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Service Agreement Standard Form Page 1 of 8
Approved as to Legal Form June 2, 2021
SERVICE AGREEMENT NO. 3565
Planning and Development Consulting Services
THIS Planning and Development Consulting Services Agreement ("Agreement") is
entered into by and between the City of Corpus Christi, a Texas home-rule municipal
corporation (“City”) and Camiros Ltd. (“Contractor"), effective upon execution by the
City Manager or the City Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Planning and Development Consulting
Services in response to Request for Bid/Proposal No. 3565 (“RFB/RFP”), which RFB/RFP
includes the required scope of work and all specifications and which RFB/RFP and the
Contractor’s bid or proposal response, as applicable, are incorporated by reference
in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in
its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Planning and Development Consulting Services
(“Services”) in accordance with the attached Scope of Work, as shown in
Attachment A, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2.
2. Term.
(A) This Agreement is for one year. The parties may mutually extend the term
of this Agreement for up to zero additional zero-year periods (“Option Period(s)”),
provided, the parties do so in writing prior to the expiration of the original term or
the then-current Option Period.
(B) At the end of the Term of this Agreement or the final Option Period, the
Agreement may, at the request of the City prior to expiration of the Term or final
Option Period, continue on a month-to-month basis for up to six months with
compensation set based on the amount listed in Attachment B for the Term or the
final Option Period. The Contractor may opt out of this continuing term by
providing notice to the City at least 30 days prior to the expiration of the Term or
final Option Period. During the month-to-month term, either Party may terminate
the Agreement upon 30 days’ written notice to the other Party.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$125,000.00, subject to approved extensions and changes. Payment will be made
for Services performed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
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with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety. Any amount not expended during the initial term or any option period
may, at the City’s discretion, be allocated for use in the next Option Period.
Invoices must be mailed to the following address with a copy provided to the
Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Nina Nixon-Mendez
Development Services
(361) 826-3276
NinaM@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
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6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
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Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. In performing the Services, the Contractor will not enter into
subcontracts or utilize the services of subcontractors.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Nina Nixon-Mendez
Assistant Director of Development Services
2406 Leopard Street, Corpus Christi, TX 78408
Phone: (361) 826-3276
Fax: n/a
IF TO CONTRACTOR:
Camiros Ltd.
Attn: Arista Strungys
Principal
411 S. Wells, Ste. 400, Chicago, IL 60607
Phone: (312) 879-9515
Fax: n/a
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17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City may terminate this Agreement for Contractor’s failure to comply with
any of the terms of this Agreement. The City must give the Contractor written
notice of the breach and set out a reasonable opportunity to cure. If the
Contractor has not cured within the cure period, the City may terminate this
Agreement immediately thereafter.
(B) Alternatively, the City may terminate this Agreement for convenience upon
30 days advance written notice to the Contractor. The City may also terminate
this Agreement upon 24 hours written notice to the Contractor for failure to pay or
provide proof of payment of taxes as set out in this Agreement.
19. Owner’s Manual and Preventative Maintenance. Contractor agrees to provide a
copy of the owner’s manual and/or preventative maintenance guidelines or
instructions if available for any equipment purchased by the City pursuant to this
Agreement. Contractor must provide such documentation upon delivery of such
equipment and prior to receipt of the final payment by the City.
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20. Limitation of Liability. The City’s maximum liability under this Agreement is limited
to the total amount of compensation listed in Section 3 of this Agreement. In no
event shall the City be liable for incidental, consequential or special damages.
21. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
22. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
23. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor’s bid response (Exhibit 2).
24. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement if required
by said statute.
25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
26. Public Information Act Requirements. This paragraph applies only to agreements
that have a stated expenditure of at least $1,000,000 or that result in the
expenditure of at least $1,000,000 by the City. The requirements of Subchapter J,
Chapter 552, Government Code, may apply to this contract and the Contractor
agrees that the contract can be terminated if the Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter.
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27. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
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CONTRACTOR
Signature:
Printed Name:
Title:
Date:
CITY OF CORPUS CHRISTI
________________________________________________
Josh Chronley
Assistant Director, Contracts and Procurement
Date: _________________________
Attached and Incorporated by Reference:
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit 1: RFB/RFP No. 3565
Exhibit 2: Contractor’s Bid/Proposal Response
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7/7/2021
Arista Strungys
Principal
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08-10-2021
M2021-159___________________Authorized By
Council ________________________
8/12/2021
ATTEST:
_____________________________
Rebecca Huerta
City Secretary
Attachment A: Scope of Work
1. General Requirements
The purpose of this project is to update, modernize and simplify identified
sections of the City of Corpus Christi Unified Development Code (UDC).
