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Home My WebLink AboutC2019-254 - 5/17/2019 - NA TASK ORDER NO. 16 This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus Christi, Texas (City) and "Garver, LLC." (ENGINEER) dated February 16, 2016 by Ordinance 030765, (Agreement). ENGINEER shall perform services on the project described below as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. PROJECT NAME: 19039A-Airport Concession Disadvantaged Business Enterprise (ACDBE) Program 1. PROJECT DESCRIPTION — The project scope includes professional services related to updating the triennial ACDBE goals for CCIA and meeting the stakeholder consultation requirement related to revising the goals. 2. SCOPE OF SERVICES (Task Order No. 16) — The scope of services includes calculating draft rental car concessionaire and non-rental car concessionaire ACDBE goals for CCIA, preparation of electronic outreach and meeting materials related to the stakeholder consultation requirement set forth under 49 CFR Part 23.43, execution of a stakeholder consultation meeting located at CCIA, revisions to Appendix 4 and Appendix 5 of CCIA's ACDBE Program, and provide as needed support to CCIA staff as part of the draft goal submittal to the FAA. This task order is more fully described in Exhibit A. 3. COMPENSATION — The total amount not to exceed for Task Order No. 16 only is $13,567.00. This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement remain in full force and -ffect. CITY OF CORP S ' - TI GARVER, LLC. • Je H. Edmonds, P.E. (Date) Frank Mclllwain, P.E. (Date) Director of Engineering Services 3010 Gaylord Parkway, Suite 190 Frisco, TX 75034 (972) 377-7540 Office FOMclllwain@GarverUSA.com TASK ORDER NO. 16 Fund Name Accounting Unit Account Activity No. Amount No. Airport O&M 4610-35010-272 530000 19039-A-4610-EXP $13,567.00 Total $13,567.00 Garver Task Order 16 C2019-254 Page 1 of 1 5/17/19 Garver LLC S1ANNF1) TASK ORDER NO. 16 This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus Christi, Texas (City) and "Garver, LLC." (ENGINEER) dated February 16, 2016 by Ordinance 030765, (Agreement). ENGINEER shall perform services on the project described below as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. PROJECT NAME: 19039A -Airport Concession Disadvantaged Business Enterprise (ACDBE) Program 1. PROJECT DESCRIPTION — The project scope includes professional services related to updating the triennial ACDBE goals for CCIA and meeting the stakeholder consultation requirement related to revising the goals. 2. SCOPE OF SERVICES (Task Order No. 16) — The scope of services includes calculating draft rental car concessionaire and non-rental car concessionaire ACDBE goals for CCIA, preparation of electronic outreach and meeting materials related to the stakeholder consultation requirement set forth under 49 CFR Part 23.43, execution of a stakeholder consultation meeting located at CCIA, revisions to Appendix 4 and Appendix 5 of CCIA's ACDBE Program, and provide as needed support to CCIA staff as part of the draft goal submittal to the FAA. This task order is more fully described in Exhibit A. 3. COMPENSATION — The total amount not to exceed for Task Order No. 16 only is $13,567.00. This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement remain in full force and -ffect. CITY OF CORP S - •TI GARVER, LLC. /dal Atlaik`" Je H. Edmonds, P.E. (Date) Frank Mclllwain, P.E. (Date) Director of Engineering Services 3010 Gaylord Parkway, Suite 190 Frisco, TX 75034 (972) 377-7540 Office FOMclllwain@GarverUSA.com TASK ORDER NO. 16 Fund Name Accounting Unit Account Activity No. I Amount No. Airport O&M 4610-35010-272 530000 19039-A-4610-EXP $13,567.00 Total $13,567.00 Garver Task Order 16 Page 1 of 1 GARVER APPENDIX A SCOPE OF SERVICES CORPUS CHRISTI INTERNATIONAL AIRPORT (CCIA) CORPUS CHRISTI,TEXAS ACDBE GOAL CALCULATION AND OUTREACH 2.1 Project Background The