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HomeMy WebLinkAboutC2021-118 - 4/13/2021 - Approved 1 BUC DAYS 2021 SPECIAL EVENTS AGREEMENT State of Texas § Know All By These Presents: County of Nueces § Whereas, City Council has previously authorized agreements for use of City property for the Buc Days events; Now, therefore, this Special Events Agreement ("Special Events Agreement") is entered into between the City of Corpus Christi, a Texas home-rule municipal corporation ("City"), acting through its duly designated City Manager, and the Buccaneer Commission, Inc. ("Commission"), a Texas non-profit corporation, acting through its duly designated agent, is in consideration of the covenants contained herein. 1. DEFINITIONS. As used in this Agreement, the following terms shall have the following meanings. A. American Bank Center Grounds -means the American Bank Center complex and parking lots managed by the City's contractor. B. City - means the City of Corpus Christi, a Texas home-rule municipality. C. City Attorney - means the City of Corpus Christi's City Attorney or designee. D. City Council — means the City Council of the City of Corpus Christi, Texas. E. City Manager - means the City of Corpus Christi's City Manager, or the City Manager's designee. F. City Secretary — means the City of Corpus Christi's City Secretary, or designee. G. Commission — means the Buccaneer Commission, Inc., a Texas non-profit corporation. H. Commission's Agent - means a duly authorized representative of the Buccaneer Commission. I. Corpus Christi - Nueces County Health District— means a joint entity between the City of Corpus Christi and Nueces County which provides health services to residents of both political subdivisions. J. Buc Days Events - means the annual Buccaneer Days Festival ("Buc Days"), including carnival, parade, rodeo, Wings over South Texas Air Show, and other activities sponsored by the Commission. The dates are described in Exhibit A. K. Fire Chief — means the Chief of the City of Corpus Christi's Fire Department, or designee. SCANNED 2 L. Special Events Agreement—means this document, as approved by the City Council and executed by the City Manager. M. Parade — means the annual Buccaneer Days Illuminated Night Parade. N. Parks Director - means the Director of the City of Corpus Christi's Parks & Recreation Department, or designee. O. Police Chief - means the Chief of the City of Corpus Christi's Police Department, or designee. P. Premises - means the sites for the Buc Days Events identified herein. Q. Risk Manager - means the Director of the City of Corpus Christi's Risk Management Division, or designee. R. Street Operations Director — means the Director of the City of Corpus Christi's Street Operations. S. Wings Over South Texas or Air Show Event - means the air show to be performed by the U.S. Navy Blue Angels along the Corpus Christi bayfront on May 1 and May 2. 2. TERM. This Special Events Agreement takes effect upon execution by the City Manager. The Commission will be entitled to use of the Premises described below, for the Buc Days Events in calendar year 2021 for the dates identified on Exhibit A. 3. PREMISES AND PERMITTED USES. A. For the Wings Over South Texas Event: use of Shoreline Boulevard, between IH 37 and Resaca as well as the barge dock and circle drive adjacent to the American Bank Center, as depicted in attached Exhibit B. B. For the Buc Days Carnival, Rodeo and Parade events to be conducted at the American Bank Center Grounds, Commission is responsible to obtain a separate agreement with the City's General Manager of the American Bank Center. 4. PREMISES REVISIONS. Premises may be revised in coordination between the Parks Director and Commission's Agent if necessary due to emergency City operations. 5. FINAL EVENT LAYOUT DIAGRAM. The Commission's Agent must provide the Parks Director a diagram explaining the final layout for all related activities at least two weeks prior to the Buc Days Events. 6. PLANNING MEETINGS. Prior to Buc Days Events, the Premises will be reviewed with regard to the areas of set-up, parking, traffic control, barricades, traffic signs, security, fire lanes. and fencing. 7. ADMISSION FEE. Commission may charge an admission fee. Special Events connected with Commission may charge another fee to help defray the cost of entertainment. I 3 8. COMMISSION'S OBLIGATIONS. A. Permit Fees. The Commission must pay City all applicable City permit fees as established by City ordinance, including but not limited to the following: one-time Parks and Recreation Special Event Permit fee, Health PermitNendor Fees, Development Services Permit Fees, Animal Permit Fee, Traffic Engineering Street Closure Permit Fees and Parade Permit Fees. B. Costs of City Services. City agrees to provide the following services in 2021 for the 2021 Buc Days Events for the not to exceed costs shown below: 1) Public Works: Street Sweeping and Inlets Cleaning; not to exceed $1,337. 2) Solid Waste: Street cleanup before the initial opening day of Buc Days Events and after final closing of Buc Days Events: not to exceed $0. 3) Parks and Recreation: Daily trash pick up on streets depicted on the Traffic Control Plan attached as Exhibit E in accordance with schedule of hours provided on Exhibit F: deliver and pick up trash receptacles for Air Show Event; not to exceed $4.374. 4) Traffic Control: Traffic Control Plan development and delivery/pickup of traffic control barricades: not to exceed $12.312. 5) Police: Security at Buc Days Carnival: and traffic control for the Parade and the Air Show Event; not to exceed $18.184. 6) Fire/EOC: Medical support and emergency management operations support at the Air Show Event and Buc Days Parade: in accordance with schedules provided on Exhibit G, not to exceed $3.242. The Parks Director will invoice the Commission $39,449 within thirty (30) calendar days after the conclusion of the Buc Days Upon receipt of written request of the Commission's Agent, the Parks Director will furnish reasonable supporting documentation of the charges within ten (10) calendar days. Commission's failure to pay the undisputed charges on City's invoice within 30 days after submittal to Commission shall result in a late payment fee being assessed against Commission. The late payment fee shall be calculated to be 5% of the amount due, as shown on City's invoice. less any disputed amounts, and said fee will be added to the net amount payable to the City. C. Weather Considerations If there is a hurricane or other weather activity, or event outside the control of the parties that eliminates the Event or that reduces attendance at the Event by more than 50% from the prior year's attendance levels, the City Manager is delegated the authority to adjust the amount and billing of City's Costs. D. City Sponsorship Recognition As additional consideration for City services, the Commission will name the City as a sponsor of the Buc Days Events. The City logo will be placed on the sponsor section of the website. Four (4) banners will be placed on the fence of the Festival site for its duration, to be designed by the City and provided by 4 Buc Days. The Police Department will be provided booth space in the Festival for their recruitment effort. The Commission will provide a scholarship(s) in fields beneficial to the City work force. E. Deposit. The Commission must pay a deposit of $4,000 at least one month in advance of the Event, made payable to the City. The deposit will be used to reimburse City for any costs incurred for repairs and damages to City property. If no costs are incurred and all invoices for City costs are paid, the deposit will be returned to the Commission within 30 days after the Event. F. Reimbursement for Damages to City Property. During the course of the Buc Days Events, damages may occur to City property. This includes, but is not limited to, damages to the turf, utility infrastructure, water and/irrigation lines and related equipment caused by negligent acts or omissions of the Commission, its employees, volunteers, vendors, contractors, or subcontractors. City will give the Commission an opportunity to rectify these damages, prior to utilizing the Deposit and finally invoicing the Commission for any additional cost of repair. Parks Director will provide the Commission's Agent a punchlist of damages to City property, within seven (7) days after the Commission has vacated the property, following the conclusion of the Buc Days Events. Commission will have the opportunity to restore all items on the punchlist to original condition within ten (10) days after receipt of the punchlist. If Commission does not timely restore the items on the punchlist, the City may use the Depost for cost of repairs and invoice the Commission for the balance of the repairs. Commission will pay City's invoice for damages. within 30 days after City tenders the invoice to Commission's Agent, less any amount(s) the Commission has disputed. If Deposit is not needed for repairs, then City shall return Deposit to Commission within 30 days after end of Buc Days Events. 