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Home My WebLink AboutC2021-021 - 1/26/2021 - Approved DocuSign Envelope ID:C1DD716B-6995-4105-B7C7-AC403AFB8EC3 INTERLOCAL COOPERATION AGREEMENT BETWEEN TEXAS A& M UNIVERSITY — CORPUS CHRISTI AND THE CITY OF CORPUS CHRISTI REGARDING ENVIRONMENTAL MONITORING STATIONS WHEREAS, Texas A & M University — Corpus Christi ("TAMU-CC) and the City of Corpus Christi ("City") are authorized by Chapter 791 of the Texas Government Code to enter into an interlocal cooperation contract; WHEREAS, Section 791.035 of the Texas Government Code states that a local government and an institution of higher education or university system may contract with one another to perform any governmental functions and services; WHEREAS, Section 791.035 provides that if the terms of the contract provide for payment based on cost recovery, any law otherwise requiring competitive procurement does not apply to the functions and services covered by the contract; NOW, THEREFORE,the parties hereto agree as follows: 1. PURPOSE. The purpose of this Agreement is for TAMU-CC, acting through its Conrad Blucher Institute for Surveying and Science, to perform operation and maintenance of 13 environmental monitoring stations in Nueces Bay, Nueces River, Oso Creek and throughout Corpus Christi. 2. STATEMENT OF WORK. TAMU-CC acting through its Conrad Blucher Institute for Surveying and Science agrees to perform services as outlined in Exhibit A for each year of this Agreement. 3. PERIOD OF PERFORMANCE. The initial term of this Agreement is January 1, 2021 through December 31, 2021 unless terminated as provided herein. This Agreement may be renewed for up to two additional one-year terms by written agreement of the City Manager or designee and authorized representative from TAMU-CC, unless terminated as provided herein. 4. FEES FOR SERVICES PROVIDED. A. For January 1 2021 through December 31,2021,the City agrees to pay TAMU-CC up to$ 164,012 as payment in full for all services provided herein, as further outlined on Exhibit B. The payment shall be paid on a monthly basis upon receipt and review of monthly invoice. In subsequent years of this Agreement, the fee to be paid by the City for services performed by TAMU-CC under this Agreement shall not be increased by more than three percent each year. B. These payments are payment in full for all TAMU-CC costs to perform all of the the services described in Exhibit A for each twelve month term. Each party acknowledges that all expenditures under this agreement shall be paid with current revenues of the paying party. C. The parties acknowledge that continuation of this agreement beyond City's current fiscal year which ends September 30 is subject to the annual City budget process and appropriation of funds. If funds are not appropriated sufficient to pay for this Contract in the then-current City budget year, then this Contract shall terminate upon ten business days' written notice and City shall have no further payment obligation to TAMU-CC. D. Each governing body, in performing governmental function or in paying for the performance of Page 1 of 4 SCANNED DocuSign Envelope ID:C1DD716B-6995-4105-B7C7-AC403AFB8EC3 governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party. 5. TERMINATION. Performance under this agreement may be terminated by either party with or without cause upon 30 days' written notice. 6. NOTICES. All notices to parties under this Agreement shall be in writing and sent to the names and address stated below. Either party to the Agreement may change the name and address by notice to the other in accordance herewith, and any change shall take effect immediately upon receipt of the notice. Texas A&M University—Corpus Christi Attn: Ahmed Mandy Vice President for Research & Innovation 6300 Ocean Drive, Unit 5844 Corpus Christi, Texas 78412-5844 City of Corpus Christi Attn: Utilities Director P.O. Box 9277 Corpus Christi, TX, 78469 7. AMENDMENTS AUTHORIZED. The representatives who were authorized to sign this agreement are authorized to execute minor amendments to this agreement, to extend deadlines or minor changes in the scope of work. 8. SEVERABILITY. If any of the provisions of the agreement in the application thereof to any person or circumstance, is rendered or declared illegal for any reason, or shall be invalid or unenforceable, the remainder of the agreement and the application of the provision to other persons or circumstances shall not be affected thereby, but shall be enforced to the greatest extent by applicable law. The City and Texas A & M University- Corpus Christi agree that this agreement shall be reformed to replace the stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9. DISPUTE RESOLUTION PROCESS. To the extent applicable, the dispute resolution procedures provided in Chapter 2260 of the Texas Government Code will be used to resolve contract claims under this contract. 