HomeMy WebLinkAboutC2021-162 - 6/22/2021 - Approved DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
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SERVICE AGREEMENT NO. 3471
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AGENDA MANAGEMENT SOFTWARE
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THIS Agenda Management Software Agreement ("Agreement") is entered into by
and between the City of Corpus Christi, a Texas home-rule municipal
corporation ("City") and Carahsoft Technology Corporation, ("Contractor'),
effective upon execution by the City Manager or the City Manager's designee
("City Manager").
WHEREAS, Contractor has bid to provide Agenda Management Software
in response to Request for Bid/Proposal No. N/A ("RFB/RFP"), which RFB/RFP includes
the required scope of work and all specifications and which RFB/RFP and the
Contractor's bid or proposal response, as applicable, are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were
fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Agenda Management Software ("Services") in
accordance with the attached Scope of Work, as shown in Attachment A, the
content of which is incorporated by reference into this Agreement as if fully set
out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for three years, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or the
Contracts and Procurement Department, or the performance date listed in the
notice to proceed, whichever is later. The parties may mutually extend the term
of this Agreement for up to zero additional zero-month periods ("Option
Period(s)"), provided, the parties do so by written amendment prior to the
expiration of the original term or the then-current Option Period. The City's
extension authorization must be executed by the City Manager or designee.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$265,347.04, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. Contractor shall invoice no more
frequently than once per month. All pricing must be in accordance with the
attached Bid/Pricing Schedule, as shown in Attachment B, the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety. Any amount not expended during the initial term or any option period
may, at the City's discretion, be allocated for use in the next option period.
Invoices will be mailed to the following address with a copy provided to the
Contract Administrator:
Service Agreement Standard Form Page 1 of 7
Approved as to Legal Form December 15, 2020
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Name: Holly Houghton
Department: Information Technology
Phone: 361-826-3753
Email: hollyCcctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
Service Agreement Standard Form Page 2 of 7
Approved as to Legal Form December 15, 2020
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City,which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form December 15, 2020
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
12. Subcontractors. In performing the Services, the Contractor will not enter into
subcontracts or utilize the services of subcontractors.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Holly Houghton
Title: IT Business Analyst III
Address: 1201 Leopard St., Corpus Christi, TX 78401
Phone: 361-826-3753
Fax: N/A
IF TO CONTRACTOR:
Carahsoft Technology Corporation
Attn: Diana Grigorian
Title: Account Manager
Address: 11493 Sunset Hills Rd, Suite 100, Reston, VA 20190
Phone: 571-662-3070
Fax: 703-871-8505
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
Service Agreement Standard Form Page 4 of 7
Approved as to Legal Form December 15, 2020
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor's failure to
comply with any of the terms of this Agreement. The Contract Administrator must
give the Contractor written notice of the breach and set out a reasonable
opportunity to cure. If the Contractor has not cured within the cure period, the
City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a
copy of the owner's manual and/or preventative maintenance guidelines or
instructions if available for any equipment purchased by the City pursuant to this
Agreement. Contractor must provide such documentation upon delivery of such
equipment and prior to receipt of the final payment by the City.
20. Limitation of Liability. The City's maximum liability under this Agreement is limited
to the total amount of compensation listed in Section 3 of this Agreement. In no
event shall the City be liable for incidental, consequential or special damages.
21. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
Service Agreement Standard Form Page 5 of 7
Approved as to Legal Form December 15, 2020
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
22. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
23. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1 ); then,
D. the Contractor's bid response (Exhibit 2).
24. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement if required
by said statute.
25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
26. Public Information Act Requirements. This paragraph applies only to agreements
that have a stated expenditure of at least $1,000,000 or that result in the
expenditure of at least $1,000,000 by the City. The requirements of Subchapter J,
Chapter 552, Government Code, may apply to this contract and the Contractor
agrees that the contract can be terminated if the Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter.
27. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form December 15, 2020
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
CONTRACuSigned by:
�vtsfi A SOA&
Signature: 66"F9
M2021-126
Printed Name: Kristina smith Authorized By
06/22/2021
Title: contracts Director
Council
DS
Date: 5/21/2021 hCl/S1/
7afnegPRPUS CHRISTI AT qTigned by:
37A77B20D51947D...
ntn AasF E56AJ'
Josh Chronley Rebecca Huerta
Interim Assistant Director, Contracts and Procurement City Secretary
Date: 6/24/2021
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit 1 : RFB/RFP No. 3471
Exhibit 2: Contractor's Bid/Proposal Response
Service Agreement Standard Form Page 7 of 7
Approved as to Legal Form December 15, 2020
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
Attachment A - Scope of Work
Agenda Management Software
1.0 Scope of Work
A. Granicus will provide Agenda Management Software to include
the following products as detailed in Attacment B Schedule of
Pricing:
a. Virtual Performance Accelerator
b. Boards and Commissions
c. Meeting Efficiency Suite
d. Government Transparency Suite
e. Open Platform Suite
f. Template - Sectioned View Page
g. Legistar
h. Performance Accelerator Suite
Page 1 of 1
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
Attachment B - Schedule of Pricing
See attached quote
DocuSign Envelope ID:C6864045-lAE2-40A1-A18E-874012899088
GOVERNMENT- PRICE QUOTATION
Granicus at Carahsoft
carahsoft,
11493 SUNSET [,I I LLS ROAD d SUITE 100 p RESTON,VIRGINIA 20190
PHONE(703)871-8500 1 FAX(703)871-85,05 1 JOIJ. FREE(888)6,6CARAH
WWW.CARAFISOFF.C10M SALES@C'ARA[ISOFT.COM
TO: Tracy SaIdana FROM: Diana Grigorian
City of Corpus Christi Granicus Government at Carahsoft
1201 Leopard Street 11493 Sunset Hills Road
Corpus Christi,TX 78401 USA Suite 100
Reston,Virginia 20190
EMAIL: tracys@cctexas.com EMAIL: Diaria.Grigorian@carahsoft.cor?i
PHONE: (361)826-3125 PHONE: (571)662-3070 FAX: (703)871-8505
TERMS: DIR Contract No.DIR-TSO-4288 QUOTE INC): 27225387
Expiration Date:February 21,2025 QUOTE DATE: 02/0212021
FTIN 52-2189693 Quo'rfa EXPIRES: 06/3012021
Shipping Point:FOB Destination
Credit Cards:VISA/MasterCard/AMEX RFC),NO:
Remit To:Same as Above SHIPPING: GROUND
Payment Terms:Net 30(On Approved Credit) -TO'T'AL PRICE: $84,599.18
Texas VID#: 1522189693700
Sales Tax May Apply
TOTAI.QUOTE: $84,599.18
LINE NO. PART NO. DESCRIPTION QUOTE PRICE QTY EXTENDED PRICE
ANNUAL FEES
1 607-BNC-GR- Boards and Commissions Annual Subscription $19,203-21 TX DIR 1 $19,203.21
246A Granicus-BNC-GR-246A
Start Date:05/01/2021
End Date:04/30/2022
2 607-GEA-GR- Encoding Appliance Software Annual Subscription $1,212.85 TX DIR 1 $1,212,85
246EAS Granicus-GEA-GR-246EAS
Start Date:05/01/2021
End Date:04/30/2022
3 607-MES-GR- Meeting Efficiency Suite Minutes Package Annual $13,773.05 TX DIR 1 $13,773.05
246MP Subscription
Granicus-MES-GR-246MP
Start Date:05101/2021
End Date:04/30/2022
4 607-GTS-GR- Government Transparency Package Annual $17,544,24 TX DIR 1 $17,544.24
246AP Subscription
Granicus-GTS-GR-246AP
Start Date:05101/2021
End Date:04/3012022
5 607-GEA-GR- Template Annual Subscription $655.86 TX DIR 1 $655.86
246TEM Template-Sectioned View Page
Granicus-GEA-GR-246TEM
Start Date:05/0112021
End Date:0413012022
6 607-SDI-GR- SDI 720p Streaming Upgrade Package Annual $2,425.69 TX DIR 1 $2,425.69
246SP Subscription
Granicus-SDI-GR-246SP
Start Date:05/01/2021
End Date:04/30/2022
7 607-LEG-GR- Legistar Open Platform Package Annual Subscription $25,578.53 TX DIR 1 $25,578.53
2460P Granicus-LEG-GR-2460P
Start Date:05/0112021
