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Home My WebLink AboutC2019-382 - 6/6/2019 - NA AMENDMENT NO. 4 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called 'City", and FREESE AND NICHOLS, INC. hereinafter called "Engineer", agree to the following amendments to the Contract for Professional Services for Whitecap Wastewater Treatment Plant Ultra-Violet Disinfection System Upgrade (Project No. E10179), as authorized and administratively amended by: Original Contract June 19, 2012 Motion No. M2012-113 $249,352.00 Amendment No. 1 December 11, 2012 Administrative Approval $46,922.00 Amendment No. 2 January 18, 2013 Administrative Approval $30,826.00 Amendment No. 3 February 11, 2014 Motion No. M2014-012 $416,540.00 The original contract, Exhibit "A", Basic Services shall be amended to include basic and additional services as specified in Amendment No. 4, Exhibit "A". The original contract, Exhibit "A", Summary of Fees shall be modified as specified in Amendment No. 4 Exhibit "A" Summary of Fees. for a fee not to exceed $34,627.00 for a total restated fee not to exceed $778,267.00. Monthly invoices shall be submitted in accordance with Amendment No. 4, Exhibit"B". All other terms and conditions of the June 19, 2012 contract between the City and Engineer and any amendment to that contract which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPS C ISTI FREESE/ AND� AN_ICHOLS, INC. it i/ - �i ��/q L I I /�()/�fl 14 Mark Van Vleck, Date Ron Guzman, P.E. Date Assistant City Manager Vice President/Principal 800 N. Shoreline Blvd., Suite 1600N Corpus Christi, TX 78401 RECOMMENDED (361) 561-6500 Office I 1 lOle?) (361) 561-6501 Fax Q) �Vale i_ H. Gray, . Da Executive D'•e • of b. 'orks i k i / 3/3V/ Project Number: E10179 J- H. Edmonds, P.E. Da Accounting Unit: 4510-064 Director of Engineering Services Account: 550950 Activity: El 0179-01-4510-EXP APPROVED AS TO FORM Account Category: 2019.05.20 15:58:41 Fund Name: WW Capital Reserve -05'00' Amount: $34,627.00 Legal Department Date ATT ST - .ii / fit-ed?' 1 ity ecretary AMEND. NO. 4 PAGE 1 OF 1 K:IENGINEERING DATAEXCHANGE%CLARISSAJIWASTEWATERlE10179-WHITECAP WWTP UNLTRA VIOLET UV DISEINFECTION SYSTEMIFNI AMENDMENT I.:0 4\E'.,77 FM AMD 4 D X SCANNED FR E E S EInnovative approaches rill?filICHOLS Practical results Outstanding service 800 N.Shoreline Blvd.,Suite 1600N • Corpus Christi,Texas 78401 • 361-561-6500 • fax 361-561-6501 www.freese.com May 6, 2019 Mr.Jeff Edmonds, P.E. Director of Engineering Services City of Corpus Christi P. O. Box 9277 Corpus Christi,TX 78469-9277 Re: Whitecap WWTP UV Disinfection System Upgrade City Project No. E10179 Design Phase Services Amendment No. 4 Dear Mr. Edmonds, Freese and Nichols, Inc. (FNI)would respectfully request your consideration of our proposed amendment for Whitecap WWTP UV Disinfection System Upgrade, City Project No. E10179.The additional effort was outside the current Scope of Services for the project and involved the design of overhead power connection between the new electrical building and Plant Influent Pump Station, Regulatory and City coordination regarding Contractor relocation of plant outfall and design details for splice of monorail beam at the filter structure.This effort also includes the following tasks: • 14 additional site visits during the Construction Phase. • 2 additional punch list walkthroughs as requested by City Staff. • Submittal of O&M Manuals in digital format. Original contract requested that hard-copy O&M Manuals be submitted. • Update of the electrical drawings to