HomeMy WebLinkAboutC2021-131 - 5/11/2021 - Approved (2)DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
Service Agreement No. 2370
CITY OF CORPUS CHRISTI
AMENDMENT NO. 1 to the
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas, hereinafter called "CITY," and Freese and Nichols, Inc. hereinafter
called "CONSULTANT," agree to the following amendment to the Contract for Professional Services for
18030A Long Meadow Drive from Hunt Drive to St. Andrews Drive (Bonds 2018, Proposition B), as
authorized and administratively amended by:
Original Contract
6/21/2019
Administrative Approval
$49,599.00
IN THE ORIGINAL CONTRACT, EXHIBIT A, SCOPE OF SERVICES, shall be modified as shown in
the attached Exhibit A.
IN THE ORIGINAL CONTRACT, COMPENSATION shall be modified as shown in the attached Exhibit
A for an additional fee not to exceed $231,665.00 for a total revised fee not to exceed $281,264.00.
All other terms and conditions of the 6/21/2019 contract between the "CITY" and "CONSULTANT" and
of any amendments to that contract which are not specifically addressed herein shall remain in full force
and effect.
CITY OF CORPUS CHRISTI FREESE AND NICHOLS, INC.
DocuSigned by:
AtiduttW i 5/13/2021
13G,87-1.BFo OFrn PS
Michael Rodriguez
Chief of Staff
APPROVED AS TO FORM
DocuSigned by:
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Date
3/30/2021
Legal Department Date
ATTEST:
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Rebecca Huerta
City Secretary
LDocuSigned by:
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3/29/2021
Ron uzma
FEa837b41yn..
, P.E. Date
Vice President/Principal
800 N. Shoreline Boulevard, Suite 1600N
Corpus Christi, Texas 78401
Phone: 361-561-6500
rgfreese.com
M2021-100
Authorized By
Council 05/11/2021
SDS
IWS
DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
LONG MEADOW DRIVE — HUNT DR. TO ST. ANDREWS DR.
PROJECT NO. 18030A
BOND ISSUE 2018
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this Contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural/Engineering
services.
1. Preliminary Phase.
The Architect/Engineer (A/E), also referred to as Consultant, will:
a) Attend Project Kick-off Meeting and distribute meeting minutes to attendees within
five working days of the meeting.
b) Provide recommended geotechnical investigations scope and coordinate testing
with City's geotechnical Consultant. Proposed sites shall be approved by the City
Project Manager prior to performing geotechnical investigation.
c) Request and review available reports, record drawings, utility maps and other
information provided by the City pertaining to the project area.
d) Develop preliminary requirements for utility relocations, replacements or upgrades.
Coordinate with the City's Project Manager and identify Operating Departments
potential Project needs.
e) Develop preliminary typical street sections and pavement sections, incorporating
the City's Geotechnical Consultant's recommendations. All streets shall be
designed with flexible and rigid pavements.
f) Identify preliminary right-of-way acquisition requirements and illustrate on a
schematic strip map.
g) Prepare preliminary opinions of probable construction costs for the recommended
improvements.
h) Develop a Drainage Area Map showing the existing and proposed drainage basins
served by the Project storm system.
i) Conduct preliminary hydraulic analysis to quantify the storm water design of
existing and proposed systems.
j) Identify electric and communication utility companies and private pipeline
companies that may have existing facilities and must be relocated to accommodate
the proposed improvements. Submit a list of identified companies to the City.
k) Conduct preliminary analysis of lighting and traffic signalization, including existing
equipment, above/below ground electrical service, lane designations, etc.
Coordinate signal requirements with City Street Department. Provide
recommendations for improvements/upgrades.
