HomeMy WebLinkAboutC2019-644 - 12/4/2019 - NA TASK ORDER NO. 18
This Task Order pertains to a Master Services Agreement for Professional Services by and between
City of Corpus Christi, Texas (City) and Garver, LLC., (ENGINEER) dated February 16. 2014 by
Ordinance 030766,(Agreement). ENGINEER shall perform services on the project described below
as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it
has been properly signed by both parties Upon execution, this Task Order shall supplement the
Agreement as it pertains to the project described below
PROJECT NAME: 18148A -CCIA Terminal Apron Reconstruction III
18149A -CCIA East GA Reconstruction IV
1. PROJECT DESCRIPTION: The project scope includes the reconstruction of the Terminal
Apron and the East GA.
2. SCOPE OF SERVICES: The scope of services includes construction phase services and
project closeout duties for the Rehabilitation of the Terminal Apron (Phase III) and the East
General Aviation Apron (Phase IV) and all related improvements to the Corpus Christi
International Airport. This task order is more fully described in Exhibit A.
3. COMPENSATION: The total amount not to exceed for Task Order No. 18 only is 6594.358.00
This Task Order is approved and Consultant may proceed. All other terms and conditions of the
Agreement remain in full force and effect.
CITY OF CORPUS CHRISTI GARVER, LLC.
❑.l cntJW Edmond
a•E^o~.. Frank Mclllwain="""�.,�
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Jeff H. Edmonds, P.E. (Date) Frank McIllwain, P.E. (Date)
Director of Engineering Services 3010 Gaylord Parkway, Suite 190
Frisco, TX 75034
(972) 377-7540 Office
FOMcIllwain@GarverUSA.com
Task Order No. 18
SCANNED
Accounting Unit Account No. Activity No. Amount
3020-274 550970 18148A1583020C 227,431.71
3018-274 550970 18148A1583020C 25,270.19
3020-274 550920 18148A1583020C 66,775.50
3018-274 550920 18148A1583018C 7,419.50
3020-274 550970 18149A1583020C 186,080.49
3018-274 550970 18149A1583018C 20,675.61
3020-274 550920 18149A1583020C 54,634.50
3018-274 550920 18149A1583018C 6,070.50
Total: $594,358.00
Task Order No. 18
Page 2 of 2
EXHIBIT A
1 of 10
GARVER
APPENDIX A
TASK ORDER NO. 18
SCOPE OF SERVICES
CITY OF CORPUS CHRISTI
CORPUS CHRISTI INTERNATIONAL
AIRPORT CORPUS CHRISTI, TEXAS
1.1 General
Generally, the scope of services includes construction phase services and project closeout duties for the
Rehabilitation of the Terminal Apron (Phase III) and the East General Aviation Apron (Phase IV) and all
related improvements to the Corpus Christi International Airport.
1.2 Construction Phase Services
During the construction phase of work, Garver will accomplish the following:
1. Prepare for and attend the preconstruction meeting.
2. Prepare for and attend utilities coordination meetings, as necessary.
3. Attend progress/coordination meetings with the Owner and Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by Garver on the shop drawings during this review will not relieve Contractor from
compliance with requirements of the drawings and specifications. The check will only be for review
of general conformance with the design concept of the project and general compliance with the
information given in the contract documents. The Contractor will be responsible for confirming and
correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe and
satisfactory manner. Garver's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, Garver shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
5. Consult with and advise the Client during the construction period. Garver will submit, when
requested by the Client, written reports to the Client on the progress of the construction including
any problem areas that have developed or are anticipated to develop. In addition, Garver shall
supply to Client such periodic reports and information as may be required by the FAA.
6. Issue instructions to the Contractor on behalf of the Client and issue necessary clarifications
(respond to RFIs) regarding the construction contract documents.
7. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the Client regarding payment.
Garver's recommendation for payment shall not be a representation that Garver has made
exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2)
to review billings from Subcontractors and material suppliers to substantiate the Contractor's right
to payment; or (3) to ascertain how the Contractor has used money previously paid to the
Appendix A- Scope of Services 1 of 4
Rehabilitate Term III and EGA IV-CPS Garver Project No. 18181172
Exhibit A
Page 1 of 10
EXHIBIT A
2 of 10
CARVER
Contractor.
8. Maintain a set of working drawings and prepare and furnish record drawings.
9. Provide full-time resident construction observation services for the 270 day contract for substantial
completion plus an additional 30 days for final completion for a total of 300 calendar-day
construction contract performance time. The proposed fee for this service is based on an
estimate of 2,620 total hours. If the construction time extends beyond the time established in this
agreement or if the Client wishes to increase the time or frequency of the observation, the Client
will pay Garver an additional fee agreed to by the Client and Garver.
