HomeMy WebLinkAboutC2019-547 - 10/1/2019 - Approved •
CITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Urban
Engineering ("Consultant"), agree to the following amendments to the Contract for Professional
Services for Strasbourg Drive from Riom Street to Grenoble Drive(Bond 2018,Proposition A)
(Project No. 18044A):
Original Contract June 20, 2019 Administrative Approval $23,175.00
In the Original Contract, Exhibit"A",Section I. Scope of Services shall be amended as set forth in
the attached Amendment No. 1, Exhibit"A".
In the Original Contract,Article III Compensation shall be amended based on the modified scope of
services in the attached Amendment No. 1, Exhibit"A" for a fee not to exceed $111,625.00, for a
total restated fee not to exceed $134,800.00.
All other terms and conditions of the June 20,2019 Contract for Professional Services between the
City and Consultant,and of any amendments to that contract,which are not specifically addressed
herein shall rem.• full f• .- and effect.
CO'PU' CH" c ` E , INEERI•• /
�u lC7g � �` I' )aLY2o,
Jeff H. Edmonds, P. E., ate Au oriz-d 'e esentativ" Date
Director of Engineering Services 2725 Swantner Drive
Corpus Christi,TX 78404
(361) 854-3101 Office
APP�n AS TO LEGAL FORM chipu@urbaneng.com
2019.08.09 08:25:00 murfh@urbaneng.com
-05'00'
Assistant City Attorney Date
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City ecretary Date Idb COUNCIL_ C L — a"611
SECRETARY
Project No. 18044A
Accounting Unit 3556-051
Account 550950
Activity 18044-A-3556-EXP
Account Category 50950
Fund Name ST 2019 BOND 2018 P1
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
"STRASBOURG DRIVE"
PROJECT NO. 18044A
BOND ISSUE 2018
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this Contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural/Engineering
services.
1. Preliminary Phase.
The Architect/Engineer (A/E), also referred to as Consultant, will:
a) Attend Project Kick off Meeting and distribute meeting minutes to attendees within
five working days of the meeting.
b) Provide recommended geotechnical investigations scope and coordinate testing
with City's geotechnical Consultant. Proposed sites shall be approved by the City
Project Manager prior to performing geotechnical investigation.
c) Request and review available reports, record drawings, utility maps and other
information provided by the City pertaining to the project area.
d) Develop preliminary requirements for utility relocations, replacements or upgrades.
Coordinate with the City's Project Manager and identify Operating Departments
potential Project needs.
e) Develop preliminary typical street sections and pavement sections, incorporating
the City's Geotechnical Consultant's recommendations. All streets shall be
designed with flexible and rigid pavements.
f) Identify preliminary right-of-way acquisition requirements and illustrate on a
schematic strip map.
g) Prepare preliminary opinions of probable construction costs for the recommended
improvements.
ti) Develop a Drainage Ar a Map showing the existing and proposed drainage basins
served by the Project storm system.
i) Conduct preliminary hydraulic analysis to quantify the storm water design of
existing and proposed systems.
j) Identify electric and communication utility companies and private pipeline
companies that may have existing facilities and must be relocated to accommodate
the proposed improvements. Submit a list of identified companies to the City.
k) Conduct preliminary analysis of lighting and traffic signalization, including existing
equipment, above/below ground electrical service, lane designations, etc.
Coordinate signal requirements with City Street Department. Provide
recommendations for improvements/upgrades.
I) The AE will participate in discussions with the Operating Department;
Development Services and other agencies (such as the Texas Department of
Transportation (TXDOT) and Texas Commission of Environmental Quality(TCEQ)
as required to satisfactorily complete the Project. Any directions or changes to
scope provided by the Operating Department or other agencies shall be reviewed
EXHIBIT "A"
Page 1 of 12
Revised 26 March 2019
with the City Engineering Department PM prior to including/excluding from the
scope of work.
m) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the Project
Manager, coordinate with agencies such as RTA, USPS, affected school districts
(CCISD, FBISD, etc.), community groups, etc.
n) Identify and recommend public outreach and community stakeholder
requirements.
o) Request and review traffic counts from the City PM.
p) Prepare an Engineering Letter Report(20—25 page main-body text document with
supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards (CPPS). The Engineering Letter
Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs,
cross-sections, and parameters which will or may impact the design,
including engineering design basis, preliminary layout sketches,
construction sequencing, alignment, cross section, geotechnical testing
report, right-of-way requirements, conformance to master plans,
identification of needed additional services, identification of needed permits
and environmental consideration, existing and proposed utilities, existing
electric and communication utility companies and private pipeline
companies, identification of quality and quantity of materials of
construction, and other factors required for a professional design.