I) The AE will participate in discussions with the Operating Department;
Development Services and other agencies (such as the Texas Department of
Transportation (TXDOT) and Texas Commission of Environmental Quality (TCEQ)
as required to satisfactorily complete the Project. Any directions or changes to
scope provided by the Operating Department or other agencies shall be reviewed
EXHIBIT "A"
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with the City Engineering Department PM prior to including/excluding from the
scope of work.
m) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the Project
Manager, coordinate with agencies such as RTA, USPS, affected school districts
(CCISD, FBISD, etc.), community groups, etc.
n) Identify and recommend public outreach and community stakeholder
requirements.
o) Request and review traffic counts from the City PM.
p) Prepare an Engineering Letter Report (20 — 25 page main -body text document with
supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic -
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards (CPPS). The Engineering Letter
Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs,
cross-sections, and parameters which will or may impact the design,
including engineering design basis, preliminary layout sketches,
construction sequencing, alignment, cross section, geotechnical testing
report, sealed survey including topographic, right-of-way and utilities
location information (per scope in Topographic and Right -of -Way (ROW)
Survey services), right-of-way requirements, conformance to master plans,
identification of needed additional services, identification of needed permits
and environmental consideration, existing and proposed utilities, existing
electric and communication utility companies and private pipeline
companies, identification of quality and quantity of materials of
construction, and other factors required for a professional design.
2. Include existing site photos with location key map.
3. Provide opinion of probable construction costs.
4. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet as
City agent or with City participation and coordinate with agencies such as
TCEQ, RTA, CDBG, USPS, CCISD, community groups, TDLR, etc.
5. Summary of Geotechnical Report findings and criteria for pavement design,
including the projected growth rate, 30 -year ESAL estimate and SN value,
30 -year pavement recommendation, etc.
a. Analyze proposed pavement options and provide recommendation for
most cost-effective pavement section that accommodates traffic
requirements, budget constraints, utility needs, etc.
6. Provide preliminary index of anticipated drawings and specifications.
7. Provide a preliminary summary table of anticipated required ROW parcels
q) Submit one (1) copy in an approved electronic format, and three (3) hard copies of
the Draft Engineering Letter Report.
r) Initiate ELR submittal discussion with City PM to brief PM on any concerns or
Issues prior to distribution of ELR submittal.
s) Participate in Project review meeting with City staff and others on the Draft
Engineering Letter Report as scheduled by City Project Manager.
EXHIBIT "A"
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t) Address review comments and questions and provide written responses to the City
PM.
u) Assimilate all City review comments into the Final Engineering Letter Report
(ELR). Provide one (1) electronic and one (1) hard copy using City Standards as
applicable and suitable for reproduction.
City staff will provide electronic copies of the following information (as applicable and
requested through the City PM):
a) Electronic index and database of City's Record Drawing and record information.
b) Record Drawings and record information as available from City Engineering files.
c) The preliminary budget, specifying the funds available for construction.
d) A copy of existing studies and plans (as available from City Engineering files).
e) Copy of Geotechnical Investigation Report.
f) Traffic counts.
g) Benchmarks and coordinates.
City staff will provide the following services:
a) Field location of existing utilities
a. Through 811
b. Through NE coordination with City Operating Departments
c. Through MH location and opening
d. Through sharing of pipe video or service records as requested
Note: Applicable Master Plans and GIS mapping are available on the City's website. The
records provided for A/E's use under this Contract are proprietary, copyrighted,
and authorized for use only by A/E, and only for the intended purpose of this
project. Any unauthorized use or distribution of the records provided under this
Contract is strictly prohibited.
2. Design Phase.
Upon approval of the preliminary phase, designated by receiving authorization to proceed
from the City Project Manager, the A/E will:
a) Provide coordination with electric and communication utility companies and private
pipeline companies that may have existing facilities and must be relocated to
accommodate the proposed improvements. Inform private utility and pipeline
owners whose facilities fall within the project limits of the proposed improvements.
