HomeMy WebLinkAboutC2019-048 - 2/27/2019 - NA CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
RENEWAL NO. 2, AMENDMENT NO. 3
The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City")and LNV, Inc.("Consultant"),
agree to enter into this Second Renewal and Amendment No. 3 to the Master Service Agreement for Professional
Services for Water and Wastewater Treatment On-Call Support(Project No. E16264):
Original Contract June 10, 2016 Administrative Approval $35,000
Master Service Agreement August 16, 2016 Motion No. M2016-093 _ $600,000
Renewal No. 1, Amd. 2 November 16, 2017 Administrative Approval $600,000
Scope of Services shall be amended as set forth in the attached Renewal No. 2, Amendment No. 3, Exhibit A.
Fees shall be amended based on the modified scope of services in the attached Exhibit A for a fee not to exceed
$600,000, for a total restated fee not to exceed $1,835,000.
All other terms and conditions of the August 16, 2016 Master Services Agreement between the City and Consultant,
which are not specifically addressed herein shall remain in full force and effect.
CITY OF CO- - CHRI LNV, INC //
-ff H. Edmonds, P.E. ate Dan S. -' i.• er, P.E. Date
Director of Engineering Services Preside
801 Navigation, Suite 300
Corpus Christi, TX 78408
(361) 883-1984 Office
APPROVED AS TO LEGAL FORM (361) 883-1986 Fax
' loganb@Invinc.com
� 2019.02.27 13:51:03-06'00'
Assistant City Attorney Date
ATTEST
4Q f 4a-�/A/
Re ecca Huerta Date
City Secretary
Project Number E16264 Project Number E16264
Accounting Unit 4010-31010-062 Accounting Unit 4200-33000-042
Account 530000 Account 530000
Activity E16264-01-4010-EXP Activity E16264-01-4200-EXP
Account Category 30000 Account Category 30000
FI Ind Name Water Oneratina Fund Name Wastewater Operating
C2019-048 Amount$300,000
2/27/19
LNV Inc. ILITIES\E16264-WATER AND WASTEWATER TREATMENT ON•CALL SUPPORT\RENEWAL NO 2.AMENDMENT NO
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LNV Solutions Today with a
Vision for Tomorrow
February 12, 2019
Mr. Jeff Edmonds, P.E.
Director of Capital Programs
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 78469
RE: City of Corpus Christi Water and Wastewater Treatment On-Call Support
Project No. E16264
Request for Renewal No. 2, Amendment No. 3 to Master Service Agreement
Dear Mr. Edmonds:
The City of Corpus Christi Water and Wastewater Treatment On-Call Support project was originally
awarded to LNV, Inc. on June 10, 2016 as a small NE contract to provide initial electrical support
services fora total of$35,000. On August 16, 2016, a large NE contract was approved by the City
Council by Motion No. M2016-093 to provide Professional Services over a 1-year base contract
period with two (2) optional 1-year renewals (each for $600,000/year) as authorized by the City of
Corpus Christi. Per the contract documents, renewal is based on the needs of the City of Corpus
Christi in achieving its project objectives of correcting deficiencies and improving the performance
of the water and wastewater treatment systems. The first optional renewal was approved on
November 30, 2017 for $600,000 which increased the total contract cost to $1,235,000.
Attachment 1 outlines the work that has been conducted to date.
LNV, Inc. requests the subsequent 1-year contract renewal to continue working with the City as
the prime consultant on this project.We would agree to a renewal to provide Professional Services
with an adjustment to the 2019 hourly rates (Attachment 2), as allowed in the contract documents.
This contract renewal would be for $600,000, which would bring the total contract cost to
$1,835,000, as outlined in Table 1, and would add 365 calendar days to the contract time from the
Notice to Proceed date.
Table1: Breakdown of Fees
Services Performed by Original Base Year Renewal 1 Renewal 2
Consultant Contract FY 2017 FY 2018 FY 2019 TOTAL
Electrical Support(TA#1) $35,000 -- — — $35,000
Water/Wastewater Treatment $600,000 $600,000 $600,000 $1,800,000
On-Call Support
TOTAL AUTHORIZED FEE $35,000 $600,000 $600,000 $600,000 $1,835,000
As per the contract documents, the fees will be negotiated based on an approved man-hour
breakdown and the hourly rates currently in force at the time of the task authorization. The fees
EXHIBIT A
Page 1 of 4
will be authorized through multiple task authorizations, which detail the scope of work and the
schedule of work, along with the negotiated fee.