10. When authorized by the Client, prepare change orders or supplemental agreements, as
appropriate, for ordering changes in the work from that originally shown on the Plans and
Specifications. If re-design or substantial engineering is required in the preparation of these
documents, payment for extra services involved will be made in addition to the payment provided
in basic engineering services.
11. Participate in final project inspection, prepare punch list, review final project closeout documents,
and submit final pay request.
12. Attend the one-year warranty follow up meeting, on-site.
Construction observation services will be provided by Garver's Resident Project Representative, who
will provide or accomplish the following:
• Consult with and advise the Client during the construction period.
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with the Client. Coordinate with this firm to insure that all material tests
required for construction are scheduled and accomplished in a manner that will not delay the
Contractor unnecessarily and will meet specification requirements as to location and
frequency.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
• Prepare requests for monthly and final payments to the Contractor.
• Provide information for preparation of record drawings of the completed project.
• Submit owner approved daily report form to the FAA in lieu of the FAA Form 5370-1,
Construction Progress and Inspection Report to the appropriate FAA field office. The
frequency of submittal shall be established at the preconstruction conference.
• Administer the"Construction Management Plan" prepared by Garver.
• Prepare a Construction Materials Quality Control Summary to be submitted weekly/monthly to
the FAA. At a minimum, the summary shall include a list of all tests performed showing the
date, location, pass or fail, results of retests, and whether or not the test is eligible or ineligible
under the A.I.P. program. The Summary will include a certification that all testing was
completed in accordance with the "Construction Management Plan."
• Assist the Client in the observation of Contractor's operations for proper classification of
workers, and review of Contractor's payrolls as necessary to determine compliance with the
prevailing wage rates.
In performing construction observation services, Garver will endeavor to protect the Client against
defects and deficiencies in the work of the Contractor(s); but Garver does not guarantee the
performance of the Contractor(s), nor is Garver responsible for the actual supervision of construction
Appendix A- Scope of Services 2 of 4
Rehabilitate Term III and EGA IV-CPS Garver Project No. 18181172
Exhibit A
Page 2 of 10
EXHIBIT A
3 of 10
GARVER
operations. Garver does not guarantee the performance of the contracts by the Contractors nor
assume any duty to supervise safety procedures followed by any Contractor or subcontractor or their
respective employees or by any other person at the job site. However, if at any time during
construction Garver observes that the Contractor's work does not comply with the construction
contract documents, Garver will notify the Contractor of such non-compliance and instruct him to
correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the
observance, the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Garver will notify the Client immediately, so that appropriate action under the Client's
contract with the Contractor can be taken.
As a minimum, Garver's project engineer or his qualified representative will visit the site of the work on
the average of once per month during the construction period. These visits should be scheduled to
coincide with each new phase of construction, scheduled FAA inspections, and other times when his
presence is desirable. Garver's project engineer or his qualified representative will be available at all
times work is in progress for telephone contact by the construction observer. Garver's project
engineer shall direct, supervise, advise, and counsel the construction observer in the accomplishment
of his duties.
1.3 Project Closeout Services
After the completion of the construction phase of work, Garver will accomplish the following:
1. Coordinate with the Owner's staff for grant closeout services.
2. Prepare FAA Sponsor Certifications
3. Create and submit to the airport a distribution of construction costs summary sheet.
4. Prepare a summary of DBE utilization including a statement from the subcontractors.
5. ALD Update. This will require receiving CAD drawings for the last ALD to update it with new
geometry.
6. Prepare one (1) project closeout manual for submittal to the FAA by the Owner.
1.4 Project Deliverables
The following will be submitted to the Owner, or others as indicated, by Garver:
1. One(1)digital copy of approved shop drawings/submittals from the Contractor to the City of
Corpus Christi Department of Aviation.
2. One(1)full size paper copy, one(1) half size paper copy, and one(1)digital copy of the
Record Drawings to the City of Corpus Christi Department of Aviation and FAA.
3. One(1) project closeout manual to the City of Corpus Christi Department of Aviation.
4. Electronic files as requested.
1.5 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval, or beyond that furnished in the Final Design submittal.
2. Submittals or deliverables in addition to those listed herein.
Appendix A- Scope of Services 3 of 4
Rehabilitate Term III and EGA IV- CPS Garver Project No. 18181172
Exhibit A
Page 3 of 10
EXHIBIT A
4 of 10
GARVER
3. Design of any utility requiring relocation.
4. Retaining walls or other significant structural design.
5. Preparation of a Storm Water Pollution Prevention Plan (SWPPP), including filing of a notice of
intent or notice of termination. The construction contract documents will require the Contractor
to prepare, maintain, and submit a SWPPP to TCEQ.