While the intent is to provide a cohesive, easy to apply code, the consultant
is requested to focus on identified sections described herein.
2. Scope of Work
A.The proposed project is to update identified sections of the UDC. In 2011,
the City of Corpus Christi’s UDC was adopted and since has been
periodically amended. The UDC was developed by a consultant and
subsequent changes in language were provided by several community
groups. In 2019, an evaluation of the UDC was presented to City Council,
based on significant stakeholder engagement:
https://www.cctexas.com/sites/default/files/devser-udc-draft-udc-
evaluation-report.pdf. The report provides detailed information and
guidance on warranted amendments. In 2018-2021 staff brought
forward amendments that codified text charges based on report
recommendations and an application process that engaged
community stakeholders in the update.
B.The City of Corpus Christi desires to continue the UDC update. It is crucial
that the UDC update has these features.
a.Is “User Friendly” and easy to read, understand, and interpret for
citizens, staff, developers, and elected and appointed officials.
b.Is simple and easily administered by staff. Where appropriate, creates
administrative approval processes for minor adjustments and
applications.
c.Is illustrated, with considerable graphics depicting the requirements,
recommendations, and concepts detailed in the code.
d.Is flexible to allow for streamlining of the development review process.
e.Encourages quality development and redevelopment, consistent
with Plan CC, the Comprehensive Plan.
f.Capable of innovative and creative approaches to land use
regulations, including incentive zoning, use patterns by right, etc.
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g.Results in a UDC that is consistent with other City ordinances, codes,
and regulations.
C.The updates shall include a review of selected provisions and drafting of
the proposed amendments to ensure the overall code is consistent with
the proposed amendments. Specific provisions to be
reviewed/amended:
a.Zoning
i.Reorganize/consolidate zoning districts and consolidate tables.
Assign logical acronyms (UDC, Chapters 4 and 5). Correct
contradicting language.
ii.Assess/Revise overlay district and special districts in Chapter 6, and
Sections 7.11 and 7.12 to determine if use patterns by right could
be applied in the base zoning without the necessity of the overlay
district or through target districts and develop appropriate
revisions. Assess/Update Two-family and Townhouse sections in
UDC Sections 4.4 similar to use pattern application.
iii.Review/revise off-street parking, loading, and stacking, residential
and commercial landscaping (xeriscape), and buffer yard
provisions in UDC Chapter 7.
iv.Provide guidance regarding any zoning map changes needed
that may result resulting from the UDC update: provide disposition
tables of any reclassified districts showing district conversions.
b.Subdivision
Review/update subdivision provisions in UDC, Chapter 8 to address
best management practices that are not currently included in the
UDC. In particular, the following should be addressed/update:
neighborhood connectivity, substandard streets/sidewalks, right-of-
way dedication/construction for existing and future local streets and
Urban Transportation Plan streets that accommodate multi-model
users, half streets/cash in lieu consideration, street cross sections, street
configuration, development patterns (rural, suburban, urban),
access, traffic calming toolbox/strategies, stormwater, sodding, and
low impact development design.
c.Traffic Impact
Review/update traffic impact analysis and rough proportionality in
UDC Chapters 3.9 and 3.29.
d.Work Plan
The Consultant shall provide a project schedule, organized by task,
which identified meeting and hearing dates with staff, the public,
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Planning Commission and City Council. The Consultant shall provide
–at a minimum – monthly updates on the progress of the project.
e.Public Involvement/Briefings/Hearings and Deliverables
The draft amendments will be presented to the Technical Review
Committee (TRC), to a stakeholder meeting, and to the Development
Services Technical Action Group (DSTAG) for review/comments. The
draft amendments would be presented to Planning Commission and
City Council for a briefing and a public hearing.
i.The Consultant shall prepare and submit written UDC amendments
and PowerPoint presentations that clearly define the City’s
expectations outlined above. The Consultant shall provide the
drafts and the final version of the UDC update in electronic format
acceptable to the City (i.e. .docx).
ii.The Consultant shall produce amendments compatible with
enCode Plus and linked toa glossary of diagrams and terms to the
extent practical. The City uses enCode Plus, a software platform,
that provides on-line access, tables, and calculators for
quantitative zoning requirements: www.cctexas.com/udc. This
platform provides an improved presentation format for internal
and external users.
