HomeMy WebLinkAboutC2019-070 - 2/19/2019 - Approved SERVICE AGREEMENT NO. 1868
AL KRUSE TENNIS CENTER MANAGEMENT SERVICES
THIS Al Kruse Tennis Center Management Services Agreement ("Agreement") is entered
into by and between the City of Corpus Christi, a Texas home-rule municipal corporation
("City") and Love Tennis & Education ("Contractor"), effective upon execution by the City
Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has submitted a proposal to provide management and
operational services for the Al Kruse Tennis Center in response to City Request for Proposal
No. 1868 ("RFP") which RFP and the Contractor's proposal are incorporated by reference
in this Agreement as Exhibits 1 and 2 respectively, as if each were fully set out here in its
entirety;
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Al Kruse Tennis Center Management Services
("Services") in accordance with the attached Scope of Work, as shown in Attachment
A, and the City's RFP No. 1868 the content of which is incorporated by reference into
this Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for five years, with performance commencing upon the date
of issuance of a notice to proceed from the Contract Administrator or Purchasing
Division.
3. Compensation. The City will pay the Contractor $1 ,900.00 per calendar month as
shown in Attachment B for Services completed and accepted by the City within 30
days of receipt of an acceptable invoice. In the event the initial term does not begin
at start of a calendar month the initial monthly invoice shall be paid on a pro rata basis.
The Contractor shall retain 100% of all revenue earned by the Contactor at the Center.
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Becky Perrin, Assistant Director
Parks & Recreation Department
(361 ) 826-3498
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5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must deliver
a certificate of insurance ("COI"), as proof of the required insurance coverages, to the
City's Risk Manager and the Contract Administrator. Additionally, the COI must state
that the City will be given at least 30 days' advance written notice of cancellation,
material change in coverage, or intent not to renew any of the policies. The City must
be named as an additional insured. The City Attorney must be given copies of all
insurance policies within 10 days of the City Manager's written request. Insurance
requirements are as stated in Attachment C, the content of which is incorporated by
reference into this Agreement as if fully set out here in its entirety.
(B) In the event a payment bond, a performance bond, or both, are required of the
Contractor to be provided to the City under this Agreement before performance can
commence, the terms, conditions, and amounts required in the bonds and
appropriate surety information are as included in the RFB/RFP or as may be added to
Attachment C, and such content is incorporated here in this Agreement by reference
as if each bond's terms, conditions, and amounts were fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be provided by
the Contractor over a period of time, the City will exercise its right to specify time, place
and quantity of Services to be delivered in the following manner: any City department
or division may send to Contractor a purchase release order signed by an authorized
agent of the department or division. The purchase release order must refer to this
Agreement, and Services will not be rendered until the Contractor receives the signed
purchase release order.
7. Inspection and Acceptance. Any Services that are provided but not accepted by the
City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the Contractor,
a replacement service may be procured by the City on the open market and any costs
incurred, must be paid by the Contractor within 30 days of receipt of City's invoice.
8. Warranty. (A) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services. (B) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose, and of
good material and workmanship. The Contractor warrants that it has clear title to the
products and that the products are free of liens or encumbrances.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more than
the City's actual requirements nor do the estimates restrict the City from ordering less
than its actual needs during the term of the Agreement and including any Option
Period. Substitutions and deviations from the City's product requirements or
Page 2 of 7
specifications are prohibited without the prior written approval of the Contract
Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any fiscal
year of the City, which fiscal year ends on September 301h annually, is subject to
appropriations and budget approval specifically covering this Agreement as an
expenditure in said budget, and it is within the sole discretion of the City's City Council
to determine whether or not to fund this Agreement. The City does not represent that
this budget item will be adopted, as said determination is within the City Council's sole
discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,servant
or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator. In using
subcontractors, the Contractor is responsible for all their acts and omissions to the same
extent as if the subcontractor and its employees were employees of the Contractor.