Corpus Christi International Airport (CCIA) is a commercial service airport located in South Texas. As a primary commercial service airport, CCIA is required under 49 CFR Part 23, Participation of Disadvantaged Business Enterprise in Airport Concessions, to have an Airport Concession Disadvantaged Business Enterprise (ACDBE) Program. Under federal obligation, airports with an ACDBE Program are required to update their ACDBE participation goals on a triannual basis and submit them to the FAA for approval. ACDBE goals are typically submitted for rental car concessions and non- rental car concessions. 2.2 Project Overview Garver will provide professional services related to updating the triennial ACDBE goals for CCIA and meeting the stakeholder consultation requirement related to revising the goals. Specifically this will include: • Calculating draft rental car concessionaire and non-rental car concessionaire ACDBE goals for CCIA. • Preparation of electronic outreach and meeting materials related to the stakeholder consultation requirement set forth under 49 CFR Part 23.43. • Execution of a stakeholder consultation meeting located at CCIA. • Revisions to Appendix 4 and Appendix 5 of CCIA's ACDBE Program. • Provide as needed support to CCIA staff as part of the draft goal submittal to the FAA. 2.3 Scope of Services Task#1 —ACDBE Goal Calculations Garver will review CCIA's existing ACDBE Program and pull the required data and information to calculate new rental car concessionaire and non-rental car concessionaire ACDBE participation goals for CCIA for FY20-FY22. Draft goals will be calculated using federal guidance. The draft goals will be presented to CCIA staff via a teleconference for feedback and questions prior to the initiation of Task #2. Task#2—ACDBE Outreach and Stakeholder Consultation Garver will work with CCIA staff to schedule a stakeholder consultation meeting to review the draft ACDBE goals with stakeholders. Garver will prepare electronic meeting outreach materials and provide them to CCIA for posting/dissemination to ACDBE stakeholders to encourage their participation in the stakeholder consultation meeting. Garver will work with CCIA to identify local partners(e.g. Chamber of Commerce, Economic Development organizations, etc.)that should be leveraged to promote awareness regarding the stakeholder consultation meeting. Appendix A-Scope of Services 1 of 2 CCIA—ACDBE Goal Calculations and Outreach Garver Project No. 19A14190 Exhibit A Page 1 of 2 • CARVER Garver will attend and lead the stakeholder consultation meeting and collect and analyze feedback from meeting attendees to determine the need to revise the draft ACDBE goals. Garver will prepare revisions to Appendix 4 and Appendix 5 of CCIA's ACDBE Program document and submit them to CCIA staff for final review. Task#3—FAA Submission and Support Once, CCIA has approved the draft revisions to Appendix 4 and Appendix 5, Garver will provide as- needed support to CCIA staff regarding the submission of the draft ACDBE goals to the FAA for their review and approval. This may include participation in teleconferences with CCIA and FAA staff, drafting written responses to inquiries from the FAA regarding the draft goals, and making revisions to the draft Appendix 4 and Appendix 5 at the request of CLIA or the FAA. This task will be deemed to be completed once the FAA has approved CCIA's ACDBE goals for FY20-FY22. This task does not include any in-person meetings. 