9. GENERAL PERMITS. Commission shall obtain and pay for necessary permits for the Buc Days Events from City Departments, including but not limited as outlined below. A.Temporary Street Closure Permit. The City street closure process will govern any necessary street closures. Commission must provide the Street Operations Director and Parks Director its site plan for the Buc Days Events, application for the requested street closure, and proof of all affected property owners' approval of the proposed temporary street closure, in accordance with City Ordinance. All street closures on a temporary basis are subject to the requirements of City Code of Ordinances. The temporary street closure permit is part of the Special Event Permit application process. B.Special Event Permit. Commission will obtain a Special Event Permit from the Parks & Recreation Department for use of any Park property. C. Temporary Promotional Event Permit Commission will obtain a Temporary Promotional Event Permit from Development Services in order to install electrical service for the Event. Further, a Certificate of Occupancy, which involves inspections, must be completed by the proper inspector, to have all temporary services, such as, food, electrical, plumbing, tents, and structures, inspected. It is the responsibility of the Commission to call each inspector for an appointment to inspect and get approval for 5 each temporary service before the Event begins. Commission may obtain an Electrical Permit and Tent Permit in lieu of the Temporary Promotional Event Permit to satisfy this requirement. D.Parade Permits. Parade Permits are not required for 2021 unless parade is held on City streets. E.Animal Permit. Commission must obtain an Animal Permit from Animal Control for the Rodeo, as specified in City Code of Ordinances. F. Vendor Permit. Commission must ensure all mobile food units and temporary food service establishments comply with all requirements of the Corpus Christi-Nueces County Health District for the sale of foods and the protection of the public welfare. Commission shall be responsible for payment of all City Health Permit /Vendor and related fees. (For example, the Temporary Food Service Establishment Permit Fees established in City Code of Ordinances § 19-33.) G. Alcohol and Food Vendors. Commission must require all vendors to obtain and comply with appropriate permits, including permits from the Alcoholic Beverage Commission for the sale of alcohol, from the City for consumption and sale of alcoholic beverages on park land, and must comply with all requirements of the Corpus Christi - Nueces County Health District for the sale of foods and the protection of the public welfare. Commission shall be responsible for payment of all City Health Permit/Vendor and related fees. (For example, the Temporary Food Service Establishment Permit Fees established in City Code of Ordinances § 19-33.) Any vendor that sells alcoholic beverages must furnish proof of Liquor Liability Insurance in the same amounts set out in §18 INSURANCE. Said Certificate of Insurance must be furnished to the Risk Manager at least two weeks prior to the starting date of the Event, annually. H.Fireworks Permit. If Fireworks are being hosted, Commission must obtain Fireworks Permit from the Fire Department. I. Water Events. For any water events, Commission must obtain necessary permits from the United States Coast Guard. J. Additional Permits. Commission's Agent shall notify the Parks Director of any special conditions imposed by any permitting agency. K.Music Licenses. Commission is solely responsible for obtaining licenses and permission from copyright owner(s) prior to the performance of music at the Event. 10. ADDITIONAL PREMISES REQUIREMENTS A.Barricades, Traffic Signs. The Commission must comply with traffic control plan approved by City Traffic Engineer. Street access to Premises may not be blocked or partially blocked without detour signage and alternate street access B.Parking. The Commission will provide parking and signage for people with disabilities in close proximity to the entrances of the Event and its related activities. 6 C.Signage and Advertising. All signage on City property outside of the Premises must be pre-approved by the Director of Parks and Recreation. On all advertising for the Event, Lessee shall recognize the City as a major contributor to the Event. D.Rest Rooms, Drinking Water and First Aid. The Commission must provide adequate portable rest rooms, including restrooms for people with special needs, and drinking water for the public as determined by the Parks Director. A First Aid station must also be provided at each site throughout the duration of the Event and its related activities E. Fence. Commission may provide a temporary six-foot (6') chain link fence, with gates for access, on City-managed property, upon prior approval of the Parks Director. The fence will help improve security, crowd control, litter control, and keep bicycles, skateboards, animals, and personal coolers out of the Buc Days Events area. Request for fence for any property of the American Bank Center Grounds will be coordinated by Commission with the manager of the American Bank Center. F. Storm Water System Protection. Commission must install screens, approved by City's Executive Director of Public Utilities, across all storm water inlets along Shoreline and within any closed streets within the Premises. Drainage must not be blocked. Commission must remove the screens immediately after the close of the Event. However, Commission must remove screens (along with any trash that has accumulated over the screens) immediately if heavy rain is imminent, or upon the direction of the City's Executive Director of Public Utilities. G.Construction. The construction work for displays and stages must be conducted in accordance with City Building Codes and restrictions. Construction that causes damages will only be allowed if Commission provides the Parks Director prior written assurances that Commission will remedy said damages in accordance with §8 COMMISSIONS FINANCIAL OBLIGATIONS above and Parks Director approves the construction in writing. H.Temporary Buildings. Commission must receive prior written approval from the Parks Director to place any Temporary Buildings on any grounds used for the Premises. All these buildings must be removed at the end of the use period established each year. I. Pavement, Curbs, Sidewalks, Seawall. Any work which involves holes or other changes in any of the Premises including but not limited to, the pavement, curbs, sidewalks, or seawall, requires the prior written approval by City Director of Engineering Services. provided however, that no approval will be given if the work will require subsequent repairs by the City. J. Permissible Vendor Location Markings. No paint or semi-permanent markings will be permitted which in any way obliterate or deface any pavement markings or signs heretofore existing for the guidance of motor vehicles or pedestrians. Chalk markings or removable sidewalk decals may be used to pre-mark locations on the sidewalk or street. (Painted markings of any type will only be permitted in grassy areas). 7 K. Landscaping. Landscaped areas within the Premises or utilized for the Buc Days Events must be protected by the Commission. L. COVID-safety protocols. Commission protocols for the Buc Days Events, attached as an Exhibit, have been reviewed with the Corpus Christi — Nueces County Public Health District. Changes to these protocols must be reviewed and approved by the Director or Assistant Director of the Corpus Christi — Nueces County Public Health District. 11.VENDORS AT THE AMERICAN BANK CENTER GROUNDS. For the 2021 Buc Days Events, the City's manager of the American Bank Center will coordinate the vendors with the Commission's Agent. All vendors will be required to comply with all requirements of the Corpus Christi - Nueces County Public Health District, and all other local, State or Federal laws, rules, and regulations regarding the sale and storage of food. 12. WINGS OVER SOUTH TEXAS EVENT A. Commission may set up viewing tents and general viewing areas no earlier than April 24, 2021 hours prior to the start of the Air Show at locations depicted on attached Exhibit B. Commission may charge fees and authorize use of the viewing tents and viewing areas. Commission shall ensure that tents are placed in compliance with all applicable City codes. All tents must be removed and property restored to original condition within 24 hours after the conclusion of the Air Show. B. Commission shall ensure that all food and beverage vendors at the Air Show comply with all requirements of the Corpus Christi - Nueces County Public Health District, and all other local, State or Federal laws, rules, and regulations regarding the sale and storage of food. Commission has exclusive authority to administer and issue Airshow Vendor Permits to permit vending on the public sidewalks where any street closure is made for the event. 13. CLEAN UP. Commission must require all vendors to clean a designated zone adjacent to their respective booths at regularly scheduled intervals. Commission may designate the zone, but it will not be less than 10 feet by 20 feet in the immediate area around each food and beverage booth. The cleanup will be hourly and immediately after closing the Events each day. All trash cleaned up must be properly deposited in a trash bag provided by the Commission and taken to a location designated by the Commission. Commission is responsible to hire and work cleanup crews during and after the Buc Days Event. 