6. ALP complete set update.
7. ALD updates that aren't geometry only related.
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner
and Garver.
1.6 Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed from the
Owner.
Appendix A- Scope of Services 4 of 4
Rehabilitate Term III and EGA IV-CPS Garver Project No. 18181172
Exhibit A
Page 4 of 10
EXHIBIT A
5 of 10
APPENDIX B - TERMINAL PHASE III ONLY
City of Corpus Christi
Rehabilitate Terminal Apron Phase III and East GA Apron Phase IV
Construction Support Services
FEE SUMMARY TERMINAL PHASE III ONLY
Title II Services
Construction Materials Testing (Rock) $74,195.00
Resident Project Representative (JDT) $109,371.90
Construction Phase Services $135,080.00
Project Closeout (Lump Sum) $8,250.00
Subtotal for Title II Services $326,896.90
\\garverinc.local\gdata\Projects\2018\18181172-CCIA East GA IV and Terminal Apron III\Contracts\Client\Draft\Construction Phase
Services\18181172-APPENDIX B-Garver Fee Spreadsheet-CPS
Exhibit A
Page 5 of 10
EXHIBIT A
6 of 10
APPENDIX B - EAST GA PHASE IV ONLY
City of Corpus Christi
Rehabilitate Terminal Apron Phase Ill and East GA Apron Phase IV
Construction Support Services
FEE SUMMARY - EAST GA PHASE IV ONO
Title ll Services
Construction Materials Testing (Rock) $60,705.00
Resident Project Representative (JDT) $89,486.10
Construction Phase Services $110,520.00
Project Closeout (Lump Sum) $6,750.00
Subtotal for Title II Services $267,461.10
\\garverinc.local\gdata\Projects\2018\18181172-CCIA East GA IV and Terminal Apron III\Contracts\Client\Draft\Construction Phase
Services\18181172-APPENDIX B-Garver Fee Spreadsheet-CPS
Exhibit A
Page 6 of 10
EXHIBIT A
7of10
APPENDIX B
City of Corpus Christi
Rehabilitate Terminal Apron Phase III and East GA Apron Phase IV
CONSTRUCTION PHASE SERVICES
WORK TASK DESCRIPTION E-5 E-4 E-3 E-2 E-1 T-2 X-2
hr hr hr hr hr hr hr
1. Civil Engineering
Coordination with Subconsultants 15 4
Prepare and Submit Weekly Burn Report(43 Weeks of Construction) 5 22 43
Coordination with RPR(43 Weeks of Construction) 14 86 43
Monthly Invoicing(10 Invoices)and Administration 17 17
Coordination with Airport 18 65
Preparation for and Attendance to Preconstruction Meeting 14 14 4
Utility Coordination 2 4
Prepare for Weekly Construction Coordination Meetings:Distnbution of Minutes 8 43 43
Weekly Construction Coordination Meetings(1 Teleconference per Week.43 Weeks) 20 44 44
Bi-Monthly Weather Request Reviews 9 17
Contractor/RPR Inquiries 8 26 30 16
Review Contractor Pay Requests 5 10
Shop Drawings/Material Submittals 16 8 36
Preparation for and Attendance to Pre-Pave Meeting 14 14 2
Record Drawings 2 6 4 18
Construction Progress Meetings and Site Visit(One Meeting Per Month for PM.10 Month
Construction Duration,excluding precon and final inspection) 30 140 42
Prepare Change Orders 12 16
Preparation for and Attendance to Final Project Inspection and Punchlist 14 14 4
Preparation for and Attendance to One Year Warranty Follow Up and Site Visit 14 2
Subtotal-Civil Engineering 152 569 0 0 267 70 60
2. Electrical Engineering
Coordination with RPR/Project Manager 8 2
Bi-Weekly Construction Coordination Meetings(Teleconference As needed) 6
Shop Drawings/Material Submittals 4 8
Contractor/RPR Inquiries 4 6
Record Drawings 2 4
On-Site Meeting(1 Meeting Total) 16
Prepare Change Orders 2 4
Preparation for and Attendance to Final Project Inspection and Punchlist 16 2
Subtotal-Structural Engineering0 0 58 26 0 0 0
Hours 152 569 58 26 267 70 60
SUBTOTAL-SALARIES: $234,863.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $702.00
Postage/Freight/Courier $205.00
Office Supplies/Equipment $130.00
Computer Modeling/Software Use $110.00
Travel Costs $9,590.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $10,737.00
SUBTOTAL: $245,600.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $245,600.00
