HomeMy WebLinkAboutC2021-122 - 4/27/2021 - Approved DocuSign Envelope ID: E5AB4F67-099F-40D1-8369-E6FEDC67E1 BC
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SERVICE AGREEMENT NO. 100395
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Mettler Databridge Upgrade for Solid Waste
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THIS Mettler Databridge Upgrade for Solid Waste Agreement (''Agreement'') is
entered into by and between the City of Corpus Christi, a Texas home-rule municipal
corporation ("City") and A-1 Scale Services Inc. ("Contractor"), effective upon
execution by the City Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Mettler Databridge Upgrade for Solid
Waste in response to Request for Bid/Proposal No. 100395 ("RFB/RFP"), which RFB/RFP
includes the required scope of work and all specifications and which RFB/RFP and the
Contractor's bid or proposal response, as applicable, are incorporated by reference
in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in
its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Mettler Databridge Upgrade for Solid Waste
("Services") in accordance with the attached Scope of Work, as shown in
Attachment A, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for three years, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or the
Contracts and Procurement Division, or the performance date listed in the notice
to proceed, whichever is later. The parties may mutually extend the term of this
Agreement for up to zero additional zero-year periods ("Option Period(s)"),
provided, the parties do so in writing prior to the expiration of the original term or
the then-current Option Period.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$91 ,136.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. Contractor shall invoice no more
frequently than once per month. All pricing must be in accordance with the
attached Bid/Pricing Schedule, as shown in Attachment B, the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety. Any amount not expended during the initial term or any option period
may, at the City's discretion, be allocated for use in the next option period.
Invoices must be mailed to the following address with a copy provided to the
Contract Administrator:
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City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Laura Shull
IT Department
Phone: 361 .658.3584
LauraHCcctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
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7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
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12. Subcontractors. In performing the Services, the Contractor will not enter into
subcontracts or utilize the services of subcontractors.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Laura Shull
Database Administrator
1201 Leopard St., Corpus Chirsti, TX 78401
Phone: 361 .658.3584
Fax: n/a
IF TO CONTRACTOR:
A-1 Scale Services, Inc.
Attn: Chris Buchhorn
Representative
4807 N.W. Industrial Dr., San Antonio, TX 78238
Phone: 210.521 .7848
Fax: 210.521 .1333
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES') FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
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WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City may terminate this Agreement for Contractor's failure to comply with
any of the terms of this Agreement. The City must give the Contractor written
notice of the breach and set out a reasonable opportunity to cure. If the
Contractor has not cured within the cure period, the City may terminate this
Agreement immediately thereafter.
(B) Alternatively, the City may terminate this Agreement for convenience upon
30 days advance written notice to the Contractor. The City may also terminate
this Agreement upon 24 hours written notice to the Contractor for failure to pay or
provide proof of payment of taxes as set out in this Agreement.
19. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a
copy of the owner's manual and/or preventative maintenance guidelines or
instructions if available for any equipment purchased by the City pursuant to this
Agreement. Contractor must provide such documentation upon delivery of such
equipment and prior to receipt of the final payment by the City.
20. Limitation of Liability. The City's maximum liability under this Agreement is limited
to the total amount of compensation listed in Section 3 of this Agreement. In no
event shall the City be liable for incidental, consequential or special damages.
21. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
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22. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
23. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor's bid response (Exhibit 2).
24. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement if required
by said statute.
25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
26. Public Information Act Requirements. This paragraph applies only to agreements
that have a stated expenditure of at least $1,000,000 or that result in the
expenditure of at least $1,000,000 by the City. The requirements of Subchapter J,
Chapter 552, Government Code, may apply to this contract and the Contractor
agrees that the contract can be terminated if the Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter.
27. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form March 12, 2021
DocuSign Envelope ID: E5AB4F67-099F-40D1-8369-E6FEDC67E1 BC
CONTRACTOR
DocuSigned by:
Signature: CI�,V'tS b"RA,
B779616FOBAF479...