3. Work Site and Conditions
Work may be conducted off-site with regularly scheduled phone
conferences and monthly written reports of work performed. On site
meetings will include two presentations to City Council. Currently web-
based remote meetings due to COVID-19 protocols are anticipated to
include: one to TRC, stakeholders, DSTAG, and two Planning Commission.
Additional onsite meetings may be required if COVID-19 protocols are lifted.
4. Special Instructions
The UDC can be viewed at http://www.cctexas.com/udc.
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CITY OF CORPUS CHRISTI
Pricing Form
CONTRACTS AND PROCUREMENT
RFP No. 3565
Planning and Development Consulting Services
PAGE 1 OF 1
DATE:
PROPOSER AUTHORIZED SIGNATURE
1.Refer to “Instructions to Proposers” and Contract Terms and Conditions before completing
proposal.
2. Provide your best price for each item.
3.In submitting this proposal, Proposer certifies that:
a. the prices in this proposal have been arrived at independently, without consultation,
communication, or agreement with any other Proposer or competitor, for the purpose
of restricting competition with regard to prices;
b. Proposer is an Equal Opportunity Employer; and the Disclosure of Interest information
on file with City’s Contracts and Procurement office, pursuant to the Code of
Ordinances, is current and true.
c. Proposer has incorporated any changes issue through Addenda to the RFP in this
pricing.
Item Description Per Hour Rate
1 Consultant
May 11, 2021
Camiros
Hourly Rates
Arista Strungys, FAICP, Principal - $145/hour
Chris Jennette, AICP, Principal - $120/hour
Camiros Associate - $95/hour
Total Project Cost
$125,000
Attachment B: Bid/Pricing Schedule
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Attachment C: Insurance Requirements
A.CONTRACTOR’S LIABILITY INSURANCE
1.Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the City.
Contractor must not allow any subcontractor, to commence work until all similar
insurance required of any subcontractor has been obtained.
2.Contractor must furnish to the City’s Risk Manager and Contract Administer a
copy of Certificates of Insurance with applicable policy endorsements showing
the following minimum coverage by an insurance company(s) acceptable to the
City’s Risk Manager. Project name and/or number must be listed in Description
Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
PROFESSIONAL LIABILITY
(Errors and Omissions)
$1,000,000 Per Claim
(Defense costs not included in
face value of the policy)
If claims made policy, retro date
must be at or prior to inception of
agreement, have extended
reporting period provisions and
identify any limitations regarding
who is insured.
3.In the event of accidents of any kind related to this contract, Contractor shall
furnish the Risk Manager with copies of all reports of any accidents within 10 days
of the accident.
B.ADDITIONAL REQUIREMENTS
1.Contractor shall obtain and maintain in full force and effect for the duration of
this Contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written on an occurrence basis by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of at
least A- with a Financial Size Category of Class VII or higher.
2.Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the
policy expiration dates. All notices under this Exhibit shall be given to City at the
following address:
City of Corpus Christi
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Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
3.Certificate of insurance shall specify that at least 30 calendar days advance
written notice will be provided to City of any, cancellation, non-renewal, material
change or termination in coverage and not less than 10 calendar days advance
written notice for nonpayment of premium.
4.Within 5 calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to
suspend Contractor's performance should there be a lapse in coverage at any
time during this contract. Failure to provide and to maintain the required
insurance shall constitute a material breach of this contract.
5.In addition to any other remedies the City may have upon Contractor's failure to
provide and maintain any insurance or policy endorsements to the extent and
within the time herein required, the City shall have the right to order Contractor
to stop work hereunder, and/or withhold any payment(s) which become due to
Contractor hereunder until Contractor demonstrates compliance with the
requirements hereof.
6.Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons
or property resulting from Contractor's or its subcontractor’s performance of the
work covered under this contract.
7.Contractor's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for
liability arising out of operations under this contract.
8.The insurance required is in addition to and separate from any other obligation
contained in this contract.
2020 Insurance Requirements
Ins. Req. Exhibit 3-H
Professional Services - Other Professional Services
06/08/2020 Risk Management – Legal Dept.
No bonds required for this service agreement.
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Attachment D: Warranty Requirement
No warranty required for this service agreement.
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