HomeMy WebLinkAboutC2019-068 - 2/19/2019 - Approved 4E �s�f1�
III SERVICE AGREEMENT NO. 1735
Generator Preventive Maintenance and Repairs
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THIS Generator Preventive Maintenance and Repairs Agreement ("Agreement") is
entered into by and between the City of Corpus Christi, a Texas home-rule municipal
corporation ("City") and HOLT Texas Ltd ("Contractor"), effective upon execution by
the City Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Generator Preventive Maintenance and
Repairs in response to Request for Bid/Proposal No. 1735 ("RFB/RFP"), which RFB/RFP
includes the required scope of work and all specifications and which RFB/RFP and the
Contractor's bid or proposal response, as applicable, are incorporated by reference
in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in
its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Generator Preventive Maintenance and Repairs
("Services") in accordance with the attached Scope of Work, as shown in
Attachment A, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for 12 months, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to two additional one-year periods ("Option Period(s)"), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City's extension authorization must be executed by
the City Manager or designee.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$100,875.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety. Any amount not expended during the initial term or any option period
may, at the City's discretion, be allocated for use in the next option period.
C2019-068
2/19/19
M2019-026 Page 1 of 7
Holt Texas Ltd )er 1, 2018
SCANNED
Invoices will be mailed to the following address with a copy provided to the
Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Name: Joanna Moreno
Department: Utilities
Phone: (361)-826-1649
Email: JoannaM@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
Service Agreement Standard Form Page 2 of 7
Approved as to Legal Form October 1, 2018
7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually,is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form October 1, 2018
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator
unless the subcontractors were named in the bid or proposal or in an Attachment
to this Agreement, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors and
their employees to the same extent as if the Contractor and its employees had
performed the work. The City may, at the City's sole discretion, choose not to
accept Services performed by a subcontractor that was not approved in
accordance with this paragraph.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Joanna Moreno
Title: Contract/Fund Administrator
Address: 2726 Holly Road, Corpus Christi, TX 78415
Phone: (361)-826-1649
Fax: (361)-826-4495
Service Agreement Standard Form Page 4 of 7
Approved as to Legal Form October 1, 2018
IF TO CONTRACTOR:
Holt Texas Ltd
Attn: Michael Puryear
Title: General Counsel
Address: 5665 Southeast Loop 410
Phone: (210)-648-1 111
Fax: (210)-648-0079
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Service Agreement Standard Form Page 5 of 7
Approved as to Legal Form October 1,2018
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor's bid response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement if required
by said statute.
23. Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24. Governing Law.This Agreement is subject to all federal, State, and local laws,rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form October 1, 2018
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties
CONTRACTO r OLT TEXA. , 7.
Signature:
Michael
Printed Name: Puryear
General Counsel
Title:
Date: 01/28/2019
CITY OF CORPUS CHRISTI
\((/v,.,
Kim Baker
Assistant Director of Finance- Purchasing Division Org ._./I
ATTEST:
Date: 2. 2..o. 1C RE: CCA HUERTA
CITY SECRETARY
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only: M1o402�0
Exhibit 1: RFB/RFP No. 1735 .Aulttun���•
Exhibit 2: Contractor's Bid/Proposal Response COWL - 9
Lo-
wammaMESIIIN — SECRETARY '
Service Agreement Standard Form Page 7 of 7
Approved as to Legal Form October 1, 2018
,e1.7.,
ct ,--ai
_�'r_ Ii,; ATTACHMENT A: SCOPE OF WORK
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181.2
1.1 General Requirements/Background Information
A. The Contractor shall provide Generator Preventive Maintenance on an annual
basis, Repair, and Generators rentals on as needed basis.
B. The Contractor shall provide services to 23 generators of various brands -
Olympian, Cummins, Caterpillar, Generac, Onan, Baldor, and Detroit, which are
located at Wastewater Treatment Plants, Lift Stations, Storm water pump stations
and Gas Buildings. The City's may add or remove generators from the list at their
own discretion.
C. The Contractor shall be responsible to furnish labor, supervision, tools, materials
and equipment necessary to perform preventive maintenance and repair
services in accordance with all terms, conditions, and schedules of this scope of
work.
D. The Contractor shall provide emergency and non-emergency generator repairs.
The Contractor technician shall be available 24 hours, 7 days a week for
emergency services.
E. The Contractor shall provide preferential response for any emergency services
requested by the City over any non-agreement customers.
