HomeMy WebLinkAboutC2021-053 - 2/9/2021 - Approved DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
0 SERVICE AGREEMENT NO. 3083
CONTRACT FOR PROFESSIONAL SERVICES
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FOR PROJECT: MASTER PLANNING AND IMPACT FEE STUDY
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi,
Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee
(Director)and Pape-Dawson Consulting Engineers, Inc. 2000 NW Loop 410, San Antonio, Texas 785213
(Consultant), hereby agree as follows:
TABLE OF CONTENTS
ARTICLE NO. TITLE PAGE
ARTICLE I — SCOPE OF SERVICES ..............................................................................2
ARTICLE 11 — QUALITY CONTROL.................................................................................3
ARTICLE III — COMPENSATION.....................................................................................3
ARTICLE IV— TIME AND PERIOD OF SERVICE ...........................................................4
ARTICLE V— OPINIONS OF COST................................................................................5
ARTICLE VI — INSURANCE REQUIREMENTS...............................................................5
ARTICLE VII — INDEMNIFICATION.................................................................................5
ARTICLE VIII — TERMINATION OF AGREEMENT .........................................................6
ARTICLE IX — RIGHT OF REVIEW AND AUDIT.............................................................7
ARTICLE X— OWNER REMEDIES .................................................................................7
ARTICLE XI — CONSULTANT REMEDIES......................................................................8
ARTICLE XII — CLAIMS AND DISPUTE RESOLUTION..................................................8
ARTICLE XIII — MISCELLANEOUS PROVISIONS........................................................10
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ARTICLE I —SCOPE OF SERVICES
1.1 City and Consultant agree that the services provided are properly described in the Scope of Services,which
is incorporated herein and attached to this Agreement as Exhibit A. The Scope of Services shall include all
associated services required for Consultant to provide such Services, pursuant to this Agreement, and any and all
Services that would normally be required by law or common due diligence in accordance with the standard of care
defined in Article XII I of this Agreement.The approved Scope of Services defines the services to be performed by
Consultant under this Agreement. Consultant will perform the Services in accordance with Exhibit A and with
Consultant's response to the Request for Qualifications related to this project,which response is incorporated by
reference into this Agreement as if set out here in its entirety.
1.2 Consultant shall follow City Codes and Standards effective at the time of the execution of the contract. At
review milestones, the Consultant and City will review the progress of the plans to ensure that City Codes and
Standards are followed unless specifically and explicitly excluded from doing so in the approved Scope of Services
attached as Exhibit A. A request made by either party to deviate from City standards after the contract is executed
must be in writing.
1.3 Consultant shall provide labor, equipment and transportation necessary to complete all services agreed to
hereunder in a timely manner throughout the term of the Agreement. Persons retained by Consultant to perform
work pursuant to this Agreement shall be employees or subconsultants of Consultant. Upon request, Consultant
must provide City with a list of all subconsultants that includes the services performed by subconsultant and the%
of work performed by subconsultant(in dollars). Changes in Consultant's proposed team as specified in the SOQ
or Scope of Services must be agreed to by the City in writing.
1.4 Consultant shall not begin work on any phase/task authorized under this Agreement until they are briefed
on the scope of the Project and are notified in writing to proceed. If the scope of the Project changes, either
Consultant or City may request a review of the changes with an appropriate adjustment in compensation.
1.5 Consultant will provide monthly status updates (project progress or delays) in the format requested by the
City with each monthly invoice.
1.6 For design services, Consultant agrees to render the professional services necessary for the advancement
of the Project through Final Completion of the Construction Contract. Consultant acknowledges and accepts its
responsibilities, as defined and described in City's General Conditions for Construction Contracts,excerpt attached
as Exhibit D.
1.6.1 The Consultant agrees to serve as the City's Designer as defined in the General Conditions and will
consult and advise the City on matters related to the Consultant's Scope of Services during the
performance of the Consultant's services.
1.6.2 The Consultant agrees to prepare plans, specification, bid and contract documents and to analyze
bids and evaluate the documents submitted by bidders.
1.6.3 The Consultant agrees to assist the City in evaluating the qualifications of the prospective
contractors, subcontractors and suppliers.
1.7 For projects that require subsurface utility investigation:
1.7.1 The Consultant agrees to prepare and submit to the City prior to the 60% submittal a signed and
sealed report identifying all utilities within the project area at the Quality Level specified in Exhibits A and
A-1. It is assumed that all utilities will be identified using Quality Level A exploratory excavation unless
stated otherwise.
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1.7.2 Utilities that should be identified include but are not limited to utilities owned by the City, local
franchises, electric companies, communication companies, private pipeline companies and V party
owners/operators.
1.8 For project with potential utility conflicts:
1.8.1 The Consultant agrees to coordinate the verification and resolution of all potential utility conflicts.
1.8.2 The Consultant agrees to prepare and submit a monthly Utility Coordination Matrix to the City.
1.9 The Consultant agrees to complete the Scope of Services in accordance with the approved project
schedule and budget as defined in Exhibit A, including completing the work in phases defined therein.
ARTICLE II — QUALITY CONTROL
2.1 The Consultant agrees to perform quality assurance-quality control/constructability reviews(QCP Review).
The City reserves the right to retain a separate consultant to perform additional QCP services for the City.
2.2 The Consultant will perform QCP Reviews at intervals during the Project to ensure deliverables satisfy
applicable industry quality standards and meet the requirements of the Project scope. Based on the findings of the
QCP Review, the Consultant must reconcile the Project Scope and the Opinion of Probable Cost (OPC), as
needed.
2.3 Final construction documents that do not meet City standards in effect at the time of the execution of
this Agreement may be rejected. If final construction documents are found not to be in compliance with this
Agreement, Consultant will not be compensated for having to resubmit documents.
ARTICLE III —COMPENSATION
3.1 The Compensation for all services (Basic and Additional) included in this Agreement and in the Scope of
Services for this Agreement shall not exceed $2,289,700.00
3.2 The Consultant's fee will be on a lump sum or time and materials (T&M) basis as detailed in Exhibit A and
will be full and total compensation for all services and for all expenses incurred in performing these services.
Consultant shall submit a Rate Schedule with their proposal.
3.3 The Consultant agrees to complete the Scope of Services in accordance with the approved project
schedule and budget as defined in Exhibit A, including completing the work in phases defined therein.
3.4 The Director of Engineering Services may request the Consultant to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be mutually agreed
and evidenced in writing as an amendment to this contract. Consultant shall notify the City within three(3)days of
notice if tasks requested requires an additional fee.
3.5 Monthly invoices will be submitted in accordance with the Payment Request as shown in Exhibit B. Each
invoice will include the Consultant's estimate of the proportion of the contracted services completed at the time of
billing. For work performed on a T&M Basis, the invoice shall include documentation that shows who worked on
the Project,the number of hours that each individual worked, the applicable rates from the Rate Schedule and any
reimbursable expenses associated with the work. City will make prompt monthly payments in response to
Consultant's monthly invoices in compliance with the Texas Prompt Payment Act.
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3.6 Principals may only bill at the agreed hourly rate for Principals (as defined in the Rate Schedule) when
acting in that capacity. Principals acting in the capacity of staff must bill at applicable staff rates.
3.7 Consultant certifies that title to all services covered by a Payment Request shall pass to City no later than
the time of payment. Consultant further certifies that, upon submittal of a Payment Request, all services for which
Payment Requests have been previously issued and payments received from City shall,to the best of Consultant's
knowledge, information and belief, be free and clear of liens, claims, security interests or encumbrances in favor of
Consultant or other persons or entities making a claim by reason of having provided labor or services relating to
this Agreement. Consultant shall indemnify and hold City harmless from any liens, claims,security
interests or encumbrances filed by anyone claiming by, through or under the items covered by
payments made by City to Consultant.
3.8 The final payment due hereunder shall not be paid until all reports, data and documents have been
submitted, received, accepted and approved by City. Final billing shall indicate "Final Bill — no additional
compensation is due to Consultant."
3.9 City may withhold compensation to such extent as may be necessary, in City's opinion,to protect City from
damage or loss for which Consultant is responsible, because of:
3.9.1 delays in the performance of Consultant's work;
3.9.2 failure of Consultant to make payments to subconsultants or vendors for labor, materials or
equipment;
3.9.3 damage to City; or
3.9.4 persistent failure by Consultant to carry out the performance of its services in accordance with this
Agreement.
3.10 When the above reasons for withholding are removed or remedied by Consultant, compensation of the
amount withheld shall be made within 30 days. City shall not be deemed in default by reason of withholding
compensation as provided under this Agreement.
3.11 In the event of any dispute(s) between the Parties regarding the amount properly compensable for any
phase or as final compensation or regarding any amount that may be withheld by City,Consultant shall be required
to make a claim pursuant to and in accordance with the terms of this Agreement and follow the procedures
provided herein for the resolution of such dispute. In the event Consultant does not initiate and follow the claims
procedures as required by the terms of this Agreement, any such claim shall be waived.
3.12 Request of final compensation by Consultant shall constitute a waiver of claims except those previously
made in writing and identified by Consultant as unsettled at the time of final Payment Request.
3.13 All funding obligations of the City under this Agreement are subject to the appropriation of funds in its
annual budget. The City may direct the Consultant to suspend work pending receipt and appropriation of funds.
The right to suspend work under this provision does not relieve the City of its obligation to make payments in
accordance with section 3.5 above for services provided up to the date of suspension.
ARTICLE IV—TIME AND PERIOD OF SERVICE
4.1 This Agreement shall be effective upon the signature of the City Manager or designee (Effective Date).
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4.2 The term of this Agreement will be for a period of three years beginning on the effective date, unless
extended by authority of the City Manager or designee.
4.3 The Consultant agrees to begin work on those authorized Services for this contract upon receipt of the
Notice to Proceed from the Contracts and Procurement Department. Work will not begin on any phase or any
Additional Services until requested in writing by the Consultant and written authorization is provided by the Director
of Engineering Services.
4.4 Time is of the essence for this Agreement. Consultant shall perform and complete its obligations under this
Agreement in a prompt and continuous manner so as to not delay the Work for the Project, in accordance with the
schedules approved by City. The Consultant and City are aware that many factors may affect the Consultant's
ability to complete the services to be provided under this agreement. The Consultant must notify the City within ten
business days of becoming aware of a factor that may affect the Consultant's ability to complete the services
hereunder.