Identify areas of potential conflicts. Coordinate with private utility and pipeline
owners to obtain needed locations of their respective utility/pipeline, including
Level A SUE by private utility/pipeline owner as necessary. Coordinate necessary
adjustments and provide a project schedule to utility/pipeline owner. Provide
utility/pipeline relocation schedule to the City and update monthly.
b) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
c) Identify the approximate locations and areas of existing utilities and pipelines that
may have a significant potential impact on the proposed features or utilities and for
which the existing location(s) cannot be adequately determined by the SUE
investigation up to and including Level B, and which require a Level A exploratory
excavation during the design phase. These critical locations and their basis of
potential impact are to be clearly provided on a layout for the City PM.
EXHIBIT "A"
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d) Provide assistance to identify potential needs for testing, handling and disposal of
any hazardous materials and/or contaminated soils that may be discovered during
construction (to be included under additional services).
e) Prepare Construction Documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the street, storm water, water, gas, and lighting systems within the Project limits,
per the Project scope. Include standard City of Corpus Christi detail sheets and
specifications as applicable to the Project.
1. Prepare construction plans in compliance with CPPS using English units
on full-size (22" x 34").
2. Provide Traffic Control parameters, sequencing and performance
requirements for the contractor to develop construction TCP.
3. Provide pollution control measures and BMP layout for the Contractor's
Storm Water Pollution Prevention Plan, using the City Standard Notes and
BMP Detail Sheets as applicable.
4. Include computer model results and calculations used to analyze drainage.
f) Submit three (3) sets of the interim plans (60% submittal) in electronic and half-
size (11" x 17") hard copies using City Standards as applicable to City staff for
review and approval purposes with 60% estimates of probable construction costs.
Identify distribution list for plans and bid documents to all affected franchise utilities
and stakeholders.
1. Required with the interim plans is:
a. Design Submittal Packet Checklist
b. Executive Summary of the 60% submittal," which will identify and briefly
summarize the Project by distinguishing key elements of the Project,
decisions made, outstanding issues, items TBD, Opinion of Probable
Construction Costs (OPCC) compared to construction budget and the
schedule with changes identified.
c. Project Submittal Checklist
d. Drawing Review Checklist
e. OPCC
f. Drawings
g. Draft Table of Contents with specification list
2. Initiate 60% submittal discussion with City PM to brief PM on any concerns
or issues prior to distribution of 60% submittal.
g) Participate in Project 60% review meeting. Prepare and distribute meeting
meetings to attendees within five working days of the meeting. Assimilate all
review comments, as appropriate, and upon confirmation from the City PM
proceed to the 90% design.
h) Submit three (3) sets of the pre -final plans and bid documents (90% submittal)
in electronic and half-size hard copies using City Standards as applicable to City
staff for review and approval purposes. Include the 90% estimate of probable
construction costs, 90% submittal Executive Summary, Submittal Packet, Project,
and Drawing Checklists, responses to previous review comments and the Contract
Document Book with in-line Track Changes in red to identify all proposed edits to
the City Construction Contracts.
i) Participate in Project 90% review meeting. Prepare and distribute meeting
meetings to attendees within five working days of the meeting. Assimilate all
review comments, as appropriate, and proceed to the pre -ATA submittal.
EXHIBIT "A"
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j) Provide one (1) set of the pre -ATA plans (100% unsealed and unstamped) in
electronic and half-size hard copy using City Standards as applicable for City's
Pre -ATA review. Include the pre -ATA OPCC and written responses to previous
review comments. The pre -ATA (100%) submittal will not include a full distribution
and review unless in the opinion of the City Project Manager the questions from
the previous review have not been adequately addressed or resolved in the pre -
ATA submittal. If this occurs, the PM may request additional distribution, meeting,
review and related revisions at no additional cost to the City. See item (I) below.
k) Assimilate all pre -ATA comments, as appropriate, and provide one (1) set of the
final plans and contract documents (signed and sealed, electronic and half-size
hard copy using City Standards as applicable) suitable for reproduction. Said bid
documents henceforth become the shared intellectual property of the City of
Corpus Christi and the Consultant. The City agrees that any modifications of the
submitted final plans (for other uses by the City) will be evidenced on the plans
and be signed and sealed by a professional engineer prior to re -use of modified
plans.
I) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City. Additional
revisions or design submittals are required (and within the scope of Consultant's
duties under this Contract) if, in the opinion of the City Engineer or designee,
Consultant has not adequately addressed City -provided review comments or
provided submittals in accordance with City standards.
m) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings.
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the Project.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide electronic copy the City's Standard Specifications, Standard Detail sheets,
Front End Contract Documents, and forms for required bid documents.
3. Bid Phase.
The A/E will:
a) Participate in the pre-bid conference to discuss scope of work and to answer scope
questions
b) Review all questions concerning the bid documents and prepare any revisions to
the plans, specifications and bid forms that may be necessary.
c) Attend bid opening and assist with the evaluation of bids.
d) Assist with the review of the Contractor's Statement of Experience and confirm it
meets Contract requirements.
e) For bids over budget, the A/E will confer with City staff and provide and, if
necessary, make such revisions to the bid documents as the City staff deems
necessary to re -advertise the Project for bids.
f) Provide 2 hard copy sets and 1 electronic set of conformed drawings and
conformed Contract Documents (PDF and original [CAD/Word/etc.]) to the City.
EXHIBIT "A"
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The City staff will:
a) Advertise the Project for bidding, maintain the list of prospective bidders, issue any
addenda, prepare bid tabulation and conduct the bid opening.
b) Coordinate the review of the bids with the A/E.
c) Prepare agenda materials for the City Council concerning bid awards.
d) Prepare, review and provide copies of the Contract for execution between the City
and the Contractor.
4. Construction Administration Phase.
The A/E will perform contract administration to include the following:
a) Participate in pre -construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacting the project.
b) Review Contractor submittals and operating and maintenance manuals for
conformance to Contract Documents.
c) If requested by the City, review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the Contract Documents for the
Contractor and authorize required changes, which do not affect the Contractor's
price and are not contrary to the general interest of the City under the Contract as
requested by the Owner's Authorized Representative (OAR).
e) Make periodic visits to the site of the Project to confer with the City Project
Inspector and Contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the Contract
Documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Provide interpretations and clarifications of the plans and specifications for the
Contractor and recommendations to the City for minor changes which do not affect
the Contractor's price and are not contrary to the general interest of the City under
the Contract as requested by the OAR
g) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for Contractor completion, and provide the City with a
Certificate of Completion for the Project upon successful completion of the Project.
h) Review Contractor -provided construction "red -line" drawings. Prepare Project
Record Drawings and provide a reproducible set and electronic file (both PDF and
AutoCAD r.14 or later) within one (1) month of receiving the Contractor's red -line
drawings. All drawings shall be CADD drawn using dwg format in AutoCAD, and
graphics data will be in .dxf format with each layer being provided in a separate
file. Attribute data will be provided in ASCII format in tabular form. All electronic
data will be compatible with the City GIS system. The Record Drawings should
incorporate the Contractor's red -lines and identify all changes made during
construction. The Drawing Cover and each sheet should be clearly identified as
the Record Drawing and should indicate the basis and date.
i) When requested by the OAR, assist in addressing Request for Information (RFI)
submitted by the Contractor.
The City staff will:
a) Prepare applications/estimates for payments to Contractor.
b) Conduct the final inspection with the Engineer.
EXHIBIT "A"
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B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The NE shall, with written
authorization by the Director of Engineering Services, perform the following:
1. Permit Preparation.
Furnish the City all engineering data and documentation necessary for all required
permits. The NE will prepare this documentation for all required signatures. The A/E will
prepare and submit identified permits as applicable to the appropriate local, state, and
federal authorities, including:
a) Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating in
the area
b) TxDOT utility and environmental permits, multiple use agreements
c) Wetlands Delineation and Permit
d) Temporary Discharge Permit
e) NPDES Permit/Amendments (including SSC, NOI, NOT)
f) Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g) Nueces County
h) Texas Historical Commission (THC)
i) U.S. Fish and Wildlife Service (USFWS)
j) U.S. Army Corps of Engineers (USACE)
k) United States Environmental Protection Agency (USEPA)
I) Texas Department of Licensing and Regulation (TDLR)
1. Register the project with the Texas Department of Licensing and Regulation
(TDLR) and pay associated fee.