14. RIGHT OF COMMISSION TO USE PUBLIC STREETS. Commission acknowledges that the control and use of public streets is declared to be inalienable by the City and except for the use privilege granted herein. this Special Events Agreement does not confer any right, title, or interest in the public property described herein. The privilege to use the City property granted herein is subject to the approval of the City Council as required by ordinance and the compliance by Commission with the terms and conditions contained within this Special Events Agreement. 8 15. EMERGENCY VEHICLE LANES. Commission must at all times maintain Emergency Vehicle Lanes upon the Premises as may be designated by the Fire Chief. These lanes must be kept clear of all obstructions. 16. SECURITY. During Buc Days Carnival Event, the Commission agrees to utilize CCPD officers to provide security, to be coordinated through a CCPD-designated liaison. Costs for the CCPD officers are as detailed in §8 COMMISSIONS FINANCIAL OBLIGATIONS, above. However, the full costs for the liaison are to be invoiced separately to the Commission. Commission may provide additional security officers during the Buc Days Events, and after the Event closes each night, until it opens the next day. Commission will assign the security officers duties. If the City Police Chief determines it is necessary, the Police Chief will assign Police Officers to provide off-site crowd and traffic control for the Event as needed and include costs of police officers in the costs, §8 COMMISSIONS FINANCIAL OBLIGATIONS, above. The Police Officers will be assigned duty stations by the Police Chief, or designee. 17.SAFETY HAZARDS. The Commission, upon written notice of identified Safety Hazards by the Police Chief, Fire Chief, Parks Director, Street Operations Director, or Risk Manager, must correct the Safety Hazard, within six hours or other time frame included in the written notice of Safety Hazards. The Commission will provide safety consultant to coordinate safety issues with the City. 18.INSURANCE. Commission's Agent must furnish to the Risk Manager, Commercial General Liability Insurance for the length of the Buc Days Event and its related activities protecting against liability to the public. The insurance must have a minimum policy limit of $1,000,000 Combined Single Limit per occurrence for personal injury, death and property damage. Commission is required to provide a $1,000,000 Combined Single Limit Automobile Liability Policy, providing coverage for owned, non-owned and hired vehicles. Subcontractors and vendors who will be loading or unloading equipment, temporary structures, carnival rides, stages, bleachers, and any other associated materials to be utilized for the Event must have comparable insurance policies, which must be filed at least two weeks prior to each Event. Commission must also furnish insurance in the form of an accident policy for volunteers with minimum limits of $10,000 for death or dismemberment and minimum limits of $5,000 for medical expenses. If alcohol is served at any of the Commission's Events on Premises then Liquor Liability Insurance in the amount of $1,000,000 Combined Single Limit must be provided by the entity serving the alcohol. The City must be named as an Additional Insured on all liability policies. Commission must furnish the Certificates of Insurance in at least the above minimum amounts to the City's Risk Manager two weeks prior to the non-exclusive use period each year. Commission must provide insurance as detailed in the attached Insurance Requirements Exhibit. Commission must require all volunteers to sign an accident waiver form that Commission must keep on file. The City Attorney will approve the final form. In the event of accidents of any kind, Commission must furnish the Risk Manager with copies of all reports of the accidents at the same time that the reports are forwarded to any other interested parties. In addition. Commission must provide copies of all insurance policies to the City Attorney upon City Manager's written request. Said insurance must not be canceled. non-renewed 9 or materially changed without 30 days prior written notice to the Parks Director. The Risk Manager may increase the limits of insurance upon two (2) months written notice to Commission. 19. INDEMNITY. Commission shall indemnify, defend and hold City, its officers, agents and employees ("Indemnitees") harmless of, from, and against all claims, demands, actions, damages, losses, costs, liabilities, expenses, and judgments recovered from or asserted against Indemnitees on account of injury or damage to person or property arising out of or related to the Buc Days Events and associated activities, or when any injury or damage is the result, proximate or remote, of the violation by Indemnitees or by Commission, its officers, contractors, vendors, employees or agents, ("Indemnitors") of any law, ordinance, or governmental order of any kind, or when the injury or damage arise out of, or be caused, either proximately or remotely, wholly or in part, by an act or omission, negligence, or misconduct on the part of the Indemnitors under this Agreement. It is intended that the Commission will indemnify Indemnitees for Indemitors proportionate fault, including, but not limited to, negligence, which causes such damages or injury, but not if the damage or injury results from gross negligence or willful misconduct of Indemnitees. Commission covenants and agrees that if City is made a party to any litigation against Commission or in any litigation commenced by any party, other than Commission relating to this injury or damage defined in this indemnity provision of this Agreement, Commission shall defend City upon receipt of immediate and diligent notice regarding commencement of the litigation. 20. NOTICE. Notice may be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand delivered or on the third day after deposit if sent certified mail. Notice must be sent as follows: If to City: If to Commission: Director of Parks and Recreation Event Manager City of Corpus Christi The Buccaneer Commission, Inc. P.O. Box 9277 P.O. Box 30404 Corpus Christi, TX 78469-9277 Corpus Christi, TX 78463-0404 (361) 880-3461 (361) 884-8331 or 882-3242 FAX (361) 880-3864 FAX (361) 882-5735 21. DISPUTE RESOLUTION. City and the Commission agree that any disputes which may arise between them concerning this Special Events Agreement, such as determining the amount of damage to City property occurring as a result of the Event, or regarding an invoiced amount, will be submitted for determination and resolution, first to the Parks Director, with a right to appeal to the City Manager. The decision of the City Manager will be final, unless that decision is appealed to the City Council by giving written notice of appeal to the City Secretary within ten (10) days after the written decision of the City Manager has been sent to the Commission. In the Event of appeal, the decision of the City Council will be final. Upon a resolution of the dispute, either by agreement of the 10 parties or as the result of an appeal, the disputed amount will be considered due and payable to the City within ten (10) calendar days of the resolution. This Special Events Agreement in no way waives the Commission's rights to seek other legal remedies during the appeals process. 22. ASSIGNMENT. Commission may not assign or transfer this Special Events Agreement in whole or any part of the Premises or make any alteration therein without the prior written consent of the City. 23. BREACH, TERMINATION. Any failure on the part of Commission to perform any of the covenants contained in this Special Events Agreement, or any breach of any covenant or condition by Commission entitles City to terminate this Special Events Agreement without notice or demand of any kind. notwithstanding any license issued by City and no forbearance by City of any prior breach by Commission is a waiver by or estoppel against City. In case of termination City is entitled to retain any sums of money theretofore paid by Commission and the sums inure to the benefit of City as a set-off against any debt or liability of Commission to City otherwise accrued by breach hereof. 24. NOT PARTNERSHIP OR JOINT VENTURE. This Special Events Agreement may not be construed or deemed by the parties hereto as a partnership, joint venture, or other relationship that requires the City to cosponsor or incur any liability, expense, or responsibility for the conduct of the Event or associated activities. Payments received from Commission by the City are compensation for provision of City services as described herein and for the right of Commission to use public property for the limited purpose described herein. 25. CITY SERVICES SUBJECT TO APPROPRIATION. The Commission recognizes that the services provided by the City pursuant to this Special Events Agreement are subject to the City's annual budget approval and appropriation. The continuation of any contract after the close of any fiscal year of the City, which fiscal year ends on September 30 of each year, is subject to appropriations and budget approval. The City does not represent that the expenditures required by the City for the provision of services required by this Special Events Agreement will be adopted by future City Councils, said determination being within the sole discretion of the City Council at the time of adoption of each fiscal year budget. 