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Home My WebLink AboutC2019-590 - 11/11/2019 - NA 4S13$ 4" . `i, [1111 q •_1Y Renewal °zss2 City of Corpus Christi Contracts and Procurement Department Date: October 21, 2019 Agreement No.: 2052 Reference: Contract for Professional Services (O.N. Stevens Water Treatment Plant Electrical Distribution Improvements E15160) Renewal No. 1 Agreement Current Not to Exceed Value: $300,000 Whereas, the City of Corpus Christi and Bath Engineering entered into Contract for Professional Services on October 23, 2019 in the amount of$300,000 and authorized via Motion No. M2018-202; The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and Bath Engineering hereinafter referred to as the Consultant, do hereby acknowledge renewal of the Agreement. This document acknowledges the first one-ytear renewal term as referenced in Article VI. Term; Renewals; Times for Rendering Service of the Agreement. 1. Original Agreement Term: 10/30/2018- 10/29/2019 2. This Renewal Term: 10/30/2019 - 10/29/2020 II. Compensation of $250,000 will be paid for the renewal term as referenced in Section II. Compensation of the Agreement. The total value across all Agreement terms to date is not to exceed $550,000. III. The Scope of Work for this renewal is described in the attached Exhibit A, which is incorporated by reference as if laid out in its entirety herein. The Consultant and the City agree to and shall abide by all terms and conditions of the original Agreement, including its exhibit, and any amendments to that Agreement except to the extent that they conflict with the terms of this renewal. Page 1 of 2 SCANNED .C�• 10/31/2019 iii/O0V4 B. Sta , P.E. Date Principal Engr and President Bath Engineering IZI /7 Mark Van Vleck Assistant City Manager City of Corpus Christi, Texas APPROVED AS TO LEGAL FORM Aimee Alcorn-Reed 2019.11.04 15:40:47-06'00' Assistant City Attorney Date Page 2 of 2 IFI PI October 7,2019 Larijai Francis, P.E. M.ASCE Project Manager City of Corpus Christi Engineering Services Department 1201 Leopard St. Corpus Christi,TX 78401 Reference: MSA Contract Project No.E15160 Renewal No. 1(Year 2) Bath Engineering Corporation is submitting the attached proposal for Renewal No. 1 (Year 2) of Master Services Agreement Professional Services - O.N. Stevens Water Treatment Plant Electrical Distribution Improvements(Project No. E15160). Bath would like the opportunity to continue providing Professional Services to O.N. Stevens Water Treatment Plant for Electrical Distribution Improvements. Scope of Professional Services would be as indicated in the attached Proposal. This scope of services will be used to develop specific new Task Authorizations to assist City Staff in addressing ongoing and impending electrical infrastructure changes at existing water treatment and distribution facilities. Project E15160 was intended to be a base 1-yr contract of$300,000 with two (2)optional 1-yr renewals of$250,000. This Renewal No. 1 would be for additional funding up to$250,000 on new Task Authorizations. It is understood the renewal will be issued administratively,subject to satisfactory consultant performance and availability of funds. This renewal would include the same terms and conditions of the original MSA. Bath Engineering will submit proposal(s)for Individual Task Order(s) preparation. Task Order No. 1,Task Order No. 2 and Task Order No.3 are currently active and will continue until completion,expiration of Task Order,expiration of Task Order funds, or termination by City Representative. We look forward to supporting ONSWTP with additional Electrical Distribution Improvements. If you need any further information to renew this MSA please contact me. Sincerely, BATH ENGINEERING CORPORATION eiivi i----i William B. a .E. President Attachments: 1) Consultant Proposal 2) List of Potential Projects and Services 3) Rate Schedule for Engineering Services(Exhibit B-1) BATH ENGINEERING CORPORATION TEXAS FIRM REGISTRATION NO.F-829 5656 S.Staples St.,Suite 110 • Corpus Christi,Texas 78411 • Phone 361/992-2284 • Fax 361/992-2287 P:13450\Admin\ContractsIMSA Yr1 Renewal\MSA Renewal 1-Year 2.docx Page 1 of 4 EXHIBIT A R In F NGINCENING CONSULTANT PROPOSAL Scope of Professional Services E15160—ONSWTP Electrical Distribution Improvements Renewal No. 1(Year 2) This proposal for the Master Services Agreement(MSA)is a response to OP Project No. E15160—O.N.Stevens Water Treatment Plant(ONSWTP) Electrical Distribution Improvements Renewal No. 1. It provides a representative scope of professional services which will be used to develop specific Task Authorizations.This MSA allows Bath Engineering Corporation(Engineer)to assist the City Staff in