F. All work performed under this contract shall be performed in accordance with all
applicable codes and standards.
1.2 Preventive Maintenance
A. The Contractor will perform preventive maintenance services on an annual basis.
The service to be completed on or before June 1st of each year. The City will
schedule preventive maintenance service visit.
B. Preventive maintenance will be performed, Monday to Friday, from 8:00 AM to
3:00 PM. The Contractor will check in and check out with the on-site Work
Coordinator before and after all authorized work is performed.
C. The preventive maintenance services shall include at a minimum the following
tasks outlined below.This list is not intended to be all inclusive for each generator.
The Contractor shall also comply with the specific recommendations of the
Original Equipment Manufacturer recommendation for the preventive
maintenance and for all parts/materials/fluid requirements.
1. Complete inspection of engine, generator, and associated equipment,
including the battery, battery charger, control panel, gauges, support
structure, mounting systems, fuel tanks, and exterior of equipment.
2. Check and test all safety devices.
3. Check Engine Coolant.
4. Check for faulty codes and correct deficiencies.
Page 1 of 6
5. Verify voltage and frequency output.
6. Adjust engine speed.
7. Adjust fuel regulator (if applicable).
8. Inspect fuel system, air intake, and exhaust systems.
9. Inspect oil for contamination, if necessary, perform metal wear analysis.
10. Test and inspect battery charging cable and connections.
11 . Perform fuel analysis, if necessary (diesel fuel generator).
12. Remove and replace lubricating oil and filters.
13. Remove and replace fuel filter and air filter.
14. Remove and replace sparkplugs.
15. Test and inspect battery charging system for proper function.
16. Manually start the generator.
17. Supply load test equipment and Perform load test as per requirement of
generator or informed by the work coordinator.
18. Transfer Switches
i. Inspect and clean each drive
ii. Lubricate moving parts and contact surfaces
iii. Inspect and ensure all connections are tight and meet required and/or
recommended torque specifications
iv. Perform power transfers to ensure proper operation.
19. Dispose any used parts and fluid in accordance with current EPA and/or
TCEQ rules and regulations.
D. The Contractor shall perform repair and/or replacement parts identified during
preventive maintenance. Preventive repairs shall be made to prevent an
unscheduled generator breakdown and to ensure continued normal operation
of the generator. Replacement of parts shall be made to extend the useful life of
the generator.
E. Once identified necessary repair and/or replacement of parts, the Contractor
shall provide not to exceed estimate inclusive of labor and parts/material cost to
the onsite work coordinator for approval.
F. The Contractor shall completely document all repairs. A copy of each preventive
maintenance service and repair report will be provided to on-site personnel at
the time of completion and shall provide the following information:
1. Service Address
2. Model and serial number of equipment repaired
3. Description of the repairs
4. Itemized list of replacement parts/materials
5. Start time, End time and Total hours worked
Page 2 of 6
6. Name of approving City personnel
1.3 Repair Service
A. Repair service is a request from the Contract Administrator or onsite work
coordinator to the Contractor requesting the Contractor to go to a specific
generator to correct any problems which needs attention.
B. Call back includes emergency or non-emergency repair services.The onsite work
coordinator will use prudent judgment to define emergency or non-emergency.
The work coordinator decision shall remain final and the Contractor shall act
accordingly.
C. The Contractor will receive emergency repair requests via telephone and must
call back within 15 minutes of call being placed by the work coordinator. During
emergency, the Contractor shall reach on site within two-hour response time.
D. During non-emergency, the Contractor shall be available at the site within three-
hour response time.
E. In the event of adverse weather i.e. hurricane, storm, tornado etc., the contractor
shall be available after the post weather event.
F. The Contractor shall identify the repair required and provide the onsite work
coordinator a written estimate of the time and parts/materials required for the
repair in order to obtain approval to perform the repair.
G. The Contractor shall complete repairs within 24 hours of arrival on site. The
contractor will communicate to onsite work coordinator any conditions that may
delay work being completed within 24-hour period.
H. In case of emergency or adverse weather, the city reserves the right to use
another contractor, if the contractor response times are non-compliant.
I. If the Contractor is required to leave the premises to obtain parts/materials, onsite
work coordinator must be notified.
J. Contractor' shall only invoice City's for the time spend on the property. City's shall
not pay for time spend in route or travelling to acquire parts/supplies.