4.5 City shall perform its obligations of review and approval in a prompt and continuous manner so as to not
delay the project.
4.6 This Agreement shall remain in force for a period which may reasonably be required for completion of the
Project, including any extra work and any required extensions thereto, unless terminated as provided for in this
Agreement. For construction design services, "completion of the Project" refers to acceptance by the City of the
construction phase of the Project, i.e., Final Completion.
ARTICLE V—OPINIONS OF COST
5.1 The Opinion of Probable Cost (OPC) is computed by the Consultant and includes the total cost for
construction of the Project.
5.2 The OPC does not include the cost of the land, rights-of-way or other costs which are the responsibility of
the City.
5.3 Since Consultant has no control over a construction contractor's cost of labor, materials or equipment, or
over the contractor's methods of determining prices, or over competitive bidding or market conditions,Consultant's
opinions of probable Project Cost or Construction Cost provided herein are to be made on the basis of Consultant's
experience and qualifications and represent Consultant's best judgment as a design professional familiar with the
construction industry, but Consultant cannot and does not guarantee proposals, bids or the construction cost shall
not vary from the OPC prepared by Consultant.
ARTICLE VI — INSURANCE REQUIREMENTS
6.1 Consultant must not commence work under this Agreement until all insurance required has been obtained
and such insurance has been approved by the City. Consultant must not allow any subcontractor to commence
work until all similar insurance required of any subcontractor has been obtained.
6.2 Insurance Requirements are shown in EXHIBIT C.
ARTICLE VII — INDEMNIFICATION
Consultant shall fully indemnify and hold harmless the City of Corpus Christi and its officials,
officers, agents, employees, excluding the engineer or architect or that person's agent, employee
or subconsultant, over which the City exercises control ("Indemnitee")from and against any and
all claims, damages, liabilities or costs, including reasonable attorney fees and court costs,to the
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extent that the damage is caused by or results from an act of negligence, intentional tort,
intellectual property infringement or failure to pay a subcontractor or supplier committed by
Consultant or its agent, Consultant under contract or another entity over which Consultant
exercises control while in the exercise of rights or performance of the duties under this
agreement. This indemnification does not apply to any liability resulting from the negligent acts or
omissions of the City or its employees, to the extent of such negligence.
Consultant shall defend Indemnitee, with counsel satisfactory to the City Attorney, from and
against any and all claims, damages, liabilities or costs, including reasonable attorney fees and
court costs, if the claim is not based wholly or partly on the negligence of, fault of or breach of
contract by Indemnitee. If a claim is based wholly or partly on the negligence of, fault of or
breach of contract by Indemnitee,the Consultant shall reimburse the City's reasonable attorney's
fees in proportion to the Consultant's liability.
Consultant must advise City in writing within 24 hours of any claim or demand against City or
Consultant known to Consultant related to or arising out of Consultant's activities under this
Agreement.
ARTICLE VIII —TERMINATION OF AGREEMENT
8.1 By Consultant:
8.1.1 The City reserves the right to suspend this Agreement at the end of any phase for the convenience
of the City by issuing a written and signed Notice of Suspension. The Consultant may terminate this
Agreement for convenience in the event such suspension extends for a period beyond 120 calendar days
by delivering a Notice of Termination to the City.
8.1.2 The Consultant must follow the Termination Procedure outlined in this Agreement.
8.2 By City:
8.2.1 The City may terminate this agreement for convenience upon seven days written notice to the
Consultant at the address of record.
8.2.2 The City may terminate this agreement for cause upon ten days written notice to the Consultant. If
Consultant begins,within three days of receipt of such notice, to correct its failure and proceeds to diligently
cure such failure within the ten days, the agreement will not terminate. If the Consultant again fails to
perform under this agreement, the City may terminate the agreement for cause upon seven days written
notice to the Consultant with no additional cure period. If the City terminates for cause,the City may reject
any and all proposals submitted by Consultant for up to two years.
8.3 Termination Procedure
8.3.1 Upon receipt of a Notice of Termination and prior to the effective date of termination, unless the
notice otherwise directs or Consultant takes action to cure a failure to perform under the cure period,
Consultant shall immediately begin the phase-out and discontinuance of all services in connection with the
performance of this Agreement. Within 30 calendar days after receipt of the Notice of Termination, unless
Consultant has successfully cured a failure to perform, Consultant shall submit a statement showing in
detail the services performed under this Agreement prior to the effective date of termination. City retains
the option to grant an extension to the time period for submittal of such statement.
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8.3.2 Consultant shall submit all completed and/or partially completed work under this Agreement,
including but not limited to specifications, designs, plans and exhibits.
8.3.3 Upon receipt of documents described in the Termination Procedure and absent any reason why City
may be compelled to withhold fees, Consultant will be compensated for its services based upon a Time&
Materials calculation or Consultant and City's estimate of the proportion of the total services actually
completed at the time of termination. There will be no compensation for anticipated profits on services not
completed.
8.3.4 Consultant acknowledges that City is a public entity and has a duty to document the expenditure of
public funds. The failure of Consultant to comply with the submittal of the statement and documents, as
required above, shall constitute a waiver by Consultant of any and all rights or claims to payment for
services performed under this Agreement.
ARTICLE IX— RIGHT OF REVIEW AND AUDIT
9.1 Consultant grants City, or its designees, the right to audit, examine or inspect, at City's election, all of
Consultant's records relating to the performance of the Work under this Agreement, during the term of this
Agreement and retention period herein. The audit, examination or inspection may be performed by a City
designee,which may include its internal auditors or an outside representative engaged by City. Consultant agrees
to retain its records for a minimum of four years following termination of the Agreement, unless there is an ongoing
dispute under this Agreement, then such retention period shall extend until final resolution of the dispute.
9.2 Consultant's records include any and all information, materials and data of every kind and character
generated as a result of and relevant to the Work under this Agreement(Consultant's Records). Examples include
billings, books, general ledger, cost ledgers, invoices, production sheets, documents, correspondence, meeting
notes, subscriptions, agreements, purchase orders, leases, contracts, commitments, arrangements, notes, daily
diaries, reports, drawings, receipts,vouchers, memoranda, time sheets, payroll records, policies, procedures,and
any and all other agreements, sources of information and matters that may, in City's and Consultant's reasonable
judgment, have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any
Agreement Documents.
9.3 City agrees that it shall exercise the right to audit, examine or inspect Consultant's Records only during
Consultant's regular business hours. Consultant agrees to allow City's designee access to all of Consultant's
Records, Consultant's facilities and Consultant's current employees, deemed necessary by City or its designee(s),
to perform such audit, inspection or examination. Consultant also agrees to provide adequate and appropriate
work space necessary to City or its designees to conduct such audits, inspections or examinations.
9.4 Consultant shall include this audit clause in any subcontractor, supplier or vendor contract.
ARTICLE X—OWNER REMEDIES
10.1 The City and Consultant agree that in the event the City suffers actual damages, the City may elect to
pursue its actual damages and any other remedy allowed by law. This includes but is not limited to:
10.1.1 Failure of the Consultant to make adequate progress and endanger timely and successful
completion of the Project, which includes failure of subconsultants to meet contractual obligations;
10.1.2 Failure of the Consultant to design in compliance with the laws of the City, State and/or federal
governments, such that subsequent compliance costs exceed expenditures that would have been involved
had services been properly executed by the Consultant.
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10.1.3 Losses are incurred because of errors and/or omissions in the design, working drawings,
specifications or other documents prepared by the Consultant to the extent that the financial losses are
greater than the City would have originally paid had there not been errors and/or omissions in the
documents.
10.2 When the City incurs non-value added work costs for change orders due to design errors and/or omissions,
the City will send the Consultant a letter that includes:
(1) Summary of facts with supporting documentation;
(2) Instructions for Consultant to revise design documents, if appropriate, at Consultant's expense;
(3) Calculation of non-value added work costs incurred by the City; and
(4) Deadline for Consultant's response.
10.3 The Consultant may be required to revise bid documents and re-advertise the Project at the Consultant's
sole cost if, in the City's judgment, the Consultant generates excessive addenda,either in terms of the nature of the
revision or the actual number of changes due to the Consultant's errors or omissions.
10.4 The City may withhold or nullify the whole or part of any payment as detailed in Article III.
ARTICLE XI —CONSULTANT REMEDIES
11.1 If Consultant is delayed due to uncontrollable circumstances, such as strikes, riots, acts of God, national
emergency, acts of the public enemy, governmental restrictions, laws or regulations or any other causes beyond
Consultant's and City's reasonable control, an extension of the Project schedule in an amount equal to the time lost
due to such delay shall be Consultant's sole and exclusive remedy. The revised schedule should be approved in
writing with a documented reason for granting the extension.
11.2 The City agrees that the Consultant is not responsible for damages arising from any cause beyond
Consultant's reasonable control.
11.3 If Consultant requests a remedy for a condition not specified above, Consultant must file a Claim as
provided in this Agreement.
ARTICLE XII —CLAIMS AND DISPUTE RESOLUTION
12.1 Filing of Claims
12.1.1 Claims arising from the circumstances identified in this Agreement or other occurrences or events,
shall be made by Written Notice delivered by the party making the Claim to the other party within 21
calendar days after the start of the occurrence or event giving rise to the Claim and stating the general
nature of the Claim.
12.1.2 Every Claim of Consultant,whether for additional compensation,additional time or other relief,shall
be signed and sworn to by a person authorized to bind the Consultant by his/her signature, verifying the
truth and accuracy of the Claim.
12.1.3 The responsibility to substantiate a claim rests with the party making the Claim.
12.1.4 Within 30 calendar days of receipt of notice and supporting documentation, City will meet to discuss
the request, after which an offer of settlement or a notification of no settlement offer will be sent to
Consultant. If Consultant is not satisfied with the proposal presented, Consultant will have 30 calendar
days in which to (i)submit additional supporting data requested by the City, (ii) modify the initial request for
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remedy or (iii) request Mediation.