\\garverinc.local\gdata\Projects\2018\18181172-CCIA East GA IV and Terminal Apron III\Contracts\Client\Draft\Construction Phase Services\18181172-APPENDIX B-Garver Fee Spreadsheet-CPS
Exhibit A
Page 7 of 10
EXHIBIT A
8 of 10
APPENDIX B
City of Corpus Christi
Rehabilitate Terminal Apron Phase III and East GA Apron Phase IV
BIDDING SERVICES
WORK TASK DESCRIPTION E-5 E-4 E-3 E-1 T-2 C-2 X-2
hr hr hr hr hr hr hr
1. Civil Engineering
Coordinate with Airport for Project/Grant Closeout 2 6
Sponsor Certifications 1
Distribution of Cost Spreadsheet 1 2
Summary of DBE Utilization Including Obtaining Statement from Subconsultant DBEs 1 4
Assemble Material Submittals 2
Summary of Materials Testing 4
Sponsor Cover Letter 1
Prepare and Submit Closeout Manual to Airport 1 2 6
ALD Update 1 4 24
Subtotal-Civil Engineering 4 15 0 43 0 0 0
4. Electrical Engineering
Coordination on O&M Manuals 4 8
Prepare Closeout Manual Documents-Electrical 4 6
Subtotal-Electrical Engineering 0 0 8 14 0 0 0
Hours 4 15 8 57 0 0 0
SUBTOTAL-SALARIES: $13,621.00
DIRECT NON-LABOR EXPENSES
Document Pnnting/Reproductioo/Assembly $898.00
Postage/Freight/Courier $261.00
Office Supplies/Equipment $100.00
Computer Modeling/Software Use $120.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $1,379.00
SUBTOTAL: $15,000.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $15,000.00
/igarverinc.Iocalgdata\Projects\2018\18181172-CCIA East GA IV and Terminal Apron 111/Contracts\Client\Draft\Construction Phase Services\18181172-APPENDIX B-Garver Fee Spreadsheet-CPS
Exhibit A
Page 8 of 10
EXHIBIT A
9 of 10
APPENDIX B - TOTAL PROJECT
City of Corpus Christi
18194A Rehabilitate Terminal Apron Phase Ill & 18149A East GA Apron Phase IV
Construction Support Services
FEE SUMMARY TOTAL PROJECT
Title II Services
Construction Materials Testing (Rock) $134,900.00
Resident Project Representative (JDT) $198,858.00
Construction Phase Services $245,600.00
Project Closeout (Lump Sum) $15,000.00
Total Fee for Task Order No. 18: $594,358.00
\\garverinc.local\gdata\Projects\2018\18181172-CCIA East GA IV and Terminal Apron III\Contracts\Client\Draft\Construction Phase
Services\18181172-APPENDIX B-Garver Fee Spreadsheet-CPS
Exhibit A
Page 9 of 10
EXHIBIT A
APPENDIX C-BURN REPORT 10 of 10
Corpus Christi International Airport
Rehabilitate Terminal Apron Phase Ill and EGA Apron Phase IV
Safety and Site Improvement Project
Week 1
Dates TBD
BURN REPORT
Misc.
RPR-Tim Office Printing/
Senior Project Project Manager- Project Engineer- Travel Yarborough Construction Supplies Truck Postage Project Close
Manager Project Manager•Civil Electrical Electrical Expenses Eli Support Technician Administrative Support Materials Testing Out
Total Hours Budgeted 152.00 569.00 58.00 26.00 2620.00 267.00 70.00 60.00
Hourly Rate $273.00 $222.00 $18800 $160.00 $75.90 $135.00 $142.00 $100.00
Expenses Budgeted $41,496.00 $126,318.00 $10,904.00 $4,160.00 $9,590.00 $198,858.00 $36,045.00 $9,940.00 $6,000.00 $134,900.00 $1,147.00 $15,000.00
Hours Summary
Burned to Date(Hours) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Remaining Balance(Hours) 152.00 569.00 58.00 26.00 2620.00 267.00 70.00 60.00
Burned Hours Target I75%I
114.00 426.75 43.50 19 Si) 1965.00 200.25 52.SO 45.00
%Burned(Hours) 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00"0
Budget Summary
Burned to Date ISI $0.00 $0.00 $0.00 Moo $0.00 $0.OD $0.00 $0.00 $0.00 Moo
Remaining Balance 15) $41496.00 $126,318.00 510,904.00 $4,160.00 $9,590.00 $198,858.00 $36,045.00 59,94000 $6,000.00 $134,900.00 $1,147.00 $15,000.00
Burned Budget(5)Target
1755,) $31,122.170 $94,738.50 58,178.00 $3,120.00 $7,192.50 $149,143.50 $27,033.75 57,45500 $4,500.00 $101,175.00 $860.25 $11,250.00
%Burned(S) 0.00% 0.0074 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 000% 0.00% 000%
Exhdot A
Page 10 of 10