2. Provide copy of Contract Documents along with appropriate fee to TDLR for
review and approval of accessibility requirements for pedestrian improvements
by a Registered Accessibility Specialist (RAS).
3. Coordinate RAS inspection services at the end of construction and pay
associated fee.
m) Texas General Land Office (TGLO)
n) Other agency project -specific permits
2. Topographic and Right -of -Way (ROW) Survey.
All work must comply with Category 1-A, Condition I specifications of the Texas Society
of Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas,
latest edition. All work must be tied to and in conformance with the City's Global
Positioning System (GPS) control network. All work must comply with all TxDOT
requirements as applicable. Include references tying Control Points to a minimum of two
(2) registered NGS Benchmark Monuments in the vicinity of the Project that will not be
disturbed by construction. Survey sheets shall be sealed, provided to the City and
included in the bid document plan set.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
area that will be disturbed by construction.
EXHIBIT "A"
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d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. — the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non -GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing wastewater, storm water,
water, IT and gas lines as well as any other lines owned by third -parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. Survey shall include utility marking from the Texas 811 request.
i) Open accessible manholes and inlets to obtain information on structure invert,
type, and size; and all related pipe size, type, invert, orientation, and flow
direction.
j) Everything up to and including Level B subsurface engineering (SUE) is to be
included in Topographic Survey. Surveying services related to Level A SUE are
not included in Topographic and ROW Survey services, but shall be provided as
part of the scope of work for SUE below, if needed.
k) Locate existing features within the apparent ROW.
I) Locate and identify trees, at least five inches in diameter, and areas of significant
landscape or shrubs within the apparent ROW.
m) Generate electronic planimetric base map for use in project design.
n) Obtain finished floor elevations of critical and habitable structures along the
roadway corridor as needed to certify drainage design criteria are met.
o) The survey should not stop at the property line, but should extend beyond the
property line as needed to pick up features and surface flow patterns in the
vicinity of the Project that could potentially impact the design or be impacted by
the construction. This includes features such as existing swales or ditches,
foundations, loading docks/overhead doors, driveways, parking lots, etc.
p) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW.
q) Provide a preliminary base map containing apparent ROW, which will be used by
the NE to develop the proposed alignment and its position relative to the existing
and proposed ROW. This preliminary base map must show lot or property lines,
addresses, and significant business/facility names.
3. ROW/Easement Acquisition Survey and Parcel Descriptions.
All work must be tied to and conform with the City's Global Positioning System (GPS)
control network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, latest edition.
a) Set property corners and prepare right of way strip parcel map depicting all parcels
proposed for acquisition. Metes and bounds descriptions must indicate parent tract
areas based on the most accurate information available. Strip map will show entire
parent tracts at a representative scale and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
EXHIBIT "A"
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b) Prepare Metes and Bound Instrument with supporting exhibits as required and
agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements
and temporary construction easements.
c) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. If boundary
conflicts between Owners are identified, additional fees may be authorized if
needed. NE shall submit parcel maps and legal descriptions prior to the 60%
submittal.
d) NE must obtain Preliminary Title Reports from a local title company and provide
copies of the title reports to the City. Preliminary Title Report shall identify title
ownership and any title encumbrances to all right-of-way to be acquired.
4. Environmental Issues.
Identify and develop a scope of work for any testing, handling and disposal of hazardous
materials and/or contaminated soils that may be discovered during construction.