26. COMPLIANCE WITH LAWS. Commission must comply with all applicable federal, state, and local laws and regulations, including without limitation compliance with Americans with Disabilities Act requirements, all at Commission's sole expense and cost. 27. NON-DISCRIMINATION. Commission warrants that they are and will continue to be an Equal Opportunity Employer and hereby covenants that no employee, participant, invitee, or spectator will be discriminated against because of race, creed, sex, handicap, color. or national origin. 28. ENTIRETY CLAUSE. This Special Events Agreement and the incorporated and attached Exhibits constitute the entire Special Events Agreement between the City and Commission for the use granted. All other Special Events Agreements, promises, and representations, unless contained in the Special Events Agreement, are expressly 11 revoked, as the parties intend to provide for a complete understanding within the provisions of this Special Events Agreement and its Exhibits. of the terms, conditions, promises, and covenants relating to Commission's operations and the Premises to be used in the operations. The unenforceability, invalidity, or illegality of any provision of the Special Events Agreement does not render the other provisions unenforceable, invalid, or illegal. This Agreement takes effect on date of last signature. CITY OF CORPUS CHRISTI — 240f1J141611 --N a 2 c r'c.�ri Title: Nye,lc�c�cY Approved as to form: Lisa Aguilar r".y,Lr141.oLnyd By: ♦pI [LGL Lisa Aguilar, Assistant City Attorney For the City Attorney ATTEST; 6:— —4r rh. '\ REBECCA I-tUERTA CITY SECRETARY • vt 07.P-1-\ '5 Atli HW(Itc. 0 cOUNCI. 1;B SECRETARY 12 THE BUCCANEER COMMISSION, INC. By: ,/�--- Johnny ilipello, President/Chief Executive Officer Date: —1 2.S / to 2A 13 EXHIBIT A — EVENT DATES EXHIBIT B - BUC DAY EVENTS SITE EXHIBIT EXHIBIT C - INSURANCE EXHIBITS D1 and D2 — COVID SAFETY PROTOCOLS (incorporated by reference) EXHIBIT E — TRAFFIC CONTROL PLAN (incorporated by reference) EXHIBIT F — SCHEDULE OF HOURS FOR PARKS & RECREATION EXHIBIT G — SCHEDULE OF HOURS FOR CCFD AND EOC 14 EXHIBIT A Event Dates Buc Days Carnival Commission shall contract directly with third party management company for use of American Bank Center Grounds April 29 - May 9, 2021 Night Parade May 2, 2021 Rodeo & PBR April 30 — May 1 , 2021 May 6 - 9, 2021 Wings Over South Texas May 1 and 2, 2021 15 EXHIBIT B � • May 1-2, 2021, 2:00pm - 4:00pm , WINGS— `----OVER lie • VIP Reserved Section Socially SOUTH T= 'SDistanced • Chalets with Socially Distanced Group w BI,(%(:AVFFR 10k1%S4 a , „al, Seating • 3.00,•'”"Of S,A.,,\v,,..,NG ' - . ` ce Y' _ - • � \"•q's > .; r AS a N,WA1 s!. ilk ''''T Elsa ,. 1 f µWA�� .. ®�•1 - " =_WING — a. ti , -�: -T C sure • ;- S KW r1 �� KS• COMRPUSY nc ,i —__J1PP8 16 EXHIBIT C INSURANCE REQUIREMENTS I. COMMISSION'S LIABILITY INSURANCE A. Commission must not commence work under this agreement until all insurance required has been obtained and such insurance has been approved by the City. Commission must not allow any subcontractor Agency to commence work until all similar insurance B. Commission must furnish to the City's Risk Manager and Contract Administer one (1) copy of Certificates of Insurance (COI) with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City's Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies by endorsement, and a waiver of subrogation is required on all applicable policies. Endorsements must be provided with COI. Project name and or number must be listed in Description Box of COI. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE Commercial General Liability Including: $1.000,000 Per Occurrence 1 . Commercial Broad Form 2. Premises — Operations 3. Products/ Completed Operations 4. Contractual Liability 5. Independent Contractors 6. Personal Injury- Advertising Injury AUTO LIABILITY (including) $1,000,000 Combined Single Limit 1 . Owned 2. Hired and Non-Owned 3. Rented/Leased WORKERS' COMPENSATION Statutory EMPLOYER'S LIABILITY $500,000 /$500,000 /$500,000 17 PROPERTY INSURANCE Vendor, at their own expense, shall be responsible for insuring all owned, leased or rented personal property. LIQUOR LIABILITY Vendor, at their own expense, shall be responsible for insuring all owned, leased or rented personal property. If Applicable C. In the event of accidents of any kind related to this agreement, Commission must furnish the Risk Manager with copies of all reports of any accidents within 10 days of the accident. II. ADDITIONAL REQUIREMENTS A. Applicable for paid employees, Commission must obtain workers' compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers' compensation coverage provided must be in an amount sufficient to assure that all workers' compensation obligations incurred by the Commission will be promptly met. B. Commission shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Commission's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII. C. Commission shall be required to submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Commission shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Manager 18 P.O. Box 9277 Corpus Christi, TX 78469-9277 D. Commission agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: • List the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations, completed operation and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation policy; • Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; • Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and • Provide 30 calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than 10 calendar days advance written notice for nonpayment of premium. E. Within 5 calendar days of a cancellation, non-renewal, material change or termination of coverage, Commission shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Commission's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. F. In addition to any other remedies the City may have upon Commission's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Commission to remove the exhibit hereunder, and/or withhold any payment(s) if any, which become due to Commission hereunder until Commission demonstrates compliance with the requirements hereof. G. Nothing herein contained shall be construed as limiting in any way the extent to which Commission may be held responsible for payments of damages to persons or property resulting from Commission's or its subcontractor's performance of the work covered under this agreement. H. It is agreed that Commission's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this agreement. I. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this agreement. 2021 Insurance Requirements Ins. Req. Exhibit Legal Dept—Buc Commission—Buc Days 2021 03/15/2021 Risk Management—Legal Dept. 20 EXHIBITS D1 and D2 COVID SAFETY PROTOCOLS Exhibit Dl: Wade Shows Mitigation Strategy Exhibit D2: American Bank Center Venue Safety Protocol WADE SHOWS MITIGATION STRATEGY WADE SHOWS INC. : .. .,. " .., . . , .., g i . „. . . • .. .. .. _ ,. , .,, .....„ : -, ... .... _ . , _."rMI SANITIZE -- STAY HEALTHY ,I -- <:::96 4t4112,0v . 1 il 11)EO ' PLEASE RAINTAIN PROPEN.SOCIAL R DISTANCING lETWEEN GAWPS Wu re.r W.ei "= • eL Y '• vy..ItGwAb ill . m lynd . , - I..1,1�. til>.n. 6ft " ti L :ter 4 ` ,.. WAD SHOWS i - _________ • WADE SHOWS MITIGATION STRATEGY The health and safety of our guests is our SAFETYtop priority. We have implemented many WADE SNOWS Cq I . measures that you will see on the midway ii If which are each designed to protect Fair C AgAR rAiy `Tines [ FFSZY guests and employees from potential „ exposure to SARS CoV(2). By minimizing Wade Shows is committed to the health and safety of all our guests and employees. contacts, promoting social distancing and We have instituted increased health and safety measures,including enhanced cleaning increasing cleaning protocols and sanitation, and disinfectant procedures in response toCOVID-19. In addition,our employees will be wearing facial coverings for continued safety. We ask that you read and adhere to we can welcome Fair guests back to the the following items while onour midway. midway experience that has created generations of memories. 1111111116, • •' Our rules and procedures include the PHYSICAL DISTANCING best elements of mitigation plans from11 amusement parks, carnivals, fairs and festivals Please keep 6'distancing bewteen your party and others as well as guidance from the CDC and state6 ft health organizations. Coupled with our own ideas and innovations, we can bring the Fair the best the industry has to offer. 6.6 As new information becomes available, CLEAN HANDS OFTEN we will adjust this document to reflect Hand sanitizes stations are provided throughout the Midway best practices given the most up to date information. While the midway experience will change and it will not be the "same as normal", we believe we can strike a prudent balance between safety and family fun if we • • all work together to provide a safe, healthy MODIFIED SEATING AND vi en ronment. CAPACITY LIMITATIONS Our SARS CoV(2) Health and Safety Plan highlights are included below: GENERAL All guests are expected to abide by the posted rules and procedures. Guests should maintain proper social distancing at all times, follow instructions and information from midway employees and respect the health and safety of others. WADE SHOWS,INC. . WWW.WADESHOWS.COM `' ._. " WADE SHOWS • ,,„,_,..,,y \-- _,— . , ..,; ,t„,.,, .