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Home My WebLink AboutC2019-022 - 1/11/2019 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 5 The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and HDR Engineering, Inc. ("Consultant"), agree to the following amendments to the Contract for Professional Services for Corpus Christi Aquifer Storage and Recovery Feasibility Study (Project No. E16265): Original Contract July 26, 2016 Ordinance No. 030902 $601,980.00 Amendment No. 1 September 8, 2016 Administrative Approval 0.00 Amendment No. 2 May 12, 2017 Administrative Approval $24,820.00 Amendment No. 3 May 4, 2018 Administrative Approval $19,964.00 Amendment No. 4 October 19, 2018 Administrative Approval $26,070.00 In the Original Contract, Exhibit A, Scope shall be amended as set forth in the attached Amendment No.5, Exhibit A. In the Original Contract, Exhibit A, Fees shall be amended based on the modified scope of services in the attached Amendment No. 5, Exhibit A for a fee not to exceed $48,500.00,for a total restated fee not to exceed $721,334.00. All other terms and conditions of the July 26, 2016 Contract for Professional Services between the City and Consultant,and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect. CITY OF C• - 'US • ' ISTI HDR ENGINEERING, INC. -,"7/, // � /7 01/02/19 Keith e ma to Mark Borenstein, P.E. Date Interim City Manager Vice President 4401 West Gate Boulevard, Suite 400 Austin, Texas 78745 (512) 912-5100 Office kristi.shaw@hdrinc.com RECOMMEND 4Z'''"X- lig9 Mark Van Vleck Date As • tan City. Ian-g-r -rie H. G :y, P.: ' Date cutive Dir • P bli f ork- i /f . / Z Jeff H. Edmonds, P.E. !late Director of Engineering Services K:\ENGINEERING DATAEXCHANGE\CLARISSAJ\WATER\E16265-CORPUS CHRISTI AQUIFER STORAGE AND RECOVERY FEASIBILITY STUDY\HDR AMENDMENT NO.5\AMENDMENT NO.5.DOC C2019-022 1/11/19 HDR Engineering Inc. APPROVFn AS Tn LEGAL FORM AIIS 2019.01.02 _ ✓U '� 12:00:24 -06'00' Assistant City Attorney Date ATTEST Accounting Unit 4481-061 Account 550950 Activity E16265-01-4481-EXP . AC-1-46-41, f r u rii ] /I 4V6 J ll Account Category 50950 L Fund Name RWSppIyDvChgCIP Ci Secretary Date K:\ENGINEERING DATAEXCHANGE\CLARISSAJ\WATER\E 16265-CORPUS CHRISTI AQUIFER STORAGE AND RECOVERY FEASIBILITY STUDY\HDR AMENDMENT NO.5WMENDMENT NO.5.DOC December 14,2018 Mr. Alex Barabanov,P.E. Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi,Texas 78469-9277 RE: Amendment No. 5 to Professional Services Agreement for Corpus Christi Aquifer Storage and Recovery Feasibility Study (Project No.E16265) Dear Mr. Barabanov: In August 2016, HDR Engineering, Inc (HDR)entered into an agreement with the City of Corpus Christi to provide Professional Services for the Corpus Christi Aquifer Storage and Recovery(ASR) Feasibility Study. Project funding was authorized and allocated by City Council on July 26,2016, to include HDR's professional services,well drilling and construction services,and provisions for additional requested services and contingencies beyond those identified in the original scope, not to exceed the City's total appropriation'. HDR's original contract and amendment amounts are shown in Attachment 1. The additional services requested by City Staff are as follows: • Item 1-Field Scale Groundwater Model Scenario Development; and • Item 2- Review, Revision, and Update to the Corpus Christi Aquifer Storage and Recovery Conservation District(CCASRCD) Groundwater Management Plan. Attached for your consideration is Amendment No. 5,for new work activities identified above. A detailed breakdown of hours and costs for each of the two items associated with this amendment is included in Attachment 2. Please prepare an amendment to the subject contract for$48,500. Should you need additional information,please contact me at 512-912-5118 at your convenience. Sincerely, Kristine S. Shaw,P.E. Project Manager HDR Engineering, Inc. Approved by City Council on July 26,2016 by Ordinance No.030902,which included but is not limited to acceptance of TWDB grant in amount up to$433,388 and appropriating funding from the Raw Water Supply Development Fund No. 4041 to combine with previously assigned Water Supply Operating Fund for a total project budget of$1,857,708 which included contingency for additional efforts that may