10. MISCELLANEOUS. This agreement constitutes the entire agreement between the parties relative to the subject matter, and may only be modified or amended by a written agreement signed by both parties. It shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their authorized representative, to be effective as of date of last signature. Page 2 of 4 DocuSign Envelope ID:ClDD716B-6995-4105-B7C7-AC403AFB8EC3 Texas A&M University—Corpus Christi � �DocuSignod by: _ B l6 'l Y. mmc27Qen4ny Name: Dr. Ahmed Mandy Title: Interim Vice President, Research, Commercialization and Outreach 11/3/2020 Date: Page 3 of 4 DocuSign Envelope ID:ClDD716B-6995-4105-B7C7-AC403AFB8EC3 CITY OF CORPUS CHRISTI ATTEST E-k_etenA--L By: Rebecca Huerta Peter Zanoni City Secretary City Manager APPROVED AS TO FORM: "-'�- 1AU1 HUKttu This IS day ofd 2024fr COUNCIL Lisa Aguilarr,w., �� [LGL] sECRE errs 6 Lisa Aguilar, Assistant City Attorney For City Attorney Page 4 of 4 EXHIBIT A SCOPE OF WORK NUECES BAY AND NUECES RIVER WATER QUALITY MONITORING, OSO CREEK WATER LEVEL AND CITY OF CORPUS CHRISTI METEROLOGICAL MONITORING January 1, 2021 —December 31, 2023 SUMMARY This Scope of Work(SOW)provides for the operation,maintenance,and emergency repair of thirteen (13)real-time environmental and meteorological data collection stations located in the Corpus Christi Bay area to include the Nueces River and Bay,Oso Creek,and locations throughout the City of Corpus Christi. RESEARCH OBJECTIVES The Conrad Blucher Institute for Surveying and Science(CBI)at Texas A&M University Corpus Christi (TAMU-CC)has been operating and maintaining real-time water quality monitoring stations in the Nueces River Delta for the City of Corpus Christi since November 1991. These systems were installed to assist city personnel with understanding the effects of freshwater inflows on salinity levels in the Nueces Bay system. The data collected at the water quality stations is used to assist City of Corpus Christi personnel in determining effects of fresh water released from the Wesley Seal Dam as part of an amended Agreed Order between the City and the Texas Commission on Environmental Quality(TCEQ). Other benefits of the data collection include collaboration with other researchers in the Nueces delta such as the Coastal Bend Bays and Estuaries Program(CBBEP)and the Nueces River Authority. Nueces Bay and Nueces River Water Quality Monitoring Nueces Bay consists of three(3)salinity monitoring stations (Image 1): 1. SALT01 (27° 50'21" N, 97° 26'38" W) 2. SALT03 (27° 51'5"N, 97°28' 55" W) 3. SALT05 (27° 53' 30"N 97° 36' 37" W)in the Nueces River The primary parameter measured at all three(3)water quality monitoring stations is specific conductance,however,and depending on the capabilities of the datasonde installed,other parameters such as water temperature dissolved oxygen,and Ph (Table 2). The stations are strategically located in the Nueces Delta to provide data directly related to the fresh-water inflows into Nueces Bay using salinity as an indicator. The City designed and built the Rincon Bayou Pumping station and diversion channel directing freshwater from the Nueces River into the Nueces delta and adjacent wetlands. Station components and configuration are listed in Table 1 and Table 2,respectively Page 1 of 8 L `ir os., e2 y i. .� -'w `,,..-..t. ki .,,Z. - . - EPEE. .r 41., " ;# • v } `ShLTS03 _ ` , 0 • / _ SALTS 01 `,/ • _ "ua � � ru .'w,� � ;aTexastatefAqum ®n Image 1:Nueces River Delta,&Bay water quality monitoring locations Table 1: Water Quality Component List Component Type Water Quality Multiprobe Hydrolab MS 5/CMS 5 Data logger CR1000 IP Modem RV50 w/antenna and booster Table 2: Water Quality Station Configuration Station No. Name Temp Specific Conductance Pb Do/%sat 072 SALT01 X X X X 074 SALT03 X X X X 076 SALT05 X X X X Stage Height Monitoring Three (3)stage height monitoring stations are located on bridges along the Oso Creek(Image 2) 1. OCWL01 (-27° 43' 18.26"N 97° 27'28.55" W)at Saratoga Rd.near Calle Cuernavaca 2. OCWL02: (-27°41' 19.82"N 97°25'45.36" W)at Weber Rd. near Yorktown Blvd. 3. OCWL03:—27° 39' 24.89"N 97°24' 5.89" W)at South Staples St. near Oso Pkwy. These data collection stations will collect stage height,air temperature,precipitation, barometric pressure,and relative humidity(Table 4). The Oso Creek stage height monitoring stations will assist the CCUD in monitoring Oso Creek water levels in relation to adjacent infrastructure. Station components and configuration are listed in Table 3 and Table 4,respectively Page 2 of 8 OCS'1L�01 d ,. ';, '�� „ , . / ® '_ ., . T +:! fit oc 2 ,,' ,. \.6-.. QioPtlr ? X04- ._ '` r144.4 1 OCWI03 I �Y'_ • . :11 SouthNTex 1 . Image 2:Stage Height monitoring locations Table 3: Stage Height