5. Public Involvement.
Participate in two public meetings. One public meeting shall be held after submittal of the
Final Engineering Letter Report and one public meeting shall be held prior to start of
project construction. Prepare exhibits for meetings. Provide follow-up and response to
citizen comments. Revise contract drawings to address citizen comments, as directed by
the City. Significant revisions based on public meeting feedback may be negotiated for
an additional fee.
6. Subsurface Utility Investiqation (Level A).
SUE investigation for all utilities (City and third party) shall be conducted to Level B as part
of Topographic Survey referenced above and in accordance with ASCE Standard "ASCE
C -I, 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data". A sealed Level A SUE report shall be provided to the City and included in
the bid documents as an appendix.
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE
C -I, 38-02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro -excavation. The
proposed subsurface utility investigation will be as follows:
i) Excavation — The SUE scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities
in specified areas through the project limit. Quality Level A includes the
use of minimally intrusive excavation equipment at critical points to
determine the horizontal and vertical position of underground utilities, as
well as the type, size, condition, material, and other characteristics. Utilities
located at this quality level will be physically located and tied to the
topographic survey control. The utility will be identified, and an elevation
will be obtained to the top of the utility.
7 Construction Observation Services. To Be Determined.
EXHIBIT "A"
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8. Warranty Phase.
Provide a maintenance guaranty inspection toward the end of the one-year period after
acceptance of the Project. Note defects requiring contractor action to maintain, repair, fix,
restore, patch, or replace improvement under the maintenance guaranty terms of the
contract. Document the condition and prepare a report for the City staff of the locations
and conditions requiring action, with its recommendation for the method or action to best
correct defective conditions and submit to City Staff. Complete the inspection and prepare
the report no later than sixty (60) days prior to the end of the maintenance guaranty period.
9. Televisinq Utility Lines.
Provide cleaning and televising of existing utility lines to verify existing conditions. Analyze
photos and videos to recommend repairs and/or improvements and provide a written
report with findings and recommendations. A copy of all photos and videos (in standard
video and image format) shall be provided to the City.
EXHIBIT "A"
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II. SCHEDULE
Date
Activity
4 weeks from receipt of Amd.
— Large A/E)
#1
Final ELR submittal
10 weeks
60% Design Submittal
3 weeks
City Review
8 weeks
90% Design Submittal
3 weeks
City Review
6 weeks
100% Pre -ATA Submittal
2 weeks
City Review
1 week
Final Sealed Bid Package
10 days
Advertise for Bids
15 days
Pre -Bid Conference
15 days
Receive Bids
2 months
Contract Award
5 weeks
Begin Construction
6 months
Complete Construction
III. FEES
A. Fee for Basic Services.
The City will pay the A/E a fixed fee for providing all "Basic Services" authorized as per the table
below. The fees for Basic Services will not exceed those identified and will be full and total
compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in
performing these services. The fee for this project is subject to the availability of funds. The
Engineer may be directed to suspend work pending receipt and appropriation of funds.
For services provided, NE will submit monthly statements for services rendered. The statement
will be based upon A/E's estimate (and with City's concurrence) of the proportion of the total
services actually completed at the time of billing. City will make prompt monthly payments in
response to A/E's monthly statements.