12.1.5 Pending final resolution of a claim, except as otherwise agreed in writing, Consultant shall proceed
diligently with performance of the Agreement, and City shall continue to make payments in accordance with
this Agreement.
12.2 Mediation
12.2.1 All negotiations pursuant to this clause are confidential and shall be treated as compromise and
settlement negotiations for purposes of applicable rules of evidence.
12.2.2 Before invoking mediation, the Parties agree that they shall first try to resolve any dispute arising
out of or related to this Agreement through discussions directly between those senior management
representatives within their respective organizations who have overall managerial responsibility for similar
projects. This step shall be a condition precedent to the use of mediation. If the parties' senior
management representatives cannot resolve the dispute within 30 calendar days after a Party delivers a
written notice of such dispute, then the Parties shall proceed with the mediation process contained herein.
12.2.2.1 In the event that City or Consultant shall contend that the other has committed a material
breach of this Agreement, the Party alleging such breach shall, as a condition precedent
to filing any lawsuit, request mediation of the dispute.
12.2.2.2 Request for mediation shall be in writing, and shall request that the mediation commence
no less than 30 or more than 90 calendar days following the date of the request, except
upon agreement of both parties.
12.2.2.3 In the event City and Consultant are unable to agree to a date for the mediation or to the
identity of the mediator or mediators within 30 calendar days of the request for mediation,
all conditions precedent in this Article shall be deemed to have occurred.
12.2.2.4 The parties shall share the mediator's fee. Venue for mediation shall be Nueces County,
Texas. Any agreement reached in mediation shall be enforceable as a settlement
agreement in any court having jurisdiction thereof. No provision of this Agreement shall
waive any immunity or defense. No provision of this Agreement is a consent to suit.
12.3 In calculating the amount of any Claim or any measure of damages for breach of contract, the following
standards shall apply both to claims by Consultant and to claims by City:
12.3.1 In no event shall either Party be liable,whether in contractor tort or otherwise,to the other Party for
loss of profits, delay damages or for any special incidental or consequential loss or damage of any nature
arising at any time or from any cause whatsoever;
12.3.2 Damages are limited to extra costs specifically shown to have been directly caused by a proven
wrong for which the other Party is claimed to be responsible.
12.4 In case of litigation between the parties, Consultant and City agree that neither party shall be responsible
for payment of attorney's fees pursuant to any law or other provision for payment of attorneys' fees. Both Parties
expressly waive any claim to attorney's fees should litigation result from any dispute between the parties to this
Agreement.
12.5 In case of litigation between the parties, Consultant and City agree that they have knowingly waived and do
hereby waive the right to trial by jury and have instead agreed, in the event of any litigation arising out of or
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connected to this Agreement, to proceed with a trial before the court, unless both parties subsequently agree
otherwise in writing.
12.6 No Waiver of Governmental Immunity. This Agreement is to perform a governmental function
solely for the public benefit. Nothing in this Agreement shall be construed to waive City's
governmental immunity from lawsuit, which immunity is expressly retained to the extent it is not
clearly and unambiguously waived by state law.
ARTICLE XIII — MISCELLANEOUS PROVISIONS
13.1 Assignability. Neither party will assign, transfer or delegate any of its obligations or duties under this
Agreement contract to any other person and/or party without the prior written consent of the other party, except for
routine duties delegated to personnel of the Consultant staff. This includes subcontracts entered into for services
under this Agreement. If the Consultant is a partnership or joint venture, then in the event of the termination of the
partnership or joint venture, this contract will inure to the individual benefit of such partner or partners as the City
may designate. No part of the Consultant fee may be assigned in advance of receipt by the Consultant without
written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment, including
the rate of compensation, has been approved in writing by the City.
13.2 Provisions Required by Law. Each applicable provision and clause required by law to be inserted into the
Agreement shall be deemed to be enacted herein, and the Agreement shall be read and enforced as though each
were physically included herein.
13.3 Standard of Care. Services provided by Consultant under this Agreement shall be performed with the
professional skill and care ordinarily provided by competent licensed professionals practicing under the same or
similar circumstances and professional license; and performed as expeditiously as is prudent considering the
ordinary professional skill and care of a competent engineer or architect.
13.4 Licensing. Consultant shall be represented by personnel with appropriate licensure, registration and/or
certification(s)at meetings of any official nature concerning the Project, including scope meetings, review meetings,
pre-bid meetings and preconstruction meetings.
13.5 Independent Contractor. The relationship between the City and Consultant under this Agreement shall be
that of independent contractor. City may explain to Consultant the City's goals and objectives in regard to the
services to be performed by Consultant, but the City shall not direct Consultant on how or in what manner these
goals and objectives are to be met.
13.6 Entire Agreement. This Agreement represents the entire and integrated Agreement between City and
Consultant and supersedes all prior negotiations, representations or agreements, either oral or written. This
Agreement may be amended only by written instrument signed by both the City and Consultant.
13.7 No Third Party Beneficiaries. Nothing in this Agreement can be construed to create rights in any entity
other than the City and Consultant. Neither the City nor Consultant intends to create third party beneficiaries by
entering into this Agreement.
13.8 Disclosure of Interest. Consultant agrees to comply with City of Corpus Christi Ordinance No. 17112 and
complete the Disclosure of Interests form.
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13.9 Certificate of Interested Parties. For contracts greater than $50,000, Consultant agrees to comply with
Texas Government Code section 2252.908 and complete Form 1295 Certificate of Interested Parties as part of this
agreement. Form 1295 must be electronically filed with the Texas Ethics Commission at
https://www.ethics.state.tx.us/whatsnew/elf—info—forml295.htm. The form must then be printed, signed and
filed with the City. For more information, please review the Texas Ethics Commission Rules at
https://www.ethics.state.tx.us/IegaI/ch46.htm1.
13.10 Conflict of Interest. Consultant agrees, in compliance with Chapter 176 of the Texas Local Government
Code, to complete and file Form CIQ with the City Secretary's Office. For more information and to determine if
you need to file a Form CIQ, please review the information on the City Secretary's website at
http://www.cctexas.com/government/city-secretary/conflict-disclosure/index.
13.11 Title VI Assurance. The Consultant shall prohibit discrimination in employment based upon race, color,
religion, national origin, gender, disability or age.
13.12 Controlling Law. This Agreement is governed by the laws of the State of Texas without regard to its
conflicts of laws. Venue for legal proceedings lies exclusively in Nueces County, Texas. Cases must be filed and
tried in Nueces County and cannot be removed from Nueces County.
13.13 Severability. If, for any reason, any one or more Articles and/or paragraphs of this Agreement are held
invalid or unenforceable, such invalidity or unenforceability shall not affect, impair or invalidate the remaining
Articles and/or paragraphs of this Agreement but shall be confined in its effect to the specific Article, sentences,
clauses or parts of this Agreement held invalid or unenforceable, and the invalidity or unenforceability of any
Article, sentence, clause or parts of this Agreement, in any one or more instance,shall not affect or prejudice in any
way the validity of this Agreement in any other instance.
13.14 Conflict Resolution Between Documents. Consultant hereby agrees and acknowledges if anything
contained in the Consultant-prepared Exhibit A, Consultant's Scope of Services,the Consultant's response to the
Request for Qualifications related to this project, or in any other document prepared by Consultant and included
herein, is in conflict with Articles I-XI II of this Agreement(Articles),the Articles shall take precedence and control to
resolve said conflict.
CITY OF CORPUS CHRISTI PAPE-DAWSON CONSULTAING ENGEERERS
INC.
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Michael Rodriguez Date Caratt Date
Chief of Staff Sr. Vice President
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APPROVED AS TO LEGAL FORM:
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Contract for Professional Services
Page 11 of 11
Revised February 2020
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
.11 PAPE-DA WSON
rj ENGINEERS
WI';
July 31, 2020
(Revised September 3, 2020)
(Revised September 29, 2020)
Ms. Jennifer Rodriguez
Contracts/Funds Administrator
City of Corpus Christi
PO BOX 9277
Corpus Christi, TX 78469-9277
Re: City of Corpus Christi
Master Planning and Impact Fee Study —RFQ 3083
Dear Ms. Rodriguez:
We are pleased to present this proposal for providing civil engineering services in connection with the
above referenced project. Our proposed scope of services and associated fees are as follows:
PROJECT SCOPE
The Consultant(Pape Dawson Engineers and their teaming partners)will develop Master Plans for the
City's water, wastewater, stormwater and roadway infrastructure which are to be utilized for
conducting an Impact Fee Study for the City's water, wastewater, storm-water and roadway
infrastructure.
The Consultant shall provide comprehensive master planning and engineering services for the
development of water, wastewater, stormwater and roadway facilities master plans, land use
assumptions, and an impact fee study with recommendations for water, wastewater, stormwater and
roadways in accordance with: Local Government Code Title 12, Planning and Development, Subtitle
C.Planning and Development provisions applying to more than one type of local government,Chapter
395- Financing Capital Improvements Required By New Development In Municipalities, Counties,
And Certain Other Local Governments.
The intent of this project is to develop an impact fee schedule for the water system,wastewater system,
drainage system,and the Urban Transportation Plan(UTP). The Consultant intends to accomplish this
task by defining study areas,reviewing proposed land use assumptions, and determining the projected
growth in demands on the water, wastewater, drainage, and roadway systems for the ten (10) year
planning period. This includes reviewing the existing capital improvement plan for the water,
wastewater, drainage, and street systems, determining the service unit equivalencies to each and
calculating the maximum fee per service unit for each system within each service area. This involves
meetings with City staff to review land use assumptions with City staff and determine if adjustments
are required based on anticipated development patterns. The study will be coordinated through
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 2 of 27
meetings with City staff and a Capital Improvements Advisory Committee and ultimately to be adopted
through a public hearing process.