addressing ongoing and impending electrical infrastructure changes at existing water treatment and distribution facilities. Typical improvements include, but not limited to repair,upgrade,rehabilitation,and new construction of electrical substations,electrical distribution,instrumentation,control,and electromechanical systems throughout the facility. Engineer's tasks include but not limited to: Electrical Engineering Services: • Project Management • Electrical Equipment Specification and Design • Preparing detailed cost estimates and construction documents for electrical,improvements. • Instrumentation Specification and Selection. • Electrical Power System Coordination and Modeling(SKM) • Arc Flash Studies and Arc Flash reduction projects. • National Electrical Code(NEC)consultant. • Replacement of Protective Relays. • Design and Installation of Protective Relay SCADA(real-time monitoring and diagnostic network). • Design of redundant power feed system for improved resilience and reliability. Instrumentation and Controls Engineering Services • Project Management • Process Control Equipment Specification and Designs • Preparing detailed cost estimates and construction documents for instrumentation,and controls improvements. • Instrumentation Specification and Selection • Design of control systems for improved resilience and reliability. Electrical,Instrument and Control,Systems Construction Support Services • Contractor Evaluation and Oversight. • Conducting pre-bid meetings,evaluating bid results,procurement quotes,and making formal recommendations for award. • Construction observation and quality control. • Conducting warranty phase inspections and prepare recommendations in reports • Providing construction administration and technical support Other Electrical Engineering Support Services: • Root Cause Analysis and Troubleshooting. • Gathering,organizing,and updating electrical and process control documentation. • AutoCAD drafting and document updating. • Assistance with Management of Change Process(MOC). • Project Management. • Evaluating conditions of existing infrastructure and facilities,Condition Assessment. • Conducting field investigations,assessments,and meeting with plant staff to prepare Preliminary Engineering Letter Reports detailing proposed improvements as related to electrical,instrumentation and controls systems. • Assessing impact of improvements on current operating strategies,on treatment process,on maintenance,and on operating costs. BATH ENGINEERING CORPORATION TEXAS FIRM REGISTRATION NO.F-829 5656 S.Staples St.,Suite 110 • Corpus Christi,Texas 78411 • Phone 361/992-2284 • Fax 361/992-2287 P:13450\Admin\Contracts\MSA Yr1 Renewal MSA Renewal 1-Year 2.docx ERIME419f`k', • RP;ri7 ENGINEERING • Participating in workshops with third-party design engineers and contractors to coordinate improvements with ongoing work • Conduct design review workshops. • Preparing and submit to city final As-Built drawings • HVAC Engineering and Design Services. • Work/Business Process Mapping and Consulting Services. Engineer shall not perform any task or incur project cost without an approved Task Authorization.Task Authorization proposals shall be developed by Engineer at the request of the City on as-needed basis.These task authorizations may vary considerably in size and scope.Engineer will be responsible for preparing a detailed scope and anticipated fee estimate for each Task Authorization. All services under this MSA will be defined in Task Authorizations. Each Task Authorization will be negotiated individually on a Time and Materials(T&M)or lump sum.Time and Material work shall be invoiced based on attached rate schedule.See Exhibit B-1 for Rate Schedule. This project is intended to be a base 1-yr contract of$300,000 with two(2)optional 1-yr renewals of$250,000.All Task Authorization and renewals will be issued administratively,subject to satisfactory consultant performance and availability of funds. SCHEDULE The project is a base contract with two optional renewals,as needed and authorized at the City's discretion.All Task Authorizations will include an independent implementation schedule. FEES Services will be provided on a T&M or a lump sum basis,which will be associated with specific Task Authorizations. Negotiated fees will be authorized through each task authorization detailing an associated scope of work and schedule. For services provided on a T&M basis,monthly invoices will be provided by the Engineer based on actual working hours at agreed upon hourly rates(see Exhibit B-1)and associated expenses.The Director of Engineering Services, or his designee,is responsible for approving Task Authorizations to the Engineer and