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Home My WebLink AboutC2019-218 - 4/22/2019 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi,Texas, a Texas home-rule municipal corporation ("City")and HDR Engineering, Inc. ("Consultant"), agree to the following amendments to the Contract for Professional Services for Leopard Street from Crosstown Freeway to Palm Drive (Project No. E12103): Original Contract January 29, 2013 Motion No. M2013-024 $563,389 In the Original Contract, Exhibit"A", Section I. Scope of Services shall be amended as set forth in the attached Amendment No. 1, Exhibit"A". In the Original Contract, Article 5. Fee shall be amended based on the modified scope of services in the attached Amendment No. 1, Exhibit"A"for a fee not to exceed $8,210,for a total restated fee not to exceed $571,599. All other terms and conditions of the January 29, 2013 Contract for Professional Services between the City and Consultant,and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect. OF (.0, 1)3 S CH S ) NEERNC ,. eff H. Edmonds, P. E., D e Arthur B. Colwell, P.E. Date Director of Engineering Services Vice President/Managing Principal 555 N. Carancahua, Suite 1600 Corpus Christi,TX 78401 APPROVED AS TO LEGAL FORM (361)696-3300 office 2019.04.18 14:09:52 arthur.colwell@hdrinc.com -05'00' Assistant City Attorney Date 771FelotU‘L(+044(fri ecretary Date Accounting Unit 3552-051 Account 550950 Activity E12103-01-3552-EXP Account Category 50950 Fund Name Street 2016 CO Bond 2012 C2019-218 4/22/19 HDR Engineering Inc. Qr Amt\irn • December 7, 2018 March 17, 2019 Rev 1 10018658 March 27, 2019 Rev 2 April 9, 2019 Rev 3 Mr. Jeff H. Edmonds, P.E., Director of Engineering Services City Of Corpus Christi 1201 Leopard Street Corpus Christi, TX 78401 RE: Amendment 1 Leopard Street— Bond 2012 (Project No. E12103) Dear Mr. Edmonds, HDR is requesting an amendment to the Leopard Street project (E12103)from Palm Drive to SH 286 (Crosstown Expressway). The amendment request addresses out-of-scope work which was performed under the approval of Engineering Services. Project Development History The City of Corpus Christi and HDR executed a contract for the Leopard Street (E12103) project in January 2013. A final ELR was submitted to Engineering Services in July 2013. Engineering Services subsequently requested HDR research the accommodation of bike lanes within the Leopard Street footprint and acknowledged that these services were out-of-scope. Bike lane research, coordination and revisions to base files began in September 2013. HDR submitted an amendment request to recover bike lane costs in January 2014 and continued Basic Services design efforts as per the City's direction. Scope reduction meetings for all Bond 2012 projects were held in October 2014. The City Council began scrutinizing the inclusion of bike lanes in a number of street projects in November 2014, and in an effort to reduce construction costs, Engineering Services requested HDR to submit a 60% plan set without the bike lanes. Subsequent to this request, HDR revised the base files again, and submitted the 60% plan set in December, 2014. hdrinc.com 555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849 (361)696-3300 AMEND. NO. 1 EXHIBIT "A" Page 1 of 4 • • Mr.J.H.Edmonds,P.E. Amendment 1 10018658 Leopard Street from Palm Drive to Crosstown(Project No.E12103) Out-of-Scope Work (Bike Lane Coordination) Previous staff from Engineering Services requested that HDR perform research and implement changes to the Leopard design to accommodate bike lanes. HDR informed City staff during that time that accommodating bike lanes in the Leopard design was out of scope, and all parties pushed forward to stay on schedule. The following serves as an outline of the out-of-scope services associated with the bike lane coordination: 1. The signed and sealed ELR recommended no bike lanes. 2. Engineering Services directed HDR to analyze what it would take to add bike lanes. (typical section, pavement type, alignment impact). 3. Due to the room needed to accommodate the bike lanes, the level of effort increased to visiting with property owners in person to discuss on-street parking versus off-street parking ("off-street" indicates the owner had parking accommodations elsewhere, not on the street). The City's goal was to eliminate curb-side parking along Leopard Street. 