67,650.00 4
.
Budget Grand Total Information:
R
OOG CASH MATCH IN-KIND MATCH GPI TOTAL i
I`
$146,671.59 $0.00 $0.00 $0.00 $146,671.59 ll
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Condition Of Fundings Information
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eGrants-Project Summary(MAKE SURE YOU CLOSE THIS PAGE 1 I) I
Hold
Condition of Funding/Project Requirement Date Mld tee
Created Meetet Funds Item
Funds
Training Approval Review:Training must be approved by OOG and the Texas Training Point of
Contact employed by the Texas Department of Public Safety,Texas Division of Emergency
Management to ensure It falls within the FEMA mission to prepare state,local,tribal,and territorial 6/11/2018 No Yes
personnel to prevent,protect against, mitigate,respond to,and recover from acts of terrorism and 2:42:02 PM
catastrophic events and the jurisdiction's Emergency Operations Plan.Please complete the Training
Review Form to begin the process. 1
Please be advised that OOG has added a Condition of Funding(CoF)that will hold funds on a
specific budget line item(s)that must be met.You can review the CoF by going to the Summary
6/11/2018
tab and Clicking on the View Condition of Funding link.Assuming all other Conditions of Funding No No
noted on the Statement of Grant award have been met,you will be able to request reimbursement 2:42:02 PM
for any line item except for the one(s)with the fund hold until that fund hold is cleared.. 1
You are logged in as User Name:loydneal '
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