1.4 Generator Rentals
A. The City will request the Contractor to provide generator rental, if the City needs
back up power or current generator is in non-repairable condition.
B. The Contractor shall supply a temporary back-up generator meeting the load
rating of the affected site to ensure continuity of operations. The Contractor shall
supply necessary accessories to start the generator.
C. In case of non-emergency or emergency, the City reserve the right to use another
contractor, if the contractor response times are non-compliant.
D. The City may rent generator that vary in size from 100 to 900 KW.
E. The Contractor shall be responsible for the delivery and pick up of the generator.
The City of Corpus Christi will be responsible for the loading and unloading of the
generator.
Page 3 of 6
F. The rental period will start when the equipment leaves from the Contractor
premises and the rental period will end when the equipment handover by the
City of Corpus Christi to the Contractor.
G. The City may rent generator on Sigle Shift, Double Shift or Triple Shift, depends on
the circumstances. The Sigle Shift defined as 8 hours/day, 40 hours/week and 160
hours/month, Double Shift defined as 16 hours/day, 80 hours/week and 320
hours/month. Triple shift defined as unlimited usage in a day, week and unlimited
month. Month is defined 28 days and Week is defined as 7 days.
H. During the rental period, the contractor shall be responsible for the preventive
maintenance, repairs and/or replacement of parts of the generator.
I. The Contractor shall provide price inclusive of insurance and damage waiver.
J. The Contractor shall deliver the generator with full of diesel fuel. The City shall
return the equipment full of diesel fuel. The Contractor shall charge to the City, if
City fails to fill the tank. The prices should be as per market rate.
1.5 Parts and Warranty
A. The Contractor shall make repairs using new and unused Original Equipment
Manufacturer (OEM) parts.
B. The Contractor shall provide one-year warranty on repairs and one-year warranty
or manufacturer warranty on OEM parts.
C. Warranty repairs shall be corrected in a timely manner upon notification. If the
Contractor, after notice, fails to proceed promptly, the City may have the defects
corrected by a third party and the Contractor shall be liable for all expense
incurred. Such action shall not relieve the Contractor of further warranty liabilities.
D. The Contractor will be responsible for submitting warranty claims to manufacturer.
1.6 Service Personnel
A. The Contractor shall employ sufficient full-time service personnel to perform
services outlined in this contract. The Contractor's service technician must be
trained, experienced and qualified to perform services outlined in this contract.
B. The Contractor shall provide proper Personnel Protective Equipment (PPE) for their
employees performing the work as required by OSHA and any other Federal, State,
or Local codes, Law and Regulations.
C. The Contractor's technician shall check in with the onsite work coordinator prior to
commencing work and check out after completing the work. This requirement
applies to regular maintenance and call back repairs.
1.7 Invoicing
A. Invoice pricing shall reflect pricing as shown in the Contract.
B. All invoices shall provide detailed information, including:
1 . Service Agreement No
2. P.O No
3. Service Address
4. Model and Serial number of equipment
5. Description of repair, PM and rental services
Page 4 of 6
6. Itemized list of charges i.e. labor, parts/material,to include copies of all invoices
for parts/materials to support markup
7. Name of authorizing City representative
1.8 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program that
is acceptable to the Contract Administrator to assure that the requirements of the
Contract are provided as specified. The Contractor will also provide supervision of the
work to insure it complies with the contract requirements.
1.9 Safety
The Contractor shall ensure that all work is performed in a safe manner and shall
provide all necessary equipment and barriers to protect the work site, workers, city's
employees, city's vehicles and property.