All requirements set forth as part of this Agreement, including the necessity of providing
a CO1 in advance to the City, are applicable to all subcontractors and their employees
to the same extent as it the Contractor and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written change
order signed by both parties. Change orders may be used to modify quantities as
deemed necessary by the City.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes,
unemployment taxes and all other related taxes. Upon request, the City Manager shall
be provided proof of payment of these taxes within 15 days of such request.
16. Right to Review and Audit. Contractor grants City, or its designees, the right to audit,
examine or inspect, at City's election, all of Contractor's records relating to
performance of the Services during this term of this Agreement and during the retention
period herein. The audit, examination or inspection may be performed by a City
designee, which may include its internal auditors or an outside representative engaged
by City. City agrees that it shall exercise its right to audit, examine or inspect
Contractor's records only during Contractor's regular business hours. Contractor
agrees to retain its records, as described in section 1 .4 of Attachment A, for a minimum
Page 3 of 7
of four years following termination of this Agreement. Contractor shall include this audit
clause in any subcontractor contract.
17. Notice. Any notice required under this Agreement must be given by fax, hand delivery,
or certified mail, postage prepaid, and is deemed received on the day faxed or hand-
delivered or on the third day after postmark if sent by certified mail. Notice must be
sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Becky Perrin, Assistant Director
Parks & Recreation Department
1201 Leopard St., 2nd Floor, Corpus Christi, TX 78401
Fax: (361 ) 826-3864
IF TO CONTRACTOR:
Love Tennis & Education
Attn: Ronald Elizondo, Founder, President
Email: elizondotennis@gmail.com
P.O. Box 60963 Corpus Christi, TX 78466
18. CONTRACTOR AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE
CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS
("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY, LOSS,
CLAIMS, DEMANDS, SUITS AND CAUSES OF ACTION OF ANY NATURE
WHATSOEVER ON ACCOUNT OF PERSONAL INJURIES (INCLUDING DEATH
AND WORKERS' COMPENSATION CLAIMS), PROPERTY LOSS OR DAMAGE, OR
ANY OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES
OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH
THIS AGREEEMENT OR THE PERFORMANCE OF THIS AGREEMENT, REGARDLESS
OF WHETHER THE INJURIES, DEATH OR DAMAGES ARE CAUSED OR ARE
CLAIMED TO BE CAUSED BY THE CONCURRENT OR CONTRIBUTORY
NEGLIGENCE OF INDEMNITEES, BUT NOT IF BY THE SOLE NEGLIGENCE OF
INDEMNITEES UNMIXED WITH THE FAULT OF ANY OTHER PERSON.
CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND
DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND
ALL ACTIONS BASED THEREON WITH COUNSEL SATISFACTORY TO THE CITY
ATTORNEY, AND PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS
AND EXPENSES OF ANY KIND ARISING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
Page 4 of 7
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE THE
EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
19. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure to
perform the work specified in this Agreement or to keep any required insurance policies
in force during the entire term of this Agreement. The Contract Administrator must give
the Contractor written notice of the breach and set out a reasonable opportunity to
cure. If the Contractor has not cured within the cure period, the City Manager may
terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for convenience
upon 30 days advance written notice to the Contractor. The City Manager may also
terminate this Agreement upon 24 hours written notice to the Contractor for failure to
pay or provide proof of payment of taxes as set out in this Agreement.
20. Assignment. No assignment of this Agreement by the Contractor, or of any right or
interest contained herein, is effective unless the City Manager first gives written consent
to such assignment. The performance of this Agreement by the Contractor is of the
essence of this Agreement, and the City Manager's right to withhold consent to such
assignment is within the sole discretion of the City Manager on any ground whatsoever.
21. Severability. Each provision of this Agreement is considered to be severable and, if, for
any reason, any provision or part of this Agreement is determined to be invalid and
contrary to applicable law, such invalidity shall not impair the operation of nor affect
those portions of this Agreement that are valid, but this Agreement shall be construed
and enforced in all respects as if the invalid or unenforceable provision or part had
been omitted.
22. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement and its attachments, such conflicts and inconsistencies will be resolved by
reference to the documents in the following order of priority:
A. this Agreement; then,
B. its attachments.
23. Certificate of Interested Parties. Contractor agrees to comply with Texas Government
Code Section 2252.908, as it may be amended, and to complete Form 1295
"Certificate of Interested Parties" as part of this Agreement. Contractor shall not
boycott Israel during the term of this Contract as required by Texas Government Code
Chapter 2270.
24. Governing Law.This Agreement is subject to all federal, State, and local laws, rules, and
regulations. The applicable law for any legal disputes arising out of this Agreement is
Page 5 of 7
the law of the State of Texas, and such form and venue for such disputes is the
appropriate district, county, or justice court in and for Nueces County, Texas.
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or written,
between the parties.
(SIGNATURE PAGE FOLLOWS)
Page 6 of 7
CONTRACTOR
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CITY OF CORPUS CHRISTI
Signature: _ �- � --
Printed Name: ,l !„� 33 c F✓2
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Date: 2 . 20•l ctia
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ATTEST:
RE CCA HUERTA
PPROVED •S TO LEGAL FORM: CITY SECRETARY
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Assistant City Attorney Date
Attached and Incorporated by Reference:
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Attachment A: Scope of Work
Attachment B: Pricing IRnl..._ •.L_ cJ
Attachment C: Insurance/Bond Requirements
ETARr
Incorporated by Reference Only:
Exhibit 1 : RFP No. 1868
Exhibit 2: Contractor's proposal
Page 7 of 7
Attachment A - Scope of Work
1.1. Background
The Al Kruse Tennis Center ("The Center"), located at 502 King Street, Corpus Christi,
Texas 78404, is a full service municipal tennis center which offers quality courts for
play, private, semi-private and group lessons,leagues, tournaments and professional
stringing. This Tennis Center features 10 lighted courts, a large pro shop, and locker
rooms.
1.2. General Requirements
The Contractor will be required to provide the day to day operations of the facility.
This includes everything to operate the Center except capital improvements to the
facility.
1.3. Scope of Work
A. Contractor shall operate the Center in conformity with the laws of the State of
Texas and ordinances, rules and regulation of the City of Corpus Christi.
B. Contractor shall operate, manage, and maintain the Center, including without
limitation, all activities on the courts, the club house, and adjacent grounds area
and in the locker/restroom.
C. Fee Schedule and Additional Programing Fees:
1 . Contractor shall adequately publish and enforce all fees, activities and rules
governing the playing of tennis conducted at the Center. All fees must be in
accordance with the approved Fee Schedule attached as A-1 . Contractor
may not charge any other fees without prior written approval of the Contract
Administrator. The Contractor shall retain 100% of all revenue earned by the
Contractor at the Center.
2. Any additional programing fees not listed in the City Tennis Fee Schedule
including, but not limited to; camps, classes, leagues and tournaments shall
be classified as a Pilot Program. All Pilot Programs shall be submitted for
approval to the Director of Parks and Recreation or Designee prior to
conducting the program. If approved, the program fee will be set by the Parks
and Recreation Department as a Pilot fee and the Contractor will be able to
run the desired program as a pilot program. All successful Pilot programs will
be presented for approval by City Council during the annual approval of fees.
If approved, the fee and program will be added to the City Fee Schedule. At
that point, it will no longer be considered a pilot program. If the program is
not approved, the Contractor will not be able to continue the program for
the following fiscal year.
D. Contractor shall employ a sufficient number of employees to assist in conducting
lessons, operating the Pro Shop, and scheduling courts. All employees shall be
employees of the Contractor, not the City.
Page 1 of 10
E. Contractor shall ensure all employees conduct themselves in an orderly manner
and in keeping with the conduct required of employees in service organizations.
Contractor shall ensure that employees do not consume intoxicating
substances. Contractor and its employees shall use language and conduct that
is suitable to families and youth.