2.4 Project Deliverables The following deliverables will be provided to CCIA, or others as indicated, by Garver: o Outreach materials necessary for the stakeholder consultation meeting. o Execution of the stakeholder consultation meeting. o Revised versions of Appendix 4 and Appendix 5 of CCIA's ACDBE Program document. o Support necessary to obtain approval of the draft ACDBE goals from the FAA. 2.5 Additional Work The following items are not included under this agreement but will be considered as additional work: o Costs associated with publishing the notice regarding the stakeholder consultation meeting in any publications or platforms. o Participation in any meetings other than those specifically defined in the scope of services. o Revisions to any portions of CCIA's ACDBE Program document outside of those specifically stated in the scope of services(i.e. Appendix 4 and Appendix 5). Additional Work will be as directed by the Client in writing for an additional fee as agreed upon by the Client and Garver. 2.6 Schedule Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed and shall complete the work within a mutually agreeable schedule. Appendix A-Scope of Services 2 of 2 CCIA—ACDBE Goal Calculations and Outreach Garver Project No. 19A14190 Exhibit A Page 2 of 2 • Appendix B Corpus Christi International Airport ACDBE Goal Calculations and Outreach Tasks WORK TASK DESCRIPTION P-2 X-2 hr hr 1. Task#1 -ACDBE Goal Calculations 4 1 2. Task#2-ACDBE Outreach and Stakeholder Consultation 10 1 3. Task#3-FAA Submission and Support 5 1 Subtotal 19 3 Hours 19 3 SUBTOTAL-SALARIES: $3,822.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $0.00 Postage/Freight/Courier $0.00 Office Supplies/Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling/Software Use $0.00 Traffic Counting Equipment $0.00 Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs $200.00 SUBTOTAL-DIRECT NON-LABOR EXPENSES: $200.00 SUBTOTAL: $4,022.00 SUBCONSULTANT FEES Goodwille Pierre LLC d/b/a The Pierre Firm $9,545.00 TOTAL SUBCONSULTANTS FEE: $9,545.00 TOTAL FEE: $13,567.00 EXHIBIT A-1 Page 1 of 1 • Master Services Agreement Garver Engineers (DESCRIPTION NOT TO EXCEED AMOUNT) Maximum Contract Amount Original(February 16,2016) $1,500,000.00 Maximum Contract Amount Renewal One(December 22,2017) $1,500,000.00 Maximum Contract Amount Renewal Two(August 20,2018) $1,500,000.00 Total Maximum Contract Amount $4,500,000.00 Task 1—Design and Bid Phase Services for the Perimeter Fence Replacement and Improvements Project (E15221) $298,716.00 Task 2— Construction Phase&Close out Phase Services for the Perimeter Fence Replacement and Improvements Project (E15221) $346,964.00 Task 2,Amendment 1-Decrease Resident Project Rep and increase Construction Materials testing,No Value $0.00 Task 3—Surveying,Design and Bid Phase Services for Rehab of Taxiway Kilo(E16451) $166,400.00 Task 4—Surveying,Design and Bid Phase Services for Air Carrier Ramp and East GA Apron(E15223&E15234) $279,100.00 Task 5— Construction Phase&Close out Phase Services for Taxiway Kilo(E16451) $361,774.00 Task 5,Amendment 1-Decrease Resident Project Rep and increase Construction Materials testing,No Value $0.00 Task 6—Taxiway K Fire Suppression Incident(E17071) $34,500.00 Task 7—Construction Phase,Testing and Close Out for East GA&Terminal Apron (E15223&E15234) $585,800.00 Task 8-Design and Bid Phase Services for Terminal Apron Reconstruction II(E17112)and East GA Apron(E17113) $286,000.00 Task 9- Service Animal Relief Areas(SARA)Proposal $24,900.00 Task 10-CRP AOA Fencing E15221-Construction Administration Service Hours Added $141,665.60 Task 11-Adding ACHM Design to E17112/E17113 Rehabilitate Terminal Apron PH II and East GA Apron PH III $28,500.00 Task 12-Add additional design and bidding services to extend the pavement rehabilitation limits(E17113) $21,100.00 Task 13-To support the development of the DBE goals for CCIA(18113A) $3,200.00 Task 14-Construction Admin Services and Closeout for TA Reconstruction II(E17112),East GA Apron(E17113) $510,528.00 Task 15-Design and Bidding Services for TA Reconstruction Ph III(18148A),East GA Apron Ph IV(18149A) $287,200.00 Task 16-Airport Concession Disadvantaged Business Enterprise(ACDBE)Program $13,567.00 Total Task Orders $3,389,914.60 Amount Remaining on Master Services Agreement $1,110,085.40 EXHIBIT B Page 1 of 1