1.10 Work Site Locations
Manufacturer
WWTP Plant Name Address Model # Serial KW
1 Broadway 801 Resaca Cummins
#DQKAB7889872 J110266097 2000
2 Laguna 201 Jester Cummins
Madre #DQPAB1529208 L150901852 650
3 Whitecap 13409 Whitecap Stewart &Stevenson
Blvd. #12GDT600 71909 600
4 Whitecap 13409 Whitecap Cummins
Blvd. #DQFAC1748207 G170215059 900
Lift Manufacturer
Station Name Address Model # Serial KW
1 Airport 1000 Olympian
International Dr. #D150P1 OLYANAT00730 150
2 Buckingha 7501 S.Staples Caterpillar
m #LS5 G5A03177 300
3 Greenfields 7310 Canadian Generac
Dr. #844874100 2094427 100
4 Cimarron 7401 Cimarron Cummins
#DSFAE5782087 L100159146 80
5 Country 6300 Everhart Generac
Club #7514330100 2091568 250
6 Jamaica 2092 Jamaica Generac
#11287700100 2013944 100
7 Kostoryz 6261 Kostoryz Caterpillar
#3306SR48 7YR03152 250
8 Laguna 2902 Laguna Caterpillar
Shores Shores #D1258 CATOOC71 HLCO 125
01
9 Oso #1 501 Nile Detroit Diesel 1761231 10608 500
#500RXC6DT2
10 Oso #2 501 Nile Detroit Diesel 1761231 10608 500
#600RXC6DT2
Page 5 of 6
Lift Manufacturer
Station Name Address Model # Serial KW
11 Woodriver 4601 Spring Cummins
Creek Dr. #DEFG6254688 A080151 167 350
12 Sharpsburg 4412 Sharpsburg Cummins
Rd. #DFEJ1716425 C170169476 450
13 Mobile Greenwood Baldor
WWTP #TS1303J SB2S160 101
SW Manufacturer
Pump Name Address Model # Serial KW
Station
1 Power St. 1218 N. Water Cummins
St. #DGDBD4489916 J000164716 100
2 Kinney St. 302 S. Water St, Kohler
#750REOZM 2134865 760
3 Kinney St. 302 S. Water St. Kohler
#750REOZM 2134386 760
4 Kinney St. 302 S. Water St. Kohler
#750REOZM 2134387 760
Gas Manufacturer
Loc Name Address Model # Serial KW
1 Gas Building 4225 S. Port Ave. Generac 2065509 150
#1964780100
2 CNG Fuel 5352 Ayers St. Cummins Al620910086 500
Station Bldg. 20 #1530014
Page 6 of 6
Attachment B:Bid/Pricing Schedule
e
� 11 CITY OF CORPUS
ORPUS
CHRISTI TIo : ill PURCHASING DIVISIONt ,�. 1
a BID FORM
•
MU
RFB No. 1735
IGenerator Preventive Maintenance and Repair Services
Date: 01/03/2019 PAGE 1 OF 5
Bidder: Holt Texas,LTD. Authorize. jr
Signature:/"
:c a• •uryear, enera ounse
1. Refer to "instructions to Bidders"and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. in submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices.
b. Bidder is an Equal Opportunity Employer,and the Disclosure of Interest information
on file with City's Purchasing office, pursuant to the Code of Ordinances,is current
and true.
c. Bidder is current with all taxes due and company is In good standin with I
applicable governmental agencies. 9 a I
d. Bidder acknowledges receipt and review of all addenda for this RFB.
e. Bidder shall bring Rental Total from Rental Section to Line 5 below.
item Descri'tionearallQTY
Annual Preventive HR Total Price
13=3 MI
Maintenance-Normal $ $
IIIHours, 8:00 AM to 5:00 PM 9 5I I, B 7.5-
Technician-Normal HR
Hours 200 $
Monday to Friday,8:0011111
MIAM to 5:00 PM Cl3
Technician-Afterhours, HR
Weekends and Holida s 60
$ �� $ 1 3, Sao
IIIIIIIIIIIIIIII Estimated Mark up (%)
Send 5 '„ MI
11111 Parts $10,000
co d $ 10, S-00
NI Allowance for Rental of
e enerators $35,000 $ o n
3� _a
$ 3��o 0 u,
Total
a
i4/111
00i 1 5 . CO
Generator Rental Price list
A. If the Contractor does not have generator as per specification given, then the
contractor can provide rate for the equivalent one.
B. The Contractor needs to provide rate for the single shift, double shift and triple
shift.
C. Rental Price will be taken in to consideration while determining lowest, responsible
and responsive bidder. For the calculation purpose we will consider sum of total
of day, week and month and
D.
Item Description Daily Rental Weekly Monthly
Rate Rental Rate Rental Rate
1 Cummins 650 KW
#DQPAB1529208
S/N: 1150901852
•
Single shift $ 1,3C7 $ LES/oo
Double shift
$ °So $ 6r 150 $
Triple shift a,113 $ aoo $ (2 y 6 0 o
2 Stewart&Stevenson 600 '
KW
#12GDT600
S/N: 71909
Single Shift $ 1,3 V? $14410o $ 12,300
Double Shift
$ �O50 $ 150 $ IP 4Sy
Triple Shift
$.)1773 $F- 100 Say, (0 041
3 Cummins 900 KW
#DQFAC1748207
S/N:G170215059
Single Shift $ j 8oc $ $
xRoo 31 b CRL7
Double Shift
$ 5' too $ 8, /ou $ /04too
Triple Shift $ i‘,200 $)'-1300 $3a cjoo
4 Olympian 150 KW
#D150P1
S/N: OLYANAT00730
Single Shift
I-!' S 4). q??