F. None of the contract services may be subcontracted without the prior written
approval of the Contract Administrator.
G. Contractor and any assistants, sub-contractors or support personnel shall
complete a national background history check at its cost prior to instructing or
working at the Center. The City shall retain the right to prohibit anyone from
working on this agreement based on the results of the background check.
H. Contractor will provide suitable signage at the Pro Shop advising the public that
the business activity is operated by the Contractor as an independent
contractor and not operated by the City.
I. Contractor shall promote the game of tennis through a variety of programs,
including programs for youth, adults and active aging adults.
J. Contractor shall be granted the exclusive right to operate a Pro Shop at the
Center including the right to:
1. Sell Merchandise
2. Rent rackets, ball machines, buckets of balls
3. String and repair rackets
4. Operate a food and drink concession
Contractor must maintain rental tennis rackets, ball machines and buckets of
balls for public use.
K. Contractor shall make a minimum of two tennis courts available to the public
whenever the Contractor or authorized individuals are giving, or available to
give tennis lessons, with the exception of tournaments.
L. Contractor must post a schedule of hours of operation at the facility and file the
schedule with the Contract Administrator.
M. Contractor must notify the Contract Administrator of all dangerous conditions or
special defects. Contractor must not use, or allow to be used, any areas of the
Center which has dangerous conditions or special defects.
Page 2 of 10
L
N. Contractor shall be responsible for all janitorial services. Janitorial services include
but are not limited to the following:
1 . Picking up all trash located on the premises, trash is defined as any discarded,
unwanted or worthless material or object.
2. Keeping unwanted debris and water off the courts.
3. Cleaning all buildings on premises, including pro shop, restrooms, locker
rooms and storage rooms.
4. Mowing and edging all the grass located on the premises in accordance with
City Standards.
5. Trimming all trees and shrubs located on the premises in accordance to City
Standards.
0. Contractor shall be responsible for all minor repairs at the Center. "Minor repairs"
is defined as cosmetic, nonstructural repairs to the Center. This includes but is not
limited to windscreens, nets, water coolers and benches.
P. Contractor shall make no alterations to the Center without the Contract
Administrator's prior written approval.
Q. The City is responsible for all Center maintenance including utilities and major
repairs at the Center, all subject to annual appropriation of funds. "Major
repairs" is defined as non-cosmetic, structural repairs to the Center. This includes
but is not limited to A/C repair, fencing, and lights. Contractor shall allow the City
or its designee entrance during normal operating hours for maintenance or
repairs. In consideration of this, it is agreed that the Contractor must make no
claim for any damages against the City for loss of income due to the City's failure
to make any repairs or failure to perform maintenance.
1.4. Record Keeping
A. Contractor shall keep accurate books of account of all Earned Revenue
collected. The books of account will be open for inspection, copy, or audit by
the City Manager or designee at all times. All transactions should be accurately
and fairly reflected in books and records, in reasonable detail and supported by
original documentation. Electronic records shall be kept in a form that is non-
erasable, non-rewritable, organized, and immediately produced or
reproduced. All books of account and backup documentation must be
available to the Contract Administrator for review during the City's business hours.
B. Contractor shall have underlying documentation for all Earned Revenue. This
includes but is not limited to: Contractor's monthly statement, cash register
Page 3 of 10
tables, purchase orders, invoices and sales receipts. The following
documentation must be preserved by the Contractor during the contract term:
1. Contractor shall keep on file all background checks for all current and past
employees. The City shall retain the right to prohibit anyone from working on
this agreement based on the results of the background check.
2. Contractor shall keep daily court reservation sheets. Contractor must turn in
reservation sheets to be reviewed upon City request.
C. Customer service surveys must be made available to all participants of the
facility. Surveys or copies of any completed surveys will be turned in upon City
request. Receiving low scoring surveys or customer service complaints will not
necessarily result in a "Needs Improvement" rating.