2. Include existing site photos with location key map
3. Provide opinion of probable construction costs.
4. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet as
City agent or with City participation and coordinate with agencies such as
TCEQ, RTA, CDBG, USPS, CCISD, community groups, TDLR, etc.
5. Summary of Geotechnical Report findings and criteria for pavement design,
including the projected growth rate, 30-year ESAL estimate and SN value,
30 year pavement recommendation, etc.
6. Provide preliminary index of anticipated drawings and specifications.
7. Provide a preliminary summary table of anticipated required ROW parcels
q) Submit one (1) copy in an approved electronic format, and two (2) hard copies of
the Draft Engineering Letter Report.
r) Initiate ELR submittal discussion with City PM to brief PM on any concerns or
issues prior to distribution of ELR submittal.
s) Participate in Project review meeting with City staff and others on the Draft
Engineering Letter Report as scheduled by City Project Manager.
t) Address review comments and questions and provide written responses to the City
PM.
u) Assimilate all City review comments into the Final Engineering Letter Report
(ELR). Provide one (1) electronic and one (1) hard copy using City Standards as
applicable and suitable for reproduction.
EXHIBIT "A"
Page 2 of 12
Revised 26 March 2019
City staff will provide electronic copies of the following information (as applicable and
requested through the City PM):
a) Electronic index and database of City's Record Drawing and record information.
b) Record Drawings and record information as available from City Engineering files.
b) The preliminary budget, specifying the funds available for construction.
c) A copy of existing studies and plans (as available from City Engineering files).
d) Copy of Geotechnical Investigation Report.
g) Traffic counts.
Note: Applicable Master Plans and GIS mapping are available on the City's website. The
records provided for A/E's use under this Contract are proprietary, copyrighted,
and authorized for use only by NE, and only for the intended purpose of this
project. Any unauthorized use or distribution of the records provided under this
Contract is strictly prohibited.
2. Design Phase.
Upon approval of the preliminary phase, designated by receiving authorization to proceed
from the City Project Manager, the NE will:
a) Provide coordination with electric and communication utility companies and private
pipeline companies that may have existing facilities and must be relocated to
accommodate the proposed improvements. Inform private utility and pipeline
owners whose facilities fall within the project limits of the proposed improvements.
Identify areas of potential conflicts. Coordinate with private utility and pipeline
owners to obtain needed locations of their respective utility/pipeline, including
Level A SUE by private utility/pipeline owner as necessary. Coordinate necessary
adjustments and provide a project schedule to utility/pipeline owner. Provide
utility/pipeline relocation schedule to the City and update monthly.
b) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
c) Identify the approximate locations and areas of existing utilities and pipelines that
may have a significant potential impact on the proposed features or utilities and for
which the existing location(s) cannot be adequately determined by the SUE
investigation up to and including Level B, and which require a Level A exploratory
excavation during the design phase. These critical locations and their basis of
potential impact are to be clearly provided on a layout for the City PM.
d) Provide assistance to identify potential needs for testing, handling and disposal of
any hazardous materials and/or contaminated soils that may be discovered during
construction (to be included under additional services).
e) Prepare Construction Documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the street, storm water, water, wastewater, gas, IT, signal, and lighting systems
within the Project limits, per the Project scope. Include standard City of Corpus
Christi detail sheets and specifications as applicable to the Project.
1. Prepare construction plans in compliance with CPPS using English units
on full-size (22" x 34").
2. Prepare Traffic Control and Construction Sequencing Plans. The TCP will
include construction sequencing, typical cross section and construction
phasing plan sheets, warning and barricades, as well as standards sheets
EXHIBIT"A"
Page 3 of 12
Revised 26 March 2019
•
for barricades, traffic control plan, work zone pavement markings and
signage.