In the Request for Qualifications, the City divided the work into five tasks. (The Consultant has
disaggregated the work further, but the correlating City task is shown in parentheses.) The Project is
anticipated to include the following components:
Task 1. Project Management and Meetings (none)
Task 2. Land Use Assumptions (City Task 1)
Task 3. Water Master Plan(City Task 2)
Task 4. Wastewater Master Plan (City Task 2)
Task 5. Stormwater Master Plan (City Task 2)
Task 6. Roadway and Mobility Master Plan (City Task 2)
Task 7. Water Impact Fee Study (City Task 3)
Task 8. Wastewater Impact Fee Study (City Task 3)
Task 9. Stormwater Impact Fee(City Task 3)
Task 10. Roadway Impact Fee Study (City Task 3)
Task 11. Public Hearings, Approval, and Implementation (City Task 4 and 5)
Task 12. Public Outreach (Task 5)
I. PROJECT MANAGEMENT AND MEETINGS (TASK 501) $152,700
The Consultant will keep regular communication throughout the project with the City
through teleconference calls, online conferencing, or in person meetings as detailed
below for coordination and progress updates. The following meetings are required
to accomplish the various tasks outlined in this scope:
• Project Kick-off Meeting— Consultant will coordinate a project kick-off meeting.
The kick-off meeting will include introduction of Consultant's team to the City,
City staff introductions, and communication and invoicing protocols. Consultant
will provide the City with a data request list and agenda prior to the meeting,to be
discussed at the meeting.The kick-off meeting will also serve to provide for further
scope development and refinement between the City and Consultant.
• Project Team Status Meetings and Coordination — Consultant will participate in
technical,task-related meetings with identified key City Staff. These meetings will
be held on specific days and times as agreed by the required City representatives
or City Project Manager. A maximum of two(2)hours will be anticipated for each
meeting. These meetings will primarily consist of teleconference calls. Consultant
will prepare summary notes from each meeting and submit to the City's Project
Manager for review and approval. It is anticipated that the work will be completed
in eighteen(18)months, so up to twenty(20)City staff status meetings are assumed
in this scope.
1 Should the City decide to delay or non-perform one of the Master Plans and/or Impact Fee Studies, this
disaggregation will facilitate modifying the budget for the project.)
PfPAPE-DAWSON
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 3 of 27
• Project Team Coordination meetings. Consultant will participate in monthly
progress meetings with City's Project Manager at the City Offices to review
progress,discuss data needs,and any topics of special concern. The results of these
meetings will be documented in the Project Status Report.
• Project Status Reports. Consultant will prepare and submit monthly status reports
regarding the overall project schedule, critical tasks, and coordination in
conjunction with each monthly invoice.
II. LAND USE ASSUMPTIONS (TASK 590) $20,900
Consultant will use the existing and future land use assumptions currently available
in the City's GIS database as the basis for future land use assumptions in accordance
with Chapter 395 of the Local Government Code. It is assumed that only minor
modifications will be made to the future land use assumptions based on areas
proposed to be annexed or known planned future development that will impact
existing water,wastewater, drainage, or street facilities.
A. Documentation
Consultant will incorporate the land use assumptions previously prepared by the
City, including any minor modifications made by consultant based on proposed
annexations or known planned future developments, into the final impact fee
report. No separate documentation will be completed for the land use
assumptions.
B. Data Collection
Consultant will coordinate with the City to obtain the following data:
• City Contacts — The City shall provide the organizational charts and contact
information for applicable City staff involved with the land use assumptions.
• Comprehensive masterplans — The City shall identify and provide the City's
most recent comprehensive master plans and any other related documentation
required.
• Capital Improvement Plan—The City shall identify and provide the City's most
recent capital improvement plan for water,wastewater, drainage, and traffic,if
available.
• Platting & Building Permit History — The City shall provide the Consultant
with available platting and building permit history (both residential and non-
residential) for the previous ten (10)years.
• Currently adopted Land Use Assumptions — The City shall provide
confirmation that the existing land use assumption in the existing GIS database
are correct and no changes have been made.
• Maps The City shall provide the Consultant with GIS shapefiles, associated
databases, and layer files in ESRI ArcGISIOX format. All data shall be
z Dependent on CDC guidelines in place at time of meetings,these may be virtual as required.
PfPAPE-DAWSON
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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projected in NAD 83 State Plane, South Texas Zone coordinates. Data should
include:
■ Current Zoning Map
■ Future Land Use Map
■ City/County Parcel Data
■ City Limits and ETJ Map
■ Thoroughfare Plan Map
■ Most recent digital orthograph (DOQ) of the City
■ Impervious Land Cover(if available)
■ Ten Year Land Use Assumptions. Chapter 395 states that impact fees may
only be used to pay for items included in the Impact Fee capital
improvements plan and attributable to new service units projected over a
period not to exceed ten (10) years. Based on guidance from the City
regarding projected development patterns and growth rates and the latest
masterplan information,the Engineer will develop the Ten-Year Land Use
Assumptions for the 2020-2030 planning window.
C. Meetings
The land use assumptions will be discussed during the Status and Coordination
meetings. The City will provide final approval of all land use assumptions.
D. Deliverables
Any minor revisions made to the land use data provided by the City will be
provided to the City in the form of a GIS shapefile. No other specific deliverables
will be provided. The final land use assumptions will be incorporated into the
final impact fee study report.
Assumptions:
• Areas of existing impervious land cover are provided by the City.
• Areas planned for annexation by the City shall be identified by the City and
conveyed to Consultant for inclusion in the study. Areas identified for inclusion
after the study has commenced will result in additional scope and fees being
required.
• If recent aerial photographs of the City are not available for use in studying
existing land uses and confirmation of impervious cover, additional scope and
fee will be required to contract with a 3rd party vendor to provide this data.
III. WATER MASTER PLAN(TASK 203) $210,800
A. Data Collection
Consultant will submit a request to the City detailing the water data that is needed
for the study. The data will include but is not limited to the following:
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Water Masterplan— Consultant to coordinate with the City to obtain the latest
water system masterplan. Water system masterplan should include information
on water storage tanks (elevated and ground), pump stations, and production
facilities.
• Water CCN boundaries.
• Water usage history—Consultant will obtain water usage history from the City.
Annual water usage and maximum daily usage records for the past ten (10)
years for development of the service unit projection.
• Five years of City bid tabulations for water projects.
B. Infrastructure Capacity Criteria
The City uses the Texas Commission on Environmental Quality(TCEQ) criteria
for infrastructure capacity. The Engineer will utilize these criteria as well.
C. Flow/Usage Development
The City recently completed a review of its elevated storage tanks. According to
CP&Y (the City's elevated storage review consultant), the average daily flow
within the model increases from 62 MGD (year 2011) to 82.5 MGD in Year
20253. Using the land uses determined in II, Consultant will compare water data
within the City's existing 2011-2025 model for consistency with the land use
plan. Consultant shall also review the preliminary raw water mater plan
information being completed by others for consistency in projections through the
planning period In addition, Consultant will develop flows for the planning
period (beyond year 2025) for incorporation back into the water model, further
described in Section Prioritization of this task. The objective of this task is to
conform the 10-year flow assumptions for use across all water system
components (raw water,treatment, and distribution).
D. Water Supply Strategies and Evaluations
Consultant will coordinate with the City to evaluate the raw water supply
strategies being developed by others in order to identify key information required
for incorporation into the impact fee analysis. Implementations of any
recommendations from previous evaluations, remaining recommendations for
the previous evaluations and ability for the existing water system to supply
current, 5-year and 10-year planned flows and recommended improvements will
be evaluated in terms of growth versus retrofit and maintenance-related
improvements. As this plan is focused near-term (0-3 years), mid-term (3-7
years)and long-term(7-10 years)flows,excluded from this scope are evaluations
long-term (>10 year) alternative water supply strategies.
3 "City of Corpus Christi, Texas Holly & Rand Morgan Elevated Storage Tanks Implementation", CP&Y,
August 19,2020.
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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E. Existing System Review
CP&Y has completed an existing system review as part of their elevated storage
report. This report included recommendations for a renewed Pipe Reinvestment
Program. This program would replace pipes at the end of their useful life or
adversely affected by the new elevated storage tanks. It is Consultant's
understanding that the existing distribution system has been adequately evaluated
for piping needs as part of CP&Y's efforts.
There are current proj ects identified in the City's Capital Improvement Plan that
will need to be evaluated to determine the portion associated with maintenance-
related versus growth-related costs. These include:
• Citywide Water Distribution System Indefinite Delivery/Indefinite Quantity
Program
• San Patricio Municipal Water District Transmission Main Connection
• Yorktown Boulevard Water Line Extension
• Water Line Replacement Program
• Elevated Water Storage Tanks- Citywide
F. Future Flows Model and Project Prioritization
The existing model developed as part of CP&Y's efforts included a planning
period through 2025. Consultant will provide the City with modifications
necessary to conform the distribution system projected flows past year 2025 for
the purposes of the impact fee analysis. It is assumed that the City will direct
CP&Y to complete the post-2025 modelling efforts. This task includes
coordinating with CP&Y on these efforts to ensure projects are identified through
the planning period and maintenance-related and growth-related estimates are
identified and used. This task includes a bi-weekly meeting with CP&Y through
a 4-month modeling effort, as well as quality assurance quality control.
G. Water Treatment Plant Asset Evaluation
Consultant shall complete a conditions/capacity assessment of the City's ON
Stevens Water Treatment Plant including:
• Review previous evaluations prepared within the last five years. Using
information provided by the city and determine which, if any, of the
recommendations from the previous evaluations have been implemented and
which recommendations are remaining. Using this existing information,
evaluate if existing facilities have the capacity to meet projected 5-year and
10-year flow demands.Provide a list of recommended improvements to meet
flow demands. The focus of this evaluation will be only on high-level unit
processes.
• Visit WTP site and observe major unit processes. Meet with WTP staff to
confirm/clarify observations.
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Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Meeting with plant staff—during the site visit, engineers will meet with plant
staff to review data collected and discuss history of plant operations and
maintenance concerns.
• Evaluate current projects identified in the City's Capital Improvement Plan
to determine the portion associated with maintenance-related versus growth-
related costs These include and are limited to:
■ ONSWTP High Service Building No. 3
■ ONSWTP Raw Water Influent and Chemical Facilities Improvements
■ ONSWTP On-Site Hypochlorite Generation
■ ONSWTP Solids Handling and Disposal Facilities
■ ONSWTP Site Infrastructure Improvements
■ ONSWTP Sedimentation Basin Improvements
■ ONSWTP Clearwell No. 3
■ ONSWTP Filtration System Hydraulic Improvements
H. Water Pump Station and Storage Tanks Evaluation
Consultant shall complete a conditions and capacity assessment of the pump
station and storage tank facilities including:
• Review previous evaluations prepared within the last five years. Using
information provided by the city and determine which, if any, of the
recommendations from the previous evaluations have been implemented and
which recommendations are remaining. Using this existing information,
evaluate if existing facilities have the capacity to meet projected 5-year and
10-year flow demands.Provide a list of recommended improvements to meet
flow demands. The focus of this evaluation will be only on high-level unit
processes.