End Date:04130/2022
CO N["I DENTIAL QUO FE DATE: 02/02/2021
PAGE'L of 3 Q1j01jr E NO: 27225387
DocuSign Envelope ID:C6864045-lAE2-40A1-A18E-874012899088
GOVERNMENT- PRICE QUOTATION
rah o , GrratlicusatCarahsoft OF GRAI'J' ICIJS
114913 SUNSET HILLS ROAD I SUITE 200 I RESTON,VIRGHA 20190
PHONE(708)871-9500 I FAX(708)871-8505 11JLL FREE(888) 66CARAH
1NV1RW.CARAtISOFT.COM I SALFS@CARAI-ISOF'r.t:OM
LINE NO,. PART NO. DESCRIPTION QUOTE PRICE' CITY EXTENDED PRICE
8 607-PAS-GR- Performance Accelerator Advanced Packge Annual $4,205.75 TX DIR 1 $4,205.75
246AP Subscription
Granicus-PAS-GR-246AP
Start Date:05/01/2021
End Date:04130/2022
SUBTOTAL: $84,599.18
TOTAL.PRICE: $84,599.18
"DOTAL QUOTE: $84,599.18
SUGGESTED OPTIONS
LINT= NO. PART NO. DESCRIPTION QUOTE PRICE CITY EXTENDED PRICE
YEAR 2
9 607-BNC-GR- Boards and Commissions Annual Subscription $20,547.44 TX DIR 1 $20,547.44
246A Granicus-BNC-GR-246A
Start Date:0510112022
End Date:0413012023
10 607-GEA-GR- Encoding Appliance Software Annual Subscription $1,297,75 TX DIR 1 $1,297.75
246EAS Granicus-GEA-GR-246EAS
Start Date:05/4112022
End Date:04/3012023
11 607-MES-GR- Meeting Efficiency Suite Minutes Package Annual $14,477.40 TX DIR 1 $14,477.40
246MP Subscription
Granicus-MES-GR-246MP
Start Date:05/0112022
End Date:04/30/2023
12 607-GTS-GR- Government Transparency Package Annual $18,441.45 TX DIR 1 $18,441.45
246AP Subscription
Granicus-GTS-GR-246AP
Start Date:05/0112022
End Date:04/30/2023
13 607-GEA-GR- Template Annual Subscription $701.77 TX DIR 1 $701.77
246TEM Granicus-GEA-GR-246TEM
Start Date:05/0112022
End Date:04130/2023
14 607-SDI-GR- SDI 720p Streaming Upgrade Package Annual $2,595.49 TX DIR 1 $2,595.49
246SP Subscription
Granicus-SDI-GR-246SP
Start Date:05/01/2022
End Date:04130/2023
15 607-LEG-GR. Legistar Open Platform Package Annual Subscription $26,886.60 TX DIR 1 $26,886.60
2460P Granicus-LEG-GR-2460P
Start Date:05/01/2022
End Date:04130/2023
16 607-PAS-GR- Performance AccOerator Advanced Packge Annual $4,500.15 TX DIR 1 $4.500.15
246AP Subscription
Granicus-PAS-GR-246AP
Start Date:05/01/2022
End Date:04/30/2023
YEJ%R 2 51113"I"OTAL: _ $89,448.05
YEAR 3
17 607-BNC-GR- Boards and Commissions Annual Subscription $21,985,76 TX DIR 1 $21,985.76
246A Granicus-BNC-GR-246A
Start Date:05/0112023
End Date:04130/2024
`0N1-A1.')F.N 11AL QUOIT DATE: 02/02/2021
PAGE 2 of 3 t"t,UC:1TE Nt1: 27225387
DocuSign Envelope ID:C6864045-lAE2-40A1-A18E-874012899088
GOVERNMENT- PRICE QUOTATION
carahsoft. CoralliCUS at Carahsoft aGR,A N I GU S
11.493 SUNSET HILLS ROAD I SUITE 100 1 RBTON,VIRGINIA 20190
PHONE(703)871-8500 1 FAX(703)811-8505 1 1-(..)LL FREE(888)66CARAH
WWW.CARAl--ISOF-F,COM I SALES@CARAH50E-f,COM
L f N E.NO. PART NO. DESCRIPTION QUOTE PRICE QTY EXTENDED PRICE
18 607-GEA-GR- Encoding Appliance Software Annual Subscription $1,388.59 TX DIR 1 $1,388.59
246EAS Granicus-GEA-GR-246EAS
Start Date:05101/2023
End Date:04/30/2024
19 607-MES-GR- Meeting Efficiency Suite Minutes Package Annual $14,4177.40 TX DIR 1 $14,477,40
246MP Subscription
Granicus-MES-GR-246MP
Start Date:05/0112023
End Date:04/3012024
20 607-GTS-GR- Government Transparency Package Annual $18,441.45 TX DIR 1 $18,441.45
246AP Subscription
Granicus-GTS-GR-246AP
Start Date:05/01/2023
End Date:0413012024
21 607-GEA-GR- Template Annual Subscription $746.85 TX DIR 1 $746.85
246TEM Granicus,-GEA-GR-246TEM
Start Date:05101/2023
End Date:04130/2024
22 607-SDI-GR- SDI 720p Streaming Upgrade Package Annual $2,777.18 TX DIR 1 $2,777.18
246SP Subscription
Granicus-SDI-GR-246SP
Start Date:05/01/2023
End Date:04/30/2024