Component List Component Type Radar Water Level sensor Nile 502 Weather Transmitter Vaisala WXT-530 Data logger CR1000 IP Modem RV50 w/antenna and booster Table 4: Stage Height Station Configuration Station No. Name Stage Height Rainfall Air Pressure Humidity 242 OC WL01 X X X X 243 OCWL02 X X X X 244 OCWL03 X X X X METEOROLOGICAL MONITORING Seven(7)meteorological (MET)stations are located throughout the City of Corpus Christi (Image 3). These data collection stations provide data to City technicians critical in determine the time and frequency of water samples. During rain events,data are provided via the following web site: http://www.cbi.tamucc.edu/ccrl. In addition,an automated notice of rainfall is sent via email to specific city personnel. Station components and configuration are listed in Table 5 and Table 6,respectively. 1. CCWXAM: (27°42' 54"N 97° 19'43" W),TAMUCC 2. CCWXRF: (27°40'34"N 97°21' 9" W),Rodd Field Rd 3. CCWXCM: (27°43' 54"N 97° 22'40" W), Carmel Pkwy 4. CCWXCP: (27°41'6"N 97° 25'0" W), Cedar Pass Dr. Page 3 of 8 5. CCWXDE: (27°45' 51"N 97° 24' 15" W), Del-Mar College East campus 6. CCWXDW: (27°46'24"N 97°26'24" W)Del-Mar College West campus 7. CCWX07: (27° 52'4.2"N 97° 37' 54.5" W)at the Nueces River pump station W.aNar stare" • F • PS t\ /.V L7iS �I� " , Ge<; . Image 3:Meteorological station location Table 5: MET Station Component List Component Type Weather Transmitter Nile 502 Data logger CR1000 IP Modem RV50 w/antenna and booster Table 6: MET Station Configuration Station No. Name Temp Wind Rainfall Air Pressure Humidity 236 TAMU-CC X X X X X 275 Rodd Field X X X X X 276 Cannel Parkway X X X X X 277 CCWXCP Cedar Pass X X X X X 278 CCWXDE Del Mar East X X X X X 279 CCWXDW Del Mar West X X X X X 256 CCWX07Nueces River X X X X X OPERATION,MAINTENANCE AND MANAGEMENT Project Management The Principal Investigator(PI)for this project will be Ms. Devon Steffan,designated Co- Principal Investigator will be Mr. James Rizzo(Co-PI). The PI or his designee shall be responsible for all project management activities of this project to include but not be limited to personnel assignment, scheduling,service, maintenance, accounting,reporting,and invoicing. Page 4 of 8 General Tasks TAMU-CC shall designate an operator(or operators)to perform the following local duties: a. Perform Quality Assurance/Quality Control checks on all data collected from each station ensuring all data are within expected ranges b. Schedule all maintenance activities necessary to include regularly scheduled service and emergency/unscheduled maintenance visits c. Maintain field activity logs d. Maintain Site Visit logs e. Maintain inventory of sensors/components/equipment f. Calibrate datasondes prior to field deployment g. Clean and post calibrate all datasondes upon removal from the field h. Maintain calibration logs for each sensor Table 7-Sensor Service schedule CBI Station No. Station Name Sensor Service Interval 072 SALT01 WQ 2 Weeks(+/- 1 week) 074 SALT03 WQ 2 Weeks (+/- 1 week) 076 SALT05 WQ 2 Weeks (+/- 1 week) 236 CCWXAM MET 2-month 275 CCWXRF MET 2-month 276 CCWXCM MET 2-month 277 CCWXCP MET 2-month 278 CCWXDE MET 2-month 279 CCWXDW MET 2-month 256 CCWX07 MET 2-month 242 OCWL01 WLS 2-month 243 OCWL02 WLS 2-month 244 OCWL03 WLS 2-month NOTE: The service interval has been changed from the 6-month site visit to a bi-monthly site visit to improve data quality and collection capabilities. The natural flora and fauna in the vicinity of many sites will require a closer monitoring of each data collection site. Sub Task 1 —Scheduled Maintenance TAMU-CC will perform the tasks identified below. Nueces Water Quality Monitoring Due to the service interval for SALTS 01,03 and 05,no emergency site visits are budgeted. System or sensor issues will be resolved on the next scheduled site visit. a. Upon arrival at each station, readings will be recorded from the datasonde prior to removal b. Replace datasonde with a clean,calibrated unit c. Upon replacement, readings from the installed datasonde will be recorded. d. Independent salinity readings will be taken using a portable refractometer and recorded. Page Sof8 e. Inspection of all station hardware,cables,antennas,enclosure,and solar panels. Panels will be cleaned and tested,battery tested,and components will receive required maintenance or repair as needed. All sensors and systems will be tested for proper operation f. Data will be downloaded from the data collection system for archival g. Communications will be checked and verified h. If for any reason, CBI is unable to replace or repair damaged or malfunctioning components,Field Operations personnel will notify the PI and discuss options for repairs. i. Should an Emergency/Unscheduled site visit be required,the PI will contact the City's Project Manager and discuss options. Oso Creek Stage Height