3. Provide pollution control measures and BMP layout for the Contractor's
Storm Water Pollution Prevention Plan, using the City Standard Notes and
BMP Detail Sheets as applicable.
4. Include computer model results and calculations used to analyze drainage.
f) Submit two (2) sets of the interim plans (60% submittal) in electronic and half-
size (11" x 17") hard copies using City Standards as applicable to City staff for
review and approval purposes with 60% estimates of probable construction costs.
Identify distribution list for plans and bid documents to all affected franchise utilities
and stakeholders.
1. Required with the interim plans is:
a. Design Submittal Packet Checklist
b. Executive Summary of the 60%submittal,"which will identify and briefly
summarize the Project by distinguishing key elements of the Project,
decisions made, outstanding issues, items TBD, Opinion of Probable
Construction Costs (OPCC) compared to construction budget and the
schedule with changes identified.
c. Project Submittal Checklist
d. Drawing Review Checklist
e. OPCC
f. Drawings
g. Draft Table of Contents with specification list
2. Initiate 60%submittal discussion with City PM to brief PM on any concerns
or issues prior to distribution of 60% submittal.
g) Participate in Project 60% review meeting. Prepare and distribute meeting
meetings to attendees within five working days of the meeting. Assimilate all
review comments, as appropriate, and upon confirmation from the City PM
proceed to the 90% design.
h) Submit two (2) sets of the pre-final plans and bid documents (90% submittal) in
electronic and half-size hard copies using City Standards as applicable to City staff
for review and approval purposes. Include the 90% estimate of probable
construction costs, 90% submittal Executive Summary, Submittal Packet, Project,
and Drawing Checklists, responses to previous review comments and the Contract
Document Book with in-line Track Changes in red to identify all proposed edits to
the City Construction Contracts.
i) Participate in Project 90% review meeting. Prepare and distribute meeting
meetings to attendees within five working days of the meeting. Assimilate all
review comments, as appropriate, and proceed to the pre-ATA submittal.
j) Provide one (1) set of the pre-ATA plans (100% unsealed and unstamped) in
electronic and half-size hard copy using City Standards as applicable for City's
Pre-ATA review. Include the pre-ATA OPCC and written responses to previous
review comments. The pre-ATA(100%) submittal will not include a full distribution
and review unless in the opinion of the City Project Manager the questions from
the previous review have not been adequately addressed or resolved in the pre-
ATA submittal. If this occurs, the PM may request additional distribution, meeting,
review and related revisions at no additional cost to the City. See item (I) below.
k) Assimilate all pre-ATA comments, as appropriate, and provide one (1) set of the
final plans and contract documents (signed and sealed, electronic and half-size
hard copy using City Standards as applicable) suitable for reproduction. Said bid
EXHIBIT "A"
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Revised 26 March 2019
documents henceforth become the shared intellectual property of the City of
Corpus Christi and the Consultant. The City agrees that any modifications of the
submitted final plans (for other uses by the City) will be evidenced on the plans
and be signed and sealed by a professional engineer prior to re-use of modified
plans.
I) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City. Additional
revisions or design submittals are required (and within the scope of Consultant's
duties under this Contract) if, in the opinion of the City Engineer or designee,
Consultant has not adequately addressed City-provided review comments or
provided submittals in accordance with City standards.
m) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings.
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the Project.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide electronic copy the City's Standard Specifications, Standard Detail sheets,
Front End Contract Documents, and forms for required bid documents.
3. Bid Phase.
The NE will:
a) Participate in the pre-bid conference and submit agenda for critical construction
activities and elements impacting the Project to PM prior to pre-bid conference.
b) Assist the City in solicitation of bids by identification and notification of prospective
bidders.
c) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format for Engineering Services' approval, any addenda or
other revisions necessary to inform Contractors of approved changes prior to
bidding.
d) Attend bid opening, analyze and evaluate bids, and prepare bid tabulation in City
format. Provide bid tabulation in Excel and PDF formats.
e) AE shall review Statement of Experience and confirm it meets Contract
requirements. AE shall contact three (3) lowest bidder's references for review and
evaluation. Provide signed recommendation concerning award of the Contract on
Company letterhead.
f) In the event the lowest responsible bidder's bid exceeds the construction budget
provided by the Engineering Services in accordance with the NE's design phase
OPCC estimate required above, the Engineer will confer with City staff and provide
recommendations for potential remedy options to reconcile scope and/or budget,
and if necessary, make such revisions to the bid documents as the City staff deems
necessary to re-advertise the Project for bids.
g) Provide two (2) hard copy sets and one (1) electronic set of conformed drawings
and conformed Contract Documents (PDF and original format{CAD/word/etc.})
to the City.
