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Home My WebLink AboutC2019-645 - 12/11/2019 - NA TASK ORDER NO. 19 This Task Order pertains to a Master Services Agreement for Professional Services by and between City of Corpus Christi, Texas (City) and Garver, LLC., (ENGINEER) dated February 16, 2016 by Ordinance 030765, (Agreement). ENGINEER shall perform services on the project described below as provided in this Task Order and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. PROJECT NAME: E17112 CCIA Terminal Apron Reconstruction II E17113 CCIA East GA Reconstruction III 1. PROJECT DESCRIPTION: The project scope includes the reconstruction of the Terminal Apron and the East GA. 2. SCOPE OF SERVICES: The scope of services includes design and bidding services for the rehabilitation/reconstruction of the Terminal Apron (Phase II) and the East General Aviation Apron (Phase III) This task order is more fully described in Exhibit A. 3. COMPENSATION: The total amount not to exceed for Task Order No. 19 only is $39,975.00 This Task Order is approved and Consultant may proceed. All other terms and conditions of the Agreement remain in full force and effect. CITY OF CORPUS CHRISTI GARVER, LLC. /Cigually siyned by Jen Edmods SDN:m=JeR Edmontls o, 7/y/ AW A4;* u=Engineering, �Gf' 12/10/19 / email 2019 12i 13.0:58_ ' � � OaIe:2019.12.1113:00:58-W'00' Jeff H. Edmonds, P.E. Date Frank Mclllwain, P.E. Date Director of Engineering Services 3010 Gaylord Parkway, Suite 190 Frisco, TX 75034 (972) 377-7540 Office FOMcIllwain@GarverUSA.com SCPCNN ED Accounting Unit Account No. Activity No. Amount 3020-274 550970 E171121573020C 14,837.62 3018-274 550970 E171121573018C 1,648.63 3020-274 550920 E171121573020C 4,950.00 3018-274 550920 E171121573018C 550.00 3020-274 550970 E171131573020C 12,139.87 3018-274 550970 E171131573018C 1,348.88 3020-274 550920 E171131573020C 4,050.00 3018-274 550920 E171131573018C 450.00 Total: $39,975.00 Task Order 19 Page 2 of 2 3755 S.Capital of Texas Highway Suite 325 Austin,TX 78704 TEL 512.485.0009 CELEBRATING FAX 512.485.0010 ONE HUNDRED YEARS GARVER www.GarverUSA.com 1 91 9 %o 2 01 9 October 23, 2019 Victor Gonzalez. Corpus Christi International Airport(CCIA) Corpus Christi, Texas Re: Professional Services Proposal for: E17112 Rehabilitate Terminal Apron Phase II and E17113 East GA Apron Phase III Task Order No. 19 Dear Mr. Gonzalez We appreciate the opportunity to serve the Corpus Christi International Airport with Task Order 19 for additional construction phase services for the Rehabilitate Terminal Apron Phase Ph II and East GA Apron Ph III Project. We have developed a proposal to serve you including a project scope and fee. See attached Appendix A for the Professional Services Proposal which includes the proposed scope and see Appendix B for the detailed Fee Summary. Please call me if you have any questions. Sincerely, GARVER /\)\01--- Derek Mayo, P.E., PMP Project Manager Attachments: Appendix A:Professional Services Proposal Appendix B:Fee Summary Exhibit A Page 1 of 8 GARVER APPENDIX A PROFESSIONAL SERVICES PROPOSAL CORPUS CHRISTI INTERNATIONAL AIRPORT(CRP) CORPUS CHRISTI,TEXAS E17112 REHABILITATE TERMINAL APRON PHASE II AND E17113 EAST GA APRON PHASE III ADDITIONAL CONSTRUCTION PHASE SERVICES—TASK ORDER 19 1.1 General Scope This proposal is a task order for additional construction phase services to the original proposal for professional services during construction. The original proposal and previous Task Order 17 was based on a construction duration of 340 calendar days for final completion. The construction duration is anticipated to increase by an additional 45 calendar days. This proposal covers the services required for the additional 45 calendar days of construction activity. The increase in construction duration is due to Contractor delays. Generally, the scope of services includes construction phase services for the rehabilitation of the terminal and east general aviation aprons, and infrastructure improvements related to site grading, drainage, and lighting improvements at the Corpus Christi International Airport. 1.2 Construction Phase Services During the extended construction phase of work, Garver will accomplish the following: 1. Attend progress/coordination meetings with the Owner/Contractor. 2. Consult with and advise the Owner during the construction period. Garver will submit, when requested by the Owner, written reports to the Owner on the progress of the construction including any problem areas that have developed or are anticipated to develop. In addition, Garver shall supply to Owner such periodic reports and information as may be required by the FAA. 3. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications (respond to RFIs) regarding the construction contract documents. 