Printed Name: chris Buchhorn
Title: President
Date: 4/1/2021
Res.032422 Authorized By
CITY OF CORPUS CHRISTI Council 04/27/2021
D}"o✓CUSigned by: n
/ V`— L-6 DS
Josh ron ey Er Si5
Interim Assistant Director, Contracts and Procurement
Date: 4/28/2021
Attached and Incorporated by Reference:
Attachment A: Scope of Work ATTEST:
Attachment B: Bid/Pricing Schedule DocuSigned by:
Attachment C: Insurance and Bond Requirements L,-�" elLg eld- 1-"6t,�wf�
Attachment D: Warranty Requirements
Rebecca Huerta
Incorporated by Reference Only: City Secretary
Exhibit 1 : RFB/RFP No. 100395
Exhibit 2: Contractor's Bid/Proposal Response
Service Agreement Standard Form Page 7 of 7
Approved as to Legal Form March 12, 2021
DocuSign Envelope ID: E5AB4F67-099F-40D1-8369-E6FEDC67E1 BC
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ATTACHMENT A: SCOPE OF WORK
PROJECT NAME: Mettler Databridge Upgrade for Solid Waste Services
PROJECT ADDRESSES:
Cefe Landfill 2397 County Rd. 20, Robstown, TX 78380
JC Elliott Transfer Station
7001 Ayers St., Corpus Christi, TX 78416
City Hall
1201 Leopard, Corpus Christi, TX 78401
Scope of Work
A. The Contractor shall deliver the following Mettler Toledo product and services:
Description Product ID
Software AS to DB MS 30454209
Software ASClientto DB MS Client 30454210
Software CM RS to DB ES Upgrade 30454211
Software AS UNATto DB UNAT 30454212
AS CMRSclient upgrade to ES Client 30097616
Interfaces:Cash Export,Invoice,Permit 30097616
Software DB MS Database Plug-In 30313081
Software DB ES Link 30215026
11 DB or ES custom report package 30097616
Project Management 30097616
On site Installation, set up and train 30097616
Local Service(A1Scale Co) on site 30097616
Software DB MS Image Capture 30215051
*Camera,TCP/IP,POE,Hkvision,3MP 30256110
B. The Contractor shall provide eleven (1 1 ) custom developed/built reports per the
client's requirements for this project.
C. The Contractor shall include the coordination and management tasks for the
associated project. Including, but not limited to: scheduled milestone conference
calls, delivery, coordination, resource management, task management and service
coordination.
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D. The Contractor shall include Onsite Installation, Setup and Training line item
on the quote allows for the implementation and training tasks associated
to the project. Including, but not limited to: installation of site controlling
software at the assigned number of sites based off of software licensing,
configuration of the software at each site for optimal operation, installation
of Enterprise Site software and associated clients, configuration of the
System for bi-directional communication of data from all local sites to the
Enterprise location and training of supervisors and operators on the
appropriate operation of the System.
E. The Internal Point of Contact will ensure that all infrastructure for power,
networking and other essential connectivity will be available prior to
implementation of the System. All server and PC workstations will be
available, and an IT resource will be available for the required
administrative rights to perform the Professional Services detailed below.
F. Warranty on Hikvision's DS-2CD2012WD-I IR Mini Bullet Network Cameras is
for 36 months.
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DocuSign Envelope ID: E5AB4F67-099F-40D1-8369-E6FEDC67E1 BC _.1f B: Bid/Pricing Schedule
4807 N.W.Industrial Dr. San Antonio,TX. 78238
} Phone(210)521-7848 Fax(210)521-1333
WWW.AISCALE.COM
Serving South and Central Texas
SCALE METTLER MLEDO
Mettler Toledo Field Representative
Authorized Distributor ISO 17025 Accredited
. 19 Testing and Calibration
������U��00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000�
March 10, 2021 Quote Valid for (90) Days
City of Corpus Christi
2525 Hygeia St.
Corpus Christi,TX 78415
RE:Auto Scale to DataBridge MS w/Camera System
ATTN: Mr. Paul Bass,��„ „ „[B.L„;,;;, , „*,,,,,�=p,! ?,.
Per our discussion, METTLER TOLEDO products represent a valuable combination of
performance, accuracy, and precision. In addition, our field service organization is comprised of
factory-certified technicians who are trained to meet high quality standards. You can also log on to
www.mt.com for up-to-date application and operation details.