D. Contractor shall keep documentation on all efforts in community outreach, such
as: teacher in-service, free clinics, presentations at neighborhood associations,
schools, churches, volunteering, etc. Upon City request, the Contractor must
provide documentation from any meetings attended or printed material from
presentations or flyers from any programs that were offered.
E. The City shall conduct random audits throughout the year. Contractor will have
two weeks to submit all documentation. Failure to comply may result in the
termination of the contract.
1.5. Reporting
A. Contractor shall furnish the Contract Administrator with a monthly statement of
all Earned Revenue generated at the facility on or before the tenth day of each
month during the contract term.
B. Contractor must submit to the Contract Administrator a monthly schedule of all
programs and activities for the forthcoming month. The schedule must identify,
at a minimum, leagues, lessons, youth and adult programs, tournaments by
dates and estimated hours of operation. The monthly schedule must be
submitted to the contract administrator before the first day of the forthcoming
month.
C. Contractor shall submit all documents covered in this section in accordance with
the time stated above. Failure to comply may result in the termination of the
contract.
Page 4 of 10
1.6. Contractor Performance Review
A. Contractor performance reviews will take place annually to review the following
items:
1 . Facility Inspection - Random facility inspections will be performed by the
City quarterly. Areas to be reviewed are: cleanliness of pro shop and
restrooms/locker rooms, court maintenance, premises maintenance, fire
safety compliance, and hours of operation. See Attachment A-2 Tennis
Center Facility Inspection Form.
2. Programming -Types/levels and times of programs being offered; number
of participants; any partnerships with local association groups or schools.
A breakdown on the type of tournament and court hours used for adults,
junior, leagues, mixers/social groups and tournaments. During the review,
the Contractor must bring all programing information above and/or
present documentation that an effort was made to offer these services.
See Attachment A-3 Tennis Center Programming Form.
1.7. Grading Factors
A. Contractor shall maintain an 85% or above on both of the areas listed under the
Contract Performance Review. If the Contractor does not meet expectations
on both items, the Contractor will receive a "Needs Improvement" rating and
will be given the opportunity to raise this to a passing grade. Failure to improve
grade upon further opportunity may result in the termination of this contract.
1.8. Landscaping and Trash Pickup Responsibilities
Contractor shall be responsible for all landscaping and trash pickup responsibilities
within the perimeter as out lined in red on the attached Al Kruse Tennis Center Site
Map.
1.9. Hours of Operation for Tennis Center:
The Al Kruse Tennis Center shall be open between the hours of 9am - 9pm Monday
- Thursday, 9am - 8pm on Fridays and 9am - 2pm on weekends; any proposed
changes to the current scheduled hours must be approved by the Director of Parks
and Recreation.
Page 5 of 10
Al Kruse Tennis Center Site Map
Contractor is responsible for all landscaping within the perimeter boundaries. Contractor
will also be responsible for picking up all trash located in the both designated parking
lots. Perimeter Boundaries are out lined in red.