23 607-LEG-GR- Legistar Open Platform Package Annual Subscription $26,886,60 TX DIR 1 $26,886.60
2460P Granicus-LEG-GR-2460P
Start Date:05/01/2023
End Date:04/30/2024
24 607-PAS-GR- Performance Accelerator Advanced Packge Annual $4,596.00 TX DIR 1 $4,596.00
246AP Subscription
Granicus-PAS-GR-246AP
Start Date:05/01/2023
End Date:04/30/2024
YEAR 3 SUBTOTAL: $91,299.83
SUGGESTED SUBTOTAL: $180,747.88
Payment Terms;Net 30(Payments for subscriptions are due at the beginning of the period of performance.)
Currency:USD
Period of Performance:5/1/2021-4/30/2022
Contract End Date:4/30/2024
CONFIDENTIAL QUOTE DATE: 02/02/2021
PAGE 3 of 3 QUO IT NO, 27225387
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
Reseller: Carahsoft
Procurement Vehicle: Texas Department of Information
Reso ul rce,s (D I R)
In Support of: Corpus Christi, TX
................
Granicus Contact
Name: Lexi Huhta
Phone:
Email:alexis.huhta@granicu�s.com
........................
Proposal Details
Quote Number:Q-128710
Prepared On:2/22/2021
Valid Through:4/30/2021
Payment Terms:Net 30(Payments for subscriptions are due at the beginning of the period of performance,)
Currency:USD
Period of Performance:5/1/2021 -4/30/2022
Contract End Date:4/30/2024
Annual Fees for Renewing Subscriptions
Boards and Commissions Annual I Each $19,20121
Granicus Encoding Appliance Software(GT) Annual 1 Each $1,212.85
Meeting Efficiency Suite Annual 1 Each $13,773,05
Government Transparency Suite Annual 1 Each $17,544.24
Open Platform Suite Annual 1 Each $0.00
Template-Sectioned View Page Annual 1 Each $655.86
Upgrade to SDI 720p Streaming Annual 1 Each $2,425.69
SUBTOTAL: $84,59918
info@granicu,s.com I granicus.comi 0"RANICUS
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
Annual Fees for Renewing Subscriptions
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Legistar Annual 1 Each $25,578.53
Performance Accelerator Suite Annual 1 Each $4,205.75
SUBTOTAL: $84,599.18
Remaining Period(s)
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Boards and Commissions $20,547.44 $21,985.76
Granicus Encoding Appliance Software
$1,297.75 $1,388.59
(GT)
Meeting Efficiency Suite $14,477.40 $14,477.40
Government Transparency Suite $18,441.45 $18,441,45
Open Platform Suite $0.00 $0.00
Template-Sectioned View Page $7011.77 $746.85
Upgrade to SDI 720p Streaming $2,595,49 $2,777.18
Legista r $26,886.60 $26,886.60
Performance Accelerator Suite $4,500.15 $4,596.00
SUBTOTAL: $89,448.04 $91,299.82
info@granicus,carngranicus.corn
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
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Boards and Boards and Commissions is a Software-as-a-Service(SaaS)solution that enables government
Commissions organizations to simplify the citizen application and appointment to boards process of the
clerk's office. Boards and Commissions includes:
. Unlimited user accounts
• Unlimited boards,commissions,committees,and subcommittees
• Unlimited storage of citizen applications
• Access to up to one(1)Boards and Commissions site
• Access to customizable,embeddable iFrame websites for displaying information to
citizens
• Access to a customizable online citizen application form including board-specific
questions
• Customizable forms for board details,appointment details,and internal tracking details
• Pre-designed document PDFs for applications,board details and rosters,and vacancy
reports
• Downloadable spreadsheets for easy reporting
Optionol custom templotes for document or report generation may also be purchased for an
additional fee.