If you have any questions or need additional information, please contact me at (361) 883-1984.
Sincerely,
LNV, Inc.
TBPE Firm No. F-366
L74pyiy
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Logan Burton, P.E.
PrincipalNice President
EXHIBIT A
Page 2 of 4
Attachment 1
E16264-WATER AND WASTEWATER ON-CALL SUPPORT
TASK AUTHORIZATION SUMMARY
City of Corpus Christi Project No.E16264
Last Updated: February 2019
Water/ tract Watt
Task Authorization Warttewsgr TOTAL FEE Water FEE Wastewater FEE NTP g Arg STATUE'
TA01-Greenwood WWTP Generator Sizing Wastewater $ 14,914 - $ 14,914 June 10,2016 Approved Complete
TA02-Whitecap WWTP South Clarifier Scum System Rehabilitation Wastewater $ 14,575 - $ 14,575 June 15,2016 Approved Complete
TA03-ONSWTP Sludge Removal Electrical Improvements Water $ 24,350 $ 24,350 - December 5,2016 Approved Complete
TA04-Water System Operations Monitoring and Support Water $ 167,588 $ 167,588 - January 30,2017 Approved Complete
TA05-Public Communication on City-Wide WQWater $ 44,520 $ 44,520 January 30,2017 Approved Complete
TA05B-Public Communication on City-Wide WO-Supplemental June 6,2017 Approved Complete
TA06-Monthly WQ Meetings Water $ 21,373 $ 21,373 - February 8,2017 Approved Complete
TA07-Implementation and Administration of General Engineering Services Water $ 45,792 $ 45,792 - February 28,2017 Approved Complete
TA08-ONSWTP Planning-level Assessment of ONSWTP Chlorine Gas System June 9,2017 Approved Complete
TA08B-ONSWTP Planning-Level Assessment of Power&Substation Capacity for Future Water $ 65,705 $ 65,705 - September 7,2017 Approved Complete
Disinfection System
TA09-ONSWTP Facilities Optimization Plan Update Water $ 7,052 $ 7,052 - February 28,2017 Approved Complete
TA10-Distribution System Control Strategy Water $ 13,332 $ 13,332 - February 28,2017 Approved Complete
TA11-Foundation Design and Windstorm Certification for ONSWTP Pilot Plant Building Water $ 7,090 $ 7,090 - February 28,2017 Approved
TA12-Leopard Street Transmission Main Modeling Water $ 18,680 $ 18,680 - December 11,2017 Approved Complete
TA13-Harbor Bridge Waterline Relocation Modeling Water $ 13,265 $ 13,265 - December 11,2017 Approved Complete
TA14-Modeling 48 inch Transmission Main Closure Water $ 16,800 $ 16,800 - June 22,2017 Approved Complete
TA15-Development of Wastewater Capital Improvement Program FY 2018-2022 Wastewater $ 13,050 - $ 13,050 July 14,2017 Approved Complete
TA16-SPMWD Transmission Main Connection Coordination Water $ 15,220 $ 15,220 - December 11,2017 Approved
TA17-Navigation PS Operational Assessment Water $ 22,809 $ 22,809 - June 8,2018 Approved Complete
ra A18-ONSWTP Sodium Permanganate Bulk Storage and Chemical Feed Improvements Water $ 51,889 $ 51,889 - October 10,2017 Approved Complete
e i
w 5A19-ONSWTP Water Operations Building Expansion Assessment Water $ 16,051 $ 16,051 - March 21,2018 Approved Complete
S.y
A>FA20-ONSWTP Operations Optimization Water TBD TBD - Pending
Page 1 of 2
Task Authorization Water/ Contract Work
TOTAL FEE Water FEE Wastewater FEE NTP
Wastewater STATUS STATUS
TA21-WW Collection System Odor Control Chemical Assessment Wastewater $ 51,002 - $ 51,002 July 19,2017 Approved Ongoing
TA22-Laguna Madre WWTP Digester Air Piping Replacement Wastewater $ 20,135 - $ 20,135 March 29,2018 Approved Complete
TA23-ONSWTP Coagulation Optimization Pilot Study Water $ 77,958.00 $ 77,958 - June 21,2018 Approved
TA24-WW LS O&M Manual Wastewater TBD - TBD Pending