B. Fee for Additional Services.
For services authorized by the Director of Engineering Services under Section I.B. "Additional
Services", the City will pay the NE a not -to -exceed fee as per the table below:
EXHIBIT "A"
Page 11 of 12
Revised 23 April 2019
DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
Summary of Fees
O _
Z ;a
D 0
E
o ca
Z
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Basic Services:
$53,431.00
$129,826.00
$10,703.00
0
0
10
0
co
W
co
$233,265.00
0
0
n;
4er
1-
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$25,616.00
0
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0
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TBD
$2,295.00
0
co
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0
0
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4
1 $281,264.00
$14,182.00
$129,826.00
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$13,341.00
TBD
TBD
$2,295.00
TBD
o
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4
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1 $231,665.00
$142.00
$1,298.26
$107.03
$393.25
$1,940.54
$67.45
$152.66
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$22.95
TBD
$376.47
$2,317.01
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$2,978.24
$27,263.46
$2,247.58
$8,254.00
$40,743.28
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$3,205.86
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TBD
$481.95
TBD
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$48,649.60
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$1,605.46
$5,895.75
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$1,012.05
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$5,647.35
$34,749.72
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$81,790.38
$6,742.93
$24,762.00
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$4,250.60
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$8,404.83
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$1,445.85
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$23,718.86
$145,948.67
$39,249.00
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$39,249.00
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1. Preliminary Phase
2. Design Phase
3. Bid Phase
4. Construction Admini
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Subtotal Basic Services Fees
1. Permit Preparation*
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4. Environmental Issues
5. Public Involvement*
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8. Warranty Phase*
9. Televising Utility Lines
Subtotal Additional Services Fees
a)
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1—
*Additional Services authorized in coordination with the notice to proceed for Basic Services.
COMPLETE PROJECT NAME
DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
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$8,250.00
$4,747.00
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$2,120.00
0
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0
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Preliminary Phase
Design Phase
a)
cu
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0
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Construction Phase
Subtotal Basic Services
Additional Services:
a)
cv
• a
c
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CLID
0
0
a)
0
Platting Survey
0 & M Manuals
0
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Subtotal Additional Services
Summary of Fees:
Basic Services Fees
Additional Services Fees
Total of Fees
Exhibit B
Page 1 of 1
DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
EXHIBIT C
Insurance Requirements
Pre -Design, Design and General Consulting Contracts
1.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar
insurance required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement a copy of Certificates of Insurance (COI) with applicable policy
endorsements showing the following minimum coverage by an insurance company(s)
acceptable to the City's Risk Manager. A waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and
or number must be listed in Description Box of COI.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -written day notice of cancellation,
required on all certificates or by
applicable policy endorsements
Bodily Injury and Property Damage
Per occurrence - aggregate
PROFESSIONAL LIABILITY
(Errors and Omissions)
$1,000,000 Per Claim
If claims made policy, retro date must
be prior to inception of agreement,
have 3 -year reporting period provisions
or be maintained for 3 years after
project completion.
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, with the exception of professional liability, which may be
on a per claims made basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
1 Rev 12/20
DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
1.5 Consultant is required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested
change. Consultant shall pay any costs incurred resulting from said changes. All notices
under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.6 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.6.1 Provide thirty (30) calendar days advance written notice directly to City of
any suspension, cancellation or non -renewal of coverage, and not less
than ten (10) calendar days advance written notice for nonpayment of
premium.
1.7 Within five (5) calendar days of a suspension, cancellation or non -renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and
applicable endorsements to City. City shall have the option to suspend Consultant's
performance should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute a material
breach of this contract.
1.8 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the
exhibit hereunder, and/or withhold any payment(s) if any, which become due to
Consultant hereunder until Consultant demonstrates compliance with the requirements
hereof.
1.9 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.10 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of
Corpus Christi for liability arising out of operations under this agreement.
1.11 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
2 Rev 12/20
DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
City of
corpus
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking
to do business with the City to provide the following information. Every question must be
answered. If the question is not applicable, answer with "NA". See reverse side for Filing
Requirements, Certifications and definitions.
COMPANY NAME: Freese and Nichols, Inc.
P. O. BOX:
STREET ADDRESS: 800 N. Shoreline Boulevard, Suite 1600N
CITY: Corpus Christi
STATE: TX ZIP: 78401
FIRM IS: 1. Corporation
4. Association
2. Partnership
5. Other
3. Sole Owner
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City Department (if known)
N/A N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
N/A N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
N/A N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A N/A
DocuSign Envelope ID: B9276152-1 F16-48DE-9EA0-40B71236A0EA
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Ron Guzman, P.E.
Vice President/Principal
Certifying Pe n (Type or Print) Title:
January 6, 2019
S' /nature df CertiyingPerson Date:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
g.
"Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
"Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.