EXHIBIT"A"
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Revised 26 March 2019
•
The City staff will:
a) Advertise the Project for bidding, maintain the list of prospective bidders, issue
(with the assistance of the A/E) any addenda, supply bid tabulation forms, and
conduct bid opening.
b) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
c) Prepare, review and provide copies of the Contract for execution between the City
and the Contractor.
4. Construction Administration Phase.
The NE will perform contract administration to include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacting the project.
b) Review Contractor submittals and operating and maintenance manuals for
conformance to Contract Documents.
c) If requested by the City, review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the Contract Documents for the
Contractor and authorize required changes, which do not affect the Contractor's
price and are not contrary to the general interest of the City under the Contract as
requested by the Owner's Authorized Representative (OAR).
e) Make periodic visits to the site of the Project to confer with the City Project
Inspector and Contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the Contract
Documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Provide interpretations and clarifications of the plans and specifications for the
Contractor and recommendations to the City for minor changes which do not affect
the Contractor's price and are not contrary to the general interest of the City under
the Contract as requested by the OAR
g) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for Contractor completion, and provide the City with a
Certificate of Completion for the Project upon successful completion of the Project.
h) Review Contractor-provided construction "red-line" drawings. Prepare Project
Record Drawings and provide a reproducible set and electronic file(both PDF and
AutoCAD r.14 or later) within one (1) month of receiving the Contractor's red-line
drawings. All drawings shall be CADD drawn using dwg format in AutoCAD, and
graphics data will be in .dxf format with each layer being provided in a separate
file. Attribute data will be provided in ASCII format in tabular form. All electronic
data will be compatible with the City GIS system. The Record Drawings should
incorporate the Contractor's red-lines and identify all changes made during
construction. The Drawing Cover and each sheet should be clearly identified as
the Record Drawing and should indicate the basis and date.
i) When requested by the OAR, assist in addressing Request for Information (RFI)
submitted by the Contractor.
The City staff will:
a) Prepare applications/estimates for payments to Contractor.
b) Conduct the final inspection with the Engineer.
EXHIBIT "A"
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Revised 26 March 2019
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. A/E may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The A/E shall,with written
authorization by the Director of Engineering Services, perform the following:
1. Permit Preparation. Furnish the City all engineering data and documentation necessary
for all required permits. The NE will prepare this documentation for all required
signatures. The A/E will prepare and submit identified permits as applicable to the
appropriate local, state, and federal authorities, including:
a) Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating in
the area
b) TxDOT utility and environmental permits, multiple use agreements
c) Wetlands Delineation and Permit
d) Temporary Discharge Permit
e) NPDES Permit/Amendments (including SSC, NOI, NOT)
f) Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g) Nueces County
h) Texas Historical Commission (THC)
i) U.S. Fish and Wildlife Service (USFWS)
j) U.S. Army Corps of Engineers (USACE)
k) United States Environmental Protection Agency (USEPA)
I) Texas Department of Licensing and Regulation (TDLR)
1. Provide copy of Contract Documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
2. Coordinate RAS inspection services at the end of construction and pay
associated fee.
m) Texas General Land Office (TGLO)
n) Other agency project-specific permits
2. Topographic and Right-of-Way (ROW) Survey. All work must comply with Category
1-A, Condition I specifications of the Texas Society of Professional Surveyors'Manual of
Practice for Land Surveying in the State of Texas, latest edition. All work must be tied to
and in conformance with the City's Global Positioning System (GPS) control network. All
work must comply with all TxDOT requirements as applicable. Include references tying
Control Points to a minimum of two (2) registered NGS Benchmark Monuments in the
vicinity of the Project that will not be disturbed by construction. Survey sheets shall be
sealed, provided to the City and included in the bid document plan set.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
area that will be disturbed by construction.