— ,—,,, ,,, ,,-„,— ,e.,...,... , aim ill EMPLOYEE SCREENING & PROTOCOLS •AII employees will receive mandatory training in operations with new health and safety protocols; -�' •Each employee's temperature will be checked before work shifts and they will not be allowed to work should they iir register a fever above 100.4 degrees; ' It, •Employees will be provided with Personal Protective Equipment such as masks and/or shields to be worn during \.; all interactions with the public; •Wherever possible, we will minimize contact between employees and the public, most notably with our digital - ticketing system described below; •When appropriate, following CDC guidelines, shields and x - 'R'°° temporary barriers will be used between employees and the ''''".'.2.::::""::: --' public; s •Employees will clean rides and frequently touched areas on r games and equipment on a regular basis using materials that combat virus spread and rides will be deep cleaned at the end of each day; u t - . •Employees are to encourage social distancing guidelines at �, their work station and throughout the midway at all times; ia ..-, •Depending upon the Phase of opening defined by the '' n . Governor and the CDC, employees over the age of 65 or t �' those with co-morbidities will be given the option of furlough until conditions permit them to work again; •All employees will be tested for Covid 19 prior to arriving at the event. WADE SHOWS,INC. • WWW.WADESHOWS.COM l. s WADE SHOWS , iim . _. 0 MIDWAY RIDE OPERATIONS & CLEANING •The midway will feature less attractions, freeing up more ,i • a- I 4 7 •, space for distancing; ft ' , , •Midways/Walkway areas will be widened to allow more space between people; Sktertmort •Rides will be selected with social distancing and contact _ _ points in mind; u 'UAW1. �,;' COC•wa+.r.f,- ECCLAB wr1 gird/ W mpg all{rfm e Mad •Touchless hand sanitizing areas will be introduced -11(6494114.00 ""°"' trousaitly as fee throughout the fair, giving ample opportunity for safe at '- "': Il..r. , > hygiene practices; k •rzwird ' •Sanitizing wipes will be provided at each ride and attraction; t,...4 Each guest can use their wipe to sanitize their personal space as an added measure of protection; •Queue lines for rides, games and food stands will include (AND SAFE: - markers that are 6ft. apart so distancing can be maintained; i • • •Waiting lines for rides will be "pre-grouped" so that we can it m : 6ft m minimize contact with others not in a family group; • --f m •Separate guests on rides and attractions to minimize contact _----,--,,,,,-,1 _`-::::...: ;_s7; between parties and follow social distancing guidelines. 4 , 3�y , :� Strategies for separating guests include empty rows and ., _ . leaving empty seats between guests in ride vehicles; --,f,:_:;„.„.„ � #-C:1-,2-:d::475-4:1'',"'":2!.'" i, tiep,- , •Use cleaning teams to disinfect common areas and frequent . traffic spots; ''''''''i-'--' , s F .-- � i N <.: J _ Ri ilia F. •Wade Shows, in partnership with OW "" -4, the fair, will develop promotions and -._-.- ., , strategies to incentivize the spread of .-:,..-+-..:+ < crowds throughout the day. S • ' .ate 02 SAFE.' 4 �'t �? WADE SHOWS,INC. • WWW.WADESHOWS.COM I. -, . - WADE SHOWS y .J, lr ----- L x, A FOOD & GAMES •Food stands will follow the most current CDC and health department guidelines as issued; 4auo.4; riliz: Ns•aniri E� . RE'Y `,. ., F w •Commonly used areas around food stands will be cleaned and sanitized throughout the day; I 1`9; - •Food stands will separate payment handling employees from food . , 7 handling employees; _ » dr •Open access condiments will be eliminated and replaced with single- .-.---L -- - - .., use packets or portions available upon request; 7, •Self-service drink stations will be eliminated; v •Wherever possible, barriers will be erected between food service employees and the public; •Self service napkins and cutlery dispensers will be eliminated and items r. „„ _„ 1 provided to guests with meals; •Games will be reconfigured whenever possible and/or strategies STAY Liiin employed to maintain social distancing and minimize contact; [0 i, Frc • ame equipment touched by the public will be wiped after each use; •Prizes will be sanitized and quarantined before being placed into service in a game; my •Social distancing between players not in the same family/group will be maintained at all times; 'S S �� � 1 � AFTE ° ItCH ----- --, 1. _ _ , • ',, F y,, 11• it y ,— r , gliE I �x�a 4 - : ' i 1 . .--. ' \ - ". ,a-alik_...,'ca.,* * _ 44° o' `tea'_ / " 4 Ns imin :,: WADE SHOWS,INC. - WWW.WADESHOWS.COM _,.. ,; <:,. ° • _ h f w" WADE s ."14 ion ��� s 1vie.N=- SIGNS & PUBLIC COMMUNICATION •Wade Shows will deploy new signs to inform guests of health and safety protocols throughout the midway; •All sanitizing stations will be clearly marked for public use; •All queue lines will have large spacing icons so distancing can be clearly understood; •The Wade Shows website will include health and safety protocols for guests to read prior to visiting the midway; •Announcements on rides and attractions will include reminders about midway safety and social distancing; •The Wade Show midway app will include notifications and reminders about the importance of personal hygiene and social distancing; IMPORIRNT INFORMATION FOR �p _. : STAY IlD SAFE RN SAFE USE OUR CONTACTLESS MOBILE APPEAMo r , Scan Here to download app for TOS and Android MAINTAIN ._;- 1, SOCIAL DISTANCING BEIONEEN GROUPS USE OUR TOUCHLESS HAND SANITI2ERS Use often and remember not to touch your face WDefnicauffl e2E6DVEtin Employees comply cda the following: In accordance with CDC guidelines we have enhanced sanitation procedures and implemented additional measures for distance spacing Please not•that the COC advises that older adults and people of any age who have serious underlying medical conditions might be at a higher risk for severedlness front COV1049.If they are infected.any interaction with the general public poses an elevated risk of being ex- posed to COVIO.19,and we cannot guarantee that you will not bo exposed during your visit. We appreciate your cooperation during this unprecedented time. ----For more information please visit CDC.gov/coronavirus J WADE SHOWS,INC. • WWW.WADESHOWS.COM '...\4.-::71,-•:,,;.',e,-.„' : rr uWDESHWS ':�r--� FOR YOUR SAFETY MAINTAIN g DISTANCING . .... . ... .__." . ... ... ...:..._.,. .. . All employees will receive mandatory training in operations with new health and safety protocols Each employee's temperature will be checked before work shifts and they will not be allowed to work should they register a fever above 100.4 degrees Employees will be provided with Personal Protective Equipment such as masks and/or shields to E be worn during all interactions with the public 6 jt Employees will clean rides and frequently touched areas on games and equipment on a regular basis using materials that combat virus spread and rides will be deep cleaned at the end of each day • Employees are to encourage social distancing guidelines at their workstation and throughout the midway at all times for safeshygienepracticareasarewill be introduced throughout the fair,giving ample opportunity o ) Wash your hands often and avoid touching your face Queue lines for rides,game and food stands will include marker:that are Eft-apart so distancing can be maintained I Maintain your distance from others Yak glows eco a4outyow-Ite4 and sale// • Cover your mouth and nose Vbatlaca all r Guests and Employees ' Avoid touching surfaces comply with the following: t If you're sick,please don't participate and encourage In accordance with. guidelines we have enhanced sanitation procedures and implemented additional measures for distance spacing. your family not to participate until you are well. Please note that the CDC advises that older adults and people of any age who have serious underlying medical conditions might be at a higher risk for severe illness from COVID-19. If they are infected,any interaction with the general public poses an elevated risk of being ex- posed to COVID-19,and we cannot guarantee that you will not be exposed during your visit. �. We appreciate your cooperation during this unprecedented time. . 777.17 1.1L- For more information please visit CDC.govlcoronavirus We are committed to keeping you healthy and sa i .- and we encourage you to follow these guidelin ' We are all in this together. ��� 9�,it 0 0 � MAINTAIN �� �,y PROPER SOCIAL DISTANCING C I:i#11141►IGROUPS STAY HEALTHY AND SAFE! 0 A4 I '3 'S Z A]_IL 1�s, i sft • • • �sE : A-0 Ill T • I WADE SHOWS.INC. • WWW.WADESHOWS.COM ., _..-..•. --- —.--- • - ......' i • .-4,Isf-41 s-- - ,: .:' WADE SHOWS if, C. .30CCAMIRM len.1011211.0., .1.1......." "-904.14.ot..•• ....._ Iii,) CASHLESS PAYMENTS & MOBILE APP Wade Shows will be introducing our digital ticketing system and Phone APP which uses NFC(Contactless)technology. 1 The system will be a very positive tool in helping to stop the I spread of disease on the midway. With the new app, you can download tickets right to your phone, bypass the tickets boxes, and use your phone directly at the attraction as your ticket. Benefits of the system include: *Digital phone app that can be scanned as a ticket — no handling of ticket media by guests/employees; k'xost' 'a.. •Purchases and access to rides are available using our r. 0 contactless technology which works like Apple Pay; •Using the digital platform, we can spread crowds by selling - -_ - access to rides by the hour instead of use anytime throughout the day; •Automated kiosks lessen contact between employees and guests. They also help to keep lines to a minimum; •Facilitation of advance sale purchases allow crowds to be spaced and lines for purchase kept to a minimum; •System can be used for push notifications on site, through the APP, reminding users of mitigation guidelines such as social distancing, hand sanitizing locations etc; •APP will enable us to gather data and reconnect with guests throughout the year. Wade Shows has been active in '1 - developing mitigation strategies !