approving invoiced hours.The Engineer is required to submit a detailed and approved man-hour breakdown with monthly invoices to Engineering Services for payment. For services provided on a lump sum basis,monthly invoices will be provided by the Engineer based on percent completion of the agreed up on services.The Director of Engineering Services,or his designee,is responsible for approving task authorizations and approving percent completion based on the anticipated fee and project schedule.The Engineer is required to submit monthly invoices to Engineering Services for payment. Sincerely, air Date 10/07/2019 William B.St-rk,P.E. Principal Engineer and President BATH ENGINEERING CORPORATION TEXAS FIRM REGISTRATION NO.F-829 5656 S.Staples St.,Suite 110 • Corpus Christi,Texas 78411 • Phone 361/992-2284 • Fax 361/992-2287 P:134501Admin\Contracts\MSA Yr1 Renewal\MSA Renewal 1-Year 2.docx EN,8414f`� ! a1h Renewal No. 1 (Year 2)would allow additional time and funding for completion of some of the following Potential Electrical,Instrumentation,and Control Systems Engineering Support Tasks as selected by City personnel, Representative Projects: • Integration of a PCR#1 into a plant power system SCADA. • Integration of a PCR#7,8,and 9 into a plant power system SCADA. • Design of redundant power supply(loop power with diverse path)to single ended loads. • Upgrade of Generator Controls and Auto Transfer Scheme. • Upgrade of protection scheme for PCR#1. Representative Services • Development of plans for upgrade of obsolete and out of date power distribution system. • Plant wide electrical,instrumentation,and control systems assessments. • Plant wide electrical,instrumentation,and control systems engineering support. • Electrical System Modeling Support and model maintenance. (Coordination,Load Flow,Short Circuit,and Arc Flash Studies). • Protection systems assessments. • Plant wide grounding system audit and study. • Identification and plan for removal old,abandon and out of service conduit,wiring,and equipment. • Integration of future substation into plant power system SCADA. • Engineering Support and On-Call services as required. • Implementation and Development of documentation systems for all drawings and documents. • As-Built and Documentation Maintenance. • Support to implement Maintenance Integrity and Reliability Programs. • Support for Maximo. • Assessment of Generator Controls and ATS • Assessment of Generators and auxiliary equipment. • Assessment of electrical equipment(SWGR)condition and maintenance. • Staff training for NEC 70E—Arc Flash PPE • Staff training on National Electric Code(NEC)and National Electrical Safety Code(NESC) • Staff training for OSHA 1910—Electrical Maintenance and Operation Requirements • Staff training on MOC Practices and Business Process • Business and Process Mapping and procedure development. • Third party peer review for design projects. • Third party engineering support. • AEP Interface and Support. BATH ENGINEERING CORPORATION TEXAS FIRM REGISTRATION NO.F-829 5656 S.Staples St.,Suite 110 • Corpus Christi,Texas 78411 • Phone 361/992-2284 • Fax 361/992-2287 P.\34501Admin\Contracts'MSA Yr1 Renewal\MSA Renewal 1-Year 2.docx Page 4 of 4 EXHIBIT A Path EXHIBB-1 RATE SHEETS ARE CONFIDENTIAL PURSUANT THE SECTION 552.104 OF THE TEXAS GOVERNMENT CODE.SECTION 552.110 OF THE CODE PROTECTS THE RELEASE OF THIS COMMERCIAL AND FINANCIAL INFORMATION RATE SCHEDULE FOR ENGINEERING SERVICES Base Yr. Optional Years Job Classification 10/1/2018 10/1/2019 10/1/2020 10/1/2021 Principal Engineer, PE $175 $180 $185 $190 Sr. Project Manager $165 $169 $174 $179 Project Manager $145 $149 $153 $157 Sr. Engineer PE $165 $169 $174 $179 Engineer PE $155 $159 $163 $167 Jr. Engineer(EIT) $120 $123 $126 $129 Sr. Substation Specialist $155 $159 $163 $167 Sr. Controls Specialist $150 $154 $158 $162 Sr. Inspector $125 $129 $132 $135 Sr. Designer $120 $123 $126 $129 Designer II $115 $118 $121 $124 Designer I $95 $97 $99 $101 Administrative Assistant $55 $56 $57 $58 Authorized expenses (lodging,air travel, reproductions, computer charges, etc.)and Subcontractors shall be charged at cost plus 10%. Local travel include in billing rate above. TERMS AND CONDITIONS Charges for services shall be referenced to a project number or purchase order as provided by the Client. Invoices shall be payable to Bath Engineering Corporation in Nueces County,Texas,at 5656 South Staples,Suite 110,Corpus Christi,Texas, 78411. Current:Oct. 1, 2018 Thru. Oct. 1, 2021 BATH ENGINEERING CORPORATION TEXAS FIRM REGISTRATION NO.F-829 5656 S.Staples St.,Suite 110 • Corpus Christ,,Texas 78411 • Phone 3611992-2284 • Fax 361/992-2287 2C18-CC-City Pates.doc 8/28118 Page 1 of 1 EXHIBIT A