• Meeting with O&M staff to review data collected and discuss history of pump
station operations and maintenance concerns.
L Water Impact Fee Capital Improvement Plan
Consultant will coordinate with the City to develop the Water Impact Fee
Capital Improvement Plan. It will include the following infrastructure:
• Future Transmission Mains (12-inch and up).
• Existing and Future Elevated Storage Tanks.
• Existing and Future Ground Storage Tanks.
• Existing and Future Pump Stations.
• Existing and Future Water Treatment Plant Facilities.
The capital improvement plan will include identification of the following for
each project proposed:
• Project Name
• Project Location
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Project Type(source, storage,treatment,transmission, distribution)
• Estimate of Probable Costs (Class 4 AACE estimate with contingency of
30%, engineering, administration, survey, permitting and construction
administration services)
• Prioritization score
• Percent of project required by existing needs versus growth
J. Deliverables
• Electronic (.pdf) of the Draft Water Master Plan
• Final Water Master Plan. Once approved by the City,Consultant will provide
ten (10) originals of the Final Water Master Plan
Assumptions:
• Development of capital improvements associated with new water sources) is not
included in this task. Capital Improvements associated with the development and
securing of additional water sources will be an estimated amount derived from
discussions with the City.
• Review of the water treatment plant and other facilities is based solely on condition
and capacity. Water Quality evaluations in accordance with USEPA or TCEQ
SD WA compliance can be provided as an additional service.
• Any treatability, bench scale or modeling of water quality performance or any
water chemistry effects on the distribution system water quality or impacts is
excluded and is available as an additional service.
• All costs will be tied to the Engineering News Record index for ease of adjustment
in the future.
IV. WASTEWATER MASTER PLAN(TASK 290) $370,400
A. Data Collection
Consultant will submit a request to the City detailing the wastewater data that is
needed for the study. The data will include but is not limited to the following:
• Wastewater network GIS files
• Wastewater flow monitoring and rainfall data
• UI Study and results
• Topographic mapping for the entire City and ETJ
• Wastewater flow records (including monitoring, WWTP flows, TCEQ
Special Use Permit Flows)
• Wastewater collection system plans (as-builts,record drawings, construction
plans),including currently proposed projects
• Lift Station record drawings
• Collection system O&M records
• Available rehabilitation and CCTV data
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 9 of 27
• Existing design standards and standard operating procedures
• SSO records
B. Wastewater Mapping System Update
This task includes updating the wastewater mapping and GIS data to the year
2019.
• Using the wastewater design plans obtained,update wastewater mapping and
associated database.
• Update manhole (MH) elevations and inverts, as needed.
• Compare the MH and line elevations with new topography; where major
discrepancies occur,refer to plans,new topography and I/I study MH depths
to assign new elevations.
• Minimal field investigations (no more than 2 days) to verify questionable
data that cannot be determined by plans or topography for mapping.
C. Flow/Usage Development
The City has completed efforts toward satisfying a Consent Decree regarding its
wastewater collection system and sanitary sewer overflows. This initial work
included a hydraulic model with appropriate wastewater generator applied to the
collection system. These data, coupled with the water usage data developed as
part of Task C will be used to confirm wastewater flow factors. These flow
factors will be compared to treatment plant flows and adjusted as required for
existing land use to confirm consistent assumptions across all components of the
wastewater system. It is assumed that the City, in preparing the documentation
for the Consent Decree has already assigned areas to the lift station sewersheds.
For the purposes of this master plan, it will be assumed that the flow factors
include an infiltration and inflow component.
D. Infrastructure Capacity Criteria
The City uses the Texas Commission on Environmental Quality (TCEQ) criteria
for infrastructure capacity. The Engineer will utilize these criteria as well.
E. Wastewater System Modeling
The City is in the process of completing a wastewater collection system model,
as identified above, to address issues associated with the Consent Decree. This
task will utilize information from this model to identify projects and portions of
projects associated with growth versus maintenance-related,As part of this task,
the Consultant will:
• Confirm with the City's consultant and City staff that the model is modelling
current, 5-year and 10-year flows.
• Confirm that Lift Station Investigations for current, 5-year and 10-year flow
projections have been completed.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Coordinate with the City's consultant and staff to perform updates to the 2019
hydraulic model with future flows to create the three future models for dry
and wet weather conditions; models will need to include the existing WWTP
as a starting point of evaluation.
• Should additional modelling be required to complete current, 5-year and 10-
year evaluations, these additional modelling services will be completed by
others.
• It is anticipated that a minimum of 4 months and biweekly meetings will be
required to ensure appropriate information is available for the impact fee
analysis.
F. Wastewater Treatment Plant Asset Evaluation
Consultant shall complete a conditions / capacity assessment of six (6)
wastewater treatment plants (Greenwood, Oso, Allison, Broadway, Whitecap,
and Laguna Madre). Specific tasks for each include:
• Review of previous reports, master plans, permits and other third-party
evaluations, implementations of any recommendations from the previous
evaluations,remaining recommendations for the previous evaluations,ability
for the existing facilities to treat current, 5-year and 10-year planned flows
and recommended improvements.
• Coordinate with City staff to review the Treatment Plant Process& Capacity
Assessments. This effort will rely extensively on the City of Corpus Christi
Wastewater Management Plan, November 2016, completed by Stantec and
LNV. This plan provided estimated flows through 2045. The flows within
this report will be compared to those being used for the collection system
model to determine discrepancies or adjustments to either set of flows.
• This task does not include any site visits to the facilities. Consultant
recognizes that the Wastewater Management Plan is over four years old and
will coordinate with the City to determine which,if any,of the recommended
improvements were implemented by the City.
G. CIP and Master Plan Development
Consultant will review the current CIP, as well as identify a 5-year CIP and a 10-
year CIP. The CIP and Master Plans will include six (6) treatment facilities and
will address collection system upgrades and WWTP upgrades.
The review of the existing CIP includes the following projects:
• Citywide Collection System Indefinite Delivery/Indefinite Quantity
Program
• Citywide Lift Station Repair
• Citywide Wastewater Lift Station Alternate Power Supply
• Wastewater Treatment Plants & Lift Station SCADA Improvements
• Allison WWTP Lift Station Upgrade and Process Improvements
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Greenwood WWTP Flood Mitigation
• Greenwood WWTP Electrical Improvements to UV System
• Greenwood Headworks & Grit Removal Rehabilitation
• Greenwood WWTP Process Upgrades
• Greenwood Flow Diversion to New Broadway WWTP
• McBride Force Main and Lift Station
• Broadway WWTP Rehabilitation
• Old Broadway WWTP Decommissioning
• Oso WRP Headworks and Lift Station
• Oso WRP Process Upgrade and BPC Facility Decommission
• Williams Lift Station Force Main (Line A)
• Laguna Madre Plant Rehabilitation
• Laguna Shores Road Force Main Replacement
• Whitecap Odor Control,Process & Bulkhead Improvements
• Whitecap Wastewater Treatment Plant(WWTP) Improvements
These projects will be reviewed to determine apportionment of maintenance-related versus
growth-related improvements. In addition, Consultant will determine estimate of probable
project cost associated with projects that result from the efforts collection system and
treatment plant reviews that are not already enumerated in the City's CIP. Unit costs will
be estimated from recent jobs representative of the Corpus Christi area.
H. Review and Assess Wastewater Design Criteria
Consultant will review the City's Wastewater System Design Criteria and
compare the existing data to standards in use elsewhere and as per TCEQ Chapter
217/317. Consultant will also review the City's existing policies and standards
against current BMPs such as the CMOM or Asset Management Programs.
I. Wastewater System Master Plan Report
The Consultant will compile the items from the above tasks into a Wastewater
System Master Plan Report.
Consultant will review the report. Copies of the draft wastewater master plan
Report will be provided to the City for review and comments. Once the
comments have been received and addressed, copies of the Final wastewater
master plan report will be submitted to the City.
The capital improvement plan will include identification of the following for
each project proposed:
• Project Name
• Project Location
• Project Type(source, storage,treatment,transmission, distribution)
PfPAPE-DAWSON
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Estimate of Probable Costs (Class 4 AACE estimate with contingency of
30%, engineering, administration, survey, permitting and construction
administration services)
• Prioritization score
• Percent of project required by existing needs versus growth
J. Deliverables
• Electronic(.pdf) of the Draft Wastewater Master Plan.
• Final Wastewater Master Plan. Once approved by the City, Consultant will
provide ten (10) originals of the Final Wastewater Master Plan.
Assumptions:
• The existing system review is not intended for any purpose other than the
development of capital improvement projects. It is not intended to satisfy any
current or future requirements arising from any regulatory agreements with the
USEPA or TCEQ (i.e. Consent Order).
• The cost of hydraulic modelling software (if desired for purchase by the City) is
not included in this task.
• All costs will be tied to the Engineering News Record index for ease of adjustment
in the future.
V. STORMWATER MASTER PLAN (TASK 291) $475,900
This Stormwater Master Plan Update is being performed on a fast track basis,to meet
the accelerated schedule and limited budget associated with developing CIP projects
that address capacity deficiencies,as per the City's drainage criteria. The City adopts
a no adverse impact policy for new development;therefore,future growth is expected
to not impact peak flows in existing drainage infrastructure. However, impacts due
to additional wear and tear caused by increases in volume are expected due to added
impervious cover caused by future growth. The impact due to increased volume of
runoff caused by future growth is currently not being analyzed as part of this
approach; however, upon substantial completion of this Fast Track SWMP, the
Consultant can develop an additional scope of services to evaluate volumetric
impacts due to future growth.