TA 25-Cunnigham WTP Lead&Asbestos Survey Water $ 9,919 $ 9,919 - April 3,2018 Approved Complete
PIMPRP
TA 26-ONSWTP Liquid Chlorine Piping Replacement Water $ 74,000 $ 74,000 - April 24,2018 Approved "Ongoing
TA27-AMI/AMR Evaluation Water $ 55,130 $ 55,130 - June 15,2018 Approved
TA 28-WW CIP ROI FY 2018-2022 Wastewater $ 11,450 - $ 11,450 June 28,2018 Approved Complete
TA29-48-inch TM Analysis Water $ 23,365 $ 23,365 - June 8,2018 Approved Ongoing
TA30-Harbor Bridge Crossing Waterline Modeling Technical Support Water $ 6,740 $ 6,740 - June 8,2018 Approved Ongoing
TA31-Ship Channel Waterline Crossing at Cantwell Ln Evaluation Water $ 23,480 $ 23,480 - July 9,2018 Approved Ongoing
TA32-Flour Bluff EST Inspection Water $ 1,735 $ 1,735 - October 15,2018 Approved Complete
TA33-Packery Channel Waterloine Crossing Evaluation Water $ 12,450 $ 12,450 - November 13,2018 Approved Complete
Pending
TA34-Utility Customer Engagement Portal Water $ 20,370 $ 20,370 - Pending
Submitted on 12/12/18
TA35-On-Site Sewage Facility Evaluation Wastewater $ 22,620 - $ 22,620 Pending Pending
Submitted on 02/05/19
TA36-ONSWTP Alternate Coagulant Pilot Testing and Full-Scale Demonstration Water $ 87,044 $ 87,044 - Pending Pending
Submitted on 02/08/19
TA37-Wastewater Collection System Odor Control Implementation Wastewater $ 84,871 - $ 84,871 Pending Pending
Submitted on 01/29/19
Pending
TA38-Ship Channel Waterline Crossing Removal/Relocation Professional Services Water $ 44,370 $ 44,370 - Pending
Submitted on 02/11/19
TA39-ONSWTP Site Master Plan Update Water $ 15,000 $ 15,000 - Pending Pending
TASK AUTHORIZATIONS TOTAL FEE $ 1,235,693 $ 1,003,076 $ 232,617
CONTRACT AMOUNT* $ 1,235,000
9
AS REMAINING CONTRACT AMOUNT $ (693)
AW
&tithe base year(FY 2017)contract amount for E16264 was$635,000 and Renewal 1 of 2(FY 2018)
A'ontract amount was$600,000.
Page 2 of 2
Sample form for:
Payment Request
COMPLETE PROJECT NAME AE Contract
Project No. XXXX Revised 02/01/17
Invoice No. 12345
Invoice Date 01/01/2017
Total Current Previous Total Remaining Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoice Invoice Invoice Balance Complete
Preliminary Phase $1,000.00 $0.00 $0.00 $1,000.00 $0.00 $1,000.00 $1,000.00 $0.00 100.0%
Design Phase $2,000.00 $1,000.00 $0.00 $3,000.00 $1,000.00 $500.00 $1,500.00 $1,500.00 50.0%
Bid Phase $500.00 $0.00 $250.00 $750.00 $0.00 $0.00 $0.00 $750.00 0.0%
Construction Phase $2,500.00 $0.00 $1,000.00 $3,500.00 $0.00 $0.00 $0.00 $3,500.00 0.0%
Subtotal Basic Services $6,000.00 $1,000.00 $1,250.00 $8,250.00 $1,000.00 $1,500.00 $2,500.00 $5,750.00 30.3%
Additional Services:
Permitting $2,000.00 $0.00 $0.00 $2,000.00 $500.00 $0.00 $500.00 $1,500.00 25.0%
Warranty Phase $0.00 $1,120.00 $0.00 $1,120.00 $0.00 $0.00 $0.00 $1,120.00 0.0%
Inspection $0.00 $0.00 $1,627.00 $1,627.00 $0.00 $0.00 $0.00 $1,627.00 0.0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD TBD TBD
0 & M Manuals TBD TBD TBD TBD TBD TBD TBD TBD TBD
SCADA TBD TBD TBD TBD TBD TBD TBD TBD TBD
Subtotal Additional Services $2,000.00 $1,120.00 $1,627.00 $4,747.00 $500.00 $0.00 $500.00 $4,247.00 10.5%
Summary of Fees:
Basic Services Fees $6,000.00 $1,000.00 $1,250.00 $8,250.00 $1,000.00 $1,500.00 $2,500.00 $5,750.00 30.3%
Additional Services Fees $2,000.00 $1,120.00 $1,627.00 $4,747.00 $500.00 $0.00 $500.00 $4,247.00 10.5%
Total of Fees $8,000.00 $2,120.00 $2,877.00 $12,997.00 $1,500.00 $1,500.00 $3,000.00 $9,997.00 23.1%
Notes:
If needed, update this sample form based on the contract requirements.
