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SERVICE AGREEMENT NO. 2238
.0411Backflow Preventer Services for Commercial Accounts -
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1852 Non Fire Devices
THIS Backflow Preventer Services Agreement ("Agreement") is entered into by and
between the City of Corpus Christi, a Texas home-rule municipal corporation ("City")
and Smart Plumbing ("Contractor"), effective upon execution by the City Manager or
the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Backflow Preventer Services in response
to Request for Bid/Proposal No. 1894 ("RFB/RFP"), which RFB/RFP includes the required
scope of work and all specifications and which RFB/RFP and the Contractor's bid or
proposal response, as applicable, are incorporated by reference in this Agreement as
Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Backflow Preventer Services ("Services") in
accordance with the attached Scope of Work, as shown in Attachment A, the
content of which is incorporated by reference into this Agreement as if fully set
out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for 24 months, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to one additional 24-months periods ("Option Period(s)"), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City's extension authorization must be executed by
the City Manager or designee.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$142,800.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety. Any amount not expended during the initial term or any option period
may, at the City's discretion, be allocated for use in the next option period.
Service Agreement Standard Form Page 1 of 7
Approved as to Legal Form October 1, 2018 SCANNED
Invoices will be mailed to the following address with a copy provided to the
Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Name: Fred Pena
Department: Utilities
Phone:361-857-1808
Email:FredP@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
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7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City,which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
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manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator
unless the subcontractors were named in the bid or proposal or in an Attachment
to this Agreement, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors and
their employees to the same extent as if the Contractor and its employees had
performed the work. The City may, at the City's sole discretion, choose not to
accept Services performed by a subcontractor that was not approved in
accordance with this paragraph.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Fred Pena
Title: Engineering Associate
Address: 2726 Holly Road, Corpus Christi, TX 78415
Phone:361-857-1808
Fax:361-826-4495
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IF TO CONTRACTOR:
Smart Plumbing
Attn: Reed Glendenning
Title: President
Address: P.O Box 81429, Corpus Christi, TX 78468
Phone: 361-993-5039
Fax: 361-993-7838
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
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Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor's bid response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement if required
by said statute.
23. Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24. Governing Law. This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
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Approved as to Legal Form October 1, 2018
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties
CONTRACTOR
Signature:
Printed Name: Collins Ree. Glendenning
President n ,91 U,J„ta
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5/2/2019
Date: y COUNCIL
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CITY OF CORPUS CHRISTI
Kim Baker
Director of Contracts and Procurement
Date: CQ, IZ . ( 9 ATTEST:
REB CCA HUERTA
CITY SECRETARY
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit 1: RFB/RFP No. 1894
Exhibit 2: Contractor's Bid/Proposal Response
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Approved as to Legal Form October 1, 2018
Cceusck\
ATTACHMENT A: SCOPE OF WORK
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1.1 General Requirements/Background Information
A. The City of Corpus Christi has determined that numerous accounts are past due for
Backflow Preventer inspection. Due to the urgency of this situation, the City is taking
on the task of getting these inspections performed. The Customer will be back-
charged for this necessary service through their utility bill. The Contractors will be
assigned a list of accounts monthly. The assemblies may have to be repaired or
replaced to pass testing.
B. The Contractor shall be assigned a Zone or Zones of Responsibility and shall be
responsible for working the list of accounts that are assigned every month for that
Zone(s). It is expected for the Contractor to Inspect and Test a minimum of 50
commercial backflow assignments per month, or a minimum of 20 fire line backflow
assignments per month, contingent on the availability of accounts assigned that
month.
C. The Contractor shall provide labor, materials, tools, equipment and transportation
necessary to perform the services for all locations.
D. Other than to the parties in this contract, the Contractor, its employees and its
agents agree not to disclose any information regarding the Owner, location or type
of backflow assembly.
1.2 Testing and Repairs
A. Prior to Inspecting and Testing the Backflow Preventer, the Contractor shall notify all
registered backflow assembly owners on the list provided to make mutually
acceptable arrangements with the Owner to inspect and test the backflow
assembly.
B. The Contractor shall immediately notify the City's Contract Administrator, if the
Owner denies access to the property so that further instruction can be provided. If
denied, the Contractor shall obtain the contact information from the backflow
assembly owner if possible and provide that information to the Contract
Administrator upon notification.
C. The backflow assembly shall be tested in accordance with TCEQ Chapter 478(6)
regulations, the City of Corpus Christi Chapter 14-281 plumbing code requirements,
and other applicable state requirements.
D. Should the backflow assembly upon inspection be found to be malfunctioning and
need to be repaired or replaced, the Contractor shall immediately notify the Owner
and the Contract Administrator of the need. If it is not economically feasible to
repair the assembly, the assembly shall be replaced. Documentation must be kept
that states the reason for the replacement. The repair and/or replacement of the
backflow assembly shall be done on the same day. If same day repair/replacement
cannot be done, the Contractor shall notify the owner and the Contract
Administrator with a schedule to complete the work. Please note that items, such as
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height requirements for the backflow assembly, are not required to be brought up
to code at this time.
E. At the end of each month, the Contractor shall provide to the Contract
Administrator a list of the assigned projects that were successfully certified and a list
of those that are still pending.
F. The Contractor shall keep a record of and shall also present to the Contract
Administrator 1) List of assigned Backflow Preventers that were not tested, and 2) a
list of where the City's database indicated the presence of a backflow assembly,
but upon physical inspection, either no backflow assembly was present and is
required and/or backflow assembly is required. These two lists shall be sent to the
Contract Administrator one day before they present the invoices, to allow time to
merge the new delinquent accounts.