A. Data Collection
Consultant will submit a request to the City detailing the drainage information
needed for a "fast track" stormwater master plan. (This study will be fast track
so that the process can be completed within the provided schedule.) The initial
data requested will include but is not limited to the following:
• Overall Drainage Masterplan — City to provide the latest watershed data,
including any current hydrologic and hydraulic models that the City may
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 13 of 27
have and the current version of the Stormwater Master Plan documents (in
Word format).
• Plan of Record information—City to provide available plan of record/as-built
plans for existing storm drains and channels within service areas.
• Determine Service Areas — City to provide already defined limits of service
areas and note any chronic areas of concern. City to provide complaint
databases,repetitive loss data and any high water mark information available.
• Impervious cover—City to provide Consultant with GIS-Shapefile with latest
available information on existing impervious land coverage for the City and
any areas outside the City to be included in the study.
• GIS data—City to provide utility,parcel,and planimetric data including latest
LiDAR information.
• Consultant will conduct 1-2 day field visit to the targeted problem areas.
B. Infrastructure Capacity Criteria
Consultant will coordinate with the City to obtain the criterion for determining
the ten (10)year capacity for the following infrastructure:
• Existing and Future drainage channel improvements
• Existing and Future drainage culvert improvements
• Existing and Future storm drainage system improvements
• Existing and Future Stormwater Pump Stations
• Future Regional Detention Facilities
C. Update to Existing Modeling
• Consultant to prepare updates to the current/available hydrologic models
within the City's service areas using HEC-HMS. Models will be updated to
reflect Atlas 14 rainfall depths and development that has occurred since the
last model update.
• Consultant to prepare updates to the current/available riverine models within
the City's service areas. Models will be updated to reflect HEC-RAS 1D
modeling and HEC-RAS 2D modeling only where appropriate.
• Consultant to meet with City to discuss current Level of Services for their
storm drain systems within each of their service areas.
o City to provide current modeling of existing storm drain facilities.
o Consultant to update storm drain modeling only in areas of know issues
and complaints.
o As a whole, the consultant shall treat the flows from the storm drains as
"in flows"into the updated RAS modeling.
o Consultant shall meet with stakeholders in each service area to discuss
and fine tune the modeling of the existing system.
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City of Corpus Christi—Master Planning and Impact Fee Study
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D. Stormwater Master Plan (SWMP)
Consultant shall review the current SWMP (2009) and make recommendations
for updating with regards to drainage design criteria.
Meet with City staff to discuss any currently acknowledged updates needed for
the SWMP.
• Review the SWMP and make recommendations to the City on potential
drainage criteria revisions such as inclusion of Atlas 14 rainfall data.
• Incorporate the approved recommendations into SWMP and submit to Draft
to City for review and approval.
• Address comments and submit Final SWMP to City for approval.
E. Drainage Capital Improvement Plan
Consultant will coordinate with the City to develop the Drainage Capital
Improvement Plan. It will include the following steps:
• Identify existing Capital Improvement projects or other planned public
drainage projects within each overall watershed.
• Review current potential CIP drainage projects for adequacy due to changes
in drainage criteria and/or estimated costs.
• Provide high level Scope and Estimate for approved potential CIP projects.
• Will meet with City staff to determine key non-cost factors when considering
any proposed Capital Improvements. These factors may include regulatory,
criticality of component, age of improvement (if a replacement project) and
location of project. Prioritize the cited projects over the next 10 years.
• Identify new Drainage Impact Fee Improvements Plan (DIFIP) to identify
potential regional drainage improvements that can mitigate additional
drainage impacts due to new development.
The capital improvement plan will include identification of the following for
each project proposed:
• Project Name
• Project Location
• Project Type
• Estimate of Probable Costs (Class 4 AACE estimate with contingency of
30%, engineering, administration, survey, permitting and construction
administration services)
F. Deliverables
• Electronic(.pdf) of the Draft Drainage Master Plan.
• Final Drainage Master Plan. Once approved by the City, Consultant will
provide ten (10) originals of the Final Drainage Master Plan.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 15 of 27
• Recommended scope to expand the comprehensiveness of the stormwater
master plan.
Assumptions:
• Citywide storm drain modeling is a significant cost item, not included in the
City's current budget, and therefore shall not be performed unless specifically
required in certain parts of the City to identify flooding issues and project
solutions.
o Consultant effort will focus on surface flow modeling to identify areas of
potential flood risk due to high tailwater elevations. Areas with flooding
history where high tailwater conditions don't appear to be the root cause will
be assumed to be storm sewer or inlet deficiencies.
• Future growth projections are not included in this scope.
• Revising the existing hydraulic model for the riverine systems using the latest
LiDAR topography is not included only spot adjustments will be made where
necessary.
• Geoid 12B subsidence adjustments are not included.
• Calibration of the models is not included; however, modeling will be verified
against highwater marks and other flooding data collected.
• The cost of hydraulic modelling software (if desired for purchase by the City) is
not included in this task.
• All costs will be tied to the Engineering News Record index for ease of adjustment
in the future.
• This study is not intended for any purpose other than the development of capital
improvement projects. It is not intended to provide information for CLOMR,
LOMB or any other FEMA map adjustments.
• City to provide latest GIS-shapefile of available information on existing
impervious cover within the city limits. If one is not available then additional
scope and fee will be required to contract with a 3rd party vendor to provide
impervious cover for all land within the limits of the impact fee study.
• Current City models provided to the Consultant are stable and can be
successfully run on current software.
VI. ROADWAY AND MOBILITY MASTER PLAN(TASK 292) $519,500
A. Data Collection
Consultant will submit a request to the City detailing the roadway data that is
needed for the study. The data will include but is not limited to the following:
• Major Thoroughfare plan Consultant will coordinate with the City to obtain
the latest thoroughfare plan. GIS shapefiles, databases, and layering
information shall be provided if available.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Traffic Counts — The City shall provide data (current and historical) for
roadway segments on the current Major Thoroughfare Plan. This task does
not include collection of traffic counts. Traffic counts, if necessary, will be
collected by the City under separate scope.
• Corpus Christi MPO - Travel Demand Model Files for the regional
transportation plan, GIS files, excel tables and TransCad Files.
• Design Standards — Consultant will obtain street classification and design
standards from City.
• Historic Roadway Bid data— Consultant will obtain all available unit price
data from City from projects completed in the last five(5)years.
B. 10-Year Growth Projections and Infrastructure Capacity Criteria
• Consultant will coordinate with City staff to determine land use categories to
be included in the land use vehicle-mile equivalency table.
• Consultant will identify the service units for new development and average
trip length using the latest edition of the Institute of Transportation
Engineer's (ITE) Trip Generation Manual. Consultant will develop trip
generation and pass-by trip rates.
• Consultant will perform an analysis of existing conditions. This will include
a determination of roadway capacities, volumes, vehicle miles of supply,
vehicle miles of demand, existing excess capacity and existing deficiencies.
The City shall provide information related to known deficiencies on the
existing roadway network.
• Consultant will project traffic conditions for the ten-year planning period,the
target year for the impact fee growth projections. This will include growth
and new demand by service area. Consultant will determine the capacity
available for new growth.
C. 10-Year Growth Projections and Capacity Analysis
• Consultant will assist the City to develop a Roadway Impact Fee Capital
Improvement Plan, which includes cost projections for anticipated projects
to be included in the study. The Roadway Impact Fee Capital Improvement
Plan to Include existing oversized facilities and proposed facilities designed
to serve future development. The Roadway Impact Fee Capital Improvement
Plan shall include a general description of the project and project cost
projection. Planning level cost projections for future projects will be
prepared based on previous experience with roadway costs, capital
improvement planning, and input from City staff. The City shall provide
Consultant with actual City cost information for previously completed
projects with excess capacity and any cost contributions to County or State
projects. It is anticipated that these project costs will be reviewed by City
staff and verified as reasonable costs for City capital projects.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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• Consultant to identify the portion of project improvements required to serve
existing demand and the portion of project improvements required to serve
new development within the 10-year planning period.
Each project will include:
• Project Name
• Project Location
• Project Type
• Estimate of Probable Costs (Class 4 AACE estimate with contingency of
30%, engineering, administration, survey, permitting and construction
administration services)
• Percent of project required by existing needs versus growth
D. Establish Roadway Service Area Boundaries
Consultant, in coordination with the City, will develop roadway service area
boundaries based on proposed growth projections for new development within
City Limits.
E. Deliverables
• Electronic(.pdf) of the Draft Roadway Master Plan.
• Final Roadway Master Plan. Once approved by the City, Consultant will
provide ten (10) originals of the Final Roadway Master Plan.
Assumptions:
• No field survey, Subsurface Utility Engineering or Utility Coordination is
included.
• No field traffic data Traffic Counts will be collected to supplement the existing
traffic data.
• Synchro or VISSIM modeling is not included.
• No updates to the Existing City of Corpus Christi Major Thoroughfare Plan will
be performed.All results will be based on the existing Major Thoroughfare Plan.
• Environmental Studies or Analysis are not included.
• No Public Hearings or Public Meetings are included in this task.
• No ROWAcquisition is included.
VII. WATER IMPACT FEE STUDY(TASK 901) $51,800
Consultant will prepare an impact fee study in conformance with Chapter 395 of the
Local Government Code and will include:
A. Maximum Assessable Water Impact Fee Calculation
Consultant will calculate the additional service units based on the Land Use
Assumptions. Consultant will then calculate the Impact Fee per service unit,unit
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 18 of 27
equivalents by meter size and the Maximum Assessable Water Impact Fee table
by meter size. Consultant will use either a rate credit or a 50% credit as outlined
in Chapter 395 to determine the maximum assessable impact fee by service unit.
B. Financial Analysis
Using the impact fee eligible capital improvement costs and projected water
usage, the financial subconsultant will calculate maximum assessable full cost
recover impact fees for the designated ten (10) year period for water
infrastructure and facilities. The financial subconsultant will provide forecasted
cash flows for the maximum assessable impact fee for the ten (10) year period
based on projected capital improvement program's implementation schedule, if
available, and the growth in projected service units. Consultant will work in
conjunction with the financial subconsultant to incorporate the Capital
Improvement Plan.
C. Water Impact Fee Study Report
Consultant will provide both a draft and final Water Impact Fee Study Report.
The report will include:
• Water Service Area—reflecting the current CCN boundaries as well as any
areas where future service is anticipated based on future development needs.