► arylooko based upon "best practices" released ? :. '.� M wars via .; Z/�' a nEN by industry organizations as well as .. WOW those promoted by similar industries =' "� ___.-.....7.. -.m such as amusementparks and � ��` ` Ulf -•'`'•FAIr5 PA55 SEE Tam Tani ,� SAVE ,, ;:_.r„ii:v SERVICE large venues. Working under CDC sem_ 4,_ ' 114:11 ;: more • uw___ guidelines and the directives of local }�Ruer®e J ..; - _+". I governments we believe we have 1 , . ►� "`i ! •,"%- , -_. _'01 _ - - one of the most comprehensive l.--J . �cs.,_._, _ I . si strategies for protecting guests and - '.; -I71 'j+ '. ' ° ' 7 w,—oa employees alike so we can all enjoy " �.� ! another fantastic fair under these - trying circumstances. - fe WADE SHOWS,INC. • WWW.WADESHOWS.COM •QIP70, ti 4 , WADE SHOWS :� CD COVID-19 MIDWAY SAFETY VIDEO In colaboration with the Delaware State Fair, we put together a safety video to show guests what we are doing to help keep our customers and employees safe. The video can be viewed on our web site using the URL below or by scanning the QR code. i z Pym .3 ' �` <•' _1.4010_ .. 1 • _ J�� -fi __Ni moil ,,• ♦4,:•, ;•72". Vit.• ."__ ce '� \ _ i: _° 7 .t( �, 'y' 1 +,, - • T 5-0---- !Ca A •• lilowni„Oltp_11 LIN • I1 1 El 1 -INS - - mar J •• . r _4 �. -_ - URLs to video: Mobile: https://wadeshows.com/m/pageserver/covid19 Desktop: https://wadeshows.com/pageserver/covidl9 --- -- - - - WADE SHOWS,INC. • WWW.WADESHOWS.COM AmericanBankV C E N T E R .4--OP \ arena • convention center • selena auditorium ...?" 0 !- -- _. -•—• All! '''')WC..; i J/. RETURNING TO � - , • _ r THE WORKPLACEV.\,_;......„4. NI V-- ?‘ - lt. 1 44 1 ` 1 �r E �- � slifilral i c ,,, ,, ,,,ty 4 ,� ..., -ir .., ..... , ,...... -4. vi%"=1, l‘it\ciser \ 10111‘"" . ; ,.... • . _ _ --.6"... ila Ilirlikwilik. t . t •. . .. •• ••• .6.666••••••••••••••••06 r • . • •• _ _____ , __ 0 I .. i , • ..». • • •�, r as III ... ASId . 4 - +..;•- • Please note: this information is based on the information currently available and may be changed based on the direction or guidance from health officials and r 14-16M governmental agencies. The decision to return team members to the venue should AlliclIETEIMI be reviewed in advance with your Regional Vice President. In an effort to keep employees, partners and guests healthy and to minimize exposure to the venue,American Bank Center has established this Safety Plan effective the date noted above and continuing until further notice. This policy is subject to revision at any time and is based on the most current local, State, and Federal directives as well as CDC guidelines regarding the coronavirus (COVID-19). Failure to comply with this policy could result in an increased risk of exposure to both staff and guests creating an extended closure of the facilities. Therefore, it is incumbent on all to ensure compliance with this policy. EMPLOYEE SAFETY GUIDELINES Consider the following guidelines and suggestions to control building ingress and egress, and that promote ongoing safety and precautionary measures at those points. These might include: Entry Points (Non-event day) Meetings ASM Global Employees, Contractors, Temps In-Person are discouraged, unless and Vendors must enter through the East main observing social distancing guidelines entrance or garage stair well Elevators '" Reception Elevator Usage is limited to two people Training reception personnel on safe interactions at a time with guests. Disposable sticker security tags rather than recycled clips or lanyards Workspaces Employees in offices are encouraged to ' Wellness Checks keep office doors open and employees in All employees MUST self-administer their body cubicles verify there is sufficient space to temperature prior to entering the building on a observe proper social distancing daily basis; All ASM Global on-site employees must complete the standard health questionnaire Restrooms on a weekly basis and are encouraged to stay Designated use is limited to the Lobby home if they feel sick & WGA locations only and the employee restrooms on the Arena first level back of ' Signage house by Command; These locations are Install signage at multiple, relevant locations included as part of the 2x per day cleaning in the entry sequence. Explain building access schedule rules and other protocols that impact how occupants use and move throughout the building Daily Cleaning High touch areas are disinfected frequently PPE (Personal Protective Equipment) and work spaces are professionally PPE will be provided to anyone working in the disinfected twice daily (morning and mid- building. Gloves and safety suits are not required day) with hospital-grade disinfectant but can be provided if necessary, to safely perform your job. Used PPE must be disposed of QUESTIONNAIRE in the provided PPE receptacles Social Distancing All full-time & part-time employees must observe a minimum 6-foot distance at all times Wash Hands = Wash hands for 20 seconds often. When needed, touch less hand sanitizing stations . have been added to the offic- - -s and high ---_---- traffic walkways IELD = 1 - � SH �.r,w,. .. ,a In advance of returning team members to the venue, please review the following information regarding the physical spaces. Note: Public safety codes, building codes, applicable laws and security requirements must not be compromised to reduce the potential for physical contact with items in the workplace. SHIPPING AND RECEIVING AREAS: The World Health Organization advises it is safe Before reopening review current processes to receive packages from areas where COVID-19 for inbound and outbound deliveries (parcels. has been reported. The virus does not survive for mail. food deliveries. couriers and so forth) and long on surfaces and the length of shipment time develop a revised plan to align to COVID-19 safety and other environmental factors should inactivate the precautions. These might include: virus. If you receive an expedited package from an Routing instructions and plans to avoid area where COVID-19 is present. consider these steps: deliveries through employee or main entrance and instead route through areas that will Wash your hands frequently with soap and water minimize contact Use hand sanitizer when soap and water are not Separating shipping and receiving areas from available the general population Avoid touching your face. eyes. nose or mouth. Require personnel handling mail and parcels to wear PPE to receive parcels. mail and other deliveries, and train them in the proper use and disposal of PPE O Sanitizing the exterior of packing O' If appropriate. removing items from boxes and appropriate discard • Mt?ilk* F A � c-; 4-.. AmericanBank OCENTER D AN - MANAGED FACILITY 0 r . IN 1P lie. lc ID • a , • 1R 111111111111-1HH \ ...,,r, --- 1 001 6 . 'I . i • 4 , 4, i ,, ,,,. „..,, v., ,.....___ _ , , . ' ..._ i . .. s ' . , . , . IF If ....... - r poi -•albe y. As an organization, we at ASM Global want to provide you with the best guidance to begin to bring team members back to the workplace, and make the transition as safe, supportive and successful as possible. MITIGATING WORKFORCE ANXIETY CHANGE MANAGEMENT Developing a plan to mitigate employee concerns Ensuring team members understand what the must be a top priority. People may be worried workplace will be like upon return is critical. Some about their personal health and the health of team members may expect nothing to change, those they care about. They have anxieties about while others will assume everything will be their jobs, and the workplace, and we want to do different. Preparing and reminding them that these everything possible to calm their anxieties. changes will help keep them safe ease confusion. To help team members through what may be Recommended practices for consideration include: a turbulent, stressful and unpredictable return to work, ASM Global intends to focus on our • Re-engagement of team members: Responses team members from both a personal and work to working remotely during turbulent times perspective. II critical to understand how the are varied and unique. ASM Global will provide pandemic has impacted their personal connection guidance on managing individual circumstances to the culture of ASM Global. Its also important related to returning to the physical workforce. that our team members know that ASM Global • Early communication: As plans are forming, cares about how they feel, the personal challenges keep the workforce informed as soon as they may now have, and that we want to ensure appropriate. We have provided more detailed that they know we are committed to caring for their suggestions on communications on the wellbeing as they return to their physical workplace. following page. Amen .canBank C E N T E R gaieLD AN--ACIMANAGED FACILITY klir trnrlcm ir PREPARING THE WORKFORCE & ORGANIZATION COMMUNICATIONS As we methodically return our Team Members to • Share how ASM Global is following government the