4. Review the Contractor's progress payment requests based on the actual quantities of contract items completed and accepted, and will make a recommendation to the Owner regarding payment. Garver's recommendation for payment shall not be a representation that Garver has made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2) to review billings from Subcontractors and material suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor. 5. Maintain a set of working drawings and prepare and furnish record drawings. Appendix A- Scope of Services 1 of 3 Rehabilitate Term II and EGA Apron III Additional CPS-Task Order 19 Garver Project No. 17181172 Exhibit A Page 2 ot 8 GARVER 6. Provide full-time resident construction observation services. The proposed fee for this item under this task order is based on an estimated additional 50 hours. If the construction time extends beyond the time established in this agreement or if the Owner wishes to increase the time or frequency of the observation, the Owner will pay Garver an additional fee agreed to by the Owner and Garver. • Original contract: 280 calendar days for final completion • Task Order 17 for increased duration: 60 calendar days • This proposed Task Order for increased duration of 45 calendar days • New Anticipated Total Construction Duration: 385 calendar days 7. When authorized by the Owner, prepare change orders or supplemental agreements, as appropriate, for ordering changes in the work from that originally shown on the Plans and Specifications. If re-design or substantial engineering is required in the preparation of these documents, payment for extra services involved will be made in addition to the payment provided in basic engineering services. Construction observation services will be provided by Garver's Resident Project Representative, who will provide or accomplish the following: • Consult with and advise the Owner during the construction period. • Coordinate with the firm providing construction materials quality assurance testing under separate contract with the Owner. Coordinate with this firm to insure that all material tests required for construction are scheduled and accomplished in a manner that will not delay the Contractor unnecessarily and will meet specification requirements as to location and frequency. • Maintain a file of quantities incorporated into the work, test reports, certifications, shop drawings and submittals, and other appropriate information. • Maintain a project diary which will contain information pertinent to each site visit. • Prepare requests for monthly and final payments to the Contractor. • Provide information for preparation of record drawings of the completed project. • Submit FAA Form 5370-1, Construction Progress and Inspection Report, or equivalent form to the appropriate FAA field office, as necessary. The frequency of submittal shall be established at the preconstruction conference. • Administer the"Construction Management Plan" prepared by Garver. • Prepare a Construction Materials Quality Control Summary to be submitted weekly/monthly to the FAA. At a minimum, the summary shall include a list of all tests performed showing the date, location, pass or fail, results of retests, and whether or not the test is eligible or ineligible under the A.I.P. program. The Summary will include a certification that all testing was completed in accordance with the"Construction Management Plan." • Assist the Owner in the observation of Contractor's operations for proper classification of workers, and review of Contractor's payrolls as necessary to determine compliance with the prevailing wage rates. In performing construction observation services, Garver will endeavor to protect the Owner against defects and deficiencies in the work of the Contractor(s); but Garver does not guarantee the performance of the Contractor(s), nor is Garver responsible for the actual supervision of construction operations. Garver does not guarantee the performance of the contracts by the Contractors nor assume any duty to supervise safety procedures followed by any Contractor or subcontractor or their respective Appendix A- Scope of Services 2 of 3 Rehabilitate Term II and EGA Apron III Additional CPS-Task Order 19 Garver Project No. 17181172 Exhibit A Page 3 of 8 GARVER employees or by any other person at the job site. However, if at any time during construction Garver observes that the Contractor's work does not comply with the construction contract documents, Garver will notify the Contractor of such non-compliance and instruct him to correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the observance, the discussion, and the actions taken. If the Contractor continues without satisfactory corrective action, Garver will notify the Owner immediately, so that appropriate action under the Owner's contract with the Contractor can be taken. As a minimum, Garver's project manager, project engineer, or his/her qualified representative will visit the site of the work on the average of once per month. These visits should be scheduled to coincide with each new phase of construction, scheduled FAA inspections, and other times when his/her presence is desirable. Garver's project manager, project engineer, or his/her qualified representative will be available at all times work is in progress for telephone contact by the resident project representative. Garver's project manager shall direct, supervise, advise, and counsel the resident project representative in the accomplishment of his/her duties. 