Double Shift $ HP-1 $ a 1(� $ Di 9(p 11
Triple Shift $ y SA $ wow' $ 8,104
5 Caterpillar 300 KW
#LS5
S/N: G5A03177
Single Shift $ y o o $ /?.o1 $ /,, (o o i
Double Shift $.1,401 $ 3 $ q,poa
Triple Shift
$ 7, x03 $ l° yo5 $ l`f, yoG
6 Generac 100 KW
#844874100
S/N:2094427
Single Shift $ 3t).3 $ 455 $ 6,0 4
Double Shift $ c/09 $ 3 6/ $ 4 8/P
Triple Shift $d2 7a-7 $ � Ceti $5`454
7 Cummins 80KW
#DSFAE5782087
S/N: L100159146
Single Shift $ 3 03 $ 66-6,
Double Shift $ $ j 3 b $ (?(ä'
Triple Shiftr
$a7a7 $1-}+oq 1 $ 5;1+54
8 Generac 250 KW
#7514330100
S/N:2091568
Single Shift - $ GQ. I $ 5i4.0 $ 1,2s-
Double Shift $ f &A O0 $ �,8./0 $3,_G 0
Triple Shift $ 51(090 y 12 0 $ 11, a
9 Generac 100 KW
#11287700100
S/N:2013944
Single Shift
$ 3v3 $ y55 $ 6,0 (
Double Shift $ q 0 q $ 113 fog $ J 8(8
Triple Shift
$
10 Caterpillar 250 KW i�a7 $ 1'�''0�! / $ 574514
#3306SR48
S/N:7YR03152
Single Shift $ G o7 $ 0 $ 10.53
Double Shift $ 111 9e0 $.)1 n.0 $3060
Triple Shift $5, b'4o $ 8/ "I $ / 1 , ad'o
11 Caterpillar 125 KW
#D1258
S/N:CAT00C71 HLC001
Single Shift $ y 4S $ 7L4 Z $ 1f-1
Double Shift
Triple Shift
$ y.4sa. $ 4,, 0P $ r, 90q-
12 Detroit Diesel 500KW
#500RXC6DT2
S/N: 176123110608
Single Shift
$ 1 , 0(.7 $ j,(Qco $ 133
Double Shift $ 3,. u° $ Lifvo $ 6, 400
Triple Shift
$ 9r 600 $/yigoo $ lliaoo
13 Detroit Diesel 500KW
#600RXC6DT2
S/N: 761231106081
Single Shift $ o6 7 $
Double Shift - , a; 13
Triple Shift $31 3.00 $‘-i, 1,13o $ 6140o
?? 600 $/4-1,140v $ // , ano
14 Cummins 350 Kw
#DEFG6254688
S/N: A080151167
Single Shiff $ f- -
oo $ I 2.0 l $ 1, 6O I
Double Shift $ %'40f $ 3, 6o>_ $
Triple Shift �{j s�o�
7 x-03 $ )01 /14 $ p-c Li o b
15 Cummins 450 KW
#DFEJ 1716425
S/N:C170169476
Single Shift $ j b 6 7 $ f 6 0 o $
Double Shift $ 3' � 1 3?