workplace, it is important that we communicate guidelines and reiterate those guidelines for our new way of managing our business and how it reopening workspaces. will impact their day to day routine. The more we • Overview of some changes team members communicate and address the details of our new may see: normal, anticipate employee questions, anxieties New entrance protocols for team members and concerns, the better our reactivation of the visitors workforce will be. Some of the recommended The optional or even required use of masks or other PPE communications strategies might include: Instructions on bringing equipment • Communicate frequently to make team (laptops, chairs, etc.) back into the members aware of the details and changes workplace and sanitation requirements designed to keep everyone safe and healthy Changes to the work environment • Educate and team members about new work including office and meeting room practices and provide any training that may be arrangement, relocation of desks, etc. needed Modifications to internal and external • Consider using a wide range of communication meeting protocols including hosting of channels and materials email, posters/digital client events, and visitor access displays and others as we will still have team members working remotely or on reduced schedules. We want to make sure they remain connected to the team, and have all the available information they need. 111 ' Il Ss { 4.. W. r / e+ '�� 6 1 .i a d ' r )7i71 ,.'.1., - \ . . ' - Y,A i ^ a ,.. . .,,,,i. 1.1 . 3, . ). all 1 4 p i � .1.44.... .t.: . 71 !. 11, . . riviii..:,..:::;.:..-. :::..;... i. ...,:i .,.. .,,L N. ....,7 ,_ ,. ----.11 7 ,, u,... 0 , tit,: , feA, .t .,,.„,, 7-- .c.-- -4,i : , - ... , , „. , ,., ... , , . .:. . 42iiiiik AmericanBank �C E N T E R 5 D AN-'M MANAGED FACILITY It will be important that we communicate to our team members any changes that we are implementing inside our workplaces. Each venue will have a unique set of circumstances to consider as they return team members to the workplace All areas of the workplace should make every effort to maintain social distancing protocols. Individual desks: WORKPLACE HYGIENE PRACTICES • Implement a strict clean-desk policy so that non-essential items are not stored on the desk, Encourage good personal hygiene and infection but rather enclosed in cabinets or drawers control practices when team members are in the • Supply disposable daily paper placemats for workplace, including: use at each desk • If desks or work areas are shared, advise Respiratory etiquette: individuals to sanitize all surfaces upon arrival at • Encourage covering coughs and sneezes into a that seat. Supply disinfectants in the immediate tissue and immediately throwing tissue away proximity (or on each desk) • Turn away from others when coughing or • Unless stringent cleaning protocols are sneezing enforced, and if possible, avoid sharing of desks Hand hygiene: In-person meetings: • Promote frequent and thorough hand washing • Coach team members to critically evaluate the • Make hand sanitizers available in multiple requirement for in-person meetings locations adjacent to common touchpoints • Limit the number of attendees at in-person including break rooms, copier areas, etc. meetings and limit to spaces that accommodate safe distances Avoid touchpoints: • Host large team/staff meetings via video • Provide disposable wipes so that common conference rather than in-person touchpoints (e.g., doorknobs, light switches, • Eliminate in-person meetings with external desks, desktop peripherals, remote controls, and guests more) can be disinfected by employees before each use Pre-shift briefing: • Discourage the use or borrowing of other • Where possible, pre-shift briefings should be people's phones, desks, offices or equipment conducted in rooms large enough to accomplish • Maintaining a clean workplace will assist in social distancing minimizing risk to employees. If not possible consider staggering arrival and briefings Kitchen Areas: Develop new practices on kitchen and meal ASM Global recommends that each venue review preparation areas, which may include some the guidelines and requirements of jurisdiction it temporary measures such as: is in as well as continuing guidance from the CDC. • Encourage occupants to bring food and While it is not ASM Global's policy at this time to beverage items from home and manage them individually require the below listed protocols, we encourage • Minimize touchpoints by removing coffee pots you to follow the direction of the community health and the like officials and the Contract Administrator in these • Eliminate open food items areas. Should it be determined that such protocols • Increase frequency of cleaning appliances such are to be implemented, the Regional Vice President as refrigerators and microwaves should be notified. The following guidance is provided to assist in setting up these protocols: AmericanBank OC ENTER ;WIELD AN MANAGED FACILITY Pa?N 1 anM BASIC GUIDELINES - PHYSICAL AREAS C N H �S TOga.d DOMH-11H© Naps ® ELEVATOR ETIQUETTE 4 y • AVOID OVERCROWDING • • . IaI�; • LIMIT THE NUMBER OF OCCUPANTS 'III IN THE ELEVATOR TO 2-4 PEOPLE 011/11 • WEAR A CLOTH FACE COVERING elk WHEN IN THE ELEVATOR ~HOW � • STAND NEAR THE FOUR CORNERS • • • OF THE ELEVATOR AND AWAY FROM X X OTHER OCCUPANTS X X • AVOID TOUCHING YOUR FACE AFTER PUSHING BUTTONS A • WASH YOUR HANDS WITH SOAP OR SANITIZE YOUR HANDS AFTER LEAVING THE ELEVATOR SAMPLE IL_JSTRATICel VENUE dC•a/ Thank you for your participation in helping our SHIELD 4: Community combat the spread of COVID-19. �+!• COMMON AREAS / LOBBIES ELEVATORS / ESCALATORS: Consider guidelines and recommendations that Elevators represent a particularly challenging area promote safety and guide building occupants to establish social distancing. Methods for managing through common and amenities areas beyond the the use of elevators might include the following: entry. These might include: • Social distancing queue management for waiting passengers Hand sanitizer: • Instructional signage displaying healthy elevator • Hand sanitizer in stairs, elevator lobbies and all use protocols including passenger limits and safe other building common areas distances in the carriage • Signage inside elevator cars displaying healthy Signage: elevator use protocols - this may include floor • Wayfinding signage or floor markings to direct stickers to establish distancing zones and foot traffic and ensure safe social distancing describe where and how to stand • Review of elevator cleaning processes, and Casual gathering spaces: updates to ensure on-going cleaning of high • Re-arrange furniture to promote social touch surfaces like elevator panels/ buttons distancing • Escalators pose fewer challenges which may be managed with signage directing passengers Cleaning: where to stand and not to pass. • Monitor and review existing cleaning guidelines and adjust or enhance as needed for cleaning paths of travel and high touch areas VIBAmericanBank CENTERp • wira� 51HAN=a MANAGED FACILITY NON-EVENT DAY VISITOR SAFETY GUIDELINES Administrative office visitor hours are currently Monday through Thursday, 8:30am — 5:30pm. Make an Appointment Wash Hands All administrative office visitors must have an Wash hands for 20 seconds often. When needed, appointment with a staff member before access is touch less hand sanitizing stations have been granted and Guest Services must be notified added to the office spaces and high traffic walkways PPE (Personal Protective Equipment) PPE will be provided to anyone working in the Restrooms building. Gloves and safety suits are not required Designated Restroom use is limited to the but can be provided if necessary, to safely perform Lobby & WGA locations only and the employee your job. Used PPE must be disposed of in the restrooms on the Arena first level back of house by provided PPE receptacles. Masks must be worn Command: These locations are included as part of when entering an occupied room or a common the 2x per day cleaning schedule area. If you are in your office by yourself, you are not required to wear a face mask Venue Safety Signage General venue safety and elevator etiquette signs Entry Points are posted at all entry points and in high traffic All visitors must enter through the must enter areas through the East main entrance or garage stair well Elevators Elevator usage is limited to two people or one Social Distancing family at a time All staff and guests must observe a minimum 6-foot distance at all times Daily Cleaning High touch areas are disinfected frequently with O' Limit Meeting Sizes hospital-grade disinfectant If virtual meetings are not an option, all group meetings must be limited to 10 people and must observe social distancing guidelines 4,1401liSkirk dotal -moo I • \ AmericanBank .?CENTER 5, ED AN "MANAGED FACILITY American Bank Center partners and contractors must take steps to ensure that all employees, visitors and guests are aware of and follow these directives. BOX OFFICE SAFETY PROTOCOL EVENT DAY SAFETY PROTOCOL CHANGES CHANGES ADVANCED NOTICES OF SAFETY CHANGES TO THE PUBLIC INCLUDE: Reduced Hours of Operation: Monday— Friday, 10am —4pm Designated page with complete Access Point list of safety precautions on AmericanBankCenter.com On non-event days, box office windows can be accessed only on the South side of the Arena via Featured changes with a link to the Resaca