• Narrative of the impact fee methodology
• Impact fee calculations
• Water impact fee CIP
• Land use assumptions
• Exhibits
Note: It is assumed that the drafts of the impact fee study report will be submitted
in .pdf format.
D. Meetings
The Capital Improvements Advisory Committee is required by Chapter 395 to
review the Land Use Assumptions, Capital Improvement Plan and Impact Fee
Calculation.The Advisory Committee will provide comments and input into each
of those parts of the study. Finally, the Advisory Committee will make a
recommendation to Council for the level of impact fee that might be considered
for adoption.
VIII. WASTEWATER IMPACT FEE STUDY(TASK 902) $47,600
Consultant will prepare an impact fee study in conformance with Chapter 395 of the
Local Government Code and will include:
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July 31,2020(rev. 09/03/2020; 09/29/2020)
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A. Maximum Assessable Wastewater Impact Fee Calculation
Consultant will calculate the additional service units based on the Land Use
Assumptions. Consultant will then calculate the Impact Fee per service unit,
unite equivalents by meter size and the Maximum Assessable Wastewater Impact
Fee table by meter size. Consultant will use either a rate credit of a 50% credit
as outlined in Chapter 395 to determine the maximum assessable impact fee by
service unit.
B. Financial Analysis
Using the impact fee eligible capital improvement costs and projected wastewater
usage, the financial subconsultant will calculate maximum assessable full cost
recover impact fees for the designated ten (10) year period for wastewater
infrastructure and facilities. The financial subconsultant will provide forecasted
cash flows for the maximum assessable impact fee for the ten (10) year period
based on projected capital improvement program's implementation schedule, if
available, and the growth in projected service units. Consultant will work in
conjunction with the financial subconsultant to incorporate the Capital
Improvement Plan.
C. Wastewater Impact Fee Study Report
Consultant will provide both a draft and final Wastewater Impact Fee Study
Report. The report will include:
• Wastewater Service Area—reflecting the current CCN boundaries as well as
any areas where future service is anticipated based on future development
needs.
• Narrative of the impact fee methodology
• Impact fee calculations
• Wastewater impact fee CIP
• Land use assumptions
• Exhibits
Note: It is assumed that the drafts of the impact fee study report will be submitted
in .pdf format.
D. Meetings
The Capital Improvements Advisory Committee is required by Chapter 395 to
review the Land Use Assumptions, Capital Improvement Plan and Impact Fee
Calculation.The Advisory Committee will provide comments and input into each
of those parts of the study. Finally, the Advisory Committee will make a
recommendation to Council for the level of impact fee that might be considered
for adoption.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 20 of 27
IX. DRAINAGE IMPACT FEE STUDY(TASK 903) $54,100
As stated in V,this Stormwater Master Plan Update is being performed on a fast track
basis,to meet the accelerated schedule and limited budget associated with developing
CIP projects that address capacity deficiencies, as per the City's drainage criteria.
The City adopts a no adverse impact policy for new development; therefore, future
growth is expected to not impact peak flows in existing drainage infrastructure.
However,impacts due to additional wear and tear caused by increases in volume are
expected due to added impervious cover caused by future growth. The impact due
to increased volume of runoff caused by future growth is currently not being analyzed
as part of this approach; however, upon substantial completion of this Fast Track
SWMP, the Consultant can develop an additional scope of services to evaluate
volumetric impacts due to future growth. Should the City decide to pursue the
additional scope of services,this information would be used for the Drainage Impact
Fee calculation,with the following scope of services.
Consultant will prepare an impact fee study in conformance with Chapter 395 of the
Local Government Code and will include:
A. Maximum Assessable Drainage Impact Fee Calculation
Consultant will calculate the additional service units based on the Land Use
Assumptions and the total cost of the DIFIP. The impact fee calculation will be
determined by the total cost of the DIFIP projects divided by the proposed added
impervious cover for each watershed. Consultant will use a rate credit or a 50%
credit as outlined in Chapter 395 to determine the maximum assessable impact
fee by service unit.
B. Drainage Impact Fee Study Report
Consultant will provide both a draft and final Drainage Impact Fee Study Report.
The report will include:
• Drainage Service Area—reflecting the current watershed boundaries as well
as any areas where future development is anticipated.
• Narrative of the impact fee methodology
• Impact fee calculations
• Land use assumptions
• Drainage Impact Fee Improvements Plan (DIFIP)
• Exhibits
Note: It is assumed that the drafts of the impact fee study report will be submitted
in .pdf format.
C. Meetings
The Capital Improvements Advisory Committee is required by Chapter 395 to
review the Land Use Assumptions, Capital Improvement Plan and Impact Fee
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DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 21 of 27
Calculation.The Advisory Committee will provide comments and input into each
of those parts of the study. Finally, the Advisory Committee will make a
recommendation to Council for the level of impact fee that might be considered
for adoption.
X. ROADWAY IMPACT FEE STUDY(TASK 904) $59,800
Consultant will prepare an impact fee study in conformance with Chapter 395 of the
Local Government Code and will include:
A. Maximum Assessable Impact Fee Calculation
Using the 10-year growth projections, Consultant will determine the roadway
impact fee capital improvement plan, and capacity available for new growth.
Consultant will determine the cost of roadway improvements by service area,the
maximum costs per service unit, and the resulting maximum assessable roadway
impact fees by service area. Consultant will use a rate credit or a 50% credit as
outlined in Chapter 395 to determine the maximum assessable impact fee by
service unit.
B. Financial Analysis
Using the impact fee eligible capital improvement costs and projected roadway
service units,the financial subconsultant will calculate maximum assessable full
cost recover impact fees for the designated ten (10) year period for roadway
facilities. The financial subconsultant will provide forecasted cash flows for the
maximum assessable impact fee for the ten (10)year period based on projected
capital improvement program's implementation schedule, if available, and the
growth in projected service units. Consultant will work in conjunction with the
financial subconsultant to incorporate the Capital Improvement Plan.
C. Roadway Impact Fee Study Report
Consultant will provide both a draft and final Roadway Impact Fee Study Report.
The report will include:
• Roadway Service Areas
• Narrative of the impact fee study methodology
• Impact fee calculations
• Roadway impact fee CIP
• Land use assumptions
• Exhibits
Note: It is assumed that the drafts of the impact fee study report will be submitted
in .pdf format.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 22 of 27
D. Meetings
Consultant will facilitate meetings with City staff to discuss findings and any
policy or guidelines applicable to the roadway impact fee and how
implementation of the roadway impact fees work with in the City's development
guidelines. The Capital Improvements Advisory Committee is required by
Chapter 395 to review the Land Use Assumptions, Capital Improvement Plan
and Impact Fee Calculation. The Advisory Committee will provide comments
and input into each of those parts of the study. Finally,the Advisory Committee
will make a recommendation to Council for the level of impact fee that might be
considered for adoption.
XI. PUBLIC HEARINGS AND IMPLEMENTATION TOOLS (TASK 905) $78,200
A. Public Hearings
It is anticipated that a representative from Consultant will prepare for and attend
up to six (6) meetings during the public hearings and approval process. These
anticipated meetings are as follows:
• Each of the impact fees will require a public hearing for first, the land use
assumptions and Capital Improvement Plan and second, for the impact fee.
Depending on how the public hearings may be combined,this could be done
in as few as 2 public hearing or 8 public hearings.
B. Implementation Tasks
• Upon final approval of the Impact Fee Study and new ordinance by the City
Council,the Consultant will provide ten (10) copies of the Final Impact Fee
Study Report, including land use assumptions, water, wastewater, drainage,
roadway, and financial analysis components of the Impact Fee Study, along
with an electronic(.pdf) copy of the Final Impact Fee Study Report.
• In addition to the Final Impact Fee Study Report and new ordinance,
Consultant shall develop a transition period plan.In developing the transition
plan, the Consultant will evaluate the projects that were proposed to be
funded through the Trust Fund and determine if they are "impact fee
eligible." If the project is impact fee eligible or growth-related, the
Consultant will work with the City to determine the impact fee credit that the
developer may be eligible for as determined in the impact fee calculation.
Chapter 395 allows for impact fee credits, meaning that the developer would
get credit for any contributions made toward a growth-related project
identified in the Capital Improvement Plan. The transition period plan will
identify the method and disposition of remaining funding within the Trust
Fund's balance for projects not impact fee eligible. The goal of the transition
period is to draw down the Trust Funds' balances to zero.
• Upon City's request, the Consultant will review the proposed Impact Fee
Ordinance as prepared by the City Attorney. It is anticipated that the City
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July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 23 of 27
Attorney will require exhibits from the water, wastewater, drainage, and
roadway Impact Fee Report to be included in the ordinance.
• The Consultant will assist the City in the creation of an impact fee estimator
spreadsheet to assist in calculating a development's water, wastewater,
drainage, and roadway impact fees.
XII. PUBLIC OUTREACH AND ENGAGEMENT(TASK 906) $126,900
A thoughtfully developed Public Engagement Plan will build on and enhance the
City's current communication efforts to help gain development community
understanding of new impact fees by seeking their feedback and input at appropriate
junctures in the master plan and impact fee study process. Given that impact fees are
new to this community, early communication about why the City is seeking this
funding method, and how the impact fees will be developed will be critical.
A. Develop and Implement a Public Engagement Plan
Our team will develop a complete public engagement plan, and work with the
City to support their implementation of the strategies. The public engagement
plan will include the following components:
1. Situation analysis/environmental scan informed by research that identifies
the areas and issues of which the city must be aware. It is used to support
every element of the plan.
2. Stakeholder identification ensures key stakeholders are connected to the
communication process and that we are leveraging partners that can be
advocates.
3. Outreach strategies and tactics that help secure input and support from a
broad spectrum of stakeholders, with an emphasis on the development
community.
4. Recommended communication channels, tools and tactics that include a
layered,multi-channel strategy to raise awareness. This includes suggestions
for materials that could be developed for written and digital communication
channels,presentations and infographics.
5. Messaging platform, timeline and distribution recommendations to provide
clear,compelling and consistent messages that are also adaptable and flexible
to accompany outreach.
6. Internal communication strategies that are designed to ensure employees are
well-informed and can become effective brand ambassadors for the City on
the issue of impact fees.
