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HomeMy WebLinkAboutC2019-296 - 6/11/2019 - Approved CITY OF CORPUS CHRISTI AMENDMENT NO. 1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi,Texas, a Texas home-rule municipal corporation("City")and J.Schwarz&Associates, Inc. ("Consultant"), agree to the following amendments to the Contract for Professional Services for Street Preventative Maintenance Program (SPMP) FY 2019 Overlays (Project No. 18135A): Original Contract March 8, 2019 Administrative Approval $27,750.00 In the Original Contract, Exhibit"A", Section I. Scope of Services shall be amended as set forth in the attached Amendment No. 1, Exhibit"A". In the Original Contract,Article III Compensation shall be amended based on the modified scope of services in the attached Amendment No. 1, Exhibit "A" for a fee not to exceed $846,500, for a total restated fee not to exceed $874,250. All other terms and conditions of the March 8, 2019 Contract for Professional Services between the City and Consultant,and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect. • r ei PU' CH IST J. SCHWARZ&ASSOCIATES, INC. 7 �� Digitally signed by eff H. Edmonds, P. E., to James Schwarz, P.E. Director of Engineering Services /// Date: 2019.05.14 W 16:30:48-05'00' APPROVED AS TO LEGAL FORM 2019.05.15 10:22:32 James Schwarz, P.E. Date -05'00' Project Engineer Assistant City Attorney Date P. O. Box 60733 Corpus Christi, TX 78466 (361)906-2430 AT ST jjs@jsatx.com .elo.eZte":1—frAa-iffiN 6/L8/11 City ecretary Date Accounting Unit 1041-12415-051 Account 530000 SY CONCIL j c Activity 18135-A-1041-EXP Fund Name Street Department SECRETARY �l SCANNED • filth. J. Schwarz&Associates,Inc. P.O.Box 60733 Corpus Christi,TX 78466 361.906.2430 www.JSATX.com May 10,2019 J.H.Edmonds,P.E. Director of Engineering Services City of Corpus Christi 1201 Leopard St. Corpus Christi,TX 78401 Re: Amendment No.1: City of Corpus Christi Project#18135A-Street Preventative Maintenance Program Mr.Edmonds: J.Schwarz&Associates,Inc.(JSA)is pleased to offer the following proposal for professional engineering services to the City of Corpus Christi (City). The following outlines the anticipated project scope, deliverables,and fees: Original Project Scope of Services: JSA proposes to provide professional engineering services in support of the City's Street Preventative Maintenance Program(SPMP). The contract scope will include the following: • Development of bid documents for the SPMP Project#18135A. • Development of a technical specification for Ultra-Thin Bonded Wear Course (UTBWC) to be utilized by the program in lieu of seal coats. • Bid phase services to assist the City in evaluating and determining a contractor for the project. • Preliminary engineering services to evaluate approximately 3 street segments with development of sample plan sheets. Amendment No.1 Project Scope of Services: This amendment includes the preparation and development of ten(10)Delivery Orders-(5 Overlay and 5 UTBWC)for the Street Preventative Maintenance Program for the City of Corpus Christi Fiscal Year 2019. Total construction budget for the FY 2019 SPMP is $6,900,000.00 for Overlay Streets and $6,800,000.00 for the Ultra-Thin Bonded Wear Course Streets. The project professional services will be broken into Design,Construction and Additional Services. Professional Engineering Solutions 1 AMEND. NO. 1 EXHIBIT "A" Page 1 of 5 • J. Schwarz&Associates,Inc. 361.906.2430 www.JSATX.com 90%Design Phase JSA will perform the following services as part of the Design Phase: • Attend Project Kick-off Meeting. • Develop engineering schedule with fixed dates assigned to project benchmarks. • Review City furnished geotechnical investigations on proposed streets. • Request and review available reports, record drawings, utility maps and other information provided by the City pertaining to the project area. • Field visit each street on master list to perform a cursory review of the street condition. • Verify street maintenance classification of each street on master list. • Develop aerial imagery of each proposed street as required to prepare construction plans. • Prepare base set of plans outlining all sheets, specifications and required details for use in 90% design phase. • Establish and survey ground control points for use in design and construction activities. • Identify and analyze requirements of governmental authorities having jurisdiction to approve design of the delivery orders including permitting, environmental, historical, construction and