include the installed filter system. One design for the filters was contracted. Two filter manufacturers were included at the request of the City in order to have competitive bidding on this process mechanical system. FNI designed two distinct filter structures and mechanical systems for the bid package. As a sub to FNI, Bath was only asked to design one filter configuration for the bid set. The second filter design was an additional service. Bath completed the second design,when it was necessary for construction because of the filter selection. FNI respectfully requests a contract amendment in the amount of$34,627 to address the additional time and effort required to support this project. Please feel free to contact me at 361.561.6500 if you have any questions regarding this matter. Respectfully, Freese and Nichols, Inc. -12 Ron Guzman, P.E. Vice President/Principal Contract Phase Project Phase Scope Effort Actual Effort 1 Tech Memo 1 Tech Memo completed. 1 Preliminary Site Visit 1 Preliminary Site Visit completed. 1 Kickoff Meeting 1 Kickoff meeting completed. 1 Design Phase Meeting 3 Design meetings 4/23/2014,3/24/2015,10/14/2015 2 UV Manufacturer Meetings 2 UV Manufacturer meetings completed 2 Design Submittals(50%,100%) 3 Design submittals were provided(30%,50%,100%) Phase I-Final Design 2 Design Submittal Meetings(50%,100%) 3 Design submittal meetings(30%,50%,100%) 1 TCEQ Meeting 1 TCEQ meeting completed Design New UV System Design completed Prepare OPCC OPCCs provided throughout project. TCEQ Coordination and Submittals TCEQ coordination and required submittals completed. Phase II-Bid Phase Bid Phase Services Bid Phase Services completed. 1 Pre-Construction Meeting 1 Pre-con meeting completed 9 Site Visits 25+Site Visits Review Submittals Submittal Reviews complete 2 Punch-List Site Visits 2 Punch list walkthroughs completed,1 more walkthrough requested. Original Contract Phase III-Construction O&M Manuals are in-hand(hard copy),but the City has requested that we provide only digital copies. This effort was not estimated in 2012 when the Prepare O&M Manual Updates contract was signed. The assumption for O&M Manuals was hard-copy. To be completed. Updating changes of electrical feeder routing through lift station instead of manhole.Updating the oneline diagram and ECR elevation drawings per installed electectrical equipment. Updating Record Drawings electrical drawings per installed filter system. One design for the filters was contracted and estimated for effort and budgeting. Two filter manufacturers were included at the request of the City in order to have competitive bidding on this process mechanical system. FNI designed two distinct filter structures and mechanical systems Add'I Services for the bid package. One design in addition to the scope of work. As a sub to FNI,Bath was only asked to design one filter configuration for the bid set. The second filter design was expected to be considered as additional services. Bath completed the second design,when it was necessary for Design Cloth-Disk Filters construction because of the filter selection. Amendment 1 Pre-Design Assist with Permit&Operations Complete. Online UVT Monitoring(30 Days) Complete. Amendment 2 Phase I-Final Design Lab Testing of Effluent Complete. Letter Report Complete. Design Letter Report-UV Eval Complete. Design of Re-Lift Pump Station Complete. Amendment 3 Phase I-Final Design Design of Electrical Improvements for UV Complete. Bath provided one filter design during the design phase and one system,re-lift pump station,and