Triple Shift a0 0 $ y 1 �0 ° $ (01i-too
$ 7a baa $ 14,+- " $ it -o i3
16 Cummins 100 KW
#DGDBD4489916
S/N: J000164716
Single Shift $ 3 0 3 $ Lt S5 $ 10 0 (9
Double Shift $ 709 $ 113 `f $ j, Fir
Triple Shift $ 1_7a? $ 9,octi $ S LFctj
17 Cummins 900 KW
#DQFAC 1748207
S/N: G170215059
Single Shift
Double Shift $ /i ?0e) $ .370o $3 op
$ S,gao $ e'4100 $ICI,eeo
Triple Shift $
1
18 Kohler 760 KW 6iaao $.2130 o $32, 0
�o
#750REOZM
S/N:2134865
Single Shift $ j 3 b-1 $ $
Skidoo I�, 300
Double Shift $ � use $ 6 $ I fir, £4
Triple Shift $ 2,7 73 $r, lo o $ ?'J 600
19 Kohler 760 KW •
#750REOZM
S/N:2134386
Single Shift $ 11317 $ , tae $ /2,30u
Double Shift $,;05,) $6t 1 SU $ Iof- 1-1C1
Triple Shift $) ,173 $ 0oo $A1-1, 60, u
20 Kohler 760 KW
#750REOZM
S/N:2134387
Single Shift $ 1 t3b7 $1-1, 1 ° ' $ /i213vu
Double Shift $ 025.-b
0o $ b, i 5o $ 1?i 450
Triple Shift $x -/73 $' .a o $11+4 G o v
21 Generac 150 KW
#1964780100
S/N:2065509
Single Shift $ $ -714 $ 9
Double Shift $ f195)9 $ al $ia, `?6f-
Triple Shift `-1,4 $ b e 67
22 Cummins S00 KW
#1530014
S/N:A1620910086
Single Shift $ (1 bb 7 $ f 600 $ 1, 133
Double Shift $ 3, ado $ � g,00 $ levo
Triple Shift $ ��4 o o $ &414 o u $ j 1
00
Sub-Total Rentals .$� $ �•°'$ 6'-3,6 , o
Total Rentals
_1_17 ' $ f �4 g-3 . 0 0 `V.�
ATTACHMENT C: INSURANCE REQUIREMENTS
I. CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the City.
Contractor must not allow any subcontractor, to commence work until all similar
insurance required of any subcontractor has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract Administrator
one (1) copy of Certificates of Insurance with applicable policy endorsements
showing the following minimum coverage by an insurance company(s)
acceptable to the City's Risk Manager. The City must be listed as an additional
insured on the General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on GL, AL and WC if applicable.
Endorsements must be provided with Certificate of Insurance. Project name
and/or number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material change, Per occurrence- aggregate
or termination required on all certificates and
policies.
COMMERCIAL GENERAL LIABILITY $1,000,000 Per Occurrence
including:
$1,000,000 Aggregate
1 . Commercial Broad Form
2. Premises- Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this Exhibit.
not domiciled in Texas)
Employers Liability $500,000/$500,000/$500,000
Page 1 of 3
C. In the event of accidents of any kind related to this contract, Contractor must
furnish the Risk Manager with copies of all reports of any accidents within 10 days
of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance.
The workers' compensation coverage provided must be in statutory amounts
according to the Texas Department of Insurance, Division of Workers'
Compensation. An All States Endorsement shall be required if Contractor is not
domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration of
this Contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written on an occurrence basis by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of no
less than A- VII.
C. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the
policy expiration dates. All notices under this Exhibit shall be given to City at the
following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
• List the City and its officers, officials, employees, and volunteers, as
additional insured by endorsement with regard to operations, completed
operations, and activities of or on behalf of the named insured performed
under contract with the City, with the exception of the workers'
compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of
any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written notice
for nonpayment of premium.
Page 2 of 3
E. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to
suspend Contractor's performance should there be a lapse in coverage at any
time during this contract. Failure to provide and to maintain the required
insurance shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to
provide and maintain any insurance or policy endorsements to the extent and
within the time herein required, the City shall have the right to order Contractor
to stop work hereunder, and/or withhold any payment(s) which become due to
Contractor hereunder until Contractor demonstrates compliance with the
requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons
or property resulting from Contractor's or its subcontractor's performance of the
work covered under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of
Corpus Christi for liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this contract.
2018 Insurance Requirements
Utilities
Generator Repair and Preventive Maintenance Services
04/26/2018 sw Risk Management
Valid Through 12/31/2018
Page 3 of 3
ATTACHMENT D: WARRANTY REQUIREMENTS
A. The Contractor shall provide one-year warranty on repairs and one-year warranty
or manufacturer warranty on OEM parts.
B. Warranty repairs shall be corrected in a timely manner upon notification. If the
Contractor, after notice, fails to proceed promptly, the City may have the defects
corrected by a third party and the Contractor shall be liable for all expense incurred.
Such action shall not relieve the Contractor of further warranty liabilities.
C. The Contractor will be responsible for submitting warranty claims to manufacturer.
Page 1 of 1