Granicus Encoding Granicus Encoding Appliance software(GT)This includes the LiveManager Software solution
Appliance Software where webcasts are started/stopped,agendas amended and indexed,votes and attendance
(GT) recorded,and minutes created.
Meeting Efficiency Meeting Efficiency is a hybrid Software-as-a-Service(SaaS)and Hardware-as-a-Service(Haas)
Suite solution that enables government organizations to simplify the in-meeting management and
post-meeting minutes creation processes of the clerk's office.By leveraging this solution,the
client will be able to streamline meeting data capture and minutes production,reducing staff
efforts and decreasing time to get minutes published.During a meeting, use LiveManager to
record roll calls,motions,votes,notes,and speakers,all indexed with video. Use the index
points to quickly edit minutes,templates to format in Microsoft Word,and publish online with
the click of a button. Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to the LiveManager software application for recording information during
meetings
• Access to the Word Add-in software component for minutes formatting in MS Word if
desired
• Up to one(1)MS Word minutes template(additional templates can be purchased if
needed)
Government Government Transparency are the live in-meeting functions.Streaming of an event, pushing of
Transparency Suite documents,and indexing of events.
info@granicus.com I granicus,corn GRAN ICUS
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
Product
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Urc.�,6�G✓rr�i �X,rr,.��lrli.r.,.a� �� kf�i,
Open Platform Suite Open Platform is access to MediaManager, upload of archives,ability to past agendas/
documents,and index of archives.These are able to be published and accessible through a
searchable viewpage.
Upgrade to SDI 720p Upgrade to SDI 720p Streaming(requires Digital encoder and HD feed)
Streaming
Legistar Legistar is a Software-as-a-Service(SaaS)solution that enables government organizations to
automate the entire legislative process of the clerk's office.Clerks can leverage Legistar to
easily manage the entire legislative process from drafting files,through assignment to various
departments,to final approval. Legistar includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
Unlimited data storage and retention
• Up to one(1i)Legistar database
• Up to one(1)InSite web portal
Performance Performance Accelerator Suite provides the ability to utilize the performance accelerator within
Accelerator Suite a network. Requires Performance Accelerator or Virtual Performance Accelerator to distribute
video/i'ndexing/documents within a local network.This distribution is utilized to eliminate the
bandwidth impact local viewers would have accessing data from the Granicus Data Center,
DocuSign Envelope ID:C6864045-lAE2-4OAl-Al8E-874012899088
~
Link$uTerms:
~
Granicus certifies that it will not sell, retain,use,or disclose any personal information provided by Customer for
any purpose other than the specific purpose of performing the services outlined within this Agreement.
~ This quote is exclusive of applicable state, local,and federal taxes,which,if any,will be included in the invoice.It
is the responsibility of Corpus Christi,TX to provide applicable exemption certificate(s).
`
Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
`
Notwithstanding anything tothe contrary,Grmnicuyreserves the right tnadjust pricing atany renewai|inwhich
volume based pricing isused and the volume has changed from the prior term without regard tuthe prior term's
per-unit pricing,
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
info@granicus.com . .
DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
Attachment C - Insurance and Bond Requirements
Insurance and Bond Requirements
No insurance or bonds are required therefore, Service Agreement 3471 Section 5
Insurance; Bonds subsection 5 (A) and 5(B) are hereby void.
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DocuSign Envelope ID:C6864045-1AE2-40A1-A18E-874012899088
Attachment D - Warranty
Warranty
No warranty is required therefore, Service Agreement 3471 , Section 8, Warranty
Requirements subsections 8(A) and (B) are hereby void.
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