arise during the three-year study. hdrinc.com 4401 West Gate Blvd„Suite 400,Austin,TX 78745 T 512-912.5100 F 512.912.5158 Texas Registered Engineering Firm F-754 EXHIBIT A Page 1 of 5 Attachment 1 Corpus Christi Aquifer Storage and Recovery Feasibility Project City Project No.E16265 Amd Amd Amd And Amd Total Basic Services: Contract No.1 No.2 No.3 No.4 No.5 Contract Task 1-Formulate Program $44,286 $0 $0 • $44,286 Task 2-Exploratory Test Drilling Program $276,055 0 $24,820 $19,964 $22,011 $342,850 Task 3-Geochemical Analysis $65,906 0 $0 $4,059 $69,965 Task 4-Field Scale Groundwater Model $116,753 0 $0 $23,800 $140,553 Task 5-ASR Operating Policies $29,553 0 $0 $24,700 $54,253 Task 6-TWDB Coord, Deliv&Meeting $69,427 0 $0 $69,427 Subtotal Basic Services $601,980 $0 $24,820 $19,964 $26,070 $48,500 $721,334 Additional Services: Subtotal Additional Services $0 $0 $0 $0 $0 $0 $0 Summary of Fees Basic Services Fees $601,980 $0 $24,820 $19,964 $26,070 $48,500 $721,334 Additional Services Fees 0 0 0 0 0 0 0 Total of Fees $601,980 $0 $24,820 $19,964 $26,070 $48,500 $721,334 EXHIBIT A Page 2 of 5 Attachment 2 Amendment No. 5 Scope of Services E16265- Corpus Christi ASR Feasibility Study HDR Engineering December 14, 2018 HDR Engineering was hired by the City of Corpus Christi on behalf of the Corpus Christi Aquifer Storage and Recovery Conservation District(CCASRCD) in August 2016 to conduct a three-year study to evaluate ASR Feasibility. The TWDB provided grant funding of up to$433,388 for the project,which was approved by City Council on July 26,2016. The TWDB contacted the District in October 2018 with notification that additional funding was available for efforts beneficial and pursuant to the objectives of the Corpus Christi ASR Feasibility Study and relevant to the original scope of services. This Scope of Services is organized based on the previous tasks identified in TWDB-District agreement (TWDB Contract No. 1600011956),signed September 22, 2016. The below tasks were requested by City Staff and CCASRCD Board members during November 28 and December 6,2018 meetings, respectively. I.SCOPE • Task 4- Field-Scale Groundwater Model o Scenario Development • Consider Greenwood Waste Water Treatment Plant(WWTP)treated effluent return flows that could be available for ASR. Evaluation will consider current design capacity, pending WWTP improvements,potential diversions to other WWTPs,growth projection and/or expansions, and current customers receiving WWTP effluent. This effort includes two phone calls with City Staff and/or technical consultants to obtain data. • Identify Greenwood WWTP process improvements in progress and estimate impact on treated effluent quality relative to laboratory results of Greenwood WWTP effluent discussed in the Geochemical Analysis and Modeling-Technical Memorandum (Task 3). Confirm treatment process and existing infrastructure with City Staff. • Obtain required water quality standards from industry representatives and estimated percent or quantities of water at various treatment levels, including sensitive parameters relevant to recovered ASR water and treatment requirements. This task includes two phone call conversations to industry representatives, EDC,or other stakeholders identified by City Staff. • Develop monthly industrial water demand projections for Year 2020 and 2060, assuming historical seasonal use patterns and TWDB decadal projections used in the 2021 Region N Plan. EXHIBIT A Page 3 of 5 • Prepare a brief technical memorandum (TM)(no more than 10 pages)to append to Task 4-Field-Scale Groundwater Model TM and for inclusion in the draft and final report. • Task 5-ASR Operating Policies o Review Current Groundwater Management Plan (readopted Jan 9,2014) • Confirm governance authority and identify exemptions(explicit and likely)to 30 Texas Administrative Code(TAC)331 ASR rules. • Identify inconsistencies with current Texas Water Code(TWC)Chapter 36, Chapter 27 statutes,and revise accordingly. • Consider changes proposed to TWC Chapter 36.1071 by the 2018 TWCA Groundwater subcommittee and its relevance to the CCASRCD groundwater management plan. o Prepare Revised Groundwater Management Plan • Prepare a draft groundwater management plan that is compliant with current statutes,City's Drought Contingency Plan,and