Monitoring There are no emergency visits are budgeted for the stage height stations. a. Regular maintenance will be conducted every two (2)months b. Inspection of all station hardware,cables,antennas,enclosure,and solar panels. Panels will be cleaned and tested, battery tested,and components will receive required maintenance or repair as needed. All sensors and systems will be tested for proper operation c. Verify stage height offset Corpus Christi Meteorological(MET) Monitoring There are no emergency visits are budgeted for the MET stations. a. Regular maintenance will be conducted every two(2)months b. Inspection of all station hardware,cables,antennas,enclosure,and solar panels. Panels will be cleaned and tested,battery tested,and components will receive required maintenance or repair as needed. All sensors and systems will be tested for proper operation DATA COLLECTION CBI has collected data from remote data collection platform(DCP)since 1995 utilizing our internal database and proprietary automated processes. Data are generally collected every 6 minutes from all DCP's via an IP modem installed at each station. Data collection initiates the following process: a. Upon acquisition,raw data files are validated ensuring data header files meet archived station information files within the database b. Once the data packet is verified,the data are archived in raw form within the database c. Data packets are processed for dissemination d. Staff generally performs QA/QC checks of all data each morning noting suspect or missing data or sensor malfunction. e. Daily and ten-day salinity levels are provided per month via http://lighthouse.tamucc.edu/salrel, INSTRUMENT CALIBRATION This section provides general tasks how instruments will be calibrated. Page 6 of 8 Hydrolab Datasonde service a. All datasondes are calibrated following procedures established or recommended by the manufacturer b. Water quality values from each datasondes are checked and recorded prior to cleaning post deployment. c. Datasondes are calibrated using NIST traceable standards after cleaning and servicing each sensor d. All post-calibration and calibration records are archived and can made available upon request. MS5 and CMS5 Datasondes are returned to HydroTech ZS for inspection,repair,and refurbishment annually as part of an Annual Maintenance Agreement. Annual service includes sensor maintenance, adjustment,and recalibration. CBI archives annual maintenance documentation and will be made available upon request. Vaisala WXT-530 Weather Transmitter The Vaisala WXT-530 weather transmitter does not require calibration. The WXT-PTUSP contains calibration data and will be replaced every two years as recommended. Nile 502 Pulse Radar Water Level Sensor The Nile 502 Radar Water Level Sensor does not require calibration. Sensor accuracy is checked during the annual maintenance. Sensor that do not function properly after the Annual Maintenance will be returned to the manufacture for repair or replacement. STATION DOCUMENTATION Following each scheduled or emergency station visit,TAMU-CC shall complete and archive a Site Report, using CBI's proprietary database. Site visit reports contain information related to any service, maintenance,and/or repair action performed. TAMU-CC will archive station records for a period of three(3)years and available to City personnel upon request. NOTE: There are no scheduled progress reports required within this SOW Page 7 of 8 REPLACEMENT PARTS AND EQUIPMENT Below is a list of spare components on hand and available for this project: Serial Number Component Description Quantity 48116 CR1000 Data logger 89325 CR1000 Data logger 48963 MS5 Datasonde 48964 MS5 Datasonde 48965 MS5 Datasonde 48966 MS5 Datasonde H221003 WXT 530 CCTX Spare All in One Weather Transmitter H221004 WXT 530 CCTX Spare All in One Weather Transmitter H221007 WXT 530 CCTX Spare All in One Weather Transmitter H221012 WXT 530 CCTX Spare All in One Weather Transmitter Page 8 of 8 EXHIBIT B BUDGET SUMMARY SUB-TOTALS Salaries $ 66,691 Benefits $ 21,849 Travel $ 16,931 Supplies $ 2,430 Other Expenses $ 11,380 • Datasonde service contract • AT&T monthly modem cost • Freight Facilities & Administrative Costs(Indirect Direct) at 37.5% $44,731 MTDC TOTAL YEAR 1: S 164,012 TOTAL YEAR 2: $ 168,932 TOTAL YEAR 3: $ 174,000 GRAND TOTAL: $ 506,944 Year 1 (January 1, 2021-December 31, 2021) award amount will be invoiced in equal, monthly installments over the first 12-month period of this contract and in subsequent budget years. TAMU-CC anticipates continuing service for up to three (3)years, and the annual project budget will not increase by more than 3% percent per year. TAMU-CC's DHHS-approved Facilities and Administrative Cost rate will be applied in Budget Years 2 and 3 at 38.0%of a Modified Total Direct Cost base. Page 9 of 8