4. HDR submitted an amendment to recover the cost for bike lane and property owner coordination, revisions to the base files, and to update ELR. The City did not respond. 5. The City and HDR moved forward with design accommodating bike lanes. Base files were revised to accommodate the bike lanes and the street alignment was revised due to required offset. 6. Prior to the 60% submittal, the addition of bike lanes to a large number of projects was heavily scrutinized by City Council. Subsequently, Engineering Services directed HDR to remove the bike lanes. This required revisions to the base files, street alignment,typical sections, and pavement structure. 7. Leopard was then placed on hold due to the Harbor Bridge project. 8. HDR reminded the City of the need for an amendment to capture the effort associated with the inclusion and removal of the bike lanes. The City acknowledged the additional effort but asked that HDR submit an amendment request as part of an overall amendment to kick start design again once the changes from the Harbor Bridge were known. 555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849 Texas P.E.Firm Registration No.754 (361)696-3300 Page 2 of 3 AMEND. NO. 1 EXHIBIT "A" Page 2 of 4 Mr.J. H.Edmonds,P.E. Amendment 1 10018658 Leopard Street from Palm Drive to Crosstown(Project No. E12103) Fee In summary, we are requesting a lump sum amount of$8,210.00 for Amendment#1 for a restated fee not to exceed $571,599.00 as shown in Exhibit C. Schedule No impact to the project schedule. If you have any questions, don't hesitate to contact us to discuss further. Sincerely, HDR ENGINEERING, INC. //h/fiA4 dat/e/L , Samuel Saldivar, Jr, P.E. Arthur B. Colwell, P.E. Civil Program Leader Vice-President/Managing Principal SSJ/KB Cc: Sarah West, P.E., City of Corpus Christi Enclosure: Exhibit C— Fee Summary 555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401-0849 Texas P.E.Firm Registration No.754 (361)696-3300 Page 3 of 3 AMEND. NO. 1 EXHIBIT "A" Page 3 of 4 Exhibit C Leopard St from Palm Dr to Crosstown Project No. E12103 Basic Services: Contract Amendment 1 Total Contract 1. Preliminary Phase $56,943.00 $56,943.00 2. Design Phase $191,337.00 $8,210.00 $199,547.00 3. Bid Phase $14,500.00 $14,500.00 4.Construction Administration Phase(Time& Materials) $62,700.00 $62,700.00 Subtotal Basic Services Fees $325,480.00 $8,210.00 $333,690.00 ' Additional Services: 1. Permit Preparation $5,000.00 $5,000.00 • 2. ROW Acquisition Survey and Parcel Description $21,965.00 $21,965.00 3.Topographic Survey and ROW Survey $101,718.00 $101,718.00 4. Environmental Issues $10,021.00 _ $10,021.00 5. Public Involvement(2 Meetings) $4,800.00 $4,800.00 5.a. Public Involvement(Comprehensive Approach) TBD 5.c. Public Involvement(Additional Tactics) TBD 6.a.Subsurface Utility Investigation $62,905.00 $62,905.00 6.b.Video Inspection of Lines $27,500.00 _ $27,500.00 7.Construction Observation Services TBD _ 8.Warranty Phase $4,000.00 $4,000.00 Subtotal Additional Services $237,909.00 $0.00 $237,909.00 Summary of Fees Basic Services Fees $325,480.00 $8,210.00 $333,690.00 Additional Services Fees $237,909.00 $0.00 $237,909.00 Total of Fees $563,389.00 $8,210.00 $571,599.00 D m3 -0Xm cO — cD oo 1-1 Z W . A Z o. D . Leopard Street from Crosstown Freeway to Palm Drive BOND 2012 Project No. E12103 Summary of Fees Original Contract Amendment No. 1 Total Basic Services 1 Preliminary Phase $56,943.00 $0.00 $56,943.00 2 Design Phase 191,337.00 8,210.00 199,547.00 3 Bid Phase 14,500.00 0.00 14,500.00 4 Construction Phase 62,700.00 0.00 62,700.00 Subtotal Basic Services 325,480.00 8,210.00 333,690.00 Additional Services 1 Permit Preparation 5,000.00 0.00 5,000.00 2 ROW Acquisition Survey and Parcel 21,965.00 0.00 21,965.00 Descriptions 3 Topographic Suvey and ROW 101,718.00 0.00 101,718.00 Survey 4 Environmental Issues 10,021.00 0.00 10,021.00 5a Public Involvement (2 Meetings) 4,800.00 0.00 4,800.00 5b Public Involvement (Comprehensive TBD 0.00 0.00 Approach) Sc Public Involvement (Additional TBD 0.00 0.00 Tactics) 6a Subsurface Utility Investigation 62,905.00 0.00 62,905.00 6b Video Inspection of Lines 27,500.00 0.00 27,500.00 7 Construction Observation Services TBD 0.00 0.00 8 Start-up Services 0.00 0.00 0.00 9 Warranty Phase 4,000.00 0.00 4,000.00 Subtotal Additional Services 237,909.00 0.00 237,909.00 Total Authorized Fee $563,389.00 $8,210.00 $571,599.00 01/29/13 M2013-024 Admin Approval AMEND. NO. 1 EXHIBIT "B" Page 1 of 1