Description Product ID Qty Per Ext
Software AS to DB MS 30454209 2 3,885.00 7,770.00
Software AS Client to DB MS Client 30454210 7 398.00 2,786.00
Software CMRS to DB ES Upgrade 30454211 1 5,350.00 5,350.00
Software AS UNAT to DB UNAT 30454212 2 740.00 1,480.00
AS CMRS client upgrade to ES Client 30097616 16 660.00 10,560.00
Interfaces: Cash Export, Invoice, Permit 30097616 3 2,500.00 7,500.00
Software DB MS Database Plug-In 30313081 3 440.00 1,320.00
Software DB ES Link 30215026 2 1,335.00 2,670.00
11 DB or ES custom report package 30097616 1 7,000.00 7,000.00
Project Management 30097616 4 1,500.00 6,000.00
On site Installation, set up and train 30097616 10 2,295.00 22,950.00
Local Service (Al Scale Co) on site 30097616 3 1,600.00 4,800.00
Software DB MS Image Capture 30215051 6 1,130.00 6,780.00
*Camera, TCP/IP,POE Hkvision, 3MP 30256110 6 695.00 4,170.00
91,136.00
*Mounting and/or running wiring for Camera's is not covered in this quote. A-1 Scale can provide a
quote for this service once a mounting location is assigned for each camera.
Approximate lead time excluding transport: 1 working day, shipping from: Columbus, OH
If you have any questions or require more information, please do not hesitate to contact me.
Thank you in advance,
, r
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DocuSign Envelope ID: E5AB4F67-099F-40D1-8369-E6FEDC67E1 BC
Attachment C: Insurance Requirements
A. CONTRACTOR'S LIABILITY INSURANCE
1 . Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the City.
Contractor must not allow any subcontractor, to commence work until all similar
insurance required of any subcontractor has been obtained.
2. Contractor must furnish to the City's Risk Manager and Contract Administer one
(1 ) copy of Certificates of Insurance with applicable policy endorsements
showing the following minimum coverage by an insurance company(s)
acceptable to the City's Risk Manager. The City must be listed as an additional
insured on the General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on all applicable policies.
Endorsements must be provided with Certificate of Insurance. Project name
and/or number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material Per occurrence - aggregate
change or termination required on all
certificates and policies.
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions) (Defense costs not included in
face value of the policy)
If claims made policy, retro date
must be prior to inception of
agreement, have extended
reporting period provisions and
identify any limitations regarding
who is insured.
CYBER LIABILITY $1,000,000 Per Occurrence
$1,000,000 Aggregate
COMMERCIAL GENERAL LIABILITY $1,000,000 Per Occurrence
including: $1,000,000 Aggregate
1 . Commercial Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
WORKERS' COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this Exhibit.
not domiciled in Texas)
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Employers Liability $500,000/$500,000/$500,000
3. In the event of accidents of any kind related to this contract, Contractor must
furnish the Risk Manager with copies of all reports of any accidents within 10 days
of the accident.
B. ADDITIONAL REQUIREMENTS
1 . Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance.
The workers' compensation coverage provided must be in statutory amounts
according to the Texas Department of Insurance, Division of Workers'
Compensation. An All States Endorsement shall be required if Contractor is not
domiciled in the State of Texas.
2. Contractor shall obtain and maintain in full force and effect for the duration of
this Contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written on an occurrence basis by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of no
less than A- VII.
3. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the
policy expiration dates. All notices under this Exhibit shall be given to City at the
following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
• List the City and its officers, officials, employees, and volunteers, as additional
insureds by endorsement with regard to operations, completed operations, and
activities of or on behalf of the named insured performed under contract with the
City, with the exception of the workers' compensation policy;
• Provide for an endorsement that the ''other insurance'' clause shall not apply to
the City of Corpus Christi where the City is an additional insured shown on the
policy;
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• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not
less than ten (10) calendar days advance written notice for nonpayment of
premium.
5. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to
suspend Contractor's performance should there be a lapse in coverage at any
time during this contract. Failure to provide and to maintain the required
insurance shall constitute a material breach of this contract.
6. In addition to any other remedies the City may have upon Contractor's failure to
provide and maintain any insurance or policy endorsements to the extent and
within the time herein required, the City shall have the right to order Contractor
to stop work hereunder, and/or withhold any payment(s) which become due to
Contractor hereunder until Contractor demonstrates compliance with the
requirements hereof.
7. Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons
or property resulting from Contractor's or its subcontractor's performance of the
work covered under this contract.
8. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self insurance carried by the City of
Corpus Christi for liability arising out of operations under this contract.
9. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this contract.
2020 Insurance Requirements
Ins. Req. Exhibit 7-H
IT Contracts-Software Support, Configuration, Implementation and Maintenance- Hardware
Installation
04/14/2020 Risk Management - Legal Dept.
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DocuSign Envelope ID: E5AB4F67-099F-40D1-8369-E6FEDC67E1 BC
Attachment D: Warranty Requirements
1 . Warranty for Hikvision's DS-2CD2012WD-I IR Mini Bullet Network Cameras is
for 36 months.
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