If applicable, refer to the contract for information on what to include with time and materials (T&M).
-om
DO x
CO 3
CD Q
000
EXHIBIT B-1
CONFIDENTIAL RATE SHEET
Rate sheets are confidential pursuant to section 552.104 of the Texas Government
Code since release of this information would give advantage to a competitor or bidder.
In addition, section 552.110 of the TX Govt. Code protects third party commercial and
financial information if release of the information would cause the third party substantial
competitive harm. Final determination of confidentiality will be made by the Texas
Attorney General.
DOCUMENTATION OF PROVISIONAL / OVERHEAD RATES: Overhead rate
documentation has been provided to the City of Corpus Christi and was utilized in
reviewing and approving the loaded hourly rates below.
PRINCIPALS: The Consultant must provide documentation with each payment request
that clearly indicates how a Principal's time is allocated and the justification for that
allocation.
PRINCIPAL(S): HOURLY RATE TX REGISTRATION #:
($/h r)
Project Consultant:
CAD Technician:
Clerical:
Other— specify:
SUBCONSULTANT(S):
(firm)
Principal(s):
Project Consultant:
CAD Technician:
Clerical
Other—specify:
Add additional subconsultants as needed.
Exhibit B-1
Confidential Rate Sheet
Page 1 of 1
EXHIBIT C
Insurance Requirements
1.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar insurance
required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement a copy of Certificates of Insurance (COI) with applicable policy endorsements
showing the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. The City must be listed as an additional insured on the General
liability and Auto Liability policies, and a waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and
or number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregate
2. Premises — Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury-Advertising Injury
AUTO LIABILITY (including) $500,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions)
If claims made policy, retro date must be
prior to inception of agreement, have
extended reporting period provisions
1 Rev 04/17
and identify any limitations regarding
who is insured.
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
1.5 In the event of a change in insurance coverage, Consultant shall be required to
submit a copy of the replacement certificate of insurance to City at the address provided
below within 10 business days of said change. Consultant shall pay any costs resulting
from said changes. All notices under this Article shall be given to City at the following
address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.6 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.6.1 List the City and its officers, officials, employees and elected
representatives as additional insured by endorsement, as respects
operations, completed operation and activities of, or on behalf of,the named
insured performed under contract with the City with the exception of the
professional liability/Errors & Omissions policy;
1.6.2 Provide for an endorsement that the "other insurance"clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown
on the policy;
1.6.3 If the policy is cancelled, other than for nonpayment of premium, notice of
such cancellation will be provided at least 30 days in advance of the
cancellation effective date to the certificate holder;
1.6.4 If the policy is cancelled for nonpayment of premium, notice of such
cancellation will be provided within 10 days of the cancellation effective
date to the certificate holder.
1.7 Within five (5) calendar days of a suspension, cancellation or non-renewal of
2 Rev 04/17
coverage, Consultant shall notify City of such lapse in coverage and provide a
replacement Certificate of Insurance and applicable endorsements to City. City shall have
the option to suspend Consultant's performance should there be a lapse in coverage at
any time during this contract. Failure to provide and to maintain the required insurance
shall constitute a material breach of this contract.
1.8 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to withhold any payment(s) if any, which
become due to Consultant hereunder until Consultant demonstrates compliance with the
requirements hereof.
1.9 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.10 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
1.11 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
3 Rev 04/17