EXHIBIT"A"
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Revised 26 March 2019
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing wastewater, storm water,
water, IT and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. Survey shall include utility marking from the Texas 811 request.
i) Open accessible manholes and inlets to obtain information on structure invert,
type, and size; and all related pipe size, type, invert, orientation, and flow
direction.
j) Everything up to and including Level B subsurface engineering (SUE) is to be
included in Topographic Survey. Surveying services related to Level A SUE shall
be provided when needed as part of the scope of work for SUE below.
k) Locate existing features within the apparent ROW.
I) Locate and identify trees, at least five inches in diameter, and areas of significant
landscape or shrubs within the apparent ROW.
m) Generate electronic planimetric base map for use in project design.
n) Obtain finished floor elevations of critical and habitable structures along the
roadway corridor as needed to certify drainage design criteria are met.
o) The survey should not stop at the property line, but should extend beyond the
property line as needed to pick up features and surface flow patterns in the
vicinity of the Project that could potentially impact the design or be impacted by
the construction. This includes features such as existing swales or ditches,
foundations, loading docks/overhead doors, driveways, parking lots, etc.
p) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW.
q) Provide a preliminary base map containing apparent ROW, which will be used by
the A/E to develop the proposed alignment and its position relative to the existing
and proposed ROW. This preliminary base map must show lot or property lines,
addresses, and significant business/facility names.
3. ROW/Easement Acquisition Survey and Parcel Descriptions All work must be tied to
and conform with the City's Global Positioning System (GPS) control network and comply
with Category 6, Condition I specifications of the Texas Society of Professional Surveyors'
Manual of Practice for Land Surveying in the State of Texas, latest edition.
a) Set property corners and prepare right of way strip parcel map depicting all parcels
proposed for acquisition. Metes and bounds descriptions must indicate parent tract
areas based on the most accurate information available. Strip map will show entire
parent tracts at a representative scale and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
b) Prepare Metes and Bound Instrument with supporting exhibits as required and
agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements
and temporary construction easements.
EXHIBIT"A"
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•
c) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. If boundary
conflicts between Owners are identified, additional fees may be authorized if
needed. A/E shall submit parcel maps and legal descriptions prior to the 60%
submittal.
d) NE must obtain Preliminary Title Reports from a local title company and provide
copies of the title reports to the City. Preliminary Title Report shall identify title
ownership and any title encumbrances to all right-of-way to be acquired.
4. Environmental Issues. Identify and develop a scope of work for any testing, handling
and disposal of hazardous materials and/or contaminated soils that may be discovered
during construction.
5. Public Involvement. Participate in two public meetings. One public meeting shall be held
after submittal of the Final Engineering Letter Report and one public meeting shall be held
prior to start of project construction. Prepare exhibits for meetings. Provide follow-up and
response to citizen comments. Revise contract drawings to address citizen comments, as
directed by the City. Significant revisions based on public meeting feedback may be
negotiated for an additional fee.
6. Subsurface Utility Investigation (Level A)
SUE investigation for all utilities (City and third party)shall be conducted to Level B as part
of Topographic Survey referenced above and in accordance with ASCE Standard "ASCE
C-I, 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data". A sealed Level A SUE report shall be provided to the City and included in
the bid documents as an appendix.
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE
C-I, 38-02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro-excavation. The
proposed subsurface utility investigation will be as follows:
i) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities
in specified areas through the project limit. Quality Level A includes the
use of minimally intrusive excavation equipment at critical points to
determine the horizontal and vertical position of underground utilities, as
well as the type, size, condition, material, and other characteristics. Utilities
located at this quality level will be physically located and tied to the
topographic survey control. The utility will be identified, and an elevation
will be obtained to the top of the utility.
7. Construction Observation Services. To Be Determined.
EXHIBIT"A"
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8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
9. Televising Utility Lines. Provide cleaning and televising of existing utility lines to verify
existing conditions. Analyze photos and videos to recommend repairs and/or
improvements and provide a written report with findings and recommendations. A copy of
all photos and videos (in standard video and image format) shall be provided to the City.