geotechnical issues;upon request or concurrence of the Project Manager,meet and coordinate with agencies such as TxDOT, RTA, CDBG, USPS, affected school districts (CCISD,FBISD,etc.)community groups,TDLR,etc. • Perform site visits and field investigations to determine areas requiring pre-paving repairs or modifications, concrete construction or other items contained in the unit bid price contracts. o Provide field markings to identify areas recommended for repair prior to preliminary walk thru. • Prepare 90% delivery orders for issuance to the Contractors. The delivery orders shall incorporate City GIS to allow City staff to load appropriately into data bases. The delivery orders will include: o A short narrative of the expected work for each street. o A complete listing of included streets with pertinent data in tabular form. o Cost data utilizing unit bid price matrix. o Aerial photo plans (11" x 17") depicting limits of construction, areas of pavement repair/replacement, areas of concrete repair/replacement, boring locations and descriptions and any items required that are included in the unit price bids. Typical cross sections(in some areas)as necessary may be required. o Any additional information that may assist the Contractor during construction. • The City staff will: o Designate an individual to have responsibility, authority, and control for coordinating activities for the Project. o Provide the budget for the Project specifying the funds available for the construction contract. o Provide electronic copy of the City's Standard Specifications, Standard Detail sheets, Front End Contract Documents,and forms for required bid documents. Professional Engineering Solutions 2 AMEND. NO. 1 EXHIBIT "A" Page 2 of 5 J.Schwarz &Associates,Inc. 361.906.2430 www.JSATX.com 100%Design Phase JSA will perform the following services as part of the 100%Design Phase: • Perform site visit of all streets in each delivery order with City and Contractor to review 90% Design phase construction plans. • Revise delivery order construction plans to account for any changes identified in site visits. • Submit final Delivery Orders to the City for approval and issuance to the Contractor. • Register and pay associated TDLR Fees • Submit and pay associated fees for review of Delivery Orders by a Registered Accessibility Specialist(RAS). Construction Administration Phase JSA will perform the following services as part of the construction administration phase: • Participate in pre-construction meeting conference and provide a recommended agenda for critical construction activities and elements impacting the project. • Review Contractor submittals and operating and maintenance manuals for conformance to Contract Documents. • If requested by the City,review and interpret field and laboratory tests. • Make periodic visits to the site of the Project to confer with the City Project Inspector and Contractor to observe the general progress and quality of work. • Provide interpretations and clarifications of the plans,specifications and Delivery Orders for the Contractor and recommendations to the City for minor changes which do not affect the Contractor's price and are not contrary to the general interest of the City under the Contract as requested by the Owner's Authorized Representative. • Attend final inspection with City staff, provide punch list items to the City's Construction Engineers for Contractor completion,and provide the City with a Certificate of Completion for the Project upon successful completion of the Project. • Coordinate and pay associates fees for RAS inspection per Delivery Order. • Review Contractor-provided construction"red-line"drawings. Prepare Project Record Drawings and provide a reproducible set and electronic file (both PDF and AutoCAD r.14 or later)within one(1)month of receiving the Contractor's red-line drawings.All drawings will be CADD drawn using dwg format in AutoCAD, and graphics data will be in .dxf format with each layer being provided in a separate file. Attribute data will be provided in ASCII format in tabular form. All electronic data will be compatible with the City GIS system. The Record Drawings will incorporate the Contractor's red-lines and identify all changes made during construction. The Drawing Cover and each sheet will be clearly identified as the Record Drawing and will indicate the basis and date. • When requested by the Owner's Authorized Representative,assist in addressing Request for Information(RFI)submitted by the Contractor. As part of the