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Page 6 of 10
SCOPE OF WORK
ATTACHMENT A-1
Proposed City Tennis Fee Schedule
A. Annual and Semi-Annual Fees Fee Unit
Adult Annual $ 160.00 per/year
Adult Semi-Annual $ 110.00 per/6months
Youth Annual $ 75.00 per/year
Youth Semi-Annual _$ 60.00 per/6months
Family Annual $ 300.00 per/year
Family Semi-Annual $ 160.00 per/6months
Non-Resident(3 Month Pass) $ 60.00 per/3months
B. Court Fees
Outdoor
Open Play(per/player) $ 3.00 per/1.5hrs
Private Lesson(court fee) $ 1.50 per/hrs
Semi-Private/Group Lesson(court fee) $ 1.50 per/hrs
Covered Paviliens(HEB)
Adult Open Play(per/player) $ 7.00 per/1.5hrs
Private Lesson $ 4.50 per/hrs
Semi-Private/Group Lesson(court fee) $ 2.25 per/hrs
C. Lesson Fees
Director of Tennis
PrivateTennis Lessons $ 60.00 (per/hr)
PrivateTennis Lessons $ 45.00 (per/45min)
PrivateTennis Lessons $ 30.00 (per/30min) _
Semi-Private Lesson(per/player)(2 player) $ 30.00 (per/hr)
Group Lesson(per/player)(3 player) $ 20.00 (per/hr)
Group Lesson(per/player)(4+player) $ 15.00 (per/hr)
Head Pro
PrivateTennis Lessons $ 50.00 (per/hr)
PrivateTennis Lessons $ 25.00 (per/30min)
Semi-Private Lesson(per/player)(2 player) $ 25.00 (per/hr)
Group Lesson(per/player)(3 player) $ 18.00 (perjhr)
Group Lesson(per/player)(4 player) $ 16.00 (per/hr)
Group Lesson(per/player)(5+player) $ 12.00 (per/hr)
Assistant Pro
PrivateTennis Lessons $ 45.00 (per/hr)
PrivateTennis Lessons _ $ 22.50 (per/30min)
Semi-Private Lesson(per/player)(2 player) $ 22.50 (per/hr)
Page 7 of 10
Proposed City Tennis Fee Schedule
Group Lesson(per/player)(3 player) $ 15.00 (per/hr)
Group Lesson(per/player)(4 player) $ 12.00 (per/hr)
Group Lesson(per/player)(5+player) $ 10.00 (per/hr)
D. League Fees
USTA Sanctioned Leagues
Adult 18&Over Leagues(2 singles&3 doubles) $ 57.00 per/league match
Adult 40&Over Leagues(2 singles&3 doubles) $ 57.00 per/league match
Adult 55&Over Leagues(3 doubles) $ 43.00 per/league match
Mixed 18&Over Leagues(3 doubles) $ 43.00 per/league match
Mixed 40&Over Leagues(3 doubles) $ 43.00 per/league match
E. Facility Rental Fees
HEB Tennis Center
22max courts(Full day more than 6hrs) $ 600.00 per/rental
22max courts(Half day less than 6hrs) $ 300.00 per/rental
11max courts(Full day more than 6hrs) $ 300.00 per/rental
llmax courts(Half day less than 6hrs) $ 150.00 per/rental
Al Kruse Tennis Center
10max courts(Full day more than 6hrs) $ 300.00 per/rental
10max courts(Half day less than 6hrs) $ 150.00 per/rental
Page 8 of 10
Scope of Work
Attachment A-2
Tennis Centers Facility inspection Form
Tennis Facility Date
Employee on Site
City Staff's Name
Yes No
1 is the pro-shop clean and free of trash and debris? El t]
2 Are the days and hours of operation dearly visible on the door or window? El El
3 Is information about programs/tournament/clinics offered clearly displayed? ED El
4 Are the fire extinguishers and First Aid Kits current on inspections and readily accessible? Q El
5 Have the AC/Heating filters been cleaned orchanged? a
6 Is the staff's appearance clean/appropriate for a tennis center? a ED
7 Are storage areas organized and maintained? El El
8 Are Restrooms clean and properly stocked? El
9 Are locker rooms clean and in sanitary condition? CI
10 Is there a fire evacuation plan posted in a conspicuous location? EJ E]
11 Are the courts free of debris? El El
12 Are the benches in good condition and available to every court? El
13 Are the windscreens in good condition and secured to the fence? Q
14 Are the nets and center straps all in good playable condition? El Ei
.15 Is a backboard available to the public and In good condition? 1J EJ
16 Is the grass mowed and properly edged? a a
17 Are the trees trimmed in accordance to City standards? El Q
Notes:
Each question is worth 1 pt.Add up all boxes checked yes and divide by the total number of questions.