Provide the services above authorized in addition to those items shown on Exhibit"A-1"Task List,
which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List does
not supersede Exhibit"A".
EXHIBIT "A"
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Revised 26 March 2019
II. SCHEDULE
Date Activity
May 14,2019 Small AE NTP
June 4, 2019 Draft ELR submittal
June 25, 2019 City Review
July 16, 2019 Final ELR submittal
August 6, 2019 60% Design Submittal
August 27, 2019 City Review
September 17, 2019 90% Design Submittal
October 8, 2019 City Review
October 28, 2019 100% Pre-ATA Submittal
November 19, 2019 City Review
December 10, 2020 Final Sealed Bid Package
January 7, 2020 Advertise for Bids
January 16, 2020 Pre-Bid Conference
January 22, 2020 Receive Bids
February 18, 2020 Contract Award
March 17, 2020 Begin Construction
TBD Complete Construction
III. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing all "Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified
and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for
all expenses incurred in performing these services. The fee for this project is subject to the
availability of funds. The Engineer may be directed to suspend work pending receipt and
appropriation of funds. For services provided, A/E will submit monthly statements for services
rendered. The statement will be based upon A/E's estimate (and with City's concurrence) of the
proportion of the total services actually completed at the time of billing. City will make prompt
monthly payments in response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services", the City will pay the A/E a not-to-exceed fee as per the
table below:
EXHIBIT"A"
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Revised 26 March 2019
Strasbourg Dr(Riom St to Grenoble Dr)
CITY PROJECT NO.18044A
SUMMARY OF FEES
Original Amendment No. 1 Total Contract
Contract Streets Storm Water Wastewater Water Total
Basic Services:
Preliminary Phase $8,175.00 $13,440.00 $3,220.00 $980.00 $2,420.00 $20,060.00 $28,235.00
Design Phase 0.00 37,700.00 7,600.00 1.400.00 6,775.00 53,475.00 53,475.00
Bid Phase 0.00 4,740.00 877.50 285.00 637.50 6,540.00 6,540.00
Construction Admin Phase 0.00 8,050.00 1,950.00 600.00 1,450.00 12,050.00 12,050.00
Subtotal Basic Services 8,175.00 63,930.00 13,647.50 3,265.00 11,282.50 92,125.00 100,300.00
Additional Services:
Permit Prepartion 0.00 4,164.00 889.00 212.00 735.00 6,000.00 6,000.00
Topographic&ROW Survey 15,000.00 0.00 0.00 0.00 0.00 0.00 15,000.00
ROW Acquisition Survey 0.00 0.00 0.00 0.00 0.00 0.00 0 00
Environmental Issues 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Public Involvement 0.00 6,593.00 1.407.00 337.00 1,163.00 9,500.00 9,500.00
Subsurface Utility Investigation 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Construction Observation 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Warranty Phase 0.00 2,776.00 592.00 142.00 490.00 4,000.00 4,000.00
Televising Utility Lines 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal Additional Services 15,000.00 13,533.00 2,888.00 691.00 2,388.00 19,500.00 34,500.00
Summary of Fees:
Basic Services Fees 8,175.00 63,930.00 13,647.50 3,265.00 11,282.50 92,125.00 100,300.00
Additional Services Fees 15,000.00 13,533.00 2,888.00 691.00 2,388.00 19,500.00 34,500.00
Total Authorized Fees $23,175.00 $77,463.00 $16,535.50 $3,956.00 $13,670.50 $111,625.00 $134,800.00
06/20/18
Admin Approval M2019-
FUNDING SOURCES:
Streets:
Fund: 3556-051
Account: 550950
Activity: 18044-A-3556-EXP
Amount: $77,463.00
Storm Water:
Fund: 3495-043
Account: 550950
Activity: 18044-A-3495-EXP
Amount: $16,535.50
Wastewater:
Fund: 4248-042
Account: 550950
Activity: 18044-A-4248-EXP
Amount: $3,956.00
Water:
Fund: 4094-041
Account: 550950 Exhibit A
Activity: 18044-A-4094-EXP Page 12 of 12
Amount: $13,670.50