Construction Administration Phase,the City Staff will: • Prepare applications/estimates for payments to Contractor. • Conduct the final inspection with the Engineer. Professional Engineering Solutions 3 AMEND. NO. 1 EXHIBIT "A" Page 3 of 5 J. Schwarz &Associates,Inc. 361.906.2430 www.JSATX.com Project Schedule: All delivery orders will be completed within 12 months of the issuance of the project Notice to Proceed. A total of ten(10)delivery orders are expected with this project(five(5)Overlay and five(5)UTBWC). Upon issuance of the Notice to Proceed,JSA will provide a formal schedule with fixed dates for project benchmarks to be approved by the City. Project Deliverables: Ten(10)delivery orders construction plans and specifications in English units on 11"X17"true scale. One electronic copy and three physical copies of each delivery order will be provided to the City. Project Fees: Fees for turnkey services will be invoiced per delivery order at a fixed fee of$ 89,100.00 for Overlays and $70,200.00 for UTBWC.An additional$50,000.00 allowance will be added to the total contract amount for unexpected ADA assistance required to complete the project. These fees will include all engineering design and construction administration,TDLR registration fees, RAS plan review, RAS inspection and control point surveying for the proposed streets. Total project design fee budget is $ 846,500.00. See attached Exhibit A for fee schedule breakdown. Additional Services: Additional services not specifically outlined in the scope of this project shall be completed only with written authorization of the Director of Engineering Services. Fees for these services will be negotiated as required. Examples of services not included in the project scope include but are not limited to the following: permit preparation (other than RAS related permitting), topographical and right-of-way surveying,right-of-way and easement acquisition survey and parcel descriptions,environmental issues, public involvement, subsurface utility investigation, construction observation services,warranty phase and televising utility lines. If you have any questions,please do not hesitate to contact us. We look forward to assisting you on this project. Sincerely, J.Schwarz&Associates,Inc. (F-8138) Digitally signed by James Schwarz,P.E. Date:2019.05.14 15:39:22 -05'00' James Schwarz,P.E. Project Engineer end.: D:\JSA\Cityofcorpuschristl\SPMP\Spmplargeproposal.Docx Professional Engineering Solutions 4 AMEND. NO. 1 EXHIBIT "A" Page 4 of 5 J. Schwarz &Associates,Inc. • P.O.7",,7 Box 60733 PP) Corpus Christi,TX 78466 361.906.2430 www.JSATX.com Exhibit A - Street Preventative Maintenance Program - FY 2019 Professional Services Cost Breakdown Overlay Delivery Order 90%Design $73,530.00 100%Design $ 8,170.00 Construction Administration $ 7,400.00 Delivery Order Total $ 89,100.00 Total Overlay Design Costs (5 Delivery Orders) $445,500.00 UTBWCDelivery Order 90%Design $57,850.00 100%Design $ 6,450.00 Construction Administration $ 5,900.00 Delivery Order Total $70,200.00 Total UTBWC Design Costs(5 Delivery Orders) $ 351,000.00 Total Project Professional Services Total Overlay Design Costs(5 Delivery Orders) $445,500.00 Total UTBWC Design Costs (5 Delivery Orders) $ 351,000.00 Additional ADA Assistance Allowance $ 50,000.00 Project Totals $ 846,500.00 Project Fees: Project fees are lump sum and include all costs associated with completion of the project. These fees include all TDLR registration fees,RAS plan review,RAS site inspection and control point surveying. D:\JSA\Cityofcorpuschristi\SPMP\Exhibit A.Docx Professional Engineering Solutions 1 AMEND. NO. 1 EXHIBIT "A" Page 5 of 5 NWSUPPLIER NUMBER TO BE ASSIGNED BY CFI Y PURCHASING DIVISION CityCITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST us Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: J. Schwarz& Associates, Inc. P. O.BOX: P.O. Box 60733 STREET ADDRESS: NA CITY: Corpus Christi ZIP: 78466 FIRM IS: 1. Corporation X 2. Partnership 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) NA NA 2. State the names of each `official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title NA NA 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee NA NA 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant NA NA • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James Schwarz,P.E. Title: President (Type or Print) Digitally signed by James Schwarz,P.E. Signature of Certifying Date:2019.05.1015:29e2-05.00' Date: 5-10-19 Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.