GMA documents. Revisions will focus on achieving the mission of the District pursuant to enabling legislation SB 1831 and within the context of findings from the CCASRCD feasibility project(E16265) • Update to be consistent with DFCs and MAGs adopted by GMA 16 on January 17,2017 and May 19, 2017, respectively. • Deliver draft management plan. Meet with the CCASRCD to discuss recommended updates and receive comments. • Prepare final management plan and submit to CCASRCD in condition that is ready for submittal to TWDB.At the City's discretion, meet with GMA 16 to provide updated plan and respond to questions. One meeting with the TWDB. II.SCHEDULE Project Duration-These tasks will be completed in tandem with on-going work pursuant to E16265 project tasks. Estimated costs presented herein assume all tasks will be completed by March 31,2019, or as updated based on follow-up discussions with the TWDB, City,and HDR and agreed upon schedule. Completion Date Task 4-Scenario Development 4 weeks after NTP Task 5- Update CCASRCD Management Plan Draft Groundwater Management Plan 6 weeks after NTP Final Groundwater Management Plan 2 weeks after receipt of comments from City/District Deliverables-Three deliverables are included in this amendment(one TM,one draft groundwater management plan,and final plan),as referenced in scope of services. Upon delivery of each deliverable, HDR will meet with City and District Staff or host a conference call to review results and EXHIBIT A Page 4 of 5 • • receive feedback. Information will be summarized in the draft and final reports due to the TWDB pursuant to TWDB Contract No. 1600011956. III.FEE The fee structure is based on the original executed contract by Ordinance No.030902,signed August 1, 2016.The total amount with this amendment is$721,334.The Consultant shall not exceed authorized amount without explicit written authorization from the City A/E Contract Administrator (Engineering Services). Task 4-Scenario Development(Total:$23,800) Evaluate Greenwood WWTP supply source $5,700 Identify Greenwood WWTP process improvements $3,400 Obtain requested water quality standards from industries $4,300 Develop monthly industrial water demand projections $4,800 Prepare brief technical memo $5,600 Task 5-ASR Operating Policies(Total:$24,700) Review CCASRCD management plan to confirm ASR governance $7,000 authority. Memo. Conf call. Prepare draft update of CCASRCD management plan. Meet with $13,400 District to get comments. Finalize plan. Meetings $4,300 TOTAL $48,500 EXHIBIT A Page 5 of 5 Sample form for: Payment Request COMPLETE PROJECT NAME AE Contract Project No. XXXX Revised 02/01/17 Invoice No. 12345 Invoice Date 01/01/2017 Total Current Previous Total Remaining Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoice Invoice Invoice Balance Complete Preliminary Phase $1,000.00 $0.00 $0.00 $1,000.00 $0.00 $1,000.00 $1,000.00 $0.00 100.0% . Design Phase $2,000.00 $1,000.00 $0.00 $3,000.00 $1,000.00 $500.00 $1,500.00 $1,500.00 50.0% Bid Phase $500.00 $0.00 $250.00 $750.00 $0.00 $0.00 $0.00 $750.00 0.0% Construction Phase $2,500.00 $0.00 $1,000.00 $3,500.00 $0.00 $0.00 $0.00 $3,500.00 0.0% Subtotal Basic Services $6,000.00 $1,000.00 $1,250.00 $8,250.00 $1,000.00 $1,500.00 $2,500.00 $5,750.00 30.3% Additional Services: Permitting $2,000.00 $0.00 $0.00 $2,000.00 $500.00 $0.00 $500.00 $1,500.00 25.0% Warranty Phase $0.00 $1,120.00 $0.00 $1,120.00 $0.00 $0.00 $0.00 $1,120.00 0.0% Inspection $0.00 $0.00 $1,627.00 $1,627.00 $0.00 $0.00 $0.00 $1,627.00 0.0% Platting Survey TBD TBD TBD TBD TBD TBD TBD TBD TBD 0 & M Manuals TBD TBD TBD TBD TBD TBD TBD TBD TBD SCADA TBD TBD TBD TBD TBD TBD TBD TBD TBD Subtotal Additional Services $2,000.00 $1,120.00 $1,627.00 $4,747.00 $500.00 $0.00 $500.00 $4,247.00 10.5% Summary of Fees: Basic Services Fees $6,000.00 $1,000.00 $1,250.00 $8,250.00 $1,000.00 $1,500.00 $2,500.00 $5,750.00 30.3% Additional Services Fees $2,000.00 $1,120.00 $1,627.00 $4,747.00 $500.00 $0.00 $500.00 $4,247.00 10.5% Total of Fees $8,000.00 $2,120.00 $2,877.00 $12,997.00 $1,500.00 $1,500.00 $3,000.00 $9,997.00 23.1% Notes: - If needed, update this sample form based on the contract requirements. If applicable, refer to the contract for information on what to include with time and materials (T&M). -om v x CO = CD 0 W