1.3 Test and Maintenance Reports
A. The Contractor shall file all original Test and Maintenance Reports with the City's
Development services Department via Brycer no more than 10 calendar days from
the date tested and is responsible for tracking and processing the reports. The
Contractor shall be responsible to pay the required cost for the filing fee of each
test report.
B. For new installed backflow preventer assemblies, a Test and Maintenance report is
required to be filed.
C. Test and Maintenance report must be filed for assemblies that are removed. There is
no filing fee for removals.
D. The Contractor shall record and track all inspection on its database and shall notify
the City three weeks prior to expiration testing date for the following year.
1.4 Contractor/Technician Qualification
A. The Contractor or its Technician must hold a Backflow Preventer Assembly Tester
license issued by the Texas Commission on Environmental Quality (TCEQ)
B. The Contractor must register with the City's Development Service Department to test
within City limits.
C. A copy of the Backflow Preventer Testing License must be provided to the City
before commencement of work begins.
D. All new installation of backflow devices must be installed by a licensed plumber.
1.5 Compensation
A. Payment will be allowed on a time and material basis based on the Attachment A
-Schedule of Pricing.
B. Prices will remain the same during the initial term period.
C. The City of Corpus Christi will allow price escalation of 3% in the schedule of pricing-
Attachment A after the initial term period for the remainder of the term.
1.6 Invoicing
A. The Contractor's Invoice must contain the following:
• Invoice Number
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• Company Name, Address, Contact Name and Phone Number
• Service Agreement Number
• Backflow Assembly Service Address, Property Tax ID Number
• Customer Name
• Date of Service
• Serial Number of Backflow Assembly
• GPS location of the Backflow Assembly (North & West Coordinates)
• Water Meter Number & GPS Location of the Water Meter (North & West
Coordinates)
• Breakdown of Service performed - Both quantity and itemized cost for each
item is required, and the wording for each service performed must be as
follows
• Inspection & Testing
• Normal Repair/Replace Labor Charge
• After Hours Repair/Replace Labor Charge
• Parts & materials (the reason for the Replacement must be provided)
• Trip Charge
• Pump out charge
• Signature of Contact
B. Each month, the Invoice and supporting documentation for each Backflow
Preventer shall be presented to the City's Contract Administrator for approval, as
follows:
I. A hard copy of the Invoice
II. Receipts of Parts/Materials, if any
III. A copy of the Test and Maintenance Report
C. Each invoice will be processed by the Contract Administrator immediately after
confirmation is made that the Invoice was filled out correctly, that the supporting
documentation paperwork is complete, and that the Test & Maintenance report
was filled out correctly, as approved by Development Services.
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I ATTACHMENT B: Schedule of Pricing
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28b2
For Non - Fire Devices
Item Rate
Inspection & Testing Fee $130
Normal Repair/Replace Labor Rate $87/hr.
4 hrs. max up to 2"; 8 hrs. max greater than 2"
Parts/Materials Cost Plus 15% mark up
($8000 for Commercial; $10,000 max for Fire)
Trip Charge (when no work can be performed, or $100 per trip
Denied Access)
Note:
1. Overtime will be allowed for work that occurs after 3:30 pm until 7:00pm at 1.5 times the
hourly charge and from 7:00pm until 7:00am at 2 times the hourly charge if such overtime
is authorized by the Contract Administrator to complete a repair or replacement of a
device.
2. Wait charge must be itemized separately on invoice.
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ATTACHMENT C: INSURANCE REQUIREMENTS
I. CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the City.
Contractor must not allow any subcontractor, to commence work until all similar
insurance required of the subcontractor has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract Administrator (1)
copy of Certificates of Insurance with applicable policy endorsements showing
the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. The City must be listed as an additional insured on the
General liability and Auto Liability policies by endorsement, and a waiver of
subrogation endorsement is required on GL, AL and WC if applicable.
Endorsements must be provided with Certificate of Insurance. Project name
and/or number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material change,
or termination required on all certificates and Per occurrence aggregate
policies.
COMMERCIAL GENERAL LIABILITY including: $1,000,000 Per Occurrence
1. Commercial Broad Form $1,000,000 Aggregate
2. Premises-Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II of this
(All States Endorsement if Company is not Exhibit.
domiciled in Texas)
$500,000/$500,000/$500,000
Employers Liability
C. In the event of accidents of any kind related to this contract, Contractor must
furnish the Risk Manager with copies of all reports of any accidents within 10 days
of the accident.
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II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance.
The workers' compensation coverage provided must be in statutory amounts
according to the Texas Department of Insurance, Division of Workers'
Compensation. An All States Endorsement shall be required if Contractor is not
domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written on an occurrence basis by companies authorized and admitted
to do business in the State of Texas and with an A.M. Best's rating of no less than A-
VII.
C. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the policy
expiration dates. All notices under this Exhibit shall be given to City at the following
address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that,with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, and volunteers, as additional insureds
by endorsement with regard to operations, completed operations, and activities of
or on behalf of the named insured performed under contract with the City, with the
exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the
City of Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to
suspend Contractor's performance should there be a lapse in coverage at any
time during this contract. Failure to provide and to maintain the required insurance
shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to
provide and maintain any insurance or policy endorsements to the extent and
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within the time herein required, the City shall have the right to order Contractor to
stop work hereunder, and/or withhold any payment(s) which become due to
Contractor hereunder until Contractor demonstrates compliance with the
requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons
or property resulting from Contractor's or its subcontractor's performance of the
work covered under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of
Corpus Christi for liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this contract.
2018 Insurance Requirements
Purchasing
Inspect, Repair and Replace Backflow Preventers
07/05/2018 sw Risk Management
Valid Through 12/31/2018
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ATTACHMENT D: WARRANTY REQUIREMENTS
The Contractor shall provide a one-year warranty on labor and one-year warranty or
manufacturer warranty on new parts and backflow preventer devices.
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