7. Workflow and tactical plan that ensures that the team (both City and
consultant) understand roles and responsibilities for successful
implementation.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
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B. Advisory Group Meetings/Facilitation
Pursuant to state code, the City is required to compose an advisory group to
review key planning documents and decisions related to master plan and impact
fee development. It is understood that the City will likely use the Planning
Commission for this group. Raftelis will support City staff in the coordination of
up to six (6) meetings for this group, including the development of an agenda,
presentation materials, handouts, talking points, and facilitation of the meetings
(assumed to be online), meeting summaries and a compilation of materials for
sharing on the City's website. It is assumed all four topics (water, wastewater,
stormwater and roads)will be covered at each meeting.
The four meetings of this group are likely to be centered on the following topics:
1. Kickoff and Land Use Meeting. In this first meeting, we will charter the
group and provide a basic primer on what an impact fee is and how it
contrasts with the trust fund. Second, we will explore and agree on land use
assumptions for each of the four applications.
2. CIP Meeting. In this second meeting,we will share the land use assumptions
we made from the last meeting and review and obtain input into the CIPS for
each of the applications.
3. Impact Fee Meeting.In this third meeting,we will share the draft impact fees
for each of the four applications and obtain feedback from the group.
4. Final Meeting. In this fourth meeting,we will share the final decisions of the
staff and planned recommendations to be made to the City Council.
C. Stakeholder Group Meetings/Facilitation
In the setting of impact fees,there are some key groups (developers mostly)who
will be negatively impacted and some key groups (to be determined) who may
benefit from such a fee. It is important to bring this diverse group together in
much the same way we bring the advisory group together to build their
understanding of the need for the impact fee and to, potentially, minimize
opposition to it. Just like the Advisory group meetings,Raftelis will support City
staff in the coordination of up to four (4) meetings for this Stakeholder group,
including the development of an agenda, presentation materials, handouts,
talking points, and facilitation of the meetings (assumed to be online), meeting
summaries and a compilation of materials for sharing on the City's website. It is
assumed all four topics (water, wastewater, stormwater and roads) will be
covered at each meeting. The four meetings will cover the same topics as laid out
for the Advisory group,and likely occur two to three weeks after them.It is noted
that much of the materials developed for this meetings will be similar to what is
presented to the advisory group — and therefore, less prep time for each will be
required.
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City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 25 of 27
D. Public Engagement
The management of drinking water,wastewater,stormwater and roads(mobility)
has the potential to impact residents' quality of life in a variety of ways,in some
cases, dramatically. For that reason, some folks may have strong opinions about
planned investments, whether their concern be centered around cost and
affordability, environmental impacts, social justice or other. The point being
people will care and in will want to weigh in on the process.For this opportunity,
Raftelis will employ a digital engagement tool to facilitate public input from a
variety of sources, to help meet them where they are, and give them a voice in
the process. The tool Raftelis provides will be a customizable solution that will
be incorporated seamlessly into the City's website without additional
programming on their end.
E. Public Engagement Plan Execution
Through this task, Raftelis will provide direct support to the City in the
implementation of the public outreach strategies outlined in the plan in Task A,
for the duration of the contract period. This may include development of bill
inserts, text and imagery for website, social media posts, direct mail or other
outreach tactics. This may also include, as needed, internal communication and
the facilitation of up to four(4)interdepartmental meetings to help build a shared
vision for the work and the outcomes of the project among staff of the four
different disciplines.
F. Deliverables:
• A draft and final Public Outreach Plan including message platform and
implementation schedule.
• For all meetings or workshops described above,we will provide draft and final
agenda,presentation materials (PPT),handouts,talking points, and facilitation
of the meetings (assumed to be online), meeting summaries and a compilation
of materials for sharing on the City's website.
• For Task 12.4, we will deliver a digital engagement tool that can be used to
inform the public and collect input on a number of concepts.
• For Task 12.5, we will provide a limited collection of materials for outreach
such as bill inserts,text and imagery for website, social media posts, and direct
mail.
Assumptions:
• The advisory group and stakeholder group are two different groups, where the
advisory group is the planning commission and the stakeholder group is
composed of some members who are negatively impacted by the fees and some
who will benefitfrom the fees, and we will arrive at the composition of this second
group together with staff.
PfPAPE-DAWSON
ENGINEERS
III
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 26 of 27
• We will focus outreach work internally, first, prior to working with external
audiences, to ensure all affected departments and staff are oriented to the project,
its need, scope and desired outcomes and there is consensus and agreement on
key elements, decision points, schedule and approach.
• All meetings are virtual until its determined to be safe to meet in person and the
majority of participants feel safe meeting in person (in which case, virtual
accommodations will also be made).
XIII. DIRECT EXPENSES (TASK 503) $121,100
Direct Expenses include reproduction, travel, express mail, special deliveries and
subcontractor expenses related to these services.
SUMMARY
L Project Management and Meetings Task 501 $152,700
IL Land Use Assumptions Task 590 $20,900
III. Water Master Plan Task 203 $210,800
IV. Wastewater Master Plan Task 290 $370,400
V. Stormwater Master Plan Task 291 $475,900
VI. Roadway and Mobility Master Plan Task 292 $519,500
VII. Water Impact Fee Study Task 901 $51,800
VIII. Wastewater Impact Fee Study Task 902 $47,600
IX. Drainage Impact Fee Study Task 903 $54,100
X. Roadway Impact Fee Study Task 904 $59,800
XI. Public Hearings, Approval, and Implementation Task 905 $78,200
XII. Public Outreach Task 906 $126,900
Subtotal $2,168,600
XIII. Direct Expenses Task 503 $121,100
Total: $2,289,700
PfPAPE-DAWSON
ENGINEERS8
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
Ms.Jennifer Rodriguez
City of Corpus Christi—Master Planning and Impact Fee Study
July 31,2020(rev. 09/03/2020; 09/29/2020)
Page 27 of 27
COMPENSATION
Basis of Compensation
Pape-Dawson's compensation for the above services is a lump sum in the amount of$2,289,700 for
the services identified above. This figure includes Direct Expenses (defined above).
We appreciate the opportunity to work with you on this project.
Sincerely,
Pape-Dawson Engineers, Inc.
Kim S. Keefer,P.E.
Managing Vice President Water/Wastewater
Cara C. Tackett,P.E.
Sr. Vice President
0:1,Marketing\Proposals\Letters\20201,20071,200729b4(20-02725)SA R2.docx
PfPAPE-DAWSON
ENGINEERS
8
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Page 1 of 1
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
EXHIBIT C
Insurance Requirements
1.1 Consultant must not commence work under this agreement until all
required insurance has been obtained and such insurance has been approved by
the City. Consultant must not allow any subcontractor to commence work until
all similar insurance required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the
signed agreement a copy of Certificates of Insurance (COI) with
applicable policy endorsements showing the following minimum coverage by an
insurance company(s) acceptable to the City's Risk Manager. The City must be
listed as an additional insured on the General liability and Auto Liability
policies, and a waiver of subrogation is required on all applicable
policies. Endorsements must be provided with COI. Project name and or
number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregate
2. Premises — Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury-Advertising Injury
AUTO LIABILITY (including) $500,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions)
If claims made policy, retro date must
1 EXHIBIT C
PAGE 1 OF 3
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
be prior to inception of agreement,
have 3-year reporting period provisions
and identify any limitations regarding
who is insured.
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, with the exception of professional liability, which may be
on a per claims made basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
1.5 Consultant is required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested
change. Consultant shall pay any costs incurred resulting from said changes. All notices
under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.6 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.6.1 List the City and its officers, officials, employees and elected
representatives as additional insured by endorsement, as respects
operations, completed operation and activities of, or on behalf of, the
named insured performed under contract with the City with the exception
of the professional liability/Errors & Omissions policy;
1.6.2 Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
1.6.3 Provide thirty (30) calendar days advance written notice directly to City of
any suspension, cancellation or non-renewal of coverage, and not less
than ten (10) calendar days advance written notice for nonpayment of
premium.
1.7 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and
2
EXHIBIT C
PAGE 2OF3
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
applicable endorsements to City. City shall have the option to suspend Consultant's
performance should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute a material
breach of this contract.
1.8 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the
exhibit hereunder, and/or withhold any payment(s) if any, which become due to
Consultant hereunder until Consultant demonstrates compliance with the requirements
hereof.
1.9 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.10 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of
Corpus Christi for liability arising out of operations under this agreement.
1.11 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
3 EXHIBIT C
PAGE 3OF3
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
SUPPLIER NUMBER
TO BE ASSIGNED BY CITE
PURCHASING DIVISION
City o1- CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended,requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: Pape-Dawson Engineers, Inc.
P.O.BOX:
STREET ADDRESS: 2000 NW Loop 410 CITY: San Anonio,TX ZIP: 78213
FIRM IS: 1. Corporation 2. Partnership ❑ 3. Sole Owner E]4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary please use the reverse si
` de of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Consultant
N/A
EXHIBIT "D"
Page 1 of 2
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Cara C.Tackett,P.E. Title: Sr. Vice President
(Type or Print)
s
Signature of Certifying - 7- Date:
Person: ., � � . "Pw r� 09/18/2020
DEFINITIONS
a. `Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional,industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
EXHIBIT "D"
Page 2 of 2
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
SUPPLIER NUMBER
TO BE ASSIGNED BY CITE
PURCHASING DIVISION
City o1- CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended,requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: Pape-Dawson Engineers, Inc.
P.O.BOX:
STREET ADDRESS: 2000 NW Loop 410 CITY: San Antonio, TX ZIP: 78213
FIRM IS: 1. Corporation ❑X 2. Partnership ❑ 3. Sole Owner E]4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary please use the reverse si
` de of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Consultant
N/A
EXHIBIT"E"
Page 1 of 2
DocuSign Envelope ID: 192154C1-C3A6-48DE-8C3C-2FA87D31 E612
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Cara C. Tackett Title: Sr. Vice President
(Type or Print)
��" �.° Date: 02/11/2021
Signature of Certifying �'f' �"°
Person: '.. �..��• ¢M � w
DEFINITIONS
a. `Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional,industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
EXHIBIT"E"
Page 2 of 2