SCORE / 17
GRADE
Page 9 of 10
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Attachment B - Pricing
covs
�► CITY OF CORPUS CHRISTI
oi
`� Pricing Form
t4t211PURCHASING DIVISION
18V RFP No. 1868
Ai Kruse Tennis Center Management
PAGE 1OF1
DATE: A/Op. fro,20/2
RONRG0 G/20400 a .11
PROPOSER AUT ORIZED SIGNATURE
1. Refer to "Instructions to Proposers" and Contract Terms and Conditions before
completing proposal.
2. Provide your best price for each item.
3. In submitting this proposal, Proposer certifies that:
a. the prices in this proposal have been arrived at independently,without
consultation, communication, or agreement with any other Proposer or
competitor, for the purpose of restricting competition with regard to prices;
b. Proposer is an Equal Opportunity Employer; and the Disclosure of Interest
information on file with City's purchasing office, pursuant to the Code of
Ordinances, is current and true.
c. Proposer has incorporated any changes issue through Addenda to the RFP in this
pricing.
UNIT TOTAL
ITEM DESCRIPTION QTY ' UNIT PRICE PRICE
1.0 Management Fee to include all 60 Months I Oo.00 114 07),00
expenses and fees to operate the i
Center, excluding anticipated revenue
I '
11
IIf I
Attachment C - Insurance/Bond Requirements
I. CONTRACTOR'S LIABILITY INSURANCE REQUIREMENTS
A. Contractor must not commence work under this contract until all insurance required has
been obtained_and such insurance has been approved by the City. Contractor must
not allow any subcontractor, to commence work until all similar insurance required of
any subcontractor has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract Administrator one (1)
copy of Certificates of Insurance with applicable policy endorsements showing the
following minimum coverage by an insurance company(s) acceptable to the City's Risk
Manager. The City must be listed as an additional insured on the General liability and
Aircraft Liability policies by endorsement, and a waiver of subrogation endorsement is
required on GL, Aircraft Liability and WC if applicable. Endorsements must be provided
with Certificate of Insurance. Project name and/or number must be listed in Description
Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material Per occurrence - aggregate
change or termination required on all
certificates and policies.
COMMERCIAL GENERAL LIABILITY $1,000,000 Per Occurrence
including: $1,000,000 Aggregate
1 . Commercial Broad Form
2. Premises - Operations
3. Products/ Completed
Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1 ,000,000 Combined Single Limit
1 . Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this
not Exhibit.
domiciled in Texas)
Employers Liability $500,000/$500,000/$500,000
C. In the event of accidents of any kind related to this contract, Contractor must furnish
the Risk Manager with copies of all reports of any accidents within 10 days of the
accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The
workers' compensation coverage provided must be in statutory amounts according to
the Texas Department of Insurance, Division of Workers' Compensation. An All States
Endorsement shall be required if Contractor is not domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Contractor's sole expense, insurance coverage
written on an occurrence basis by companies authorized and admitted to do business
in the State of Texas and with an A.M. Best's rating of no less than A- VII.
C. Contractor shall be required to submit renewal certificates of insurance throughout the
term of this contract and any extensions within 10 days of the policy expiration dates.
All notices under this Exhibit shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, and volunteers, as additional insureds
by endorsement with regard to operations, completed operations, and activities of or
on behalf of the named insured performed under contract with the City, with the
exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to suspend
Contractor's performance should there be a lapse in coverage at any time during this
contract. Failure to provide and to maintain the required insurance shall constitute a
material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to provide
and maintain any insurance or policy endorsements to the extent and within the time
herein required, the City shall have the right to order Contractor to stop work hereunder,
and/or withhold any payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to which
Contractor may be held responsible for payments of damages to persons or property
resulting from Contractor's or its subcontractor's performance of the work covered
under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory
with respect to any insurance or self insurance carried by the City of Corpus Christi for
liability arising out of operations under this contract.
It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this contract.
2019 Insurance Requirements
Purchasing
Parks & Recreation Tennis Centers - Al Kruse & HEB Tennis Centers Management
01/18/2019 sw Risk Management
BOND REQUIREMENTS: No bond requirements necessary for this service agreement; Section
5. (B) is null for this Service Agreement.