cloth-disk filter design during construction phase. The second design was beyond filters scoped services. Design of overhead power connection between new electrical buildng and Plant Influent Pump Station. Effort Not in Contract Regulatory&City coordination regarding Contractor relocation of plant outfall. Design details for splice of monorail beam at the filter structure. Total Additional Effort FNI 118 Hours / $22,753 Bath Engineering 67 Hours / $11,874 WHITECAP WASTEWATER TREATMENT PLANT ULTRA-VIOLET(UV) DISINFECTION SYSTEM UPGRADE (Project No. E10179) SUMMARY OF FEES Original Amend. Amend Amend. No. Amend. Total Contract No. 1 No. 2 3 No.4 BASIC SERVICES 1 Preliminary $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Phase 2 Design Phase $118,382.00 $46,922.00 $0.00 $361,922.00 $0.00 $527,226.00 3 Bid Phase $18,760.00 $0.00 $0.00 $5,999.00 $0.00 $24,759.00 4 Construction $33,994.00 $0.00 $0.00 $6,782.00 $34,627 $75,403.00 Phase Sub-Total Basic $171,136.00 $46,922.00 $0.00 $374,703.00 $34,627 $627,388.00 Services ADDITIONAL SERVICES Disc Filters 1 $56,583.00 $0.00 Design $0.00 $0.00 $0.00 $56,583.00 Disc Filters 2 $7,993.00 $0.00 $0.00 $0.00 $0.00 $7,993.00 Bid 3 Disc Filters $7,080.00 $0.00 $0.00 $0.00 $0.00 $7,080.00 Const. 4 SCADA $6,560.00 $0.00 $0.00 $0.00 $0.00 $6,560.00 Effluent 5 $0.00 $0.00 $30,826.00 $0.00 $0.00 $30,826.00 Testing 6 Geotechnical $0.00 $0.00 $0.00 $33,350.00 $0.00 $33,350.00 7 Surveying $0.00 $0.00 $0.00 $8,487.00 $0.00 $8,487.00 Review 8 Submittal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total Additional $78,216.00 $0.00 $30,826.00 $41,837.00 $0.00 $150,879.00 Svcs. Total $249,352.00 $46,922.00 $30,826.00 $416,540.00 $34,627 $778,267.00 M2012-113 Admin Admin M2014-012 Approval Approval 19-Jun-12 11-Dec-12 18-Jan-13 11-Feb-14 Sample form for: Payment Request COMPLETE PROJECT NAME AE Contract Project No. XXXX Revised 02/01/17 Invoice No. 12345 Invoice Date 01/01/2017 Total Current Previous Total Remaining Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoice Invoice Invoice Balance Complete Preliminary Phase $1,000.00 $0.00 $0.00 $1,000.00 $0.00 $1,000.00 $1,000.00 $0.00 100.0% Design Phase $2,000.00 $1,000.00 $0.00 $3,000.00 $1,000.00 $500.00 $1,500.00 $1,500.00 50.0% Bid Phase $500.00 $0.00 $250.00 $750.00 $0.00 $0.00 $0.00 $750.00 0.0% Construction Phase $2,500.00 $0.00 $1,000.00 $3,500.00 $0.00 $0.00 $0.00 $3,500.00 0.0% Subtotal Basic Services $6,000.00 $1,000.00 $1,250.00 $8,250.00 $1,000.00 $1,500.00 $2,500.00 $5,750.00 30.3% Additional Services: . Permitting $2,000.00 $0.00 $0.00 $2,000.00 $500.00 $0.00 $500.00 $1,500.00 25.0% • Warranty Phase $0.00 $1,120.00 $0.00 $1,120.00 $0.00 $0.00 $0.00 $1,120.00 0.0% • Inspection $0.00 $0.00 $1,627.00 $1,627.00 $0.00 $0.00 $0.00 $1,627.00 0.0% Platting Survey TBD TBD TBD TBD TBD TBD TBD TBD TBD O & M Manuals TBD TBD TBD TBD TBD TBD TBD TBD TBD SCADA TBD TBD TBD TBD TBD TBD TBD TBD TBD Subtotal Additional Services $2,000.00 $1,120.00 $1,627.00 $4,747.00 $500.00 $0.00 $500.00 $4,247.00 10.5% Summary of Fees: Basic Services Fees $6,000.00 $1,000.00 $1,250.00 $8,250.00 $1,000.00 $1,500.00 $2,500.00 $5,750.00 30.3% Additional Services Fees $2,000.00 $1,120.00 $1,627.00 $4,747.00 $500.00 $0.00 $500.00 $4,247.00 10.5% Total of Fees $8,000.00 $2,120.00 $2,877.00 $12,997.00 $1,500.00 $1,500.00 $3,000.00 $9,997.00 23.1% Notes: If needed, update this sample form based on the contract requirements. If applicable, refer to the contract for information on what to include with time and materials (T&M). mm v x co = CD & 0 W