1.3 Extra Work The following items are not included under this agreement but will be considered as extra work: 1. Redesign for the Owner's convenience or due to changed conditions after previous alternate direction and/or approval, or beyond that furnished in the Final Design submittal. 2. Submittals or deliverables in addition to those listed herein. 3. Design of any utility requiring relocation. 4. Retaining walls or other significant structural design. 5. Preparation of a Storm Water Pollution Prevention Plan (SWPPP), including filing of a notice of intent or notice of termination. The construction contract documents will require the Contractor to prepare, maintain, and submit a SWPPP to TCEQ. Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner and Garver. 1.4 Schedule Garver shall begin work under this immediately after notice from the owner to proceed. Appendix A-Scope of Services 3 of 3 Rehabilitate Term II and EGA Apron III Additional CPS -Task Order 19 Garver Project No. 17181172 Exhibit A Page 4 of 8 APPENDIX B City of Corpus Christi Rehabilitate Terminal Apron Phase II Additional Construction Support Services -Task Order 19 Fee Summary (Terminal Apron Only) Title II Services Estimated Fees Construction Materials Testing(Rock Engineering and Laboratories) $5,500.00 Resident Project Representative(JDT Inspection Services) $2,026.75 Construction Administration(Additional 45 days) $14,459.50 $0.00 Subtotal for Title II Services $21,986.25 \tgarverinc.locapgdata\Projects\2017117181172-CCIA East GA III-Terminal Apron II\Contrails\Client\Draft\Construction Phase Services\Amendment 2 TO 19\17181172 APPENDIX B-Garver Fee CPS 1019 Exhibit A Page 5 of 8 APPENDIX B City of Corpus Christi Rehabilitate East GA Apron Phase III Additional Construction Support Services-Task Order 19 Fee Summary(EGA Apron Only) Title II Services Estimated Fees Construction Materials Testing(Rock Engineering and Laboratories) $4,500.00 Resident Project Representative(JDT Inspection Services) $1,658.25 Construction Administration(Additional 45 days) $11,830.50 $0.00 Subtotal for Title II Services $17,988.75 \\garverinc.locaPgdata\Projects\2017\17181172-CCIA East GA III-Terminal Apron II\Contracts\Client\Draft\Construction Phase Services\Amendment 2 TO 19\17181172 APPENDIX B-Garver Fee CPS TO19 Exhibit A Page 6 of 8 APPENDIX B City of Corpus Christi Rehabilitate Terminal Apron Phase II and East GA Apron Phase III Additional Construction Support Services -Task Order 19 Fee Summary (Total) Title II Services Estimated Fees Construction Materials Testing(Rock Engineering and Laboratories) $10.000.00 Resident Project Representative(JDT Inspection Services) $3.685.00 Construction Administration(Additional 45 days) $26,290.00 Total Fee for Task Order No. 19 $39,975.00 \\garverinc.local\gdata\Projects\2017\17181172-CCIA East GA III-Terminal Apron II\Contracts\Client\Draft\Construction Phase Services\Amendment 2 TO 19\17181172 APPENDIX 8-Garver Fee CPS T019 Exhibit A Page 7 of 8 Corpus Christi International Airport Rehabilitate Terminal Apron Phase II and EGA Apron Phase III Safety and Site Improvement Project FEE ESTIMATE Misc. RPR-Tim Office Printing/ Senior Protect Project Manager• Project Engineer• Travel Yarborough Construction Supplies Truck Postage Project Close Manager Project Manager-Civil Electrical Electrical Expenses EIT Support Technician Administrative Support Materials Testing Out(Lump Sum) Original Contract Total Hours 160.00 515.00 56.00 26.00 2440.00 192.00 18.00 55.00 Budgeted Task Order 17(Increased Contraction duration by 60 51.00 148.00 5.00 5.00 514.29 51.00 0.00 14.00 Days) This Task Order(Additional Construction Duration of 45 135.00 -85.00 •30.00 -21.00 50.00 142.00 45.00 0.00 Days and Reconciliation) Revised Contract Total Hours 346.00 578.00 31.00 10.00 3004.29 141.25 Hourly Rate $262.00 $213.00 $180.00 $153.00 $73.70 $129.00 5136.00 $96.00 Original Expenses Budgeted $41,920.00 5109,695.00 $10,080.00 $3,978.00 $9,300.00 $179,828.00 $24,768.00 $2,448.00 $5,280.00 $111,100.00 $1,131.00 $11,000.00 _ Revision of Expenses by Task $13,362.00 $31,024.00 $900.00 $765.00 $4,200.00 $37,903.17 $6,579.00 $0.00 $1,344.00 510,000.00 5326.00 $0.00 Order 17 Revision of Expenses by This $35,370.00 518,105.00 -$5,400.00 -$3,213.00 $5,600.00 $3,685.00 $18,318.00 $6,120.00 $0.00 $10,000.00 -$1,200.00 $0.00 Task Order 19 Total Revised Contract Expenses $90,652.00 $123,114.00 $5,580.00 51,530.00 07,900.00 $221,416.17 $49,665.00 $8,568.00 $6,624.00 $131,100.00 $257.00 $11,000.00 Budgeted