Street full list included on each event page on americanbankcenter.com and Social Distancing Floor Markers for z each event page on facebook.com/ Line Queues AmericanBankCenter Floor markers have been added on the ground outside windows to separate guests by 6-feet while in line Detailed safety information included in the venue's "Know Before You Go" eblast Contactless Payment sent out to ticket purchasers before each Cash is discouraged at box office: peripheral Credit event card machines are being procured and soon will be moved outside the box office window. Signatures will All event announcements to include the be waived. At this time. Credit cards will be accepted following notices: and manually utilized as needed. Refunds may require • This event is subject to State a physical Credit Card at this time. Subject to change of Texas and local government guidelines for helping the Paperless Tickets community stay safe during the Paperless Tickets at the box office are the preferred COVID-19 pandemic. mode of delivery at this time.All tickets and receipts • Social distancing CANNOT be can be delivered to the customer via SMS (Text maintained in the arena bowl — Message). If hard tickets or receipts are needed due MASKS REQUIRED — Enter at your to technological limitations, hard tickets or receipts can own risk still be printed for patrons Social distancing and mask requirement Will Call signage posted at parking lot entrances. Print-at-home or mobile tickets are available box office and at entry points and encouraged AmericanBank OC ENTER ,�1i-D AN MANAGED FACILITY DESIGNATED STAFF ENTRY POINTS W/HEALTH & WELLNESS CHECKS • East Entry & Garage Stairwell Full-time, part-time and event day staff, vendors, working first responders must use East entry and garage stairwell to enter • Loading Dock Gate Deliveries, event promoters, artists, road crews. stagehand labor. teams, team officials, approved team media: PPE will be handed out at the gate as needed PARKING • Employee PPE All parking employees must wear masks and gloves at entry points or when customer facing • Valet Suspended Only self-park lots are available to customers until further notice US 187 AmericanBank:VC E N T E R y a N m mY I y C D N G ~ N W N y N MESQUITE ST. MER,TAGL PARK A PRIVATELY ,•, LOT ��wt x OPERATED 10 M"`.• PARKING n• N.CHAPARRAL ST. N.CHAPARRAL ST. r • le LOT LOT LOT , PRIVATELY OPERATED5 3AdUxUM Of PARKING +1 ` , saPRc[AND HISTORY N m N.WATER ST. D n } r- N PRIVATELY o PRIVATELY CONVENTION wA*LRGAAOEw OPERATED OPERATED CENTER PARKING PARKING ARENA SELENA AL. AUDITORIUM Ra`" N.SHORELINE BLVD. IIIIIIIIIIIIhbih._a1111.I. 41111.11111. S N.SHOREUNE BLVD. ART MUSEUM ■ Convention/Selena Auditorium Parking ® Arena Parking AmericanBank 0C E N T E R gi'ue A C� SHS AN s1- /1 MANAGED FACILITY GUEST SERVICES & SECURITY CHECKPOINTS Extending door times to 90+ minutes to allow plenty of time for guests to enter Open all entry points regardless of expected attendance (as possible) Adjusting security screening lines to allow for social distancing (as possible) PPE — all staff are required to wear facemasks and gloves at all times Social Distancing Markers added for line queues at all three main entrances Bags are discouraged. Bag policy will still be enforced BAG POLICY , . Y U PNOPE X12" OR FREEZEREAR BAGSEALABLE EACH FAN MAY HAVE 12"x6"x12' ONE BAG CLEAR PLASTIC ilk BAG 411 , —mama... lirWre NI IW ii Ib' BAGS MUST BE MADE OF CLEAR PLASTIC, VINYL OR PVC BACKPACK CAMERA DIAPER PURSE LARGER CASE BAG THAN 4.5'X6.5" li ,,I MI it Vail i , PMiiiim,...A- Imo !III i CLUTCH WITH CLUTCH WITH 1 GALLON PLASTIC CLEAR TINTED OVERSIZED PRINTED PATTERN WRIST STRAP* SHOULDER STRAP* FREEZER BAG* BACKPACK PLASTIC BAG TOTE BAG PLASTIC BAG 1C I' -, •„, :i- L 1 - • i 1 Mil I ft • ry ‘ >L . _ •. y11 1, -.3'7:<--, • - 1 3'_ 1 l alt irPri ArlIA AmericanB ank�i�C E N T E R PE �cH AN nta�lMANAGED FACILITY kill" LdS•ISL� FRONT OF HOUSE FOOD & BEVERAGE/CONCESSIONS Hand Santizing Stations PPE Adding hand sanitizing stations All employees must wear face masks when throughout entry points and concourse social distancing is not possible Deep Cleaning Between Events Social Distancing Fully sanitize arena seats and high touch Queue lines with stanchion toppers or point areas after every event with hospital floor markers grade disinfectant Credit Cards Only Continuously Cleaning Cash is no longer accepted at concessions During Events until further notice Add additional housekeeping staff to continuously clean restrooms throughout Sneeze Guards the event to ensure all soaps and Adding sneeze guards at concession points disposables are properly stocked of sale Signage Condiment Stations Social distancing & elevator etiquette Removing all shared condiment & utensil signage posted throughout the building stations and replacing with single use condiment packets and pre-packaged Floor Markers utensils kept behind the concession stand Social distancing floor markers at counters every line queuing (Box Office. Security, Restrooms, Concessions. etc.) Portable Bars Removing relocating some beer portables/ Elevator Usage kiosks from concourse to allow for more Limiting elevator usage to one family or spacing two people per ride Table and Chairs Touch Points Removing barstools and chairs from bars Limiting touch points by propping open and the concourse to deter any gathering interior doors when possible and to allow for proper social distancing Relocating Merchandise Pre-Packaged Food to team store location to control access Offering more pre-packaged concessions for social distancing and to allow more space on the concourse Lids Using lids on all beverages including soft Merchandise drinks and draft beers Adding additional merchandise locations outside where applicable AmericanBank moi.C ENTER t E �a 5 AN t MANAGED FACILITY ��ap�oYr�r Ca��ARI QUESTIONNAIRE IF .;.,„:: ._ INSIDE THE WORKPLACE ARE YOU EXPERIENCING ANY OF IS SOMEONE YOU HAVE COME IN THESE SYMPTOMS? o NCnO or t�e ac.CW CONTACT WITH AT WORKEXPERIENCING ANY OF THESE OR ONE OR MORE OF 114E FOLLOWING: SYMPTOMS? e.1.,00 a^.I,cn„s.Or swealmg o NO,c,,ne SE.OW dflwuny oreatNnq a Cough OR ONE OR MORE OF THE FOLLOWING: y mon_ Seddon less Or taste and/or on rev.,l>00 4•F),coins.or sweaoy e Sore tn.oat OrMcuny Moatnmq Couen �,y.,� A I; l - VcnNq g Or Charr1014 a boOY Sudden V echo, <Or Dann Sudtlen loss of taste ana/p smell SOre ,.. .. a �- RE YOU TAKING MEDICATION .atom,tnaou9hout eno twat' FOR Vomdmo or dannoa - -Air - HE ABOVE SYMPTOMS? 71 14 00 I THE LAST 14 DAYS,HAVE YOU - a`.F. T AVELED OUTSIDE YOUR NORMAL I SOMEONE YOU LIVE WITH 0 ILY ROUTINE? . • E PERIENCING ANY OF - T ESE SYMPTOMS? o .No 0 None of top aEIOW V. _ IN THE LAST 14 DAYS,WHAT IS YOUR ,l• OR ON[OR MORE OF THE FOWLOWING: EXPOSURE TO OTHERS WHO ARE 004F),onmt c e 11nq KNOW TO NAVE COVIO.19? -- DJlwull0ty broMMnq _ COuon ONE OF THE FOLLOWING • — - Sudden loss of taste and/ors a won someone who.as COVID-19 Mfg, 5<r I es bad Oloso<ontxt wrtn someone who '' "� „ 'f N<Mnq tnr0ugnoo[too Dody mw� nN CO`COOSO ! a" / Vomitnq or O1.wrnea e poen moatsomeone ono nb COVIJ19 o l v Ona bad exposure :W 1 . t� \ SAMPLE ILLUSTRATION mn•a.. ..eoe 1 a. 4' e 7 'i , Qi -- _ ww rn,wwr wn roup+v+wOM.....b✓.wr ,,AC f, Thank you for your participation in helping ,.. 'r;51,4 ME UE yfc � Community combat the spread of COVIO.19�r \w LD TEAM MEMBER ENTRANCE • Team members may be asked to have a / HEALTH SCREENING temperature check performed In all cases the check should be conducted • Team members should be reminded regularly with a touchless infrared thermometer that their health and the health of those around Where possible, the check should be them is an important responsibility conducted by a medical professional. In • Team members will be asked upon arrival cases where this is not practical, self- the following questions. If the answer to any administering is preferred. At no time, of these is yes, the team member should be however, should ASM Global team members directed to return home and self-quarantine. be checking the temperature of others A standard template that asks the following In all cases, proper sanitation practices questions will be provided. should be observed Are they suffering at this time any of the Baseline temperature should be acknowledged symptoms; including dry established in accordance with the cough, fever, shortness of breath, chills, governing health department officials. headache or sore throat Team members who exhibit a temperature Are they residing with anyone exhibiting above the established baseline should any of the acknowledged symptoms; be directed to return home and self including dry cough, fever, shortness of quarantine. breath, chills, headache or sore throat '] Team members may be observed by PERSONAL PROTECTIVE EQUIPMENT management personnel and anyone (PPE): exhibiting any of the acknowledged symptoms; including dry cough, fever, shortness of breath, chills, headache or • The use of PPE in the workplace by team sore throat should be directed to return members is encouraged in accordance with the home and self-quarantine guidelines of the governing health department This questionnaire should be completely • In cases were PPE, such as a face mask, is weekly, and the HR Department will keep required by the